Omni Group

OmniFocus


4.5 / 5
32 reviews

Who Uses This Software?

For business professionals and students who are looking to organize and track their tasks.


Average Ratings

32 Reviews

  • 4.5 / 5
    Overall

  • 4 / 5
    Ease of Use

  • 4.5 / 5
    Customer Service

Product Details

  • Starting Price
    $39.99/one-time/user
  • Deployment
    Mobile - iOS Native
  • Support
    Business Hours

Vendor Details

  • Omni Group
  • www.omnigroup.com
  • Founded 1993

About OmniFocus

Task management app for iOS with light and dark modes that can display, or "focus on", a selected sets of tasks at any given time.


OmniFocus Features

  • Collaboration Tools
  • Create Subtasks
  • Gamification
  • Gantt/Timeline View
  • Mobile Access
  • Percent-Complete Tracking
  • Recurring Task Management
  • Reporting/Analytics
  • Spreadsheet View
  • Task Board View
  • Time Tracking
  • To-Do List View

OmniFocus Reviews Recently Reviewed!


Powerful and Versatile Task Management

Jan 08, 2019
5/5
Overall

4 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
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Pros: Omnifocus allows me to structure my tasks and projects virtually any way I want and then filter them so that I only have to see what I want to see, when I want to see it. This cuts down on the confusion and overwhelm and has made me a much more productive human being.

Cons: I honestly have no complaints. However, I do have a couple of caveats.

1) There is a learning curve.

As with any application that offers so much power and flexibility, OmniFocus is more complex than one might expect at first.

2) You need to have your own task management system.

Omnifocus was originally designed as an implementation of David Allen's Getting Things Done system and it still works beautifully for that. Changes over the past few years (most notably replacing Allen's "contexts" with "tags") have opened up ways of breaking out of the strictly GTD framework.

But however you choose to organize your life is up to you and OmniFocus will only ALLOW you to do it.

TL;DR OmniFocus is an exceptional tool to help you sort yourself out. But you have to do the work.

Overall: I use OmniFocus for ever single thing I need to take action on. From personal projects and errands with a clearly-defined end point, to routines that repeat at various intervals, I use OmniFocus to remind myself what I need to do now, what's coming up in the near future, and what long-range plans and ideas I have percolating in the back burner. Tony Stark has Jarvis. I have OmniFocus.

This is how I plan my day!

Oct 24, 2018
5/5
Overall

4 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
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Pros: Omnifocus is a very powerful task manager. It's packed full of features however the app is designed in such a way that you can use as many or as little of the features as you wish. It is infinitely customisable. It's easy to create projects, tasks, and folders and to assign them tags, due dates, make them repeat etc. Tags is my favourite feature. Each task can be assigned many tags. Tags could be things like "Mac computer"or a location or an energy level. When you want to look at your tasks you can filter them with these tags. On the iOS apps you can set location based alerts for your tags too. Syncing is automatic and very reliable through Omni Group's omnisync server.

Cons: Tags can only be assigned a location through the iOS versions of the app. I do much of my task management on the Mac and would like to be able to assign locations to tags while I'm on the Mac. I'd also like to see a collaboration feature, eg a shared task list or project whereby tasks can be added and completed by anyone in the group. This is not currently available.

Best task management app I've ever worked with

Mar 23, 2018
5/5
Overall

4 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
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Pros: Other to-do apps simply don't have the width and breadth that OmniFocus offers. I can set up my to-dos and group them into projects and folders, so I can differentiate between client work and work on my own business as well as between the different clients and the different projects I'm working on for them. The possibilities are endless!

Cons: It does take a bit to get used to and the user interface is practical but could be more intuitive (there's a new version coming up later in 2018 so that might get better then). I also miss a feature to calculate availability/capacity. There's already a field for the duration of every task, why not go the next step and tell you how much time you've got already allocated that day, week or month.

Capterra loader

Literally my number one favorite application - an absolute lifesaver

Nov 05, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
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Pros: Omnifocus has allowed me to fully practice GTD methodologies. Creating projects, actions, and managing them is simple and straightforward. The application offers exactly as much customization as I need.

Cons: With no linux support, I'm tied to Mac OSX. Additionally, there aren't any options for collaborative projects and tasks.

Overall: I would seriously pay hundreds of dollars for this software. There's an iPhone and Apple Watch companion app for the desktop version, which works seamlessly. Custom perspectives are highly recommended, and for them, I would always purchase the pro edition. If you are serious about personal task management, this is the last software purchase you'll need to make.

Feature rich, yet missing some critical things

Jul 26, 2018
5/5
Overall

4 / 5
Ease of Use

3 / 5
Features & Functionality

5 / 5
Customer Support

3 / 5
Value for Money
Likelihood to Recommend: 6.0/10 Not
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Pros: It was a great clean interface when I used it. Has offline capabilities on the desktop app and on the phone. Built with a robust set of features that allow you to really follow the Getting Things Done (GTD) methodology of context and prioritizing. Like the ability to embed outside calendars in the task views.

Cons: I found it a bit much for me to try to fully manage a GTD system and ended up using only more basic features. It also doesn't offer ANY functionality for teams and sharing projects/tasks. Since I need this for one my jobs - it was out, and I like to have consistency between different work projects if I can so I'm not running on multiple software where necessary.

The Best GTD

Oct 24, 2018
5/5
Overall

3 / 5
Ease of Use

5 / 5
Features & Functionality

4 / 5
Customer Support

4 / 5
Value for Money
Likelihood to Recommend: 7.0/10 Not
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Pros: OmniFocus is the best and the most powerful GTD software that I have used. Especially in the OmniFocus 3, the tag (replace the context from OF2) and the great iPhone app can help me tag anything, including places and contacts and so on, and keep track with everything.

Cons: The software is very hard to get used of it, not friendly for new users, not enough tutorial included.

Overall: I love working with OmniFocus and the extendability it has. I used some scripts to help me keep track of my assigned issues on Github. It can auto sync data from other services.

An Extremely Granular task manager. Too much for most, but its intended audience adores it

Jan 26, 2019
5/5
Overall

2 / 5
Ease of Use

5 / 5
Features & Functionality

3 / 5
Value for Money
Likelihood to Recommend: 3.0/10 Not
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Pros: It has more features than any task manager I've ever seen. You can get amazingly granular with different views, settings, "perspectives," reminders, etc. It has every bell and whistle you can think of.

Cons: My experience is that it was a little "too much" for me, but I know certain people love it. I felt like I was spending more time tinkering with my tasks than actually doing them. It's hard for me to get behind all the tweaking, especially when multiple billionaires say that they make their to-do lists on a sheet of paper. I also think it's overpriced.

Overall: To me, omnifocus over complicates tasks. I would say if your life is regimented down to the minute and you have hundreds or thousands of to-do items, then omni focus might be a fit for you, but then, you probably also have a personal assistant. A task manager is all about personal preference, and I lean toward something simpler.

Capterra loader

Powerful Task/Project Organizer

Nov 29, 2018
5/5
Overall

4 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

4 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: Omnifocus is an extremely powerful task/project organizer, and has easy shortcuts for adding tasks. I like the new 'tags' feature as well, and the interface is great.

Cons: It took me a long time to really understand how powerful Omnifocus is (and I still don't think that I have taken advantage of all of its features, even though some of them may be applicable to me). So perhaps it could be slightly more user-friendly in that respect.

Overall: Amazing!

OmniFocus - You Need It

Sep 19, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
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Pros: I love OmniFocus. It is the lifeblood of my ability to get things accomplished. It is easy to use, to organize your tasks, to ensure you stay focussed, and can be productive. It also synchs well between the desktop version and iOS version.

Cons: Absolutely nothing. Once you wrap your head around the Getting Things Done paradigm you will love this product.

Overall: Outstanding experience. Buy this, upgrade it, use it!

Capterra loader

Ultra-powerful task management software

Oct 24, 2018
5/5
Overall

3 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

4 / 5
Value for Money
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Pros: This software can literally do anything related to managing your daily tasks. You can build outlandish project and folder hierarchies or keep a few projects around. It scales to any use case easily once you finish the learning curve.

Cons: It can be daunting to try at first because of how much this software can do.

Overall: OmniFocus has changed my task management strategy and I cannot use any other system now because of how scalable and powerful this system is. Amazing product and customer service/support.

Great for complex project and task tracking

Nov 19, 2018
5/5
Overall

3 / 5
Ease of Use

5 / 5
Features & Functionality

4 / 5
Value for Money
Likelihood to Recommend: 8.0/10 Not
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Pros: Has every feature you could think of. Seamless integration across multiple devices. In the Pro version, allows full customization and automation using AppleScript.

Cons: Mac-only (not a problem for me but probably a limiting factor for others). Learning curve is steep, which keeps me from using it as much as I probably should. It's expensive, particularly in the Pro version.

Great Tool to Stay Organized and Productive

Dec 08, 2018
5/5
Overall

4 / 5
Ease of Use

5 / 5
Features & Functionality
Likelihood to Recommend: 8.0/10 Not
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Pros: Great tool that I use to keep all my tasks that I need to accomplish organized.

Cons: There was a little bit of a learning curve before I could use Omnifocus well.

Capterra loader

Focusing

Dec 16, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality
Likelihood to Recommend: 10.0/10 Not
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Pros: Simply the best task manager I have ever found. Syncs well across all drviced

Cons: It has more features than I need, but I Judith ignore them

Overall: Excellent

Best task management app I've ever used

Jan 15, 2019
4/5
Overall

3 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
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Pros: - easily capture and sort tasks

- tame the overwhelm by filtering tasks and projects so you only have to see what you want to see

- incredibly flexible, can be customized to suit anyone's task management system

Cons: - flexibility makes it rather complex

- Omnifocus is like a blank canvas, requires you to have a clear idea of what your own trusted system is and how it works

Robust solution

Jan 13, 2019
5/5
Overall

4 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 9.0/10 Not
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Pros: It has all the functionality you need to manage tasks and projects. It's the top of the line when it comes to task management.

Cons: It can be overkill and the learning curve is higher than more simplistic solutions, but not overly so.

Overall: I really enjoy OmniFocus. There's nothing that I've ever wanted it to do that it can't.

My Go To Tool to Getting Things Done

Dec 04, 2018
3/5
Overall

4 / 5
Ease of Use

5 / 5
Features & Functionality
Likelihood to Recommend: 7.0/10 Not
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Pros: These are features that I like

Quick Entry, allows me to quickly create tasks from anywhere on your Mac

Folders and projects to help organize tasks

Customizable views

Mail app integration

Cons: I do not use these features much

time estimates, repeats for your tasks and projects

Overall: OmniFocus allows you to quickly capture your thoughts and turn them into actionable tasks.

OmniFocus's intuitive and customizable interface provides you with the tools needed to organize your tasks into manageable actions.

Great Task Management app

Jan 04, 2019
4/5
Overall

4 / 5
Ease of Use

4 / 5
Features & Functionality

4 / 5
Customer Support

3 / 5
Value for Money
Likelihood to Recommend: 7.0/10 Not
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Pros: Feature-rich and very powerful task management app, which can be used to support any task strategy/framework you leverage

Cons: I found this app quite expensive in comparison to similar solutions on the market, but it is very powerful/functional

Very powerful, but too many features

Oct 23, 2018
5/5
Overall

3 / 5
Ease of Use

5 / 5
Features & Functionality
Likelihood to Recommend: 8.0/10 Not
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Pros: Has almost everything you can think of for a task management system.

Cons: Lack of repeatable alarms, and you can spend a lot of time fiddling with the settings.

Task Management for Mac

Mar 07, 2016
5/5
Overall

Comments: I researched and tried just about every task management app there is. This was the only one for OS X / iOS that fit all of my needs. I have become extremely dependent on it. I probably only use approx 25% of its functionality, but that's plenty for me. The biggest pro for me is the ability to forward emails to the app.

Pros: Ability to email tasks to the app and have them show up in your task inbox, Multiple fields for prioritization/contexts/filtering, ability to create custom views (called perspectives)

Cons: They really, really need a way to prioritize via drag and drop. That's the only con, but it's a huge one

powerful and robust piece of handy software

Oct 12, 2013
4/5
Overall

Comments: Needs to catch up to its iOS siblings in terms of interface, but this is a powerful and robust piece of handy software.

Pros: Powerful Robust Quite fast Well designed

Cons: Interface needs an update Could be more intuitive

Mar 01, 2017
5/5
Overall

4 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
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Jan 13, 2017
4/5
Overall

3 / 5
Ease of Use

5 / 5
Features & Functionality

3 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 7.0/10 Not
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Aug 17, 2016
4/5
Overall

4 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Customer Support

4 / 5
Value for Money
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Dec 19, 2016
5/5
Overall

3 / 5
Ease of Use

4 / 5
Features & Functionality

3 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 9.0/10 Not
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Mar 16, 2016
5/5
Overall

4 / 5
Ease of Use

5 / 5
Customer Support

4 / 5
Value for Money

Jan 01, 2016
4/5
Overall

4 / 5
Ease of Use

5 / 5
Customer Support

4 / 5
Value for Money

Feb 04, 2019
5/5
Overall

Oct 12, 2018
4/5
Overall

Aug 26, 2018
4/5
Overall

Mar 03, 2018
5/5
Overall

Nov 04, 2017
5/5
Overall

4 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

4 / 5
Value for Money

Nov 01, 2016
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
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