# OmniFocus Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about OmniFocus Software - reviews, pricing plans, popular comparisons to other Task Management products and more. Source: https://www.capterra.com/p/177722/OmniFocus --- # OmniFocus Software Review 2026: Features, Integrations, Pros & Cons Last updated on March 13, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Support](#support)[Reviews](#reviews) OmniFocus ## What is OmniFocus? Task management app for iOS with light and dark modes that can display or focus on, a selected sets of tasks at any given time. ## What is OmniFocus used for? [Task Management](https://www.capterra.com/task-management-software/)[Productivity](https://www.capterra.com/productivity-software/)[Nonprofit Project Management](https://www.capterra.com/project-management-software-for-nonprofits-software/) Top alternative Featured Overall rating Based on 86 user reviews Reviews sentiment Positive 95% Neutral 5% Negative 0% Starting price $9.99 Flat Rate, Per Month Free trial available Includes Free Version Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for OmniFocus?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=http://www.omnigroup.com&name=OmniFocus) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### OmniFocus 4.6 (86) VS. [4.4 (15,393)](https://www.capterra.com/p/19319/JIRA/reviews/) Starting Price $9.99 Flat Rate, Per Month Starting Price $7.91 Per User, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 3.9 (79) Ease Of Use 4.1 (14,436) Value For Money 4.2 (67) Value For Money 4.3 (9,836) Customer Service 4.6 (54) Customer Service 4.2 (9,592) ## OmniFocus alternatives Highest Rated [4.5 (13,582)](https://www.capterra.com/p/184581/Asana-PM/reviews/) Starting price $10.99 Per User, Per Month Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars [4.4 (3,008)](https://www.capterra.com/p/76113/Wrike/reviews/) Starting price $10.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 89% of reviewers rated it above 4 stars [4.5 (3,515)](https://www.capterra.com/p/79104/Smartsheet/reviews/) Starting price $12.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars [4.5 (862)](https://www.capterra.com/p/169455/Zoho-Projects/reviews/) Starting price $4.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/177722/OmniFocus/alternatives/) ## FAQs about OmniFocus Overview ### What problems does OmniFocus solve? OmniFocus solves task overload, scattered commitments, and missed deadlines by turning ideas into actionable tasks, organizing complex projects into subtasks, and surfacing the right next actions through priorities, tags, forecasts, and reviews. It benefits executives, freelancers, developers, and other individuals managing multiple roles, deadlines, and recurring responsibilities. Answer based on 63 reviews Overview ### Which roles and teams benefit most from OmniFocus? OmniFocus is most used by business owners, founders, and executives who need to organize priorities, deadlines, and strategic follow-up across multiple responsibilities. Creative professionals, developers, consultants, account managers, and ministry leaders benefit from structured task planning, project tracking, and personal workflow management that keeps client, operational, and administrative work moving. Answer based on 80 reviews Overview ### What company size and industries is OmniFocus built for? OmniFocus is for business professionals and students, with 81% of reviewers from small businesses and Computer Software the top industry at 9%. It also serves Enterprise teams at 11% and midsize businesses at 7%, with additional use in Information Technology and Services at 8% and Marketing and Advertising at 6%. Answer based on 86 reviews Features and Usability ### What are the key features of OmniFocus? OmniFocus includes core task management features like projects, subtasks, tags, due dates, repeating reminders, and calendar-based Forecast views. Differentiating capabilities include GTD-oriented Review mode, custom perspectives, defer dates, and cross-device syncing with mobile access. Reviewers also frequently mention quick task capture and clear progress tracking. Answer based on 63 reviews Pricing ### How much does it cost and what fees or limitations are included? OmniFocus starts at $9.99/month on a flat-rate subscription with auto-renewal, and a free trial is available. Reviewers often say the price feels high compared with similar apps, especially for beginners or small businesses, but some still find it worth paying for its depth, cross-device syncing, and workplace use. Answer based on 19 reviews Integrations ### Which third-party tools and platforms does OmniFocus integrate with? OmniFocus integrates with Google Workspace for storing project notes and documents tied to planning work. The available integration data highlights Google Workspace as the named third-party platform, giving OmniFocus a direct connection for users organizing tasks and project materials in one place. Answer based on 10 reviews Getting Started and Support ### How easy is it to onboard and train a team on OmniFocus? OmniFocus takes more time to onboard than simpler task tools, with a clear learning curve for new or nontechnical users. Experienced users and teams already familiar with GTD-style workflows tend to adapt faster. Training is mainly supported through videos, and reviewers also mention tutorials and extensive manual documentation. Answer based on 25 reviews Getting Started and Support ### What customer support options does OmniFocus offer? OmniFocus provides email/help desk, FAQ/forum, and phone support. Users describe the support as helpful and responsive, with customer service often called great. Some reviewers also say the product support experience fits well with regular use, though feedback is limited to a small number of comments. Answer based on 2 reviews Features ### What features does OmniFocus offer for task management? OmniFocus offers deep task management features for people who want detailed control over projects, tags, reviews, and planning. Many individual professionals and GTD users like Forecast, quick entry, repeating tasks, custom views, and Apple integration, though some find the breadth overwhelming and miss team sharing or capacity planning tools. Answer based on 24 reviews ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Task Scheduling 4.5 (27) 85.19% of 27 reviewers that rated this feature as important or highly important Track and manage the scheduling of tasks Task Tagging 4.4 (23) 65.22% of 23 reviewers that rated this feature as important or highly important Add labels or tags to tasks To-Do List 4.7 (15) 86.67% of 15 reviewers that rated this feature as important or highly important A digital list of items that need to be completed Alerts/Notifications 4.7 (14) 71.43% of 14 reviewers that rated this feature as important or highly important Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Drag & Drop 4.6 (5) 60.00% of 5 reviewers that rated this feature as important or highly important Assemble applications and processes by dragging over and arranging pre-built components Sub-Task Management 4.0 (5) 100.00% of 5 reviewers that rated this feature as important or highly important Split and manage tasks into individual components OmniFocus 23 features Track and document all activities across devices, networks, and other systems Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Assign issues and tasks based on availability or required skills Track and manage schedules and meetings via an integrated calendar Leave comments and notes on documents for others to view Assembly of graphs and charts for visualizing and tracking statistics/metrics Assemble applications and processes by dragging over and arranging pre-built components Access software remotely via mobile devices Arrange tasks based on the level of priority or urgency Plan and coordinate all the resources, costs and time needed to execute assignments Notifications that are delivered to users as soon as an event occurs Timed notification for any upcoming task, deadline, appointment, or activity View and track pertinent metrics to find patterns and gain insights from data Process of planning, scheduling and executing the optimal and effective use of human capital across projects Split and manage tasks into individual components Attach digital tags to documents and assets for identification, search, or monitoring purposes UI looks like task board Edit task information and all related elements Create, manage and track all task activities and progression Track the status and progress of tasks Track and manage the scheduling of tasks Add labels or tags to tasks A digital list of items that need to be completed Get Advice We can help you find the software with the features you need. Features 4.7 (77) 4.7 Based on 77 reviews ## Pricing Value for money 4.2 (67) Free Trial [View pricing plan details](https://www.capterra.com/p/177722/OmniFocus/pricing/) Subscription $9.99 Flat Rate,Per Month It includes: - Capture Tasks - Organize All Activities - Sharing - Sync With All Apple Devices or to PC - Task Management v4 Standard License $74.99 Flat Rate,One Time v4 Pro License $149.99 Flat Rate,One Time OmniFocus for the Web $4.99 Flat Rate,Per Month Value for money 4.2 (67) 4.2 Based on 67 reviews Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.6 (54) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.6 (54) 4.6 Based on 54 reviews ## User reviews Overall rating 4.6 Based on 86 reviews Filter by rating 5(56) 4(26) 3(4) 2(0) 1(0) Mentioned topic Sorted by most recent Steven G. Graphic Designer Design ### "Powerful and Intuitive" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 August 2, 2025 Omni Focus continues to be a task manager that I return to. Especially if I am working on a large project and need a more robust system. Pros Omnifocus has every power task list feature you could want, and is perfect for GTD workflows.The forecast view is extremely helpful as I plan my week. Cons My only gripe about Omnifocus is that it is a little clunky to add new tasks compared to Things 3 or Any Do. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AU Anonymous User Graduate Research Assistant Research ### "OmniFocus - perfect tool, too expensive." 3.0 Overall Rating 3.0 3.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 5/10 July 24, 2025 Pros Enormously good tool for task and project management, both on a personal and organisational level. Good sync across devices. Cons Mostly - the price. There are good alternatives available on a market that provide similar set of features for a more reasonable price. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. HK Harrison K. Communications Director Non-Profit Organization Management ### "Many Options... Maybe too Many?" 4.0 Overall Rating 4.0 4.0 Ease of Use 2.0 2.0 Features 5.0 5.0 Customer Service 3.0 3.0 Likelihood to Recommend 3/10 March 20, 2025 OmniFocus's sheer amount of customization is both a strength and a hindrance. It is terrific to have particular things, like weekly recurring events that reappear after completion. However, in the end, I don't have hours to put toward learning all of OmniFocus' ins and outs. Pros The amount of customization and overall look of OmniFocus is great! I Specifically like how it handles the organization of projects. Cons It is not always clear what a function is intended for. I find myself having to experiment to figure out what everything is meant to be used for. Switched from [Any.do](https://www.capterra.com/p/173614/Any-do/) I needed more options and features than what Any.do was providing. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. PL Premysl L. Consultant Legal Services ### "Omnifocus is integral part of my "Second Brain"" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 February 14, 2025 I\`ve been using Omnifocus for more than 5 years. It help me capture all thought and ideas and is part of my information and task collection daily practice. Pros It is so easy to capture any idea, task etc. in every day life. Most I like reminders based on physical place. It clear my brain. I dont need to things which I can not solve in other place. If I come home, tasks and ideas related to home arrived. etc It may look very complex but this complexity give you the opportunity to set up your system according to your personal needs. Cons it is just personal you can not share the tasks with someone else. (you can by adding some automation tools and external apps) Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. SJ Sachi J. Sr. Digital Marketing Executive Information Technology and Services ### "Everyday's Partner for To-Do" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 January 3, 2025 It's a feature rich tool that help me to organize all the tasks and even allows to add subtasks in details very quickly. Pros It's UI and Design is one of the best part which also provides different modes like: Dark mode and Light mode.. Cons This tool is little bit costly and difficult for new users, other than this their is no any issue with the tool. Switched from [Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/) I switched to explore more advanced features for task management. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AU Anonymous User DATA ANALYST Information Technology and Services ### "A Smarter Way to Manage Tasks" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 January 3, 2025 Pros For both personal and business use, OmniFocus provides robust task management with customizable displays and cross-platform syncing. Cons It can be costly with a steep learning curve, and its exclusive availability on Apple devices restricts its use on other platforms. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. BM Brandon M. Account Manager Computer Hardware ### "Managing multiple Projects " 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 December 23, 2024 This is by far the best software to stay on top of your projects and manage your time for tasks. Staying on task and balancing multiple tasks can help you be efficient at a high level Pros Allocating time for projects are a game changer. This software will keep you on track and allow you manage your time completely. Cons Inputing information can take some time so starting off requires a learning curve. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. NS Nikkolai S. Real Estate Salesperson Real Estate ### "OmniFocus Review" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 December 23, 2024 My overall experience with OmniFocus is it has a much more varied and diverse features that can be used more effectively using it in the workplace, as the price is really worth it in using it. Pros This systemized apps gives flexibility in assigning tasks such as a to-do list in the workplace. Cons It is somewhat expensive compared to the other apps and much more complicated to use especially for beginners. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. FL Francis Lloyd J. Sales Representative Telecommunications ### "FRIENDLY AND NICE" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 December 23, 2024 The app is friendly and nice. It can easily organized all your activities. Pros It's best for MacOs and iOS devices. Good for busy people Cons The subscription after 2 weeks of free trial. It's nice if it is 1 month free trial. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. KT Kaosha T. ROI Specialist Hospital & Health Care ### "Like it but not love it " 3.0 Overall Rating 3.0 3.0 Ease of Use 4.0 4.0 Features 3.0 3.0 Customer Service 4.0 4.0 Likelihood to Recommend 5/10 December 22, 2024 My experience has been a fair experience with the new updates. The older systems seemed to work alot better Pros The flow and design on the new platforms are great. You can enter your data in the app on the go. Which is perfect really for anyone that has a phone. Cons Sometimes it’s very glitchy and slow to use. There seems to be a lot more clicks with the new update. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/177722/OmniFocus/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. 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