# OmniFocus Reviews 2026. Verified Reviews, Pros & Cons | Capterra

> Is OmniFocus the right Task Management solution for you? Explore 86 verified user reviews from people in industries like yours to make a confident choice.

Source: https://www.capterra.com/p/177722/OmniFocus/reviews

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OmniFocus

4.6 (86)

[View alternatives](https://www.capterra.com/p/177722/OmniFocus/alternatives/)

Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/)

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Last updated March 13th, 2026

# Reviews of OmniFocus

Ease of use

3.9

Customer Service

4.6

## Pros and Cons in Reviews

Jeffrey B

Senior Software Development EngineerOil & Energy, 5,001 - 10,000 employeesUsed the software for: 1-2 years.

“It had a well-developed priority system within the panel, I think it was the only and best strength that existed with this program, thanks to that the team became accustomed to developing tasks with a lot of balance, everyone in less than 1 week already knew how to organize their tasks.“

April 30, 2024

CE

Chuck E

Support Services AnalystHigher Education, 501 - 1,000 employeesUsed the software for: 6-12 months.

“It doesn't work on android or window which is very disappointing.“

December 19, 2024

SJ

Sachi J

Sr. Digital Marketing ExecutiveInformation Technology and Services, 501 - 1,000 employeesUsed the software for: Less than 6 months.

“It's UI and Design is one of the best part which also provides different modes like: Dark mode and Light mode..“

January 3, 2025

NS

Nikkolai S

Real Estate SalespersonReal Estate, 11 - 50 employeesUsed the software for: Less than 6 months.

“It is somewhat expensive compared to the other apps and much more complicated to use especially for beginners.“

December 23, 2024

CE

Chuck E

Support Services AnalystHigher Education, 501 - 1,000 employeesUsed the software for: 6-12 months.

“It really helps me to stay organized so that I can work on tasks and project easily also I love how it remind me of the deadline“

December 19, 2024

Ben E

OwnerPublishing, Self-employedUsed the software for: More than 2 years.

“OmniFocus is a powerful task management tool, but it is falling behind with regards to integration with AI.“

May 27, 2023

Vasilii N

Graduate Research AssistantResearch, Self-employedUsed the software for: Less than 6 months.

“Enormously good tool for task and project management, both on a personal and organisational level.“

July 24, 2025

David R. L

Management ConsultantManagement Consulting, Self-employedUsed the software for: I used a free trial.

“Omni stands for 'universal' - focus is kind of the opposite.“

November 12, 2021

## Showing most helpful reviews

Showing 1-25 of 86 Reviews

Sort by:

Most Helpful

Rating

Company Size

Reviewer's Role

Length of Use

Frequency of Use

Steven G.  
Graphic Designer  
Design  
Used the software for: 2+ years

### "Powerful and Intuitive"

August 2, 2025

5.0

Omni Focus continues to be a task manager that I return to. Especially if I am working on a large project and need a more robust system.

Pros

Omnifocus has every power task list feature you could want, and is perfect for GTD workflows.The forecast view is extremely helpful as I plan my week.

Cons

My only gripe about Omnifocus is that it is a little clunky to add new tasks compared to Things 3 or Any Do.

Review Source

HK

Harrison K.  
Communications Director  
Non-Profit Organization Management  
Used the software for: 1-2 years

### "Many Options... Maybe too Many?"

March 20, 2025

4.0

OmniFocus's sheer amount of customization is both a strength and a hindrance. It is terrific to have particular things, like weekly recurring events that reappear after completion. However, in the end, I don't have hours to put toward learning all of OmniFocus' ins and outs.

Pros

The amount of customization and overall look of OmniFocus is great! I Specifically like how it handles the organization of projects.

Cons

It is not always clear what a function is intended for. I find myself having to experiment to figure out what everything is meant to be used for.

Switched from

[Any.do](https://www.capterra.com/p/173614/Any-do/)

I needed more options and features than what Any.do was providing.

Review Source

VR

Verified Reviewer  
Graduate Research Assistant  
Research  
Used the software for: Less than 6 months

### "OmniFocus - perfect tool, too expensive."

July 24, 2025

3.0

Pros

Enormously good tool for task and project management, both on a personal and organisational level. Good sync across devices.

Cons

Mostly - the price. There are good alternatives available on a market that provide similar set of features for a more reasonable price.

Review Source

Ben E.  
Owner  
Publishing  
Used the software for: 2+ years

### "Indispensable productivity software for busy professionals on Apple platforms"

May 27, 2023

5.0

I use OmniFocus as a second brain, to implement the ideas encapsulated in Getting Things Done, Building a Second Brain, and The Productivity Habits. Without OmniFocus it would be much harder for me to manage a demanding day job, my family life, my freelance career, and my creative hobbies.

Pros

Omnifocus is an excellent task management system that integrates seamlessly with macOS. It is based on the Getting Things Done workflow, making it easy to capture tasks and process them effectively. This is a major strength of Omnifocus compared to other similar systems, and makes it an invaluable tool for staying organized and productive.

Cons

OmniFocus is a powerful task management tool, but it is falling behind with regards to integration with AI. It would benefit from bringing ideas from more advanced project management to the individual, such as load-balancing, to help users better manage their tasks. Additionally, any context awareness has to be manually set-up, which can be time consuming and tedious. It would be nice if it guided the user using AI/ML to help them better manage their tasks.

Alternatives considered

[Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)[ClickUp](https://www.capterra.com/p/158833/ClickUp/)[Asana](https://www.capterra.com/p/184581/Asana-PM/)[Things](https://www.capterra.com/p/119096/Things/)

Reason for choosing OmniFocus

OmniFocus is Mac-native, which is important to me as I generally dislike web apps and Electron apps. It's carefully desigend and considered. And its out-of-the-box support for the Getting Things Done workflow is exemplary.

Review Source

PL

Premysl L.  
Consultant  
Legal Services  
Used the software for: 2+ years

### "Omnifocus is integral part of my "Second Brain""

February 14, 2025

5.0

I\`ve been using Omnifocus for more than 5 years. It help me capture all thought and ideas and is part of my information and task collection daily practice.

Pros

It is so easy to capture any idea, task etc. in every day life. Most I like reminders based on physical place. It clear my brain. I dont need to things which I can not solve in other place. If I come home, tasks and ideas related to home arrived. etc It may look very complex but this complexity give you the opportunity to set up your system according to your personal needs.

Cons

it is just personal you can not share the tasks with someone else. (you can by adding some automation tools and external apps)

Review Source

VR

Verified Reviewer  
Senior Software Development Engineer  
Oil & Energy  
Used the software for: 1-2 years

### "A more or less satisfactory experience with the software"

April 30, 2024

3.0

As the title says, it was a more or less experience with the software, it could have been better but I think it was missing important points, we can understand that all software is not the same and that over time they improve their development and proposal towards the end client.

Pros

It had a well-developed priority system within the panel, I think it was the only and best strength that existed with this program, thanks to that the team became accustomed to developing tasks with a lot of balance, everyone in less than 1 week already knew how to organize their tasks. parties and be able to enter information about what they did and what they were missing regarding their software development task.

Cons

I had a very limited project review, it was difficult for us to enter several projects at the same time, I thought it was a more robust program with greater capacity, the individualization of each program could not be easily found and this, instead of saving time, set us back quite a bit. The login crashed very repeatedly during the day.

Switched from

[Notion](https://www.capterra.com/p/186596/Notion/)

similar but more complicated to use in my team

Review Source

NM

Nathan M.  
Pastor of Adult Discipleship  
Non-Profit Organization Management  
Used the software for: 2+ years

### "Best in Class Task Manager"

October 14, 2024

5.0

I have used OmniFocus for 3+ years and have used it to implement a strict GTD system and then gradually adjusted it overtime to more modern methods. The UI is beautiful and it had every feature I needed.

Pros

Omnifocus Is a feature rich, GTD friendly, task management system with enough features for power users. I loved that though it could accommodate complex work flows, it could still have a simple implementation. I loved the "review" feature. For me it just works.

Cons

The complexity of a feature-rich can be daunting but Omnifocus is relatively easy to learn. The hardest parts are choosing your organizational methodology and then sticking with it, especially weekly reviews.

Review Source

Ahmad M.  
pharmaciest  
Consumer Services  
Used the software for: 6-12 months

### "from my best task mangment softwere"

December 17, 2024

4.0

Omnifocus good for me to stay up to date on all the projects.

Pros

OmniFocus is from the best task mangment softwere. allows me to structure and manage my tasks and projects virtually any way I want .Furthermore, it integrates with alot of popular apps ,OmniFocus is versatile enough that you can set it up the way you want.

Cons

It's only for Mac not available for pc or android Pricing is bit higher.

Review Source

NS

Nikkolai S.  
Real Estate Salesperson  
Real Estate  
Used the software for: Less than 6 months

### "OmniFocus Review"

December 23, 2024

5.0

My overall experience with OmniFocus is it has a much more varied and diverse features that can be used more effectively using it in the workplace, as the price is really worth it in using it.

Pros

This systemized apps gives flexibility in assigning tasks such as a to-do list in the workplace.

Cons

It is somewhat expensive compared to the other apps and much more complicated to use especially for beginners.

Review Source

VR

Verified Reviewer  
DATA ANALYST  
Information Technology and Services  
Used the software for: 6-12 months

### "A Smarter Way to Manage Tasks"

January 3, 2025

5.0

Pros

For both personal and business use, OmniFocus provides robust task management with customizable displays and cross-platform syncing.

Cons

It can be costly with a steep learning curve, and its exclusive availability on Apple devices restricts its use on other platforms.

Review Source

CE

Chuck E.  
Support Services Analyst  
Higher Education  
Used the software for: 6-12 months

### "OmniFocus Review: A Feature-Rich Tool but only for Apple User"

December 19, 2024

4.0

My experience with OmniFocus has been solid. It really helps me to stay organized so that I can work on tasks and project easily also I love how it remind me of the deadline so I don't miss any task's deadline.

Pros

I love how advance and powerful OmniFocus is. It has a lot of features also it sync in real time on every device it is login. I can easily customize the dashboard as per my need so I can focus on important tasks.

Cons

In dislike the fact that it only works on IOS and MAC. It doesn't work on android or window which is very disappointing. I find it very less favoring in collaboration or sharing files with other.

Review Source

FLJ

Francis Lloyd J.  
Sales Representative  
Telecommunications  
Used the software for: Less than 6 months

### "FRIENDLY AND NICE"

December 23, 2024

4.0

The app is friendly and nice. It can easily organized all your activities.

Pros

It's best for MacOs and iOS devices. Good for busy people

Cons

The subscription after 2 weeks of free trial. It's nice if it is 1 month free trial.

Review Source

SM

Sean M.  
Pastor  
Religious Institutions  
Used the software for: 2+ years

### "Great for Keeping on Top of My Day"

May 13, 2022

5.0

OmniFocus gives me the feeling of being in control of my time and ensures that I am working through my projects and tasks systematically instead of constantly firefighting.

Pros

I have tried other software that is either to simple or too complex. I tried both Evernote & Notion and in both cases it felt like they were trying to do too many things. OmniFocus is versatile enough that you can set it up the way you want and then presents your task management in a clear intuitive way so you can just get to work. The mobile app is powerful but the interface is clean and easy to use.

Cons

Overall I am pleased with OmniFocus but I would really like to have more icons to choose from.

Review Source

BS

Ben S.  
Production Manager  
Entertainment  
Used the software for: 1-2 years

### "I really wanted to love OmniFocus"

August 29, 2022

5.0

I really wanted to love OmniFocus, and I know it's a very poplar app, but it just never clicked for me. It always felt cumbersome for me to use. It has a ton of really cool features, and some really useful ways of helping you keep track of your tasks and projects. And if your'e really into the Getting Things Done method, it's great for that. I tried it for a year or two and struggled to make it work for my workflow. I watched several videos on how other people were using it, and tried to do a fresh start on it a few times, but finally switched to Things 3 and haven't looked back.

Pros

I like how feature packed and powerful OmniFocus is. There's a lot of ways you can customize the app, and lay it out in a way that helps you in the way you work. It's a great app to pair with a Getting Things Done workflow, as it's kind of tailored for that. I like the focus mode, in which it blocks out everything else in the app except for what you are currently working on, so that you can really focus on your current tasks and not be distracted by other things you have coming up. I also like the review feature, that allows you to review how you did each day or each week and what all you accomplished, and how your ongoing tasks are fairing.

Cons

I always felt like OmniFocus was a bit clunky and verbose. It was progressively harder for me to want to use it every day. The user interface felt a little crowded and hard for me to navigate effectively, and I just never felt I could use it efficiently without becoming too bogged down in all the features or other little things in the app.

Review Source

VR

Verified Reviewer  
Software Engineer Internship at EnterpreseWorks  
Research  
Used the software for: 2+ years

### "The Best GTD"

October 24, 2018

5.0

I love working with OmniFocus and the extendability it has. I used some scripts to help me keep track of my assigned issues on Github. It can auto sync data from other services.

Pros

OmniFocus is the best and the most powerful GTD software that I have used. Especially in the OmniFocus 3, the tag (replace the context from OF2) and the great iPhone app can help me tag anything, including places and contacts and so on, and keep track with everything.

Cons

The software is very hard to get used of it, not friendly for new users, not enough tutorial included.

Review Source

DS

Denise S.  
Small Business Marketing Consultant/Owner  
Marketing and Advertising  
Used the software for: 2+ years

### "Best task management app I've ever worked with"

March 23, 2018

5.0

Pros

Other to-do apps simply don't have the width and breadth that OmniFocus offers. I can set up my to-dos and group them into projects and folders, so I can differentiate between client work and work on my own business as well as between the different clients and the different projects I'm working on for them. The possibilities are endless!

Cons

It does take a bit to get used to and the user interface is practical but could be more intuitive (there's a new version coming up later in 2018 so that might get better then). I also miss a feature to calculate availability/capacity. There's already a field for the duration of every task, why not go the next step and tell you how much time you've got already allocated that day, week or month.

Review Source

MP

Martin P.  
Web App Developer  
Computer Software  
Used the software for: 6-12 months

### "Modern and simple task management application"

March 1, 2023

5.0

Modern and simple application for tasks management which provides simple way to organize your time. Integrated with Siri, calendar and forecast to get better experience.

Pros

OmniFocus is tasks management software. New task can be simple added to inbox, then you can enter due date and tags (if you want) and you are done. The whole workflow is really simple. You can organize your tasks into projects - which is useful if you work in more than one team. App also provides calendar and forecast integration. Everything works well with Siri.

Cons

Text recognization feature to add new tasks sometimes doesn't work well and add wrong due date. I need to change it later.

Review Source

VR

Verified Reviewer  
Internet Marketing Specialist  
Marketing and Advertising  
Used the software for: Less than 6 months

### "The Ultimate All-In-One Organization Tool"

September 28, 2019

5.0

OmniFocus combines all the organizational tools you might otherwise use into one space, which makes it significantly easier to keep track of tasks each day. I've had an incredibly positive experience with it so far!

Pros

I love the various functions that this software offers. It allows for so many ways to organize tasks, whether you prefer checklists, automatic reminders, or more of a calendar view. I couldn't live without the popup reminders notifying me throughout the day! The calendar integration is also enormously helpful. Having multiple organizational tools in one place saves time and reduces stress.

Cons

The only limitation I experience with OmniFocus is the lack of more visual elements - if you're most comfortable with lists and folder-like organization, then this would probably not bother you at all! However, the option to have a more freeform layout would be the cherry on top for me.

Review Source

VR

Verified Reviewer  
Head of Innovation & Marketing  
Computer Software  
Used the software for: 6-12 months

### "A wonderful approach to getting things done"

April 24, 2019

5.0

Pros

I can manage many different projects at once with Omni Focus. The best part is the cross platform capability. I can manage my tasks from my phone, watch, tablet or computer.

Cons

I think the organizational structure could use a little work. I manage many different projects and this is the best product for that but being able to run it as entirely different instances would be helpful.

Review Source

ML

Michael L.  
Staff Training & Development Manager  
Banking  
Used the software for: 1-2 years

### "Stay on Target with Omnifocus"

May 26, 2020

4.0

There is a slight learning curve for OmniFocus, but once you get into the rhythm, it is becomes an essential part of your work flow and helping you to stay ahead of your projects and tasks..

Pros

As a big fan of GTD (Getting Things Done), I love that Omnifocus was built around it from the ground up to serve the GTD methodology.

Cons

My main complaint is that it isn't on all platforms (Apple and non-apple). Since it's fully tied to the Apple ecosystem, you can't access your to-do's from Android, Windows, etc - or even a browser which is a severe limitation to some users.

Review Source

VR

Verified Reviewer  
Owner  
Information Technology and Services  
Used the software for: Less than 6 months

### "When you need more than just a to-do list"

December 29, 2020

4.0

I have used a lot of to-do list packages over th years, but OmniFocus has a clean interface that allows for lots of activities. You can keep an archive of what has been completed and it sends well with iCal.

Pros

OmniFocus helps me stay organized and on schedule, especially with projects that have multiple tasks. they provide good tutorials to help you learn how to use it effectively.

Cons

Unless you upgrade to Enterprise it is hard to share tasks and add users. There is also a learning curve. There is no Windows version.

Review Source

PC

Perrine C.  
Finance, + multiples roles  
Management Consulting  
Used the software for: 2+ years

### "travail bien organisé"

May 6, 2022

4.0

Un bon support dans le temps pour maitriser mon travil et surtout ne pas oublié d'actions en cours de route

Pros

tres bien pour s'organiser dans son travail

Cons

complexité pour maitriser l'outil .......

Review Source

BD

Binigya D.  
Game Developer  
Computer Games  
Used the software for: I used a free trial

### "Apple exclusive Task Management Goodness!"

March 7, 2021

4.0

Pros

OmniFocus is a really well-built task management tool. It has a slick UI and it offers so much features, useful ones that you will actually use, it makes itself an invaluable tool in your task management arsenal. I especially loved its Forecast feature and it tight integration with macOS and iOS versions that made using it a seamless experience.

Cons

I really did not like that it was an Apple exclusive software. Most of my work is done on Windows, so OmniFocus quickly became not much relevant to me when switching to a windows device.

Alternatives considered

[Tomatoid](https://www.capterra.com/p/163568/Tomatoid/)

Review Source

CL

Chris L.  
Solution Architect  
Computer Software  
Used the software for: 2+ years

### "Great Task Management app"

January 4, 2019

4.0

Pros

Feature-rich and very powerful task management app, which can be used to support any task strategy/framework you leverage

Cons

I found this app quite expensive in comparison to similar solutions on the market, but it is very powerful/functional

Review Source

ME

Meghan E.  
Founder  
Marketing and Advertising  
Used the software for: 2+ years

### "Robust solution"

January 13, 2019

5.0

I really enjoy OmniFocus. There's nothing that I've ever wanted it to do that it can't.

Pros

It has all the functionality you need to manage tasks and projects. It's the top of the line when it comes to task management.

Cons

It can be overkill and the learning curve is higher than more simplistic solutions, but not overly so.

Review Source

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