# OmniFocus Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is OmniFocus the right Task Management solution for you? Explore 86 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/177722/OmniFocus/reviews --- OmniFocus 4.6 (86) [View alternatives](https://www.capterra.com/p/177722/OmniFocus/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Reviews of OmniFocus Ease of use 3.9 Customer Service 4.6 ## Pros and Cons in Reviews SJ Sachi J Sr. Digital Marketing ExecutiveInformation Technology and Services, 501 - 1,000 employeesUsed the software for: Less than 6 months. “It's UI and Design is one of the best part which also provides different modes like: Dark mode and Light mode..“ January 3, 2025 CE Chuck E Support Services AnalystHigher Education, 501 - 1,000 employeesUsed the software for: 6-12 months. “It doesn't work on android or window which is very disappointing.“ December 19, 2024 CE Chuck E Support Services AnalystHigher Education, 501 - 1,000 employeesUsed the software for: 6-12 months. “It really helps me to stay organized so that I can work on tasks and project easily also I love how it remind me of the deadline“ December 19, 2024 NS Nikkolai S Real Estate SalespersonReal Estate, 11 - 50 employeesUsed the software for: Less than 6 months. “It is somewhat expensive compared to the other apps and much more complicated to use especially for beginners.“ December 23, 2024 Vasilii N Graduate Research AssistantResearch, Self-employedUsed the software for: Less than 6 months. “Enormously good tool for task and project management, both on a personal and organisational level.“ July 24, 2025 Ben E OwnerPublishing, Self-employedUsed the software for: More than 2 years. “OmniFocus is a powerful task management tool, but it is falling behind with regards to integration with AI.“ May 27, 2023 Jeffrey B Senior Software Development EngineerOil & Energy, 5,001 - 10,000 employeesUsed the software for: 1-2 years. “It had a well-developed priority system within the panel, I think it was the only and best strength that existed with this program, thanks to that the team became accustomed to developing tasks with a lot of balance, everyone in less than 1 week already knew how to organize their tasks.“ April 30, 2024 David R. L Management ConsultantManagement Consulting, Self-employedUsed the software for: I used a free trial. “Omni stands for 'universal' - focus is kind of the opposite.“ November 12, 2021 ## Showing most helpful reviews Showing 1-25 of 86 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Steven G. Graphic Designer Design Used the software for: 2+ years ### "Powerful and Intuitive" August 2, 2025 5.0 Omni Focus continues to be a task manager that I return to. Especially if I am working on a large project and need a more robust system. Pros Omnifocus has every power task list feature you could want, and is perfect for GTD workflows.The forecast view is extremely helpful as I plan my week. Cons My only gripe about Omnifocus is that it is a little clunky to add new tasks compared to Things 3 or Any Do. Review Source HK Harrison K. Communications Director Non-Profit Organization Management Used the software for: 1-2 years ### "Many Options... Maybe too Many?" March 20, 2025 4.0 OmniFocus's sheer amount of customization is both a strength and a hindrance. It is terrific to have particular things, like weekly recurring events that reappear after completion. However, in the end, I don't have hours to put toward learning all of OmniFocus' ins and outs. Pros The amount of customization and overall look of OmniFocus is great! I Specifically like how it handles the organization of projects. Cons It is not always clear what a function is intended for. I find myself having to experiment to figure out what everything is meant to be used for. Switched from [Any.do](https://www.capterra.com/p/173614/Any-do/) I needed more options and features than what Any.do was providing. Review Source VR Verified Reviewer Graduate Research Assistant Research Used the software for: Less than 6 months ### "OmniFocus - perfect tool, too expensive." July 24, 2025 3.0 Pros Enormously good tool for task and project management, both on a personal and organisational level. Good sync across devices. Cons Mostly - the price. There are good alternatives available on a market that provide similar set of features for a more reasonable price. Review Source Ben E. Owner Publishing Used the software for: 2+ years ### "Indispensable productivity software for busy professionals on Apple platforms" May 27, 2023 5.0 I use OmniFocus as a second brain, to implement the ideas encapsulated in Getting Things Done, Building a Second Brain, and The Productivity Habits. Without OmniFocus it would be much harder for me to manage a demanding day job, my family life, my freelance career, and my creative hobbies. Pros Omnifocus is an excellent task management system that integrates seamlessly with macOS. It is based on the Getting Things Done workflow, making it easy to capture tasks and process them effectively. This is a major strength of Omnifocus compared to other similar systems, and makes it an invaluable tool for staying organized and productive. Cons OmniFocus is a powerful task management tool, but it is falling behind with regards to integration with AI. It would benefit from bringing ideas from more advanced project management to the individual, such as load-balancing, to help users better manage their tasks. Additionally, any context awareness has to be manually set-up, which can be time consuming and tedious. It would be nice if it guided the user using AI/ML to help them better manage their tasks. Alternatives considered [Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)[ClickUp](https://www.capterra.com/p/158833/ClickUp/)[Asana](https://www.capterra.com/p/184581/Asana-PM/)[Things](https://www.capterra.com/p/119096/Things/) Reason for choosing OmniFocus OmniFocus is Mac-native, which is important to me as I generally dislike web apps and Electron apps. It's carefully desigend and considered. And its out-of-the-box support for the Getting Things Done workflow is exemplary. Review Source VR Verified Reviewer Management Consultant Management Consulting Used the software for: I used a free trial ### "The Name says it all" November 12, 2021 5.0 The name says it all. Omni stands for 'universal' - focus is kind of the opposite. You can't have focus and also center you attention on everything. It is a great tool, don't get me wrong. But I would often get caught up in working that the task manager perfectly reflected my work, rather than just getting on with it. But I have some colleagues who love it and would never want to work with anything else again. If you need the level of granularity that OmniFocus provides, this tool is for you. For me, that was more of a distraction. Pros OmniFocus gives you massive options in how to manage your tasks. It is certainly well thought out and a tool that lets you get into a lot of detail on your task management game. OmniFocus lets you integrate with other tools through Zapier and share with team members. Cons OmniFocus provides a great level of detail in managing your tasks. So much so, that it was distracting me from doing the actual work. Alternatives considered [Things](https://www.capterra.com/p/119096/Things/) Reason for choosing OmniFocus I ultimately switched from OmniFocus to Things, due to its simplicity which worked better for me. I did test them each for some time to make the call, that would be my suggestion too. If you need a team collaboration tool Things is the wrong choice, and OmniFocus wins. Review Source VR Verified Reviewer Senior Software Development Engineer Oil & Energy Used the software for: 1-2 years ### "A more or less satisfactory experience with the software" April 30, 2024 3.0 As the title says, it was a more or less experience with the software, it could have been better but I think it was missing important points, we can understand that all software is not the same and that over time they improve their development and proposal towards the end client. Pros It had a well-developed priority system within the panel, I think it was the only and best strength that existed with this program, thanks to that the team became accustomed to developing tasks with a lot of balance, everyone in less than 1 week already knew how to organize their tasks. parties and be able to enter information about what they did and what they were missing regarding their software development task. Cons I had a very limited project review, it was difficult for us to enter several projects at the same time, I thought it was a more robust program with greater capacity, the individualization of each program could not be easily found and this, instead of saving time, set us back quite a bit. The login crashed very repeatedly during the day. Switched from [Notion](https://www.capterra.com/p/186596/Notion/) similar but more complicated to use in my team Review Source PL Premysl L. Consultant Legal Services Used the software for: 2+ years ### "Omnifocus is integral part of my "Second Brain"" February 14, 2025 5.0 I\`ve been using Omnifocus for more than 5 years. It help me capture all thought and ideas and is part of my information and task collection daily practice. Pros It is so easy to capture any idea, task etc. in every day life. Most I like reminders based on physical place. It clear my brain. I dont need to things which I can not solve in other place. If I come home, tasks and ideas related to home arrived. etc It may look very complex but this complexity give you the opportunity to set up your system according to your personal needs. Cons it is just personal you can not share the tasks with someone else. (you can by adding some automation tools and external apps) Review Source Ahmad M. pharmaciest Consumer Services Used the software for: 6-12 months ### "from my best task mangment softwere" December 17, 2024 4.0 Omnifocus good for me to stay up to date on all the projects. Pros OmniFocus is from the best task mangment softwere. allows me to structure and manage my tasks and projects virtually any way I want .Furthermore, it integrates with alot of popular apps ,OmniFocus is versatile enough that you can set it up the way you want. Cons It's only for Mac not available for pc or android Pricing is bit higher. Review Source NM Nathan M. Pastor of Adult Discipleship Non-Profit Organization Management Used the software for: 2+ years ### "Best in Class Task Manager" October 14, 2024 5.0 I have used OmniFocus for 3+ years and have used it to implement a strict GTD system and then gradually adjusted it overtime to more modern methods. The UI is beautiful and it had every feature I needed. Pros Omnifocus Is a feature rich, GTD friendly, task management system with enough features for power users. I loved that though it could accommodate complex work flows, it could still have a simple implementation. I loved the "review" feature. For me it just works. Cons The complexity of a feature-rich can be daunting but Omnifocus is relatively easy to learn. The hardest parts are choosing your organizational methodology and then sticking with it, especially weekly reviews. Review Source NS Nikkolai S. Real Estate Salesperson Real Estate Used the software for: Less than 6 months ### "OmniFocus Review" December 23, 2024 5.0 My overall experience with OmniFocus is it has a much more varied and diverse features that can be used more effectively using it in the workplace, as the price is really worth it in using it. Pros This systemized apps gives flexibility in assigning tasks such as a to-do list in the workplace. Cons It is somewhat expensive compared to the other apps and much more complicated to use especially for beginners. Review Source VR Verified Reviewer DATA ANALYST Information Technology and Services Used the software for: 6-12 months ### "A Smarter Way to Manage Tasks" January 3, 2025 5.0 Pros For both personal and business use, OmniFocus provides robust task management with customizable displays and cross-platform syncing. Cons It can be costly with a steep learning curve, and its exclusive availability on Apple devices restricts its use on other platforms. Review Source BB Brittany B. Office Manager Hospital & Health Care Used the software for: I used a free trial ### "Omnifocus is a lifesaver! " December 19, 2024 5.0 Pros Omnifocus has helped keep me organized and on task. Cons I can't say there's anything I didn't like Review Source MP Mark P. Assistant Residence Director and Business Owner Hospital & Health Care Used the software for: 2+ years ### "My most frequently used application, Keeps me Sane!" September 24, 2020 5.0 I would feel completely lost without OmniFocus and have attempted to use some other workaround software but it failed miserably, doesn't even come close. I need all my commitments and tasks with me instantly for on-the-go decision making about what I do next, according to what context I'm currently in. This does it seamlessly and the customer service is great. An unreserved recommendation from me. Pros For those who are familiar with \[SENSITIVE CONTENT HIDDEN\] Getting Things Done methodology, this is a must-have. But you don't have to be familiar with GTD for it to keep you focused. It keeps me on track in my demanding full time job as well as running my side-hustle company. It also keeps me on task with personal commitments. I use it constantly throughout the day to make sure I'm committed to the right projects and doing the right tasks, at the right time, in the right context. For me, this is my #1 application I use in any business or personal category. It was a little pricey for an app, but pays multiple dividends to me every day. I would not hesitate to recommend this to anyone who needs to get business and personal commitments under control and keep them that way. And to get maximum benefit, read the GTD book from \[SENSITIVE CONTENT HIDDEN\] to understand how it REALLY can benefit you day to day on all kinds of levels. For me, people marvel at how I stay calm and focused in the midst of accomplishing so much, and this is my secret. Cons I was surprised it cost a little more than other apps and services, but well worth it. I can use it across platforms on all my devices including PC, and stay up to date everywhere at once. But it is more expensive than some lesser products. I think you get what you pay for with this one. Review Source MW Margurite W. Legal Assistant Legal Services Used the software for: 2+ years ### "Literally Runs My Life, People" August 6, 2021 5.0 Overall, I would say that Omni is the tool I use the most both professionally and personally. It is truly a catchall where I can store professional and personal tasks and projects, where I forecast them out, and where I can perform easy reviews to see where I am stalling and what I need to be working on. It has been invaluable in my professional growth and is definitely credited with my success. Pros I love OmniFocus. Seriously. I would be more likely to ask what I DON'T like about it, because I like basically everything. I love the fact that I can set up projects and group them any way I want. I love that I can run simultaneous projects and concurrent tasks, or make it so one task becomes due once I complete a different one. I love that I can sync Omni with my cell phone so reminders show up in my Omni inbox. I love that I can email tasks to my inbox. I love that I can have task reminders pop up based on date, time, deferred time, location. I love that it quite succinctly puts GTD into effect. Trusted system? Check. Catchall? Check. Cons It's only for Mac, which is a bit of a pain because I'd love to have it available for PC so I could use it across any platform. How nice would that be? I also don't love the iOS app - it's cumbersome and involves too many taps to make it really useful for people looking not to waste time. Review Source JB Justin B. Used the software for: 1-2 years ### "This is how I plan my day!" October 24, 2018 5.0 Pros Omnifocus is a very powerful task manager. It’s packed full of features however the app is designed in such a way that you can use as many or as little of the features as you wish. It is infinitely customisable. It’s easy to create projects, tasks, and folders and to assign them tags, due dates, make them repeat etc. Tags is my favourite feature. Each task can be assigned many tags. Tags could be things like “Mac computer”or a location or an energy level. When you want to look at your tasks you can filter them with these tags. On the iOS apps you can set location based alerts for your tags too. Syncing is automatic and very reliable through Omni Group’s omnisync server. Cons Tags can only be assigned a location through the iOS versions of the app. I do much of my task management on the Mac and would like to be able to assign locations to tags while I’m on the Mac. I’d also like to see a collaboration feature, eg a shared task list or project whereby tasks can be added and completed by anyone in the group. This is not currently available. Review Source VR Verified Reviewer Attorney Legal Services Used the software for: 2+ years ### "I Wouldn't Know How To Run My Life Without Omnifocus" October 15, 2019 5.0 I run my business and household on Omnifocus and it is amazing. It allows me to have everything in one place, projects for work and errands for the house. I'm not sure how I got along without Omnifocus before I started using it. Pros It's a perfectly full-featured task manager. It's the first place I check in the morning since it shows me my calendar and tasks all in one place, so I can see my day at a glance. Cons Learning to use the tags and projects features took a little time. Review Source MW Matthew W. Pastor Religious Institutions Used the software for: 1-2 years ### "Great software for organization and planning goals" May 11, 2021 5.0 Omnifocus has been great for me to stay up to date on all the projects that I am responsible for at our church and has been extremely helpful in allowing me to stay on task every day. Pros Omnifocus is easy to use and simple to update. You can easily add new projects and new tasks and it is easy to track your progress. Both the desktop and the mobile applications are very user friendly and this software is great for those who want a simple project management software all the way to those who need to have a complex structured system for managing a wide variety of tasks and projects. Cons The only issue that I have with the Omnifocus software is the cost. The up-front cost is likely prohibitive for many and there are many free apps that have similar features but are not as capable. This is especially true when new versions are released and you must pay again for the software upgrade. Review Source VR Verified Reviewer Beauty Studio Coordinator Retail Used the software for: 6-12 months ### "The learning curve is worth it" May 8, 2019 5.0 Omnifocus helped me structure both my professional and personal life at a granular level. Pros Robust! Multi-faceted and full featured. Omnifocus now helps me manage many aspects of my personal and professional life. Being able to manage tasks across platforms is a huge plus for me. This is a project management app that helps you reach your full potential. Cons The learning curve can be steep. There are a lot of apps that do similar things, but this seems to do the most. It's a good thing but mastering it can be a bit of a hassle. Additionally, it's expensive! Review Source JM Joseph M. Teacher Education Management Used the software for: 2+ years ### "Great Product, High Price" July 2, 2022 5.0 Love the program but not the price. Pros Very dynamic task management program with a great UI. Cons The cost of this and the cost of upgrading at times is prohibitive. Review Source PJ Patrick J. VP Education Management Used the software for: 2+ years ### "Omnifocus review" March 2, 2021 4.0 Great productivity tool, easy to use, an affordable way to set up your own productivity pace. Pros Useable on multiple devices, this is great, can start work on any device and continue edit on others smoothly. Flexible set up with project and tagging. Nice reminder pop up feature. Cons No feature on PC environment which is a downside for office environment. On Mac/IOS environment it works very well. Reason for choosing OmniFocus less complex, easy, better pricing Review Source DD Dan D. Product Manager Health, Wellness and Fitness Used the software for: 2+ years ### "OmniFocus - You Need It" September 19, 2018 5.0 Outstanding experience. Buy this, upgrade it, use it! Pros I love OmniFocus. It is the lifeblood of my ability to get things accomplished. It is easy to use, to organize your tasks, to ensure you stay focussed, and can be productive. It also synchs well between the desktop version and iOS version. Cons Absolutely nothing. Once you wrap your head around the Getting Things Done paradigm you will love this product. Review Source PC Perrine C. Finance, + multiples roles Management Consulting Used the software for: 2+ years ### "travail bien organisé" May 6, 2022 4.0 Un bon support dans le temps pour maitriser mon travil et surtout ne pas oublié d'actions en cours de route Pros tres bien pour s'organiser dans son travail Cons complexité pour maitriser l'outil ....... Review Source MB Mathias B. Marketing Consultant Marketing and Advertising Used the software for: 2+ years ### "Best GTD App" July 9, 2019 5.0 Awesome tool. Pros Works really solid and syncs from Mac to iPhone Cons Sometimes the sync can be a bit slow, but not a major problem. Review Source CL Chris L. Solution Architect Computer Software Used the software for: 2+ years ### "Great Task Management app" January 4, 2019 4.0 Pros Feature-rich and very powerful task management app, which can be used to support any task strategy/framework you leverage Cons I found this app quite expensive in comparison to similar solutions on the market, but it is very powerful/functional Review Source ME Meghan E. Founder Marketing and Advertising Used the software for: 2+ years ### "Robust solution" January 13, 2019 5.0 I really enjoy OmniFocus. There's nothing that I've ever wanted it to do that it can't. Pros It has all the functionality you need to manage tasks and projects. It's the top of the line when it comes to task management. Cons It can be overkill and the learning curve is higher than more simplistic solutions, but not overly so. 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