# Ziflow Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Ziflow the right Online Proofing solution for you? Explore 417 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/178111/Ziflow/reviews --- Ziflow 4.8 (417) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Reviews of Ziflow Ease of use 4.6 Customer Service 4.8 ## Pros and Cons in Reviews NH Nathan H PresidentMarketing and Advertising, 11 - 50 employeesUsed the software for: 1-2 years. “I like that I can just simply upload a design or video and then everybody can markup and add comments to it directly on Ziflow -- no need to send emails back and forth with a bunch of screenshots.“ January 26, 2026 AD Allegra D Freelance DesignerConsumer Goods, 51 - 200 employeesUsed the software for: 6-12 months. “It can be a little bit hard to navigate the options for each draft - sometimes you need to edit/replace a PDF without creating a whole new version (even a minor one), and sometimes you need to carry some incomplete comments forward into the next round of feedback to continue the discussion.“ September 11, 2025 GH Georgie H Senior Project ManagerMarketing and Advertising, 51 - 200 employeesUsed the software for: 1-2 years. “It makes reviewing and sharing assets so much easier, quicker, more straightforward and provides helpful tools that you wouldn't be able to access if you didn't have Ziflow such as the compare function.“ October 1, 2025 RL Randy L Creative SupervisorPrinting, 51 - 200 employeesUsed the software for: More than 2 years. “There may be occasional challenges when uploading certain proof types, such as URLs not loading correctly.“ February 2, 2026 RR Richard R Director MArketing and CommunicationsEducation Management, 51 - 200 employeesUsed the software for: 1-2 years. “Great support staff and has helped my department become more efficient by being able to track reviews“ November 10, 2025 RL Randy L Creative SupervisorPrinting, 51 - 200 employeesUsed the software for: More than 2 years. “Considered costly for smaller teams or organizations with limited usage, particularly when licensing is based on the number of seats.“ February 2, 2026 KL Kelli L President and Chief Design OfficerComputer Software, 2 - 10 employeesUsed the software for: 1-2 years. “The “Spaces” feature is fine for organizing once I finally get around to using it.“ January 15, 2026 BM Bhakti M Graphic DesignerMarketing and Advertising, 1,001 - 5,000 employeesUsed the software for: 1-2 years. “When proofs are uploaded to Ziflow, the color code changes from RGB to CMYK, causing issues with clients.“ August 28, 2024 ## Showing most helpful reviews Showing 1-25 of 417 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Clifton T. Owner/Creative Director Graphic Design Used the software for: Less than 6 months ### "Internal and External Proofing" April 20, 2020 5.0 We've been able to solve the following: - Accountability on updates (client or employee issues) - Better attention to details (senior staff overseeing junior staff work before sending to client) - Time saved on emailing proofs and tracking what was/wasn't done. - Getting clients on board with the same proofing process. Previously some clients printed, then marked up proofs, then scanned and sent back. Others just sent a list of updates through email. Others marked up in Adobe Acrobat. Great to have everyone on the same page using the same tool! Pros We needed a proofing tool to streamline our approval process internally and externally. I like that we can do internal reviews before sending proofs to clients. This helps me train my Senior staff to pay more attention to details and make sure they're catching any issues with proofs before sending to the client. Clients love the ability to see previous versions. The software also allows for accountability on updates. We're able to track if updates were made for clients and if clients missed updates. Cons Overall the product is very intuitive, but with so many options in the proofing proces, onboarding can be difficult at first and training clients can take some time. But once everyone is on the same page on how the process works, it's a great tool and worth the effort. Alternatives considered [Cage](https://www.capterra.com/p/130546/Cage/)[ReviewStudio](https://www.capterra.com/p/146845/ReviewStudio/)[PageProof](https://www.capterra.com/p/163308/PageProof/)[Conceptboard](https://www.capterra.com/p/130545/Conceptboard/)[OpenText HighTail](https://www.capterra.com/p/147183/Hightail/) Reason for choosing Ziflow Nothing was as feature rich/robust enough to do what we needed. got us the exact proofing process we needed. Switched from [GoVisually](https://www.capterra.com/p/175993/GoVisually/) GoVisually was a great and simple tool, but it didn't have enough features to accomplish the proofing process we wanted. If can't do what you need, you're likely not to find a proofing tool that can do what you need. Ziflow is very robust and feature-rich. Review Source EW Erin W. Senior Marketing Project Manager Oil & Energy Used the software for: 1-2 years ### "Easy Reviews" October 31, 2025 5.0 Love it! I can't say enough good things about it and I'm constantly recommending it to everyone I talk to in the industy, when discussing proofing or our workflows. Pros I enjoy how easy it is for us to mark up proofs at every step of the way, both internally and for our clients. As a project manager, I especially appreciate how seemlessly it integrates with our project management software, to ensure approvals happen fast and in a more automated fashion. Cons The way it integrates with Microsoft Word for copywriting and with some of the web features seem a bit clunky. It would be nice if we could figure out a way to integrate it seemlessly so that all users could have a better experience. Alternatives considered [PageProof](https://www.capterra.com/p/163308/PageProof/) Reason for choosing Ziflow We liked how easily you could edit videos Switched from [Workamajig](https://www.capterra.com/p/10533/Workamajig/) Worst product on the market. Terrible in every imaginable way. Review Source GD Gabe D. CEO Apparel & Fashion Used the software for: 6-12 months ### "Ziflow " June 25, 2019 3.0 It’s ok.... can probably have someone build this for me for $500 overseas with the same functions. Most customers do not use the tools to show changes. Mostly everything is emailed or commented. Pros Editing and communication area for the customer. Cons Backend search is not the greatest. Having a google type of search on top for everything that is available in our account is needed. Very hard to search for certain proofs. Review Source NH Nathan H. President Marketing and Advertising Used the software for: 1-2 years ### "Ziflow Gets The Job Done For Proofs" January 26, 2026 5.0 Before using we were constantly sending emails back and forth with attachments and different versions of designs and now every thing is kept in one location. Meetings are shorter because people can review the information at their leisure. We are able to keep better tabs on the changes made to the documents as well, therefore less will fall through the cracks. Pros I like that I can just simply upload a design or video and then everybody can markup and add comments to it directly on -- no need to send emails back and forth with a bunch of screenshots. I also appreciate that it tracks approvals so there are never lost communications. I really like the threaded comments as well because they help when there are disagreements about changes. Cons The free version of limits the number of files that can be uploaded which is terrible for when I am testing new things. Also sometimes when uploading large files it takes forever and it really bothers me. It sounds petty, however I feel that the interface has far too many buttons and I often find myself clicking the wrong button by accident. Review Source HJ Harrison J. Project Manager Architecture & Planning Used the software for: 1-2 years ### "HJ - ZiFlow Review" September 11, 2025 5.0 Pros The Manager to Client usability is something that has come a long way in recent years and makes it easy for us to communicate effectively and efficiently with our clients. Cons I would say the only downside I have with at the moment is the outreach on hearing what their clients are wanting in regards to new features. We have been asking for a while now to bring the option to edit our clients comments, it has been almost a year now and we always are told "its coming" Switched from [Adobe Workfront](https://www.capterra.com/p/268205/Adobe-Workfront/) Adobe shut proof down early last year so we were looking for alternatives Review Source Response from Ziflow September 12, 2025 Thanks so much for the feedback and for sharing your product input! Editing client comments is definitely something we'd like to add in the future. Right now, we've been heads-down on some big launches—like Checklists, importing comments from PDFs, and ReviewAI—so it hasn't made the top of the list yet. When we prioritize features, we look at how valuable they'll be to customers, how widely they'll apply, their impact on performance and usability, whether they unlock future improvements, and how they align with our long-term vision for Ziflow. You can also check out our ideas board (https://www.ziflow.com/ideas) to see what else we're exploring and how we manage requests. Your input really does make a difference—thanks for helping shape the roadmap! JE Julie E. Project Manager Health, Wellness and Fitness Used the software for: 2+ years ### "Project Manager" October 28, 2024 5.0 We use as an integration with Monday.com. It is seamless and haven't had any issues with disconnect. I train our teams in the Ziflow for both Reviewers (contact) and Users. They have been able to very quickly adapt and utilize the system right away. I utilize this system to help me keep all proofing information in one place, know the activity and status of proofs. Pros This is a user-friendly product both on back and front end. Cons I really don't have any complaints. I have been happy overall and I haven't experienced any downtime, poor customer service or system limitations. Alternatives considered [PageProof](https://www.capterra.com/p/163308/PageProof/)[monday.com](https://www.capterra.com/p/147657/monday-com/) Reason for choosing Ziflow is a superior system in every way that I utilize the system. Switched from [PageProof](https://www.capterra.com/p/163308/PageProof/) is a superior system in every way that I utilize the system. Review Source RD Robin D. CEO and Designer Media Production Used the software for: 2+ years ### "Sharing the Ziflow LOVE" August 15, 2024 5.0 We are in our sixth year of and have turned many people into customers that share our love the platform. Pros We tested a lot of other platforms and is the best by far. We were able to easily integrate it into our systems to track status along with other elements. They take the management out of the design process so you can concentrate on what you do best...Creating! Cons The only thing that I don't like is the notifications. I like knowing when things are being reviewed. I wish there was another option to let you know people are reviewing without having to be notified on all comments. Alternatives considered [PageProof](https://www.capterra.com/p/163308/PageProof/) Reason for choosing Ziflow much better customer service. They got us up and running really quickly. Switched from [PageProof](https://www.capterra.com/p/163308/PageProof/) Everything else was horrible. We had anxiety every time we loaded something for review. Will on the team was super helpful in getting us up and running quickly. We tried out a lot and Ziflow was hands down our favorite. Review Source KL Kelli L. President and Chief Design Officer Computer Software Used the software for: 1-2 years ### "File Transfers Don’t Fail When Internet Connection is Poor" January 15, 2026 5.0 We stopped sending DVDs to clients by mail since no one uses disc drives any longer and it also saves me from explaining to the sales team how to use ftp each week. And now they simply drag & drop the files and I can get back to doing real work. Pros It is doing a good job handling the large files without freezing (which is way more than I could ever say for our email server). The “Spaces” feature is fine for organizing once I finally get around to using it. It does upload pretty quickly on this awful Office wifi. Cons Honestly the price is too high for what it does and one major complaint I have is trying to find older documents I've already downloaded is an absolute nightmare. And also occasionally the interface freezes up and I'll need to refresh 2-3 times before I can see the file preview. I wish there were better tracking features in the express version so I would be able to tell if the client actually opened the video/file. Review Source RL Randy L. Creative Supervisor Printing Used the software for: 2+ years ### "ZIFLOW REVIEW " February 2, 2026 4.0 The web platform provides a robust and efficient solution for managing creative reviews and approvals. Its centralized proofing environment, advanced markup tools, automated workflows, and strong version control significantly improve collaboration, streamline feedback, and reduce project turnaround times. Pros 1 Review and approve all creative assets — including images, documents, video, audio, and live websites — in one centralized platform rather than across email or disconnected tools. 2 Enhances clarity by keeping all comments, discussions, and decisions directly tied to each asset. 3 Easily invite multiple reviewers and track feedback, improving accountability and accelerating team coordination. Cons • Considered costly for smaller teams or organizations with limited usage, particularly when licensing is based on the number of seats. • The platform’s broad range of features can create a steeper learning curve, making the interface feel complex or overwhelming for new or occasional users, especially those unfamiliar with online proofing systems. • I Prefer a cleaner review mode without visible comment indicators to better assess the asset without distractions. • There may be occasional challenges when uploading certain proof types, such as URLs not loading correctly. Review Source Kai Z. realtor Real Estate Used the software for: I used a free trial ### "review on Zilflow" December 31, 2025 5.0 Pros It is clear, intuitive commenting – Markups are easy to place, reply to, and resolve, so feedback doesn’t get lost. Cons Learning curve for new users – Reviewers who aren’t very technical sometimes need guidance before they’re comfortable Review Source CD Christian D. Managing Member Printing Used the software for: 6-12 months ### "The Best Proofing Software I have ever found!" August 15, 2024 5.0 has been very easy to work with and approachable. Their Tech Support documents are thorough and easy to understand. Their sales and support teams have been approachable and dedicated to supporting our endeavors on their platform. Pros is one of the most feature-packed proofing tools I have found, but it is also very approachable and easy to use. Cons The only thing I need that doesn't support is PDF layers... If they can add layers, this product will be the golden goose. Alternatives considered [PageProof](https://www.capterra.com/p/163308/PageProof/)[GoVisually](https://www.capterra.com/p/175993/GoVisually/)[Adobe Creative Cloud](https://www.capterra.com/p/48969/Adobe-Creative-Cloud/) Reason for choosing Ziflow Ease of use and automation abilities. I needed a full API and delivered. Switched from [PageProof](https://www.capterra.com/p/163308/PageProof/) Needed more automation and a full API connection Review Source SG Stacy G. Senior Graphic Designer Graphic Design Used the software for: 1-2 years ### "Ziflow makes processes easier!" August 16, 2024 5.0 Our design, Regulatory, and QA teams are constantly passing our creative assets back and forth for many different stages every day. Pros makes it extremely easy for our creative projects to go through the various stages of approval in our highly regulatory environment. Their team is always quick to jump in to help us set up workflows or fix major issues we may encounter. Cons There have been some updates that have made a couple of extra steps, for example when you upload a new proof, the page does not stay on the proof that I was previously working on and you have to do a search for it. Switched from [Adobe Workfront](https://www.capterra.com/p/268205/Adobe-Workfront/) Our team was getting little help from the support team. Review Source JH Josh H. Creative Services Coordinator Fund-Raising Used the software for: Less than 6 months ### "Very Accessible, Full-Function Proofing Software" March 14, 2022 5.0 With remote work becoming common place, we had to transition away from our conventional proofing method. We used shared Adobe PDFs for a while since it was essentially free (all our users are either on the creative suite or have acrobat). However, the limitations of not being on a platform designed for proofing were drastic. Using has improved the organization and speed of proofing. It has been a little slower to integrate client proofing into it as many of our clients are resistant to new things. However, as clients do jump on, they see the value and appreciate it (as do we! clearer comments!). Pros \- Saving workflow templates for streamlined processes - Robust text markers and annotation tools - Automation for workflows Cons \- The workflow method requires a little more thinking because it isn't necessarily a linear workflow. Multiple stages could be happening simultaneously which is a little confusing at times. - I wish clients and team members who aren't paid users could have a dashboard for active proofs they are on. I know you can pay for lite users - but I wish this was an included feature in the top tier plan. Alternatives considered [ReviewStudio](https://www.capterra.com/p/146845/ReviewStudio/)[ProofHub](https://www.capterra.com/p/118040/ProofHub/)[PageProof](https://www.capterra.com/p/163308/PageProof/)[GoProof](https://www.capterra.com/p/153068/GoProof/)[GoVisually](https://www.capterra.com/p/175993/GoVisually/) Reason for choosing Ziflow It was software that meant our pain point without trying to do too much more. We already have a general project management software - I wasn't looking for something that required duplication of that part of work. Just a platform for proofing that excelled in that area. is that at a reasonable price. Switched from [Adobe Acrobat Reader](https://www.capterra.com/p/170833/Acrobat-Reader-DC/) Looking for a true proofing platform (rather than just something that allowed commenting). Review Source JV Julie V. Graphic Designer Marketing and Advertising Used the software for: 1-2 years ### "Easy-to-use and great for collaboration" February 16, 2022 4.0 Pros I love how easy it is to use and it how customizable the workflow stage is. It's easy to collaborate with different cross-functional teams and keeping your proofs organized is so simple. Cons I wish it synced up better with our project management system we use along-side . I think it is a glitch with my account, but it is still a bummer that it isn't easier. I also wish I could edit proof content after uploading it or have a way to view my proof before posting. Switched from [Adobe Workfront](https://www.capterra.com/p/268205/Adobe-Workfront/) Mainly cost but I know there were many features that offered to solved some of out frustrations with Workfront Review Source JDB Jan Daniel B. Managing Partner Design Used the software for: 2+ years ### "Ziflow is the best online proofing tool we have ever used" March 24, 2022 5.0 Pros It fits our needs perfectly and we were able to deploy and integrate it into our systems in a single day Cons Nothing. It's an amazing product that has saved us thousands of hours! Alternatives considered [Adobe Workfront](https://www.capterra.com/p/268205/Adobe-Workfront/) Reason for choosing Ziflow has a better price point for our team size Review Source SC Sarah C. Director of Marketing Retail Used the software for: 2+ years ### "Director of Marketing " October 28, 2024 5.0 brought our creative proofing process into the 21st century. From emails, hard copies, and conflicting edits, to a streamlined, unified proofing experience. We love it and so does our Legal team. Pros Love the workflow functionality and version tracking Cons All the email notifications I receive if I don't update my communication preferences on each proof. Review Source vK vishal K. manager Consumer Services Used the software for: 2+ years ### "proofing made simple" August 31, 2024 5.0 good - using it for past 7-8 years and loving it. Pros The comparing feature that allows to compare older versions with new. automated workflows saves time as one doesn't have to keep adding reviewers again and again. Cons at times it throws error when i tried making a proof with a URL. Review Source SM Shehana M. Senior Graphic Designer Consumer Electronics Used the software for: 1-2 years ### "GME feedback" August 22, 2024 5.0 Overall experience is great and a tool I would highly recommend. Pros is a great tool, the most effective way to proof and make edits. Its streamline and very easy to use. Cons Opens several windows per proof which is annoyoing.... Review Source SC Santiago C. Editor Design Used the software for: 1-2 years ### "The most important tools that we have at the office." August 9, 2024 4.0 I use it all the time. It's one of the most important tools that we have at the office. Pros You can easily work on asset and videos with your team, dividing it on stages to finally show the result to the client in the same platform. Cons File organization. Some proofs are difficult to find by searching for them manually. Review Source DB Dan B. Director of Web and Design Higher Education Used the software for: 2+ years ### "Ziflow makes creative proofing for multiple stakeholders easy" May 17, 2023 5.0 The benefits our team sees is better organization throughout the revision process. has reduced the time it takes for our designers to gather and implement feedback, and the user experience for non-technical stakeholders is excellent. Pros replaced a tedious workflow of generating PDFs and sending emails back and forth to dozens of stakeholders. Our design team had to manage hundreds of emails in multiple threads. Ziflow makes this process easy for our non-technical users through the comment and markup toolsets. The versioning helps us stay on track and organize our revisions without losing the archives or having to sift through emails or written comments. Cons Occasionally we have issues with the markup tool placing comments in the wrong locations in the document. Alternatives considered [Adobe Workfront](https://www.capterra.com/p/268205/Adobe-Workfront/) Review Source FP Faye P. Designer Financial Services Used the software for: 1-2 years ### "Ziflow is an amazing way to collate feed" September 15, 2022 5.0 I love . I had used a few creative management tools in my 7 years as a designer. But Ziflow was by far the most intuitive and added the most value. Pros As a creative is essential for the smooth handover of approved creative works. It honestly cuts down what would be multiple meetings, countless emails and so much chasing, into an easy, streamlined and automated process. It's easy to manage files and reflect on creative that was approved and created years ago. It takes the guesswork out of understanding feedback with the straightforward mark-up tools. Its also so easy to create workflows so different areas of the business can approve the create at any relevant time. Cons I wish you could brief through , and every brief generate a unique job code. Review Source EW Eric W. Senior Production Artist Marketing and Advertising Used the software for: 1-2 years ### "An efficient and robust program for all your proofing needs." August 17, 2023 5.0 Very positive. I've used various proofing programs in the past and the many features baked into this one with a robust search function makes it easy to submit proofs, receive feedback, go through the usual back and forth and store everything once it's completed. Pros 's search function makes it really easy to quickly go back and view projects. Of course, your file names should be specific in the first place but if your projects are labelled correctly, searching will be a breeze. Cons It was great but there was recently a radical visual overhaul that was unexpected. It will take some getting used to but hopefully it's for the best and I discover new and faster ways to improve my work flow. Review Source RC Robert C. Senior Workflow Manager Marketing and Advertising Used the software for: 1-2 years ### "ZIFLOW PROOFING" April 13, 2021 5.0 has streamlined the process, saved time and efficiencies. Allowed us to set rules to proofing to make sure we capture feedback by deadlines and accountability. Customer Service is fantastic very responsive and always teaching me new things. Ziflow has allowed us to take emails, printouts, and other methods for proofing to streamline to be best in class. Our QA team loves working in Ziflow and set the bar high for the company. Pros The software is very intuitive and easy for onboarding. The ability to review creative proofs and collaborate within different departments saves time and energy. Setting deadlines and the late notice is ideal for not missing any proofing deadlines. The dashboards allows for easy access if you are not able to follow the email notifications, especially in our case we may have 20 - 30 projects for proofing in one day and these are date driven on what needs reviewed ASAP and allows for the team not to miss a proof. We review all types of creative from print, social, HTML 5 banners, video and makes it a one stop stop for all of our proofing needs. Being able to @mention others on the proof to answer a question or clarify a comment before the proof goes back to the creative team for updates. Labels allows us to assign what changes are needed per designer, accounts, and copywriters, this makes for easy changes to the correct resource. Setting workflows is another plus, we dont have to recreate the same workflow each proof and allows for automation for the next stage to begin without being manual. Cons Honestly, I've worked with several different proofing softwares over the last 7 years. did the homework and delivered a robust proofing tool for creative services. I dont have any complaints. I know they are working on several upgrades that should help even more but it's ready to go out of the box. Reason for choosing Ziflow After extensive research and having a background of proofing software. was by far the best and I knew exactly what we needed. It has the features I need to support creative services. Best company decision ever. Review Source Rachel R. Project Manager Marketing and Advertising Used the software for: Less than 6 months ### "Ziflow - Editing Tool Must" July 14, 2023 5.0 I love , it has taken a bit longer to implement it through all projects, mainly due to the volume of projects, and having to explain to clients for the first time how to use it. It would be great if there was additional material to provide to clients. Pros I like how easy it is to upload and export drafts/proofs and upload new versions. It is easy to navigate the site, and check other drafts/proofs for client convenience. Cons The live tours and a bit challenging to work off of, as they take screenshots, and it's difficult to follow the edits for other reviewers. Not as simple as a still image. It's also just a tad tricky clicking the comments to appear. Also, when you are uploading, sometimes the files don't go in order, so I need to manually make sure they are in order for compare mode. Review Source VR Verified Reviewer Sr. Content Manager Higher Education Used the software for: 6-12 months ### "Ziflow helps remote creative teams collaborate" February 16, 2022 5.0 As our creative team has transitioned to operate in a remote environment due to the pandemic, has helped us continue to collaborate on complex projects and streamline the review process. Whether we're working with our internal teams or with our clients, Ziflow allows us to effectively capture feedback in a way that is easy to use and understand. Pros Implementing into our existing workflow was very easy, and it's simple enough for our external clients to figure out without issue. I appreciate that it allows us to collaborate on projects and effectively share feedback even though we are all working remotely. Cons It would be great if there was an easy way to get a birds eye view of all active projects at a glance. Review Source ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Talk to a Capterra advisor for free and get results within 15 minutes.