---
title: "Ziflow Software Pricing, Alternatives & More 2026 | Capterra"
description: "With the help of Capterra, learn about Ziflow Software - reviews, pricing plans, popular comparisons to other Online Proofing products and more."
source_url: "https://www.capterra.com/p/178111/Ziflow/"
page_type: "product"
language: "en"
publication_date: "2026-10-08"
---

# 

 Ziflow Software Review 2026: Features, Integrations, Pros & Cons

Last updated on October 8, 2026

Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.

[Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Users](#users)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews)

Ziflow

## What is Ziflow?

Ziflow is the leading online proofing platform. It empowers agencies and brands to deliver exceptional creative work by streamlining feedback on any creative asset from concept to completion. Customers include Showtime, McCann Worldgroup, AWS, Weber, Specialized and Dupont. Ziflow was founded in 2016 and serves thousands of customers across the world. Ziflow has team members in the US, UK, Poland and South Africa.

## What is Ziflow used for?

[Online Proofing](https://www.capterra.com/online-proofing-software/)[Collaboration](https://www.capterra.com/collaboration-software/)[Creative Management](https://www.capterra.com/creative-management-software/)

Recognitions

Shortlist

Best ease of use

Best value for money

Overall rating

Based on 419 user reviews

Reviews sentiment

Positive

100%

Neutral

0%

Negative

0%

Starting price

$199

Flat Rate, Per Year

Free trial  
available

Capterra Shortlist charts the highest-rated and most popular products...

-   Advertising Agency / 2025
-   Collaboration / 2025

Our "Best of" badge program showcases products with the highest ratings...

-   Creative Management / 2025

Our "Best of" badge program showcases products with the highest ratings...

-   Creative Management / 2026

## Ziflow alternatives

Highest Rated

[4.8 (52)](https://www.capterra.com/p/163308/PageProof/reviews/)

Starting price

$249.00

Per User, Per Month

Pricing Options

Free Trial

Free Version

User Rating

98%

of reviewers

rated it above 4 stars

[4.4 (3,046)](https://www.capterra.com/p/76113/Wrike/reviews/)

Starting price

$10.00

Per User, Per Month

Pricing Options

Free Trial

Free Version

User Rating

89%

of reviewers

rated it above 4 stars

[4.5 (3,579)](https://www.capterra.com/p/79104/Smartsheet/reviews/)

Starting price

$9.00

Per User, Per Month

Pricing Options

Free Trial

Free Version

User Rating

92%

of reviewers

rated it above 4 stars

[4.6 (6,134)](https://www.capterra.com/p/147657/monday-com/reviews/)

Starting price

$9.00

Per User, Per Month

Pricing Options

Free Trial

Free Version

User Rating

94%

of reviewers

rated it above 4 stars

[View all alternatives](https://www.capterra.com/p/178111/Ziflow/alternatives/)

## FAQs about Ziflow

Overview

### What problems does Ziflow solve?

Ziflow solves scattered creative review and approval workflows by centralizing proofs, version history, markup comments, decisions, and deadlines for images, documents, video, and live websites. Marketing, design, production, regulatory, and project management teams use it to prevent conflicting feedback, track outstanding approvals, reduce email chains, and document audit-ready change histories.

Answer based on 304 reviews

Overview

### Which roles and teams benefit most from Ziflow?

Ziflow is most used by project managers, creative teams, and marketing departments managing review and approval workflows. Graphic designers, art directors, and video editors collect annotated feedback on visual assets, while account managers coordinate client approvals. Creative and operations leaders monitor project status, deadlines, and stakeholder decisions across campaigns.

Answer based on 417 reviews

Overview

### What company size and industries is Ziflow built for?

Ziflow is built for creative review and approval, primarily serving small businesses and Marketing and Advertising teams, which represent 65% and 37% of reviewers. It also supports midsize businesses (24%) and enterprises (11%), with adoption in Design (7%) and Consumer Goods (4%).

Answer based on 417 reviews

Features and Usability

### What are the key features of Ziflow?

Ziflow includes online proofing features centered on version control, commenting and notes, and markup tools for placing feedback on specific content. It also supports collaboration through file sharing and document review, while approval process control and status tracking show reviewer progress and final approval stages.

Answer based on 110 reviews

Pricing

### How much does it cost and what fees or limitations are included?

Ziflow offers a free version and free trial, with Standard at $199/year flat rate and PRO at 329/year flat rate; Enterprise pricing is not listed. Standard includes 15 users and 1TB, while PRO includes 20 users and 2TB. Reviewers find the structure less suitable for smaller groups and cite costly upgrades for added features.

Answer based on 53 reviews

Integrations

### Which third-party tools and platforms does Ziflow integrate with?

Ziflow integrates with Asana and Microsoft Teams, which reviewers frequently cite for project coordination and communication. Its catalog also includes Airtable, Jira, Slack, SharePoint, Smartsheet, Trello, Wrike, and Zapier, covering project management, collaboration, file storage, and workflow automation.

Answer based on 40 reviews

Getting Started and Support

### How easy is it to onboard and train a team on Ziflow?

Ziflow is easy for reviewers, clients, and everyday users to adopt with minimal training, particularly for submitting, commenting, and approving proofs. It offers in-person and live online training, webinars, documentation, and videos. Admins, content creators, and users configuring complex workflows or advanced features may need more guidance and time.

Answer based on 38 reviews

Getting Started and Support

### What customer support options does Ziflow offer, and how do users rate the experience?

Ziflow offers Email/Help Desk, FAQ/Forum, Knowledge Base, Phone Support, 24/7 Live Rep, and Chat. Users generally report fast, knowledgeable help, including quick issue resolution, useful onboarding, and responsive follow-up. Some users cite time-zone delays, while others say client onboarding and navigation can require additional guidance.

Answer based on 101 reviews

Security

### How does Ziflow handle data security and access control?

Ziflow uses secure file sharing and proof links to protect sensitive documents and prevent customers from downloading PDFs without permission. It supports sharing with users, visitors, and groups, while tracking comments and approval status. Stage permissions can restrict actions after a review stage closes, and some users report frequent password requests and password-reset delays.

Answer based on 10 reviews

## Who uses Ziflow?

Based on Capterra reviews from the past 5 years

Talk to a software expert

to get a free software list  
tailored to your business needs

## Features

AI summary

Based on 501 Online Proofing reviews

Capterra data shows that buyers of online proofing software rank the following features as their top priorities:

-   **Commenting/Notes** (**69%** of reviewers rated this feature as critical)
-   **Markup Tools** (**66%**)
-   **Multiple Projects** (**65%**)

Ziflow supports all three features that reviewers rate most highly: **Commenting/Notes**, **Markup Tools**, and **Multiple Projects**. Together, these capabilities help teams review content clearly, make edits with more accuracy, and manage work across several projects at once, allowing teams to keep feedback organized and move approvals forward more efficiently.

Commenting/Notes

4.8 (104)

75.96% of 104 reviewers that rated this feature as important or highly important

With this capability, you can easily gather and organize feedback from multiple stakeholders. Reviewers appreciate how commenting streamlines communication, ties feedback to specific content, and keeps all input accessible and clear for both internal teams and clients.

Markup Tools

4.7 (79)

73.42% of 79 reviewers that rated this feature as important or highly important

These tools help you visually highlight, annotate, and specify changes directly on documents. Reviewers appreciate the intuitive options for drawing, highlighting, and commenting, making feedback clear and actionable for both technical and non-technical users.

Multiple Projects

4.8 (25)

92.00% of 25 reviewers that rated this feature as important or highly important

Ability to handle several projects simultaneously

Status Tracking

4.6 (53)

58.49% of 53 reviewers that rated this feature as important or highly important

Track the status over time for a request, process, asset, or transaction

Document Review

4.8 (72)

72.22% of 72 reviewers that rated this feature as important or highly important

Review and analyze existing information across documents

Version Control

4.7 (111)

71.17% of 111 reviewers that rated this feature as important or highly important

It gives you the ability to track, compare, and manage multiple document versions. Reviewers indicate this makes it simple to reference past feedback, lock older versions, and avoid confusion, ensuring everyone works from the latest approved content.

Ziflow 72 features

### All Features
- @mentions: An @mention is a way to tag or notify a specific person about a message/post
- Access Controls/Permissions: Define levels of authorization for access to specific files or systems
- Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities
- Activity Tracking: Track and document all activities across devices, networks, and other systems
- Adaptive Learning: Intuitive interface and user-friendly design which seamlessly integrate with existing workflows
- AI Copilot: A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users
- Analytics: Tools for the systematic analysis of various types of data or statistics
- Annotations: Highlight content and/or make notations about parts of content
- API: Application programming interface that allows for integration with other systems/databases
- Approval Process Control: Manage the process of evaluating documents or requests submitted for approval
- Audit Trail: A record of all activities within the system, including user access, changes made, etc.
- Autonomous Task Execution: Completes tasks independently without constant human intervention
- Availability Scheduling: Videos can be timegated or made available only at predetermined times.
- Brand Compliance: Ensures that creative content complies with brand guidelines and standards.
- Branding: Allows users to add custom branding (logos, brand colors, etc.) to self-service portals, chatbots, etc.
- Calendar Management: Track and manage schedules and meetings via an integrated calendar
- Collaboration Tools: Ziflow offers tools that help you work efficiently with others, whether local or remote. Users think these tools simplify teamwork, enable real-time feedback, tagging, and file attachments, and make it easy to keep everyone aligned throughout the review process.
- Commenting/Notes: With this capability, you can easily gather and organize feedback from multiple stakeholders. Reviewers appreciate how commenting streamlines communication, ties feedback to specific content, and keeps all input accessible and clear for both internal teams and clients.
- Content Library: Centralized repository to store content and assets
- Content Publishing Options: Facilitates online authoring and publishing of the content
- Corporate/Business: Software specialized for corporate use
- Cross-system Integration: Works across multiple software systems or databases
- Custom Metadata: Allows users to attach customized metadata to videos.
- Customizable Branding: Add customized logos and colors to align with company branding
- Customizable Fields: Customize data fields to support various needs and use cases
- Customizable Thumbnails: Allows users to add custom thumbnails to recorded videos.
- Data Import/Export: Import and export data to and from software applications
- Deadline Management: Specify or track the date/time a project, task, etc., is due for completion
- Deep Search: Allows users to search for videos using words in the title, words spoken during the video, and/or words that appear on the screen.
- Document Classification: Assign categories, labels, tags, or attributes to documents for organization, search and storage
- Document Management: Store, manage, and track all electronic documents in a centralized location
- Document Review: Review and analyze existing information across documents
- Document Storage: Store and organize documents in a centralized system
- Drag & Drop: Assemble applications and processes by dragging over and arranging pre-built components
- Due Date Tracking: Ability to identify, sort on and alert participating parties about the approaching date by which action has to be taken
- File Management: Create, save, and store files
- File Sharing: You can easily share files with colleagues and clients for review. Some reviewers find file sharing straightforward and efficient, allowing for quick access and feedback, though a few mention they prefer to limit downloads or use other systems for file management.
- For Creative Agencies: For creative teams and agencies
- Gantt/Timeline View: Visual representation of project's schedule, sequence and duration of tasks, benchmarks and dependencies
- Generative AI: Use AI to generate content in the form of text, images, videos, etc.
- Gridlines and Rulers: Provides a visual guide to help users accurately align and measure elements within their designs.
- Integrations with Creative Tools: Connects with creative tools such as content creation and graphic design software.
- Markup Tools: These tools help you visually highlight, annotate, and specify changes directly on documents. Reviewers appreciate the intuitive options for drawing, highlighting, and commenting, making feedback clear and actionable for both technical and non-technical users.
- Multiple Projects: Ability to handle several projects simultaneously
- Permissions: Allows administrators to set permissions or privacy restrictions for decisions or discussions, controlling who can view and contribute.
- Playlists: Allows users to organize video playlists.
- Proactive Assistance: Uses webpage, tab, browsing session, or selected text context to generate responses and suggestions
- Progress Tracking: Reporting on how each user, task or process has advanced since its initiation
- Project Planning: Organize and schedule projects
- Project Time Tracking: Measure time to completion or hours worked for projects
- Project Tracking: Monitor the progress of projects from start to finish
- Project Workflow: Create, manage, or update project workflows.
- Real-Time Notifications: Notifications that are delivered to users as soon as an event occurs
- Real-Time Updates: Receive system updates as soon as any changes are made
- Reminders: Timed notification for any upcoming task, deadline, appointment, or activity
- Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns
- Role-Based Permissions: Set & manage permission levels based on user roles and restrict access to only authorized individuals
- Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria
- Side-by-Side Comparison: Compare two documents or content pieces side by side
- Single Sign On: Allow users to access multiple services after entering their login credentials once
- Smart Compare: Help users easily identify differences between different versions of an image.
- Status Tracking: Track the status over time for a request, process, asset, or transaction
- Tagging: Attach digital tags to documents and assets for identification, search, or monitoring purposes
- Task Management: Create, manage and track all task activities and progression
- Task Scheduling: Track and manage the scheduling of tasks
- Template Management: Create, save, and re-purpose templates for emails, forms, etc.
- Third-Party Integrations: Set up connections to third-party platforms to improve business processes
- To-Do List: A digital list of items that need to be completed
- Version Control: It gives you the ability to track, compare, and manage multiple document versions. Reviewers indicate this makes it simple to reference past feedback, lock older versions, and avoid confusion, ensuring everyone works from the latest approved content.
- Version Management: Tracks and organizes multiple versions of a design to help wtih easy comparison and retrieval of past versions.
- Workflow Management: Create, design and manage workflows for repetitive tasks
- Workflows: Facilitate access from initial access ticket submission through supporting chain of custody throughout the workflow for OT environments.

---

Get Advice

We can help you find the software with the features you need.

Features

4.5 (417)

4.5

Based on 417 reviews

## Pricing

Value for money

4.6 (323)

Free Trial

Free Version

[View pricing plan details](https://www.capterra.com/p/178111/Ziflow/pricing/)

Standard

$199.00

Flat Rate,Per Year

It includes:

-   Email and chat support
-   Past quarter compliance reporting
-   Enhanced security and permissions
-   Project Briefs
-   Intake Forms
-   Automated reminders, triggers and custom stages
-   @mentions and comment reactions
-   Multiple static images in one review
-   Unlimited review history
-   Basic Asana, monday.com integrations
-   1 active workflow template
-   2 workflow stages
-   1TB storage
-   15 Users

PRO

$329.00

Flat Rate,Per Year

It includes:

-   20 users
-   Premier 24/7 email and chat support worldwide
-   Prior year compliance reporting
-   Advanced access and security
-   intake forms with custom branding
-   minor versioning
-   Repeatable routing templates
-   Advanced sharing permissions
-   mark comments as "resolved"
-   Custom labels and reactions
-   Color separations
-   Integrations with all PM and DAM tools
-   Review multiple rich media assets at once
-   Decision checklists
-   1 active workflow template
-   3 workflow stages
-   2TB storage

Enterprise

Contact Vendor for Pricing

It includes:

-   30 users
-   4TB+ free storage
-   Unlimited workflow stages
-   Unlimited workflow templates
-   Combine multiple assets of different media types into a single multi-asset
-   Custom permissions and features for multi-layered teams
-   Satellite accounts
-   SSO (SAML 2.0)
-   2FA enforcement
-   Lifetime audit trail
-   Electronic signatures
-   Custom onboarding and training
-   Dedicated account manager

Value for money

4.6 (323)

4.6

Based on 323 reviews

## Integrations

[

Slack](https://www.capterra.com/p/135003/Slack/)[

Trello](https://www.capterra.com/p/211559/Trello/)[

Jira](https://www.capterra.com/p/19319/JIRA/)[

Basecamp](https://www.capterra.com/p/56808/Basecamp/)[

Asana](https://www.capterra.com/p/184581/Asana-PM/)[

Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/)[

monday AI Work Platform](https://www.capterra.com/p/147657/monday-com/)[

ClickUp](https://www.capterra.com/p/158833/ClickUp/)

Connect with a Capterra advisor for a free 15-minute consultation

Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs.

## Support, customer service and training options

Customer Service

4.8 (346)

Support

-   Email/Help Desk
-   FAQs/Forum
-   Knowledge Base
-   Phone Support
-   24/7 (Live rep)
-   Chat

Training

-   In Person
-   Live Online
-   Webinars
-   Documentation
-   Videos

Deployment

-   Web
-   Android
-   iPhone/iPad

Typical users

-   Freelancers
-   Small businesses
-   Mid size businesses
-   Enterprises

Customer Service

4.8 (346)

4.8

Based on 346 reviews

## User reviews

Overall rating

4.8

Based on 419 reviews

Filter by rating

Counts reflect reviews available in this feed.

5(323)

4(94)

3(2)

2(0)

1(0)

Mentioned topic

Recent reviews first, then most helpful

Matthew L.

CRS Lab and Regulatory Compliance Senior Manager

Used the software for: 3-5 years

### "Easy, Tool-Rich Commenting with Real-Time Collaboration"

5.0

November 6, 2026

It is solving the need for collaboration by reviewing digital proofs. Before Ziflow, meetings were called and everyone sat around the proof and offered markups. Ziflow allows us to mark-up proofs on our own time.

Pros

I like how easy it is to add your comments, with all of the various tools available. Arrows, boxes, multiple text choices, etc all make it easy to communicate changes. I also like how you can see what other people say, in real-time.

Cons

When a proof is approved, you no longer have visibility to any later proofs that get published. I would like the ability to access later proofs, even if I approved an earlier one based on my work function.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

RL

Randy L.

Creative Supervisor

Used the software for: 3-5 years

### "ZIFLOW REVIEW "

4.0

Overall Rating

4.0

4.0

Ease of Use

4.0

4.0

Features

3.0

3.0

Customer Service

4.0

4.0

Likelihood to Recommend

7/10

February 4, 2026

The Ziflow web platform provides a robust and efficient solution for managing creative reviews and approvals. Its centralized proofing environment, advanced markup tools, automated workflows, and strong version control significantly improve collaboration, streamline feedback, and reduce project turnaround times.

Pros

1 Review and approve all creative assets — including images, documents, video, audio, and live websites — in one centralized platform rather than across email or disconnected tools. 2 Enhances clarity by keeping all comments, discussions, and decisions directly tied to each asset. 3 Easily invite multiple reviewers and track feedback, improving accountability and accelerating team coordination.

Cons

• Considered costly for smaller teams or organizations with limited usage, particularly when licensing is based on the number of seats. • The platform’s broad range of features can create a steeper learning curve, making the interface feel complex or overwhelming for new or occasional users, especially those unfamiliar with online proofing systems. • I Prefer a cleaner review mode without visible comment indicators to better assess the asset without distractions. • There may be occasional challenges when uploading certain proof types, such as URLs not loading correctly.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

NH

Nathan H.

President

Used the software for: 1-3 years

### "Ziflow Gets The Job Done For Proofs"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

9/10

February 2, 2026

Before using Ziflow we were constantly sending emails back and forth with attachments and different versions of designs and now every thing is kept in one location. Meetings are shorter because people can review the information at their leisure. We are able to keep better tabs on the changes made to the documents as well, therefore less will fall through the cracks.

Pros

I like that I can just simply upload a design or video and then everybody can markup and add comments to it directly on Ziflow -- no need to send emails back and forth with a bunch of screenshots. I also appreciate that it tracks approvals so there are never lost communications. I really like the threaded comments as well because they help when there are disagreements about changes.

Cons

The free version of Ziflow limits the number of files that can be uploaded which is terrible for when I am testing new things. Also sometimes when uploading large files it takes forever and it really bothers me. It sounds petty, however I feel that the interface has far too many buttons and I often find myself clicking the wrong button by accident.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

RE

Reviewer

President and Chief Design Officer

Used the software for: 1-3 years

### "File Transfers Don’t Fail When Internet Connection is Poor"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

8/10

January 16, 2026

We stopped sending DVDs to clients by mail since no one uses disc drives any longer and it also saves me from explaining to the sales team how to use ftp each week. And now they simply drag & drop the files and I can get back to doing real work.

Pros

It is doing a good job handling the large files without freezing (which is way more than I could ever say for our email server). The “Spaces” feature is fine for organizing once I finally get around to using it. It does upload pretty quickly on this awful Office wifi.

Cons

Honestly the price is too high for what it does and one major complaint I have is trying to find older documents I've already downloaded is an absolute nightmare. And also occasionally the interface freezes up and I'll need to refresh 2-3 times before I can see the file preview. I wish there were better tracking features in the express version so I would be able to tell if the client actually opened the video/file.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

Kai Z.

realtor

Used the software for: I used a free trial

### "review on Zilflow"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

5/10

January 2, 2026

Pros

It is clear, intuitive commenting – Markups are easy to place, reply to, and resolve, so feedback doesn’t get lost.

Cons

Learning curve for new users – Reviewers who aren’t very technical sometimes need guidance before they’re comfortable

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

Richard R.

Director MArketing and Communications

Used the software for: 1-3 years

### "Ziflow helped with review process"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

November 12, 2025

Has been a great experience. Staff and clients have responded well to it and we have eliminated lost reviews.

Pros

Great support staff and has helped my department become more efficient by being able to track reviews

Cons

Just took a while to formalize workflows. This took some coordination with clients to formalize workflows for our of our different units

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

John P.

Account Manager

Used the software for: Less than 1 year

5.0

November 5, 2026

AI summary based on a full review

Ziflow enhances workflow management by allowing teams and clients to proof work seamlessly in one system, which is crucial for maintaining quality control. There have been no major limitations reported during its use.

Log in to unlock the full review, detailed ratings, and pros & cons

Clifton T.

Owner/Creative Director

Used the software for: Less than 1 year

### "Internal and External Proofing"

5.0

Overall Rating

5.0

5.0

Ease of Use

4.0

4.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

9/10

April 22, 2020

We've been able to solve the following: - Accountability on updates (client or employee issues) - Better attention to details (senior staff overseeing junior staff work before sending to client) - Time saved on emailing proofs and tracking what was/wasn't done. - Getting clients on board with the same proofing process. Previously some clients printed, then marked up proofs, then scanned and sent back. Others just sent a list of updates through email. Others marked up in Adobe Acrobat. Great to have everyone on the same page using the same tool!

Pros

We needed a proofing tool to streamline our approval process internally and externally. I like that we can do internal reviews before sending proofs to clients. This helps me train my Senior staff to pay more attention to details and make sure they're catching any issues with proofs before sending to the client. Clients love the ability to see previous versions. The software also allows for accountability on updates. We're able to track if updates were made for clients and if clients missed updates.

Cons

Overall the product is very intuitive, but with so many options in the proofing proces, onboarding can be difficult at first and training clients can take some time. But once everyone is on the same page on how the process works, it's a great tool and worth the effort.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

RE

Reviewer

Senior Marketing Project Manager

Used the software for: 1-3 years

### "Easy Reviews"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

November 3, 2025

Love it! I can't say enough good things about it and I'm constantly recommending it to everyone I talk to in the industy, when discussing proofing or our workflows.

Pros

I enjoy how easy it is for us to mark up proofs at every step of the way, both internally and for our clients. As a project manager, I especially appreciate how seemlessly it integrates with our project management software, to ensure approvals happen fast and in a more automated fashion.

Cons

The way it integrates with Microsoft Word for copywriting and with some of the web features seem a bit clunky. It would be nice if we could figure out a way to integrate it seemlessly so that all users could have a better experience.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

RE

Reviewer

CEO

Used the software for: Less than 1 year

### "Ziflow "

3.0

June 26, 2019

It’s ok.... can probably have someone build this for me for $500 overseas with the same functions. Most customers do not use the tools to show changes. Mostly everything is emailed or commented.

Pros

Editing and communication area for the customer.

Cons

Backend search is not the greatest. Having a google type of search on top for everything that is available in our account is needed. Very hard to search for certain proofs.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

[View all Reviews](https://www.capterra.com/p/178111/Ziflow/reviews/)

## Top-rated software of 2026

### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.

Popular comparisons

[PageProof vs Ziflow](https://www.capterra.com/compare/163308-178111/PageProof-vs-Ziflow)[ReviewStudio vs Ziflow](https://www.capterra.com/compare/146845-178111/ReviewStudio-vs-Ziflow)[Wrike vs Ziflow](https://www.capterra.com/compare/76113-178111/Wrike-vs-Ziflow)[Approval Studio vs Ziflow](https://www.capterra.com/compare/178111-184578/Ziflow-vs-Approval-Stodio)[Smartsheet vs Ziflow](https://www.capterra.com/compare/79104-178111/Smartsheet-vs-Ziflow)[monday AI Work Platform vs Ziflow](https://www.capterra.com/compare/147657-178111/monday-com-vs-Ziflow)

[Scrivener vs Ziflow](https://www.capterra.com/compare/178111-180597/Ziflow-vs-Scrivener)[ClickUp vs Ziflow](https://www.capterra.com/compare/158833-178111/ClickUp-vs-Ziflow)[Filestage vs Ziflow](https://www.capterra.com/compare/162035-178111/Filestage-vs-Ziflow)[Admation vs Ziflow](https://www.capterra.com/compare/178111-252371/Ziflow-vs-Admation)[Alboom Proof vs Ziflow](https://www.capterra.com/compare/178111-203005/Ziflow-vs-Alboom-Proof)