# Page 4 | Ziflow Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Page 4 - Is Ziflow the right Collaboration solution for you? Explore 417 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/178111/Ziflow/reviews --- Ziflow 4.8 (417) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Page 4 - Reviews of Ziflow ## Showing most helpful reviews Showing 76-100 of 417 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use SL Sean L. Associate Creative Director Marketing and Advertising Used the software for: Less than 6 months ### "(Almost) All-in-One Proofing tool" August 6, 2021 4.0 Overall, Ziflow has made proofing files much easier and faster. It lacks the ability to proof some file types to our specifications, but the other features more than make up for this. Pros Ziflow has helped us sythesize the methods we use to proof files. We used to mark comments directly on a PDF with Adobe Acrobat, leave comments in Sharepoint, or comment directly in our project management application. Now, all of the comments from each person are in one file. Ziflow makes it much easier to track the stage of review a project is in, find all of the comments, respond to comments and ask follow-up questions, and easily give notification when a proof is ready. Did I mention the automatic email notifications? It's much easier than having to craft a separate email and make sure that everyone that needs to be included in included. The interface takes a bit of time to understand and get used to, but the mark-up tools provide all one needs. I love that we are able to proof JPGs, PDFs, actual live websites, and video. The ability to mark a specific time in a video makes these types of reviews so much less cumbersome! Cons As with anything, there is a learning curve, and change is more difficult for some people. As much as I love being able to mark up multiple types of media, we still add proofing comments directly to Word documents because of the ability to track changes. We do the same with PowerPoint files because Ziflow does not allow one to comment on Talking Points. We also have has sporadic success with proofing emails with Ziflow and have decided to stick with our old process. The process for setting up a proof is a bit confusing, but I am more often on the receiving side and don't need to do so as often. There are also some features that come at a premium price that our company has decided not to purchase. Review Source Christie W. President | CEO Graphic Design Used the software for: 6-12 months ### "This software is making my 3 person company more profitable by saving time!" February 16, 2022 5.0 As a small company we have been considering expanding our team to keep up with demands. That comes with a large price tag (computer, wages, benefits etc.) so I thought "what if my 3 person team could be more efficient and free up more time?" We could do more with less and I cna say for certain a year if Ziflow is far less money than another full time employee. Pros The organization and ability to have all proofs and feedback in one place. The reduction in emails lowered my stress level and now my whole team plus the client are always on the same page. Cons It takes a bit time to learn how to use it. The good news is the support is fantastic so if we struggle we can get help right away. Some things were easy to figure out but others were a little harder. It's a pretty robust system. Reason for choosing Ziflow I didn't consider other products Review Source Scott G. Marketing Manager Wholesale Used the software for: 2+ years ### "Changing the paradigm with Ziflow" April 6, 2022 5.0 It has been a game changer for our corporation. Especially in the CYA department. Pros The ability to teach changes, approvals and document ownership is critical and Ziflow handles all of these issues and more with ease. Cons Nothing that I can think of. We have been extremely happy with Ziflow Switched from [PageProof](https://www.capterra.com/p/163308/PageProof/) PageProof just wasn't as user friendly as Ziflow Review Source VR Verified Reviewer Software Engineer Marketing and Advertising Used the software for: 2+ years ### "Problem solved: Transparent and exceptional collaboration with intuitive usability" March 24, 2022 5.0 We have complex business processes with hundreds of different permutations and reviewers. Version control made so easy. Pros Highlighting specific parts of a creative asset and commenting on that. Tagging other Reviewers. Complete custom building of proofs based on the specific business needs and use cases. Integration with other systems Cons No complaints - The great API allows one to implement any number of possible additional solutions Review Source Anastasia D. Country Lead Marketing and Advertising Used the software for: 1-2 years ### "A game changer for agencies" March 12, 2021 5.0 Ziflow has completely streamlined the post-production approval process. Clients are able to provide exact frame by frame feedback, highlight the amends and attach storyboards or reference files directly within the proof. This saves us a lot of time and helps avoid misunderstandings. It has been integral in our transition to remote working during the pandemic, as it allows all internal stakeholders to track the status of every proof in real time - as a result there was no disruption to our clients during the transition as we did not have to significantly change our ways of working. Pros The platform is extremely intuitive and easy to use and requires minimal training for clients and internal users. The workflow templates are extremely customizable and can be adapted for every client and media type and specific approval needs. It's also a great tool for internal reviews and QA and allows us to ensure utmost quality in everything we deliver. Cons I wish there was a way to further customise email notifications and only receive notifications for client decisions, as I receive a lot of unnecessary emails for internal reviews. Review Source SS Susan S. Graphics Production Coordinator Electrical/Electronic Manufacturing Used the software for: 2+ years ### "Fantastic system for online proofing and collaboration! " April 15, 2020 5.0 Ziflow has saved us a TON of time and aggravation versus our old method of just circulating a PDF for everyone to mark up and review (ugh). Having the ability to keep ONE central version that everyone can access, and the power to submit subsequent revisions all tied to one project, has absolutely been a lifesaver. It is so easy to use right from the first login, requiring no tedious training, and the markup/commenting tools are excellent. Customer service is outstanding as well, whether it's just answering a question, or even periodically checking in to see how we are liking Ziflow. These guys really care! Pros In a high-tech electronics manufacturing environment, the ability to check packaging and marketing materials for accuracy and quality is key. Our company relies on Ziflow daily to easily and efficiently collaborate on these tasks. Ziflow is intuitive, easy to use, and very friendly, allowing different departments to comment and converse in real time to acheive the results we need. It is also among the most cost-efficient systems out there, while delivering an incredible "bang for the buck". Our entire production team agrees that this software is a total winner! Cons Overall, we have not found any shortcomings, and are very happy with the entire thing. Reason for choosing Ziflow We found Ziflow right away, and after a quick demo, were sold on the product and happily using it years later! Review Source MH Meg H. Marketing Strategist Higher Education Used the software for: 6-12 months ### "#1 Proofing Software in my Book!" September 24, 2021 5.0 Pros Ziflow is a one-stop shop for all administrators, project managers, reviewers and approvers. It has completely eliminated the need for any other proofing application within our team- and so easy to use! With the click of a button, reviewers can comment on a specified area to edit, approve or download final files. I no longer have to feel like the "go-between" for every piece of collateral I manage. Ziflow does that for me- allowing me to spend my time on priority needs. Cons I do not have too many cons, although I've noticed recently changes are not automatically saved when a user is added - so that's caused some double-work, but that was an easy fix. Review Source John M. K. Senior Proofreader Marketing and Advertising Used the software for: 2+ years ### "Ziflow a must-have for effective document management and collaboration " September 24, 2021 5.0 it has made me much more effective and able to manage heavy workloads easier Pros being able to review versions side-by-side is critical to effective proofreading Cons the new version is taking some getting used to Review Source SM Sean M. Marketing Specialist Medical Devices Used the software for: 6-12 months ### "Ziflow Changed Our Process for the Better!" March 24, 2022 5.0 In general, my team and I feel that the experience with Ziflow is a good one. Ziflow is excellent at keeping track of user/reviewer comments and altering my team about those comments. It's easy to approve or reject a project and provides enough nuance to the end-user as to the reasons why a decision was made. I love this. I also like the fact that I can create PDFs of every transaction for my records. It may not be exactly clear as to how the archiving system works, but to be fair, I haven't spent a lot of time studying the archiving system. Pros Ziflow keeps a very good record all decision makers notes and comments. Ziflow ensures that I, as well as other members of my team, are made aware of who has approved what with proper notifications. Ziflow also makes it easy to upload materials for review into its system. Cons I would like to see a bit more clarity in its archive system. It is not necessarily straightforward or intuitive. Also, I'm not sure if files can be easily deleted. Review Source sP suzanne P. Sr Producer Program Manager Computer Software Used the software for: 2+ years ### "Great tool for cross functional review across a global landscape" February 16, 2022 4.0 Love this product Pros how easy it is to upload content and how amazing the resolution is - video, static, live websites - all work incredibly well Cons I'd like them to upgrade the annotation tools w/ colors and I'm still disappointed that I can't upload a google doc - it would be INCREDIBLE if i could do that and the comments could be pulled into actual comments in the tool. Even if it could just take a snapshot of the comments so they're viewable in proof mode - that would help a lot. I also don't like that it allows users to drop in zip files (or other unsupported attachments) and then doesn't give them an error message. As far as users are concerned, they've submitted their materials and I am then forced to manually download and re-upload the unzipped/supported files myself on the backend. Review Source Meghan V. Creative Director Marketing and Advertising Used the software for: 1-2 years ### "If you want a fast and easy proofing software, Ziflow is #1!" October 14, 2022 5.0 Ziflow benefits our company with a fast turnaround on proofs, and happy clients. Pros I love that our clients, emails, and company name is stored in the dashboard. I also love that it's easy for our clients to navigate through the software. Cons One thing I dislike is that if a proof has multiple pages you have to make it a PDF before, otherwise it will make every page a proof. Reason for choosing Ziflow We didn't explore other options. Review Source CG Catherine G. Project Manager Marketing and Advertising Used the software for: 2+ years ### "Great Project Management tool for briefing amends, speeding up feedback to and from multiple teams" October 1, 2021 5.0 Ziflow is super user friendly and straightforward to use. It is an excellent tool for briefing amends to multiple teams and enables multiple members to feedback, speed up internal review processes and briefing amends. Pros It saves time by bringing efficiencies in the review/amends process with the following features: - ability to mark up/draw boxes around amends clearly - tag specific individuals in comments/amends - tick off comments/amends or reply with further queries - give an audit trail of amends, giving everyone tagged transparency of requests made - version control over multiple proofs Cons My only dislike is that you get timed out and can't stay logged in for a longer period of time e.g a week Review Source MD Mark D. Digital marketing manager Pharmaceuticals Used the software for: 6-12 months ### "Perfect platform for tracking advertising artwork feedback and changes" March 2, 2022 4.0 Pros Ziflow has a clear and easy to navigate interface that makes uploading multiple assets a quick process with only just a couple of clicks needed. The ability for colleagues to provide comments and then track the updates across different versions of the same asset saves so much time for me and the rest of the team. Cons Ziflow is a unique platform with unique features and functionality. It is best to allow some time to get familiar with it when setting up the account to ensure it remains organized and easy to find assets in the future. Review Source Travis W. Marketing Manager Health, Wellness and Fitness Used the software for: 6-12 months ### "Ziflow has been a game changer for my team. It speeds up our workflow ten fold!" April 10, 2022 5.0 Ziflow has been easy to use since day one and we haven’t looked back as a team! Pros I like the ease of adding non users to the proofs and being able to check back on previous versions to see who has made what changes. Cons Honestly I have no cons in the functional use on Ziflow. if i had to offer something it would be to have better user packages in the pricing but this is a small con on my end. Review Source Nathaniel C. Managing Director Marketing and Advertising Used the software for: 1-2 years ### "Class leading proofing and approvals application" April 13, 2020 4.0 Despite there being a few small niggles with Ziflow it is by far the best approval system available currently. Also the team are constantly looking at how to improve the product and always happy to help with advice and guidance on getting the best from the product. Pros Huge range of creative types covered including design files, video, Microsoft Office docs, and live web. The markup window is comprehensive and the control over workflow and approval stage management is superb. Cons Some of the more advanced automation features can be tricky to get your head round. The UI isn't always the best especially when viewing on a 13" screen, you end up collapsing and opening the comment and nav windows a lot. Although Word docs can be uploaded the interface isn't really optimised for reviewing copy. Alternatives considered [PageProof](https://www.capterra.com/p/163308/PageProof/)[GoProof](https://www.capterra.com/p/153068/GoProof/)[GoVisually](https://www.capterra.com/p/175993/GoVisually/)[Filecamp](https://www.capterra.com/p/133218/Filecamp/)[Filestage](https://www.capterra.com/p/162035/Filestage/) Reason for choosing Ziflow Range of file types supported, especially live web and most don't do this. More advanced features with regards workflow and stage management. Review Source VR Verified Reviewer Project manager Marketing and Advertising Used the software for: 1-2 years ### "Ziflow it's just the best tool for creative agencies " February 19, 2022 5.0 I love this software, I use it everyday Pros You can upload links, word documents, PDF, JPEG Cons Does not have a due date reminder, that could be useful Review Source VR Verified Reviewer Digital Marketing Manager Retail Used the software for: 1-2 years ### "It's easy to proofread your work on the web" April 24, 2022 5.0 As a group, we are learning how to successfully communicate across many teams, from designers and high-level managers to those who work on the project. Emails are no longer lost in the ether. In addition, fewer emails are being exchanged. You'll be able to pinpoint exactly where a shift is required. All the digital editing and commenting options are excellent. That you can make so many highlights in one comment is my favorite feature. The ability to zoom in and export as a PDF, as well as to print, is also quite convenient. Pros Ziflow makes it simple to share PDFs with employees and anybody outside of the company who requires them. There is no need for them to compose a lot of emails. Ziflow's digital proofs can be edited and rotated, and they can also be marked up (which for us was a big feature). Cons Only one issue has been a problem for the team. Due date proof can be difficult to discern. An on-screen notification, while you're looking at a locked proof, would be even better than what we now have. Review Source AY Andrew Y. QA Manager Marketing and Advertising Used the software for: 1-2 years ### "Not your average proofing tool " August 25, 2020 4.0 In terms of the general proofing tools, it has everything you could need. The reason to buy in to this software though is in the surrounding features, that streamline your processes and potentially resolve issues that you didn't even know you had. After coming from a proofing software that received perhaps 2 updates per year, it is brilliant to now be on a system that introduces innovative improvements each month, without fail. Pros If you're familiar with proofing software, you'll find all the usual tools and features, set out intuitively. The Dashboards and general layout are also well designed, with nice customisation options to help you digest all the information that you need. However, the reason I'd recommend Ziflow more than other proofing software is because of all the small details, that add up to a very satisfying experience. There are countless ways that Ziflow resolves pain points and streamlines processes that occur in other softwares, by introducing in-depth settings options, templates and automation tools. These improvements and innovations continue to be introduced on a monthly basis, often coming from user requests. This commitment to developing the software further and further instills great confidence in Ziflow's future. Something we couldn't say for our previous system. Cons At times, the performance of the software can drop. While this doesn't happen often, there are instances where opening proofs can take far too long to load. This has obviously been frustrating when battling against tight deadlines. Review Source Christopher M. Graphics Manager Packaging and Containers Used the software for: Less than 6 months ### "Great Product at a Great Cost" August 29, 2022 5.0 This has been such a positive experience overall. From vetting the company, to purchase and implementation, to training - this has been such a great process. Pros Ziflow gave us an online proofing and collaboration software that was desperately needed in this online, digital, remote work age. Cons There was not a lot to dislike here. I've been using this software for almost 2 months now and I've not found any pain points. Alternatives considered [OpenText HighTail](https://www.capterra.com/p/147183/Hightail/)[Approveit](https://www.capterra.com/p/219537/Approveit/) Reason for choosing Ziflow It seemed to be the most user friendly and most familiar to us and customers. Switched from [Adobe Workfront](https://www.capterra.com/p/268205/Adobe-Workfront/) We used this product when it was ProofHQ, but with the purchase by Adobe, it felt they abandoned the old functions and now are pricing customers out of ProofHQ and trying to sell them on Workfront. Review Source LW Leslie W. Graphic Designer Veterinary Used the software for: 6-12 months ### "Ziflow is the best tool for creative proofing and multi-level review and approval workflows" November 3, 2021 5.0 Pros Ziflow takes the headache out of multi-level review and approval processes and has cut the number of rounds for revisions in half. It is very intuitive and requires very little on-boarding, which was critical to us. We are dispersed across the country so having an online proofing tool where you can mark up changes directly on the proof is critical and Ziflow has been the best tool to handle that that I have seen. Cons We are working through some integration snags with our project management tool, but it is almost there. Review Source TW Teri W. Digital Marketer Design Used the software for: Less than 6 months ### "Ziflow is hands down the clear choice!" April 7, 2020 5.0 The GUEST REVIEWER feature was a huge selling point for the Ribbit Team. Our clients are busy, and most don't have the time to create and manage accounts. ADMIN CONTROLS and EMAIL NOTIFICATIONS were both critical elements on our list of must-haves. The ability to customize the experience for users and reviewers alike was essential to our team. We are finally able to ORGANIZE our projects with the use of folders and sub-folders. Ziflow offers impressive WORKFLOW MANAGEMENT options for single or multi-stage reviews. HTML5 handling was a must for the Ribbit Team and Ziflow did not disappoint. SUPPORT from Ziflow has been simply amazing. They have an incredibly knowledgeable team that's always working. We often wonder if they ever sleep! Team Ribbit had some pretty high expectations as we previewed proofing tools. We're happy to report that we're beyond impressed so far with our decision to use Ziflow as our proofing platform. If you're wavering on a decision to give Ziflow a try or not, take the leap - you won't regret it. Pros Unlimited guest reviewer capabilities, admin controls/customization, folder and sub-folder organization, workflow flexibility, notification controls, file management flexibility (including HTML5). Ziflow's support is OUTSTANDING. Cons None that we can think of at this point. Reason for choosing Ziflow Unlimited guest reviewer capabilities, admin controls/customization, folder and sub-folder organization, workflow flexibility, notification controls, file management flexibility (including HTML5). Ziflow's support is OUTSTANDING. Switched from [PageProof](https://www.capterra.com/p/163308/PageProof/) PageProof is CLUNKY - unfortunately, the user experience and admin controls are not nearly as streamlined and available as they are in Ziflow. In addition, support was very tricky at times - we're in the US and they're in New Zealand, response times were longer than they should be. The last we knew, they weren't providing 24/7 support. Review Source BD Bryan D. Production Supervisor Marketing and Advertising Used the software for: 2+ years ### "Excellent proofing system for our small marketing firm" February 24, 2023 5.0 I use on a daily basis with clients, some of whom are non-English speakers and am more easily able to communicate with markup and proofing on this system Pros It was easy to learn and use from day one. Clients are easy to train in the use of markup and even attaching images. Cons Took some time to figure out how to mass email Large groups. But a little self searching found the correct way to do so. Review Source CB Carly B. Photo Retoucher Marketing and Advertising Used the software for: 1-2 years ### "Ziflow helps keep my team organized" August 17, 2023 5.0 I'm a big fan overall. Pros Ziflow is a great, easy to use program that helps keep our team organized. We have many rounds of review that need to happen and ziflow makes that process much easier. Cons Occasionally ziflow will become slow and it can take awhile for proofs to upload but it is infrequent. Review Source SF Spencer F. Copywriter Marketing and Advertising Used the software for: 2+ years ### "Copywriting and Ziflow" August 17, 2023 4.0 Makes my day to day work much simpler and allows me to keep track of all the craziness. Pros Ziflow makes it way easier to keep track of comments/feedback and versions. It's enables be to be more efficient and productive with my time. Cons The new layout is a bit confusing. Sometimes a window will disappear when a new version is created. Review Source RG Rachel G. Graphic Designer Food Production Used the software for: 2+ years ### "Great for reviewing packaging and label design" November 16, 2022 5.0 My overall experience with Ziflow is a great one! I love the features on this app. Pros I like being able to comment on specific areas of the artwork, it streamlines the design process and makes my life easier. Cons Sometimes the UX design can be confusing in the wording or icons. Switched from [Trello](https://www.capterra.com/p/211559/Trello/) Because this app doesn't have the same great approval process feature. We like to download the comments and approval tier to pass on and keep as documentation about a new food label or packaging. Review Source ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Talk to a Capterra advisor for free and get results within 15 minutes.