# Page 5 | Ziflow Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Page 5 - Is Ziflow the right Online Proofing solution for you? Explore 417 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/178111/Ziflow/reviews --- Ziflow 4.8 (417) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Page 5 - Reviews of Ziflow ## Showing most helpful reviews Showing 101-125 of 417 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use SG Spencer G. Graphics Processor Printing Used the software for: 6-12 months ### "Improved Our Workflow!" April 14, 2022 5.0 Our team loves it is easy to understand and our customers understand it more than our previous proofing process. The process of switching and setting it up was quick and easy. We feel it was a great switch and it was well worth the time to change over. Pros has made our daily work much better than how we handled it before. They are easy to use and intuitive; we even have fewer customers asking how to approve their proofs than before Ziflow. Cons I do wish the Integrations were not an enterprise-only feature. We have the Business package, which is the highest package available at the current time except for moving to an enterprise package. Switched from [Adobe Acrobat](https://www.capterra.com/p/251329/Adobe-Acrobat-DC/) Adobe Sign is not designed for proofing but it was what we started with. However as we have been growing Adobe Sign was becoming more expensive and not having what we needed to grow. So we decided to move to something more feature rich and we ended up saving money in the end. Review Source VR Verified Reviewer Manager Design Used the software for: 2+ years ### "I love Ziflow!" March 8, 2022 5.0 Positive! Pros I love how easy it is to use and the collaboration that it allows for Cons I like everything about i can't think of a con. Switched from [Deltek ConceptShare](https://www.capterra.com/p/127757/ConceptShare/) Needed additional functionality Review Source Kevin V. Digital Designer Marketing and Advertising Used the software for: 1-2 years ### "Ziflow made our workflow better and faster" June 18, 2019 5.0 Before we would send out proofs via email, WeTransfer or whatever felt the best. This was working fine on the surface, but the feedback was very diverse. Notes in a PDF is fine. But some clients printed the artwork, wrote the feedback on the paper, made a picture of that paper and sent it back to us.. Ziflow helps to streamline this process into one clear way of leaving feedback. The platform works really easy for the proofers what results into faster feedback! We also love the workflows, that automate stages. It's tricky the first time, but once you get the hang of it it's great! We use it as a check. I create some artwork and upload it into Ziflow. First my Project Manager gets to check it and if he approves the proof it automatically gets sent to the client. Pros The overall ease of is why I love it. We send proofs to diverse clients all over Europe and most of them open the proof and leave feedback without any hassle. It's awesome to see proofers use it correctly from the first time! Cons It's not as stable as we would like it to be. Usually around a big update the platform shows some minor errors. Nothing big, but it can be annoying. Review Source JM James M. Marketing Automation Specialist Banking Used the software for: 1-2 years ### "Zillow has helped our organization to streamline our creative approval process" November 15, 2022 4.0 It has been great. It really has helped us to be more efficient and organized as a team. Pros Being able to provide feedback to all the stakeholders on a project, and even show them visually with the editing tools what you would like to see has been a game changer for us. Cons I would say that at times working with video and webpages can be clunky, and I think if a few minor UX adjustments could remedy this ease of use issue. Review Source SM Sarah M. Projectmanager - founder Design Used the software for: 1-2 years ### "A great tool to use when communicating with clients about design and other creative media." March 23, 2022 4.0 resolved a lot of issues with clients but also in our team. Overall it's has been a great experience and we will definitely stick with Ziflow. Pros The features that are most impactful is that we're able to directly reply to certain feedback in the tool and we don't have to go back and forth with emails trying to explain feedback. We often have around 10-25 comments per image that we share which makes it a big mess if we would do it all via e-mail. Again it's just a good tool for communication. Cons For the client there is no platform with a clear overview of all the renders that they have ordered. You can see them when you click on the folder but still for the client it's not easy to find and they can not see that overview right away. Review Source Michael R. Ceo Information Technology and Services Used the software for: 6-12 months ### "This is a great piece of hosted software for collaboration and proofing." February 24, 2023 5.0 We started using for adding comments to documents at customer sites and also add notes from customers. Then we decided to start using for approval processes when creating quotes and estimates that we could quickly send out and get signed authorisation on projects that needed a quick turnaround. Pros The simple way you can share a file with multiple people without all the hassle involved in creating shares or permissions on a folder, sending emails back and forth etc. I like the way you can track who has commented on a form or document and where it is at in the approval process without having to go back and forth with management. Cons I need to be able to hand write notes after submission and so far this feature is not there but could appear in the future. Review Source JH Jake H. Accounts Manager Marketing and Advertising Used the software for: 6-12 months ### "Marketing Agency Time Saver" February 15, 2021 5.0 We can share documents, images, videos, and URLs with client, who can then comment on specific aspects of the asset that need adjustment and then either "approve with changes" or request another review. Team member can see the clients' comments directly, which fosters clear communication about the client's expectations across the agency. Pros makes it easy to track asset approval status across multiple clients. We can collaborate internally, upload and compare multiple versions, and create internal and client-facing comments. Workflows are simple to build and customize for each client, and we can save the workflows to use over and over. Cons would be awesome if it had these features: 1. Inline text editing (functionality similar to tracked changes in Word.) 2. A setting that allows specific internal users (who are not proof owners) to receive updates of comments and/or decision across all stages. One checkbox. Currently we need to add users to every stage of proof review to receive updates on comments and decisions at each stage. This causes users to get alerts on each new stage, even if they don't need to take an action during that stage. Alternatives considered [ReviewStudio](https://www.capterra.com/p/146845/ReviewStudio/)[OpenText HighTail](https://www.capterra.com/p/147183/Hightail/)[GoVisually](https://www.capterra.com/p/175993/GoVisually/) Reason for choosing Ziflow We needed an asset approval management tool that was robust enough to make detailed comments but simple enough for clients to use easily. fits the bill. Review Source VG Vipooshan G. Production Artist Marketing and Advertising Used the software for: 1-2 years ### "ZiFlow - Essential for My Workflow" August 22, 2023 4.0 has mostly been a positive experience. I use it daily and would recommend it to someone in my shoes. Pros I love . As a Production Artist, ZiFlow helps my colleagues review my work and provide feedback. They are able to do this easily with the many tools ZiFlow provides. They can comment and reply in proofs and even tag others who are apart of the the review process.ZiFlow has some neat tools that only lets who I want to review see my proofs. This helps me get my work to the right people quickly. I need to get quick approvals on a lot of my work and ZiFlow helps make this painless. Cons I wish would add to its user interface a bit more and help users navigate through the site better. Review Source SZ Sydney Z. Design and Content Manager Consumer Goods Used the software for: 6-12 months ### "Definitely the best tool I've used" August 24, 2022 5.0 Pros The commenting and approval process is so easy on our users. I can't imagine a better interface for them to use. Cons There are certainly some features that could be improved - notification customization (both in a review and just the automated ones) and more things offered at the lower price point. The folder system needs to be better understood as to how its users are using it to create optimization. I think that it would also be great to include more emphasis on reviewers selecting an approval part. Review Source VP Vladimir P. Coordinator Translation and Localization Used the software for: 6-12 months ### "Ziflow: the best feedback tool, that makes the client happy." February 23, 2022 5.0 It save us a great amount of time. Allows us to avoid confusion when talking about graphics and visual elements. Client is super impressed. Pros The ability to show the client before and after. We create a proof with the original content and then add a version of the content after localization. The client than can see the magic of the process and evaluate the investment. Client can also resend the share link easily, send us feedback and we can work with the feedback all within one link. That saves a tremendous amount of time. Especially when we are spread around the globe or simply cannot meet around a same table. Cons I'd love to be able to create combine proof with videos. I understand this feature may be hard to implement. Reason for choosing Ziflow was our first choice and we chose well. Review Source SJ SANDRA J. Designer I Medical Devices Used the software for: 1-2 years ### "Get everyone on the same page (or Proof)" September 30, 2020 5.0 Very good. I have seen improvements since I started using it and it has become a vital part of my job. I don't have to track down coworkers to resolve incongruent feedback. With they can resolve it on the same document. Pros It is very versatile. If you are an approver you can use multiple tools such as text selection or drawing to get your feedback across clearly. If you spend a little time customizing your settings there are some great things built in to help you save time and keep organized. If you have a group of people who often are needed for approvals or different groups that approve specific things, then you can set up approval groups and rather than add each individually you can add the whole group at once. If you need to track previous approvals you can set up folders to sort them in so later you can easily find whatever you need. Cons It could be more intuitive. I often need to remind someone on a proof, and it can be a bit of trial and error finding the right menu /page that has the type of reminder you need to send. Review Source Jessica C. Graphic Designer Health, Wellness and Fitness Used the software for: 6-12 months ### "First time user for Ziflow" February 16, 2022 5.0 Works extremely well for packaging, especially when there's finite details/lots of wording. Or even looking over any design piece/work that is text-heavy and has a lot of graphics. Doesn't work as well when you are proofing different medias but it's all one project, they force you to separate them out. It has been a lifesaver for us and I wish other companies that I worked under in the past had this system implemented. If I worked at another company and they were going to and back changes through email, I would push for them to get onto . Pros Allowing people to comment specifically where and what and have a line drawn to it, separating stages and approvals, the easiness of uploading a new version of a proof Cons I would really like to see that you can upload different medias in a same combined proof, Especially .mp4 and static images Review Source JW Joshua W. Social Digital Production Artist Marketing and Advertising Used the software for: 1-2 years ### "Zflow is quick and easy to use. " August 17, 2023 4.0 Pros \- zflow helps and show what versioning your working on -able to compare proofs - be able to upload media/videos for proofing - Interface is clean and easy to use Cons \- the wait time if forgotten password . - having to ask the oner of the proof to share the proof . Review Source ES Eric S. Associate Director, Design Ops Biotechnology Used the software for: 6-12 months ### "Ziflow does proofing right!" April 6, 2022 4.0 Overall, makes it efficient to capture comments and suggestions at every point in the review process. It has cut down the number of steps and eliminated confusion throughout the process. Very good for detail-oriented reviewers, as the interface allows clear communication and documentation. Pros Version control is amazing, I like how you can review previous proofs in comparison mode and also within the same window. Cons The lack of robust API integration with project management tools, such as Asana. Reason for choosing Ziflow It was cheaper. Review Source Marcelo D. Head of Strategy and Creative Marketing and Advertising Used the software for: 6-12 months ### "Easy to use and a time saving option to every proofing need." September 27, 2021 5.0 Pros \- Easy to operate - Great support team - Very aligned to my company IT policies - Fast onboarding - Time saver for proof and keeping track of versioning. Cons Overall satisfied and it provides my team with everything we need. Reason for choosing Ziflow Better usability and easy to use. No need for an app download. All Internet based. Review Source HG Hollie G. Senior Digital account manager Marketing and Advertising Used the software for: 2+ years ### "Digital account management " October 6, 2021 5.0 Pros The product is extremely easy to use and allows us to track both client and internal amends in one place. This is more time efficient for us as we can cross check all amends and share the link to different team members. Cons I don’t feel like there are features missing. For what we use it for, it’s work very efficiently and very straight forward for our teams and the client when sharing work. Review Source JI Jackie I. Head of Administration Financial Services Used the software for: 6-12 months ### "Love Ziflow- Amazing Product!" April 19, 2022 5.0 Amazing! Pros How easy, efficient, and intuitive this software is. makes the approval process a breeze with its intuitive software, ability to collaborate, and extremely time efficient. We have saved so much time as a team using Ziflow, from editing PDFs, blog posts, videos, social posts, and the like. Cons There is nothing not to like, it's a wonderful product. Reason for choosing Ziflow We didn't, once we saw - we knew we needed it! Review Source JR Jonathan R. Digital Retoucher Photography Used the software for: 6-12 months ### "Ziflow takes the cake!" June 17, 2019 5.0 We're a midsize NYC photography studio, and we're so impressed with what a robust and user-friendly platform has created! We tested a number of different proofing/collaboration platforms beforehand, and Ziflow clearly takes the cake! Our workflow is so much smoother and more professional, thanks to all of the folks at Ziflow! Pros has thought out and executed everything so well...from the myriad of useful options they've provided, down to the look and feel of every aspect of the software. It's easy to use the many features, and though there are many options we don't currently utilize in our workflow, it's awesome that we have them available. Because we use Ziflow for proofing photos, we particularly love the overlay view for comparing versions. Most of all, though, we're grateful for the exemplary customer service Ziflow has provided. We're not huge in terms of our number of user accounts, but Ziflow has always made us feel like valued clients. Cons Honestly, we can't think of anything we don't like about . Having started fairly early with them, there were maybe a few bugs to quash, but the team is always immediately responsive to any glitches we point out. And what we are most impressed with is Ziflow's response to feature requests we sometimes submit in order to improve our workflow. They always bend over backwards to make sure we have the tools and procedures we need. Alternatives considered [Frame.io](https://www.capterra.com/p/148214/Frame-io/)[Dropbox Business](https://www.capterra.com/p/143068/Dropbox-Business/)[GoVisually](https://www.capterra.com/p/175993/GoVisually/)[Droplr](https://www.capterra.com/p/157955/Droplr/) Reason for choosing Ziflow Other platforms weren't a good fit for us...particularly when it came to specific and easy-to-use mark-up/commenting tools. hits all the marks we need. Review Source CB Caline B. Senior Account Manager Marketing and Advertising Used the software for: 1-2 years ### "Ziflow use at McCANN Worldgroup Germany" October 12, 2021 4.0 Pros The interface is intuitive and easy to use. It is critical in providing clear feedback to different stakeholders involved in creating an asset (creative, account handler, project manager, producer, etc...) and in relaying the finished work to the client for final approval. It's also important that it keeps track of previous versions and iterations which allows for a smooth and transparent handover from one party to another while preserving the history of a proof. Cons In some instances, too many clicks are required to reach the desired proofs. Creating a new folder does not automatically appear unless the page is refreshed (more clicks). And when a proof is open, clicking on "back" puts the user back to the main dashboard instead of the folder the proof is located in, resulting in further more clicks to get back to the folder desired. Review Source KT Kyle T. Design Manager Construction Used the software for: 6-12 months ### "Versatile and relatively easy to use" June 1, 2021 4.0 Overall it has helped us a great deal to keep track of what has or hasn't been reviewed yet, and keeps accountability on whoever is responsible for their markups or decisions. The transition was relatively painless, but the custom workflows and such take a little bit of digging to really understand what everything does. Pros filled a hole in our company. We use this for CAD drawing reviewal and approval and it does a great job of just that. The viewer is simple, making comments even on mobile is simple and effective. Setting up workflows helps keep the right people seeing the right information. Cons My biggest issue with the software currently is the lack of options on the mobile view vs the desktop view. The side bar cannot be opened in mobile view and this prevents you from downloading the pdf, sharing it, and all the features hidden behind that bar. Seeing as it's simply a mobile format of the website and not an app, this could easily be implemented by the developers. Another issue I have, that others may not have, is the overuse of the reference lines on a comment. If you add multiple arrows or markups to 1 comment, clicking on that comment has a line go to each and every instance placed in the markup. This is extremely messy. A "dimension" markup tool would be very handy as well. Similar to a dimension markup in Acrobat. This would greatly reduce reference lines on a comment as well if you drew this with the current tools. Review Source LD Luke D. Head of Film Marketing and Advertising Used the software for: 1-2 years ### "A single solution for many channels" April 16, 2020 5.0 Professional and really know their product and the market. They are constantly developing new features which they actively ask my team about and respond quickly. Pros I knew the developers of from their previous product. I tried several other products and found the customer service just didn't compare. This is a simple product that proofs all my work from scripts and storyboards, to films and animations. Cons I'd like a dark mode layout to match our other apps (in video we like it darker for practical reasons). I'd like it to integrate into MS Teams and a better mobile UX. Alternatives considered [Frame.io](https://www.capterra.com/p/148214/Frame-io/) Reason for choosing Ziflow Frame IO at that time, although had some great integrations into some of our key software tools, didn't provide proofing for the breadth of channels I needed. Switched from [Adobe Workfront](https://www.capterra.com/p/268205/Adobe-Workfront/) Customer service and quality of the product. Workfront wasn't flexible and was expensive. Review Source TS Tom S. Creative Director Marketing and Advertising Used the software for: 1-2 years ### "Amazing product for ad agencies, especially in multiple locations or working hybrid/remote." June 27, 2023 5.0 Very good. Easy to learn, easy to use. Pros Ease of use. Speed of process. The ability to manage projects from anywhere, anytime. The ability to collaborate on projects when unable to meet in person. Cons I honestly have no negatives. works as advertised and we've found it invaluable. Review Source SR Sheryl R. Regional Operations & Graphics Services Manager Publishing Used the software for: 6-12 months ### "Awesome Product! SAVE TONS OF TIME!" February 9, 2021 5.0 We are a publishing and marketing company, our publishing proofreading was mostly manually and emails. With the COVID pandemic, we were forced out of our physical space and we had no choice but to move from a completely manual process to be fully automated, as we are all working remotely from various regions throughout the Caribbean. brought us to the realization that proofing didn't need to be as difficult as it used to. The customer service from Ziflow is the best! They responded within minutes and solved our queries in a reasonable time. Pros The functionalities. We love the ability to have unlimited reviewers, comparing side by side, realtime comment/updates, web-based, very flexible, easy to use and ability to create workflows to manage our various publications. Cons I thought for long and I really cannot find the negative with . I find that it lags when uploading bulk files, maybe an internet speed issue from my end. All systems have a flaw but right now I have not experienced anything major with Ziflow's Alternatives considered [Filestage](https://www.capterra.com/p/162035/Filestage/) Reason for choosing Ziflow offered more than the competition. Not only because of the awesome fully integrated solution that they offer but the customer experience is top-notched from the day we reached out to Ziflow, throughout the onboarding Review Source VR Verified Reviewer Director of Marketing & Strategic Engagement Performing Arts Used the software for: Less than 6 months ### "An efficient & effective tool for proofing & brand managment" April 9, 2021 5.0 Improving communication across teams/departments and streamlining proofing has been one of the bright points of the past year as our staff adjusted to remote working and the realities of the global pandemic. Because we serve patrons and donors, we had a variety of communications pieces we needed to distribute quickly in the face of current events/COVID, and helped us to accomplish this. The ability to stay connected to our patrons with quality, error-free, and timely collateral has proved vital to our continued success during these unprecedented times. We anticipate many ways that this platform will continue to help us to work efficiently and effectively as we return to a more traditional office setting. Pros Streamlining proofing, particularly during a time when many staff are working remotely, has been extremely helpful. Additionally, the ability to proof a variety of types of collateral including web, video, and email campaigns using one single platform. Cons We have been generally happy with this software and found it has been absorbed well into our team's overall workflow. Ultimately there was one feature that had originally attracted us to the platform that we were unable to implement (integrating with another project management software we use), and this was not entirely clear until after the training and on-boarding process was complete. While it is not a major detriment, it would have been nice to know this was the case earlier in the process. Review Source GI Greg I. Client Services Pharmaceuticals Used the software for: 6-12 months ### "Wonderful Product For Collaboration and Project Management" September 15, 2021 5.0 We needed a tool that allowed all of our colleagues to collaborate and work together in a more efficient manner. This tool allows us to do all of that and more and has been a big hit with everyone. Pros The ease in which to collaborate with colleagues in reviewing projects. Any one can see the progress at any time which eliminates confusion as to where projects are during routing. Also, the ease of marking up and adding in comments, tags, and other references. Cons We rolled this out with many of the necessary features included which helped the team at launch. Tagging and notifying colleagues using the system was a bit of a challenge as that was new to us, but with training our team is well versed on it now and everyone follows the same process. Review Source ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Talk to a Capterra advisor for free and get results within 15 minutes.