# Page 9 | Ziflow Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Page 9 - Is Ziflow the right Online Proofing solution for you? Explore 417 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/178111/Ziflow/reviews --- Ziflow 4.8 (417) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Page 9 - Reviews of Ziflow ## Showing most helpful reviews Showing 201-225 of 417 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Brandon P. CEO Marketing and Advertising Used the software for: 1-2 years ### "A staple in our MarTech stack" May 14, 2019 5.0 As an agency, we produce a lot of content and our clients need to review, edit and approve every asset we produce. With all of our team members, contractors and clients, there can be a lot of moving parts and trying to keep track of everything with email and multiple apps is a major challenge. Since we moved to Ziflow, we've been able to consolidate everything into one centralized location for feedback, edits, approvals and general decision making. Pros Ziflow reduced our reliance on email and various other apps and documents to receive edits and approvals from our clients (and on internal assets as well). Before we started using Ziflow, we were expending too many resources and lacked a consistent process. Cons Honestly, not much. Going from an email-based review/approval process to Ziflow has been magical. Review Source VR Verified Reviewer Director of Marketing and Communications Education Management Used the software for: 2+ years ### "Super helpful tool that makes creative review a breeze" August 23, 2022 5.0 Pros The ability to pinpoint feedback and collaboratively review content with many stakeholders Cons Nothing really, it's a great product! It serves our needs. Switched from [Adobe Acrobat Reader](https://www.capterra.com/p/170833/Acrobat-Reader-DC/) More pinpointed feedback, more types of documents supported, more collaborative Review Source KP Karl P. Senior graphic designer Education Management Used the software for: 6-12 months ### "Im going with the flow." March 23, 2022 4.0 Overall, I have noting but good things to say, its been a positive experience and I would recommend its use moving forward. Pros It's very effective in the critiquing stage of design projects. I am able to include everybody on one brief and collate feedback from all departments in one place. I can then edit and upload the next round of design iterations seemlessly. Cons I have a proofs disappear before, I have no explanation. Review Source AS Arpit S. Sr. Director - Integrated Operations Graphic Design Used the software for: 2+ years ### "Best tool for online proofing and giving precise feedback" September 24, 2021 4.0 Best tool that i have used so far. It helps in getting a precise feedback from users or clients which in turn helps the team to work effectively and efficiently with faster turn around. Pros Workflows Activity Log Ease of use Features such as auto compare/compare, checking against previous versions, comments etc. that makes life easy for the team Cons When someone takes a decision on the tool, a report should come out of it client wise for analysis for the operations team Review Source AB Ali B. CEO Marketing and Advertising Used the software for: I used a free trial ### "Making Creative Approvals Easy" August 24, 2022 5.0 We love using Ziflow. It's streamlined our review and approval processes. Pros We can see who has viewed the creative and streamline feedback for edits. We're also able to efficiently accept approvals from clients. Cons For larger groups providing feedback, sometimes we find the first person to provide feedback influences future feedback. Alternatives considered [Adobe Acrobat Reader](https://www.capterra.com/p/170833/Acrobat-Reader-DC/) Reason for choosing Ziflow Ziflow streamlines the process and creates a better overall use experience. Switched from [Adobe Acrobat](https://www.capterra.com/p/251329/Adobe-Acrobat-DC/) Adobe is designed more for legal signatures than creative feedback. Ziflow improves client experience (and our PM processes) Review Source JK Jenna K. Junior Marketing Coordinator Real Estate Used the software for: 6-12 months ### "Ziflow: Proof sharing made easy! " February 16, 2022 5.0 Pros I use Ziflow daily for online proofing between multiple stakeholders. Ziflow provides ease of sharing as well as commenting and marking proofs for edits. Managing multiple files is a breeze. Cons The only con that I have run into is the confusion on the client end, onboarding new individuals with how to use the software has come with a learning curve. Review Source DI Dibba I. Brand Manager Restaurants Used the software for: 2+ years ### "Great Platform" April 15, 2020 5.0 Great customer service for whenever its needed! Pros Out Ziflow platform is super straight forward and user-friendly. When we have new members of the team, it takes them just 10 minutes of playing around on the site to fully understand how to operate. With a team as large as ours, it's important that the site is easy to navigate and requires minimal support, and we get that perfectly with Ziflow. Cons There are times when the download features tend to be stalled. There's never any failed downloads, but sometimes the larger download packages can take up to 2 minutes. Review Source JM Jorg M. Technical DTP Graphic Design Used the software for: 1-2 years ### "Solution for Acrobat PDF reviews" July 23, 2019 5.0 The overall experience with Ziflow is good. The software is quick but sometimes there's is a bug and i have to refresh the browser (Firefox). I think 5 times at the last few months. Continue with developing! Pros The easy to use software. In a few steps the PDF is sent to the customer. The email's are quick en clean. Cons The option to view the comments at page number as a general setting. It's frustrating to when I want to read the comments I have to set the comments to order on page instate of date. Alternatives considered [Adobe Acrobat Reader](https://www.capterra.com/p/170833/Acrobat-Reader-DC/) Reason for choosing Ziflow It's a fine product and I have a overview to the jobs. Review Source DP Dave P. Head of B2B Marketing and Advertising Used the software for: 2+ years ### "Great tool, that clients and colleagues will love" March 17, 2022 5.0 Pros Change control tracking and the ability to review HTML are possibly the best parts of the solution. Clients love to be able to check back on progress. Cons The solution is not cheap and some of our customers need to be shown how to use it because they do not always find it intuitive. Review Source SG Sarah G. traffic coordinator Marketing and Advertising Used the software for: 1-2 years ### "Would recommend Ziflow" September 24, 2021 5.0 Pros It's easy to see when people open the proof and make comments. It's easy to remind them to open it if they haven't. Would recommend. Cons Sometimes it gets glitchy and the comments don't point to the correct spot. Takes time to reach out to team members to see where the comment should point to. Review Source sP stephanie P. Sr Designer Marketing and Advertising Used the software for: Less than 6 months ### "Ziflow improves collaboration and efficiency" September 13, 2022 5.0 Pros Ziflow makes it easy to collaboratively review and markup creative, and the compare feature make version control much easier to manage. Cons The UI is challenging—it's difficult to navigate between files, and it can be difficult to find files. It's also difficult to review more than one file at a time (something that is often necessary when working on multiple formats of the same asset) I also found it difficult to turn location all of the various email notification settings since they weren't all in one place. Review Source JS Joe S. Copy Edit Manager Marketing and Advertising Used the software for: 1-2 years ### "Easy-to-use proofing software" January 7, 2021 4.0 ZiFlow makes the workday go by more efficiently. I can multitask with relative ease while using this software. I often have multiple windows of the same project open using ZiFlow, and I can review various pages at the same time to check for accuracy and style consistency. It's a wonderful but simple software that I'm happy to use every day. Pros I like the very basic interface — the comment tool is straightforward and easy to find. The editing features themselves are simple and uncomplicated, which makes the reviewing process an effortless experience. Cons Sometimes I think the editing features are too simple — there are only so many times one can use a rectangle to highlight copy that needs to be changed. I wish there were more nuanced editing tools available. Review Source LA Luiz A. Artist 3D Design Used the software for: 2+ years ### "Very good for many needs." August 2, 2021 4.0 Practical and easy to use. Quickly shared Images projects for validation and advance delivery. Pros It is simple and practical to share my work with PM and clients. Cons It lacks some features to make it perfect. Review Source AV Andrew V. Design Director Photography Used the software for: 2+ years ### "An awesome platform for collaboration, creativity and accountability" September 16, 2020 5.0 Our Design Team are pretty unique (in a great way!). We’re not an agency and we’re not a single brand or product. As a distributor we design for multiple brands with very different missions, demands and stakeholders. Ziflow has proven to be an invaluable tool for staying on top of our complex workflow. Sure, it provides accountability and saves us time, but more importantly it’s an awesome platform for collaboration and creativity. Pros The centralization of feedback is a huge timesaver and provides great transparency and visibility for our team. Cons The very occasional downtime. But that does remind us of how valuable it is! Review Source CM Corinne M. Owner Retail Used the software for: 6-12 months ### "Customer Service is top notch" September 17, 2020 5.0 From discovery to implementation and beyond, Ziflow staff and customer service has been attentive and helpful. Pros #1 is our unlimited number of proofs. Also, it is easy to access from a computer or a cell phone. We have used similar proofing software in the past and had problems with mail delivery and viewing. Most people view on their cell phones and want that functionality. For delivery, though these problems have not disappeared completely because of other's filter preferences, they are certainly less. Cons It's a very robust system and we don't use it for all its abilities so I wish there was a smaller less expensive package that would suit our needs a little better. Review Source TS Tom S. Senior Print Producer Graphic Design Used the software for: 2+ years ### "ZiFlow review " September 24, 2021 5.0 Pros Ease of use, ease of comments and review, Cons The new screen, like the old one but able to toggle back to old screen Review Source Charmaine G. Copywriter Food Production Used the software for: 6-12 months ### "Ziflow for Optimization " March 23, 2020 5.0 I've had a great experience with Ziflow. Pros Ziflow's features have helped streamline our business. As a marketing team, it allows us to review mock up's in one place, without the mess of lost emails or files. You can have a large team review and leave comments on a document pretty easily. The instructions are straight forward, and uploading as an administrator is easy too. Cons Honestly, I love Ziflow, it's pretty easy to use and straight forward. Review Source AL Anie L. account manager Graphic Design Used the software for: 1-2 years ### "A perfect tool for approvals and validation !" March 24, 2022 5.0 Pros An essential tool for monitoring and approving more than 250 documents at the same time. Cons Creating workflows is very difficult. No basis or example is available. No support either from the Ziflow team. Review Source AR Alexander R. Video Editor Alternative Medicine Used the software for: 1-2 years ### "Ziflow will change your workflow for the better" February 16, 2022 4.0 7 stars out of 10. I like it. it functions, it can be improved though. Pros It's on the whole easy to use. It works well and doesn't have any bugs that Ive experienced Cons It's complex, there is definitely a learning curve. Review Source SG Scott G. Marketing Manager Wholesale Used the software for: 6-12 months ### "Great Product! Great Customer Support!" March 20, 2020 5.0 We use Ziflow as a proofing software and as a CYA tool. We have been burned too many times that after something has gone to print, someone finds something wrong and points fingers at Marketing. This allows us to have a complete on-line record of proofs, comments and decisions. Pros The ease of using Zilfow is what struck me as new user. Very intuitive user tools and interface. Our sales managers and client in the field find viewing proofs very easy and the mark up and commenting is super easy to understand. Cons The only thing that users miss is the ability to deduct that there are multiple pages in a proof. The back and forth arrows are easy to miss at the bottom of the interface. Alternatives considered [PageProof](https://www.capterra.com/p/163308/PageProof/) Review Source MV Mark V. Account Supervisor Marketing and Advertising Used the software for: 6-12 months ### "Ziflow Review" July 1, 2019 4.0 Overall, I am very happy I found Ziflow! I did a lot of research on digital routing systems and came from my previous employer using ProofHQ. When they migrated with Workfront it offered a lot more than what I needed. Pros I enjoy the ease of use and ability to customize the interface/functionality to what fits us best. My contact at Ziflow (representative) was extremely helpful during set up and also continues to follow up with me monthly to see how things are going. Cons Occasionally I receive an error page when I refresh and then I have to close my tab and open a new one. My team has also mentioned a similar issue but could be from our own connection. Reason for choosing Ziflow I don't remember the exact one's that I tested (at least 4) but I wanted something that was easy to use and similar to ProofHQ because that's what my team was accustom to. Review Source BM Becky M. Account Director Marketing and Advertising Used the software for: 2+ years ### "Making collaboration simple" September 15, 2021 4.0 Simple and time saving. Pros Ziflow is easy to use and makes collaborating with internal colleagues and external clients as simple as possible. Feels very much like everything has been thought of and the functionality meets all our needs. Cons Sometimes downloading comments is an issue and I don't like how if I don't use the tool for a while I have to get my IT dept to reassign my license! Review Source RE Richard E. Owner - The Print Guru Printing Used the software for: 2+ years ### "Proofing thats an integral part of my business" March 21, 2020 5.0 With my business, I create both the printing and designs for my customers. Using Ziflow helps my customers get direct links to their proofs without downloading large PDF files. It also secures the proofs so that the customer doesnt download the PDF and use it without my permission. I used PROOFHQ in the past for many years, but they discontinued the product. Im glad Ziflow has very similar functionality. Pros Ease of use, proof download locking, JPEG previews in proofs are clean and very legible Cons Need integration into Basecamp 3 now. It would be much easier to link my proofing into BC3 Review Source SS Sean S. Managing Director Marketing and Advertising Used the software for: 1-2 years ### "Essential software for managing work proofs" April 16, 2020 5.0 Pros The team at Ziflow have created an outstanding product for proofing work to clients, managing feedback in one place and providing an audit trail of decision making. We use this product daily and push through hundreds of proofs each year. Our customers enjoy the experience too and so we've gained an element of competitive advantage over competitors who still rely on outdated methods of proofing. Cons It is on the pricey side but whenever we review this spend our leadership team are unanimous in the need to keep Ziflow. Review Source VR Verified Reviewer Graphic Designer / Part 107 Drone Pilot Marketing and Advertising Used the software for: 6-12 months ### "Daily User" November 10, 2022 5.0 Overall I think Ziflow is a good idea. It needs som work but I feel its headed in the right direction. Pros I like the online tracking (paper trail) of our proofs. It gives us a paper trial other than email. Cons I feel that Ziflow could benefit from a complete UI/UX redesign/overhaul. It is not very user friendly. A lot of our clients complain about it. They miss understand how to approve a project. Review Source ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Talk to a Capterra advisor for free and get results within 15 minutes.