# Expansive Software Pricing, Alternatives & More 2026 | Capterra

> With the help of Capterra, learn about Expansive Software - reviews, pricing plans, popular comparisons to other Maintenance Management products and more.

Source: https://www.capterra.com/p/178265/Expanisve/pricing

---

# 

 Expansive Software Review 2026: Features, Integrations, Pros & Cons

Last updated on March 13, 2026

Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.

[Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews)

Expansive

## What is Expansive?

Expansive FM is the easiest way to take control of maintenance. As the best-in-class maintenance management software, it helps facilities teams cut downtime, automate work orders, and stay compliant, without the hassle. Our mobile-first platform simplifies asset tracking, contractor management, and compliance, so you can get more done with less effort.

## What is Expansive used for?

[Facility Management](https://www.capterra.com/facility-management-software/)[Maintenance Management](https://www.capterra.com/maintenance-management-software/)[Work Order](https://www.capterra.com/work-order-software/)

Overall rating

Based on 23 user reviews

Reviews sentiment

Positive

100%

Neutral

0%

Negative

0%

Starting price

£10000

Flat Rate, Per Year

Free trial  
not available

Capterra Shortlist charts the highest-rated and most popular products...

Our "Best of" badge program showcases products with the highest ratings...

Our "Best of" badge program showcases products with the highest ratings...

Do you work for Expansive?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://www.expansivefm.com/&name=Expansive)

## Compare with a popular alternative

Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status.

### Expansive

4.7 (23)

VS.

[4.8 (993)](https://www.capterra.com/p/179296/GetMaintainx/reviews/)

Starting Price

£10000

Flat Rate, Per Year

Starting Price

$25

Per User, Per Month

Free Trial

Free Version

Pricing Options

Free Trial

Free Version

Ease Of Use

4.8 (23)

Ease Of Use

4.8 (993)

Value For Money

4.8 (20)

Value For Money

4.7 (911)

Customer Service

4.9 (20)

Customer Service

4.8 (931)

## Expansive alternatives

[4.8 (738)](https://www.capterra.com/p/162600/Limble-CMMS/reviews/)

Starting price

Contact vendor for pricing

Pricing Options

Free Trial

Free Version

User Rating

99%

of reviewers

rated it above 4 stars

[4.4 (443)](https://www.capterra.com/p/12444/Maintenance-Connection/reviews/)

Starting price

Contact vendor for pricing

Pricing Options

Free Trial

Free Version

User Rating

91%

of reviewers

rated it above 4 stars

[4.5 (384)](https://www.capterra.com/p/100468/eMaint-CMMS/reviews/)

Starting price

Contact vendor for pricing

Pricing Options

Free Trial

Free Version

User Rating

93%

of reviewers

rated it above 4 stars

[4.6 (85)](https://www.capterra.com/p/191385/AkitaBox/reviews/)

Starting price

Contact vendor for pricing

Pricing Options

Free Trial

Free Version

User Rating

96%

of reviewers

rated it above 4 stars

[View all alternatives](https://www.capterra.com/p/178265/Expanisve/alternatives/)

## Features

Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically.

Preventive Maintenance

4.6 (15)

80.00% of 15 reviewers that rated this feature as important or highly important

Minimizes equipment failures and optimizes asset reliability through scheduled inspections, repairs, and replacements

Work Order Management

4.8 (15)

80.00% of 15 reviewers that rated this feature as important or highly important

Creating, assign, and track jobs and/or tasks for work orders

Mobile Access

3.9 (12)

58.33% of 12 reviewers that rated this feature as important or highly important

Access software remotely via mobile devices

Maintenance Scheduling

4.3 (7)

71.43% of 7 reviewers that rated this feature as important or highly important

Schedule predetermined or ad hoc maintenance services and labor requests

Scheduling

4.7 (6)

33.33% of 6 reviewers that rated this feature as important or highly important

Plan availability and assign specific time slots for tasks and resources

Document Management

4.6 (5)

100.00% of 5 reviewers that rated this feature as important or highly important

Store, manage, and track all electronic documents in a centralized location

Expansive 84 features

Define levels of authorization for access to specific files or systems

Dashboard to view the status of ongoing processes, identify current incidents and track past activities

Track and document all activities across devices, networks, and other systems

Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges

Application programming interface that allows for integration with other systems/databases

Manage assets throughout their lifecycle to optimize profit

Monitor the usage of assets, such as equipment, tools, software, etc., throughout their lifecycle

Plan, schedule, and execute organization's accounts and assets to ensure compliance with policies and laws

A record of all activities within the system, including user access, changes made, etc.

Automatically create schedules based on business needs or employee availability and qualifications

Scan barcodes to ensure accurate pricing and label tracking

Identify and track items using barcode tags or RFID (radio-frequency identification) tags

Create, manage, and send invoices or bills to customers

Create budgets based on historical data and future projections

Track and manage schedules and meetings via an integrated calendar

An itemized to do list that can be edited as tasks are completed

Designed to serve commercial properties

Manage and track all internal and external communication conducted via calls, email, text, or chat

Track and manage adherence to policies for any service, product, process, or supplier

Centralized database of stakeholders and their contact information such as names, address, phone number etc.

Manage, organize, and store contact information

Track, store, and access client contracts or licenses

Specialized for general contractors/sub-contractors (those who conduct work on a contract basis)

Investigate and take action at root cause or error in processes to prevent recurring issues

Process to track, record, and analyze expenses that occurred over the entire duration of a given project

A collection of customer information such as contact details, demographics, previous interactions, etc.

Customize data fields to support various needs and use cases

Customize contracts and forms to collect specific information

Alter the layout and content of reports

Import and export data to and from software applications

Manage sending personnel and resources to a site as needed

Store, manage, and track all electronic documents in a centralized location

Store and organize documents in a centralized system

Assemble applications and processes by dragging over and arranging pre-built components

Manage procedures that ensure organizational equipment remains in working condition

Monitor and maintain equipment used to manufacture and deploy products and services, and to reallocate assets where needed

Track the location of specific equipment at all times

Manage and track high-value assets including office equipment, furniture & more

Schedule facilities, such as athletic fields, venues, and convention centers based on their availability

Centralized database to track details of fixed assets such as depreciation and maintenance scheduling/history

Designed to be used by kindergarten, primary, middle, and senior secondary schools.

System to support the positioning, navigation, and timing (PNT) measurements of an object or individual

Information, data and reports that are being tracked over time

Manage and track all disruptions and incidents

Track and manage inspections for worksites, vehicles, and/or equipment to remain compliant with industry standards

Captures invoice data and maintains comprehensive records for auditing and reporting purposes

Manage and track all job information and associated tasks

Track and visualize the status of an ongoing job and the time spent on tasks or projects

Manage, maintain and track the performance of assets and equipment

Schedule predetermined or ad hoc maintenance services and labor requests

Access software remotely via mobile devices

Observe and track the demand, usage, progress or quality of a system, product, or user

Manage and support multiple locations

Track parts inventory levels and manage re-stocking

Identifies potential asset failures and maintenance activities using real-time data and predictive algorithms

Minimizes equipment failures and optimizes asset reliability through scheduled inspections, repairs, and replacements

Create, send, and track purchase orders and their statuses

Generate quotes or estimates for customers

Receive data and information in real time

Notifications that are delivered to users as soon as an event occurs

Active reporting of data and metrics

Schedule repeating appointments based on a duration of time

Timed notification for any upcoming task, deadline, appointment, or activity

Collection, analysis, and representation of numerical data and generation of reports to understand various patterns

View and track pertinent metrics to find patterns and gain insights from data

Assign available resources to various projects and tasks

Plan daily routes to optimize employee scheduling and provide directions

Identify and assess hazards to ensure the well-being of employees, assets, and the environment

Plan availability and assign specific time slots for tasks and resources

Search and filter data across systems to locate required information by entering keywords or certain criteria

Track work performed and resources used for past customers, sites, or assets

Assign, track and manage customers' service requests such as service enquiry, feedback/complaints and more

Manage occupancy and space utilization in facilities and buildings

Track the status over time for a request, process, asset, or transaction

Create, manage and track all task activities and progression

Track and manage the scheduling of tasks

Oversee technicians and track their assigned work orders

Set up connections to third-party platforms to improve business processes

Ability to track and store all vendor-related information, such as contacts, services offered, terms, etc.

Allow organizations to streamline the check-in process for visitors.

Track the duration and expiration of warranty as well as any obligations under that warranty

Create a new work order

Creating, assign, and track jobs and/or tasks for work orders

Create, design and manage workflows for repetitive tasks

Get Advice

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Features

4.5 (23)

4.5

Based on 23 reviews

## Pricing

Value for money

4.8 (20)

Starting

£10,000

Flat Rate,Per Year

Value for money

4.8 (20)

4.8

Based on 20 reviews

## Integrations

[

Dynamics 365](https://www.capterra.com/p/157279/Dynamics-365/)[

Sage Accounting](https://www.capterra.com/p/168740/Sage-One-UK/)[

Dynamics 365 Business Central](https://www.capterra.com/p/212111/Dynamics-365-Business-Central/)[

Workday Financial Management](https://www.capterra.com/p/66909/Workday-Financial-Management/)[

Basware](https://www.capterra.com/p/431/Basware/)

Connect with a Capterra advisor for a free 15-minute consultation

Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs.

## Support, customer service and training options

Customer Service

4.9 (20)

Support

-   Email/Help Desk
-   FAQs/Forum
-   Knowledge Base
-   Phone Support
-   24/7 (Live rep)
-   Chat

Training

-   In Person
-   Live Online
-   Webinars
-   Documentation
-   Videos

Deployment

-   Web
-   Android
-   iPhone/iPad

Typical users

-   Freelancers
-   Small businesses
-   Mid size businesses
-   Enterprises

Customer Service

4.9 (20)

4.9

Based on 20 reviews

## User reviews

Overall rating

4.7

Based on 23 reviews

Filter by rating

5(17)

4(6)

3(0)

2(0)

1(0)

Mentioned topic

Sorted by most recent

NM

Nicola M.

CAFM Manager

Food & Beverages

### "Streamlined Property Management with Expansive FM"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

9/10

October 15, 2025

Expansive provides so much flexibility compared to other CAFM systems I have worked with which is a key factor.

Pros

Expansive FM makes our property issues easier to log, faster to resolve, and more transparent—keeping you, the contractor, and the property team all in sync.

Cons

The reporting extracts from Expansive are missing some elements we require however the new analytics platform will alleviate this in the long term.

Switched from

[Concerto](https://www.capterra.com/p/10012291/Concerto/)

To give back the sites more control over their own maintenance

Alternatives considered

[Access Maintain Evo](https://www.capterra.com/p/10032723/Access-Maintain-Evo/)

Reasons for choosing Expansive

I was not involved with the decision of which CAFM we used.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

LB

Louis B.

Maintenance Compliance Manager

Health, Wellness and Fitness

### "Review of Expansive CAFM System"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

December 3, 2024

Pros

The launch of the Expansive CAFM system has been a transformative step for David Lloyd Clubs, offering both a streamlined approach for our UK clubs and unprecedented oversight across our European regions. For the first time we will be operating as one, across our clubs in the UK and Europe. As Maintenance Compliance Manager, this system has significantly enhanced our ability to track and manage maintenance activities, ensuring consistent high standards across the business. One of the key benefits of Expansive is the visibility it provides into our operations across Europe. For the first time, I have full oversight into the maintenance activities and compliance metrics of all our European clubs, enabling us to standardise processes and improve efficiency. This visibility ensures we can act quickly and decisively across borders, without losing sight of the individual needs of each location. In addition to the European oversight, Expansive will bring a more streamlined approach to our entire estate including all 105 clubs in the UK. By centralising all maintenance data into one easy-to-use system, it’s now simpler to manage work orders, track inspections, and ensure that we are meeting our compliance requirements. A standout success has been the smooth launch of Expansive in our Dutch clubs. The implementation was seamless and the support from the team at Expansive has been excellent throughout. Thank you, Team Expansive!

Cons

I am yet to come across anything I do not like, \[sensitive content hidden\] has done an excellent job in ensuring the product meets the needs of the business, making amendments when necessary.

Switched from

[Prospect CRM](https://www.capterra.com/p/107031/ProspectSoft-CRM-Software/)

We needed a system that could incorporate our European clubs. We switched from Access Maintain which wasn't included in your list.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Response from Vendor

December 9, 2024

Thank you Louis, it's been such an enjoyable and successful roll out and we look forward to supporting you in the next phases 🚀

CS

Chris S.

Head of Facilities Management

Leisure, Travel & Tourism

### "Hands down, the best CAFM on the market "

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

November 21, 2024

Pros

From start to finish the support you get from \[sensitive content hidden\] and the team is incredible. They really listen to what is important for your business and are open and honest about what the system can deliver and what it can't. The system itself is easy to use for both team members and contractors.

Cons

Sub categories options, but that's being vey picky

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Response from Vendor

December 2, 2024

Thanks so much Chris for your support and kind words. We can't wait for the delivery of the next phases 🚀

RH

Richard H.

Head of Facilities Management

Logistics and Supply Chain

### "CAFM, Partnernof choice"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

November 20, 2024

The journey as been made easy because of the team, \[sensitive content hidden\] is customer orientated and listens carefully, great team👍

Pros

The adaptabilty, customization and the user experience, with the power to performance manage the suppliers was impressive but also many more key features that drew me to Expansive

Cons

There was nothing to dislike, i was impressed with Expansive

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Response from Vendor

December 2, 2024

Thank you Richard for your partnership and support. We look forward to the future with you!

JR

Jay R.

Regional Property Manager

Health, Wellness and Fitness

### "What Every Facilities Manager Needs!"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

9/10

November 13, 2024

A lot better than our previous CAFM system, due to a more customised notification system but more importantly great support from Expansive.

Pros

The dashboard layout, very easy to use. The internal maintenance dashboard to track jobs and costs. Expansive makes commutations with contractors easy and very manageable

Cons

To reply on support to make any changes to the dashboard

Switched from

[Mainteno](https://www.capterra.com/p/191767/Mainteno/)

The notification system in Mainteno is poor resulting in missing jobs, SLAs and contractor notes

Alternatives considered

[Fixflo](https://www.capterra.com/p/163230/Fixflo-Lettings/)

Reasons for choosing Expansive

We felt that Fixflo was an off the self product with limited customisation and due to our portfolio we needed a system that could be adapted to our requirements

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Response from Vendor

November 21, 2024

Thank you for your support and kind comments Jay. We look forward to our continued partnership.

HJ

Hazel J.

Facilities Co Ordinator

Consumer Services

### "Impressed with good support. "

4.0

Overall Rating

4.0

4.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

9/10

November 13, 2024

Impressed with good support and love the dashboard

Pros

Easy to use and has really helped with workflow in the day to day work life

Cons

can be a little clunky and sometimes it is difficult to locate quotes within a job within

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Response from Vendor

November 21, 2024

Thank you for your valued feedback and support. We can’t wait to show you all the new features and enhancements coming your way in the future.

DW

Dan W.

Group Head of Property

Sports

### "Group Head of Property "

5.0

Overall Rating

5.0

5.0

Ease of Use

4.0

4.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

November 8, 2024

It’s been really useful for me, we aren’t fully utilising the system yet and have already seen large improvements, I look forward to seeing what’s to come.

Pros

The system is easy to use and intuitive, the calendars make scheduling PPMs much easier and work orders have been streamlined. Our over all compliance has improved since the introduction of Expansive. The support team are always on hand to assist.

Cons

Would prefer to have more triggers / reminders particularly with remedial quotes.

Switched from

[Mainteno](https://www.capterra.com/p/191767/Mainteno/)

Mainteno was mush less intuitive and clunky.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Response from Vendor

November 21, 2024

Thank you Dan, your partnership means a lot to us and we look forward to taking you to the next level! Let’s speak about the triggers you described in the review. There’s things we can do!

KS

Kevin S.

Head of Facilities

Health, Wellness and Fitness

### "A CAFM system for the new ages "

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

November 7, 2024

nothing has been too much effort, the guys have been a dream to work with

Pros

the setup has been so easy an simple to do, our onboarding project manger has been fantastic to work with

Cons

I havent found anything which i am not happy with yet.

Alternatives considered

[Nuvolo](https://www.capterra.com/p/244869/Nuvolo/)

[IBM Maximo Application Suite](https://www.capterra.com/p/240578/IBM-Maximo/)

[vx Maintain](https://www.capterra.com/p/214151/vx-Maintain/)

[Condeco](https://www.capterra.com/p/150960/Condeco-Desk-Booking-Software/)

Reasons for choosing Expansive

speed of implementation, cost and user friendly system

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Response from Vendor

November 13, 2024

Thank you for your kind words Kevin, our partnership means a lot to us and we're looking forward to a long fruitful relationship.

SW

Steph W.

IT Project Manager

Leisure, Travel & Tourism

### "Very smooth Expansive account set up"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

November 5, 2024

Pros

Product is very intuitive and the Expansive team have dedicated a lot of time to ensuring our account set up is perfect before go-live. We have some quite complex workflows / requirements and they've managed to meet most of them.

Cons

Nothing much to say here, Expansive have been fantastic. My only feedback would be that we have one person dedicated to our account set up so if they're out of office then it can slow things. But this hasn't impacted our go-live timelines.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Response from Vendor

November 13, 2024

Thanks Steph, you and the team are a pleasure to work with and we look forward to a long partnership. The wider team are really looking forward to getting involved too and you'll have support all around the business.

JM

Joe M.

Head of facilities

Entertainment

### "Highly recommend "

4.0

Overall Rating

4.0

4.0

Ease of Use

5.0

5.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

9/10

October 18, 2024

It's been great! Great team to work with!

Pros

Very easy to use, especially for contractors.

Cons

I think we should've taken more time in the original launch

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Response from Vendor

October 28, 2024

Thanks so much Joe. You're a pleasure to work with also. Long may it continue 🤩

[View all Reviews](https://www.capterra.com/p/178265/Expanisve/reviews/)

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