--- title: "Greenbox Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Greenbox Software - reviews, pricing plans, popular comparisons to other Document Management products and more." source_url: "https://www.capterra.com/p/178729/Greenbox/" page_type: "product" language: "en" --- # Greenbox Software Review 2026: Features, Integrations, Pros & Cons Last updated on August 26, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Greenbox ## What is Greenbox? Greenbox is a simple, secure, and reliable web-based document management software for collaborating on documents that enables your organization to become more environmentally friendly by eliminating paper waste. With Greenbox, finding your files is effortless thanks to its efficient tagging, searching, and organizing features. It keeps all of your files in one place, making it easy to track, share, store, and manage them. Why Choose Greenbox? Centralized Access, Anytime, Anywhere: With Greenbox, storing, tracking, retrieving, and managing documents has never been easier. Whether you're in the office or working remotely, you can securely access your documents from anywhere, anytime—if you have the right permissions. No more digging through emails or endless file searches! Simplify Complex Processes: Greenbox goes beyond basic document management by integrating a robust BPM system. Automate workflows, collaborate in real-time and ensure that everyone is on the same page. ## What is Greenbox used for? [Document Management](https://www.capterra.com/document-management-software/)[Digital Asset Management](https://www.capterra.com/digital-asset-management-software/)[Forms Automation](https://www.capterra.com/forms-automation-software/) Top alternative Featured Overall rating Based on 19 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price $7 Per User, Per Month Free trial available Includes Free Version Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Greenbox?[Manage this product listing](https://www.g2.com/products/discuss-greenbox/claim_requests/new?auto=true) ## Greenbox Overview Updated August 2026 AI summary Greenbox provides businesses of all sizes with a platform for managing documents and digital assets, combining features like document storage, version control, electronic signatures, and workflow management. With options for access controls, audit trails, and compliance tracking, it supports secure collaboration and records management. Greenbox is available across cloud and on-premise environments for desktop and mobile devices. ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Greenbox 4.7 (19) VS. [4.6 (5,315)](https://www.capterra.com/p/153140/Connecteam/reviews/) Starting Price $7 Per User, Per Month Starting Price $29 Flat Rate, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.8 (19) Ease Of Use 4.7 (29,126) Value For Money 4.8 (18) Value For Money 4.5 (20,679) Customer Service 4.9 (18) Customer Service 4.6 (18,711) ## Greenbox alternatives [Google Docs](https://www.capterra.com/p/160756/Google-Docs/) [4.7 (29,203)](https://www.capterra.com/p/160756/Google-Docs/reviews/) Starting price $6.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 97% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/160756/Google-Docs/) Highest Rated [Google Drive](https://www.capterra.com/p/161425/Drive/) [4.8 (28,621)](https://www.capterra.com/p/161425/Drive/reviews/) Starting price $7.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 98% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/161425/Drive/) [Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/) [4.7 (17,715)](https://www.capterra.com/p/247901/Google-Workspace/reviews/) Starting price $7.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/247901/Google-Workspace/) [OneDrive](https://www.capterra.com/p/161304/OneDrive/) [4.5 (12,873)](https://www.capterra.com/p/161304/OneDrive/reviews/) Starting price $1.99 Per User, Per Month Pricing Options Free Trial Free Version User Rating 90% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/161304/OneDrive/) [View all alternatives](https://www.capterra.com/p/178729/Greenbox/alternatives/) ## FAQs about Greenbox Overview ### Which roles and teams benefit most from Greenbox? Greenbox benefits operations managers, business owners, and administrative teams that need smoother day-to-day coordination and oversight. HR, sales, and marketing leaders use it to streamline internal processes and team follow-up, while IT staff, developers, procurement, and supply chain teams rely on it to support system management and workflow efficiency. Answer based on 19 reviews Overview ### What company size and industries is Greenbox built for? Greenbox serves enterprise organizations most often, with 42% of reviewers from enterprises, and pharmaceuticals leading at 16%. It targets regulated and document-heavy sectors including life sciences, legal, IT, education, real estate, manufacturing, finance, government, energy, utilities, and retail, while also drawing midsize businesses at 37%. Answer based on 19 reviews Features and Usability ### What are the key features of Greenbox? Greenbox offers document management, document generation, document review, and document storage, along with workflow automation and approval process control. It also includes access controls/permissions, audit trail, version control, digital signature, electronic signature, full text search, reporting & statistics, and third-party integrations. Integrations ### Which third-party tools and platforms does Greenbox integrate with? Greenbox integrates with 3 third-party platforms: Discus Kriya, Gmail, and Microsoft 365. These catalog integrations cover email and productivity workflows, giving Greenbox connectivity with widely used business tools for communication and document handling. Getting Started and Support ### What training and onboarding options does Greenbox offer? Greenbox provides in person training, live online sessions, documentation, and videos to help teams get started. In person and live online formats support guided instruction, while documentation and videos give users written and visual reference materials for self-paced learning and later review. Getting Started and Support ### What customer support options does Greenbox offer? Greenbox provides Email/Help Desk, FAQ/Forum, Knowledge Base, Phone Support, and Chat. User feedback on support is not available here, so no claims can be made about response times, helpfulness, or common frustrations. These listed channels indicate several ways to get product help and guidance. ## Features AI summary Based on 32,025 Document Management reviews Capterra data shows that buyers of Document Management rank the following features as their top priorities: - **Secure Data Storage** (**56%** of reviewers rated this feature as critical) - **Document Storage** (**51%**) - **File Sharing** (**49%**) Greenbox supports all three features that reviewers rate most highly: **Secure Data Storage**, **Document Storage**, and **File Sharing**. Together, these capabilities help businesses protect sensitive files, keep documents organized in one place, and share information quickly with the right people, allowing teams to manage records more efficiently and work with greater confidence. Secure Data Storage 5.0 (3) 0.00% of 3 reviewers that rated this feature as important or highly important Securely stores data to prevent data loss or breaches Document Storage 4.9 (7) 28.57% of 7 reviewers that rated this feature as important or highly important Store and organize documents in a centralized system File Sharing 5.0 (10) 60.00% of 10 reviewers that rated this feature as important or highly important Public or private sharing of digital files such as documents, audio/video, images, and more Electronic Signature 4.2 (5) 40.00% of 5 reviewers that rated this feature as important or highly important Digitally sign online documents Access Controls/Permissions 4.8 (9) 66.67% of 9 reviewers that rated this feature as important or highly important Define levels of authorization for access to specific files or systems File Recovery 4.6 (7) 57.14% of 7 reviewers that rated this feature as important or highly important Recover lost, deleted, or damaged files Greenbox 78 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Activity Tracking: Track and document all activities across devices, networks, and other systems - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - API: Application programming interface that allows for integration with other systems/databases - Approval Process Control: Manage the process of evaluating documents or requests submitted for approval - Archiving & Retention: Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes - Asset Categorization: Organize assets into folders and subfolders or tag assets based on a custom file hierarchy - Asset Library: Storage, organization, sharing with tagging/metadata - Asset Sharing: Share access to files and assets with individuals - Audio File Management: Supports audio files - Audit Management: Plan, schedule, and execute organization's accounts and assets to ensure compliance with policies and laws - Audit Trail: A record of all activities within the system, including user access, changes made, etc. - Calendar Management: Track and manage schedules and meetings via an integrated calendar - Campaign Management: Create a collection of marketing actions to complete specific goals and plan and analyze campaign results - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Commenting/Notes: Leave comments and notes on documents for others to view - Compliance Management: Track and manage adherence to policies for any service, product, process, or supplier - Compliance Tracking: Track and report regulatory data to either internal management or external stakeholders - Configurable Workflow: Configure existing workflows to meet your organization's needs - Content Library: Centralized repository to store content and assets - Content Management: Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving - Customizable Branding: Add customized logos and colors to align with company branding - Customizable Forms: Customize contracts and forms to collect specific information - Customizable Templates: Pre-designed layouts that can be customized to match preferences and requirements - Data Import/Export: Import and export data to and from software applications - Digital Signature: Electronic signing method that validates the authenticity and integrity of a digital document - Discussions/Forums: Online forums/groups where users can ask questions, share ideas, best practices, etc. - Document Automation: Automated or logic-based workflows that assist in the creation of electronic documents - Document Capture: Scan, move or upload electronic files within the software's repository - Document Classification: Assign categories, labels, tags, or attributes to documents for organization, search and storage - Document Generation: Custom forms to streamline repetitious aspects of a document - Document Management: Store, manage, and track all electronic documents in a centralized location - Document Review: Review and analyze existing information across documents - Document Storage: Store and organize documents in a centralized system - Document Templates: Customizable sample documents that contain placeholder text or a standard layout that can be repeated for each new file - Electronic Signature: Digitally sign online documents - File Conversion: Convert files to a different format - File Management: Create, save, and store files - File Recovery: Recover lost, deleted, or damaged files - File Sharing: Public or private sharing of digital files such as documents, audio/video, images, and more - File Transfer: Move files across different systems or networks - For Legal Professionals: Specifically designed to address the needs of law firms and legal departments - Forms Creation & Design: Create and design new forms from scratch using templates and design tools, or scan and convert existing forms into the system - Forms Management: Store, manage and track all forms in a centralized location - Full Text Search: Search for specific words or phrases within a document or database - Image Editing: Edit, touch up, and convert images for publishing - Image Library: Store and manage images - Knowledge Base Management: Manage a repository of information that includes articles, FAQs, or tutorials used for self-service support - Live Chat: Ability to chat online in real time - Metadata Management: Collect and maintain structured information that describes data or content - Mobile App: Access the system via a mobile application - Multi-Language: Manage and support multiple languages - Multiple Format Support: Includes a variety of messaging formats including industry-specific (EDIFACT, HL7, X12) - Optical Character Recognition: Ability to recognize printed or written text within digital images or scanned documents - Real-Time Data: Receive data and information in real time - Real-Time Notifications: Notifications that are delivered to users as soon as an event occurs - Real-Time Reporting: Active reporting of data and metrics - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Role-Based Permissions: Set & manage permission levels based on user roles and restrict access to only authorized individuals - Rules-Based Workflow: Automates and streamlines business processes by creating a sequence of predefined rules and actions that govern the flow of work - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Secure Data Storage: Securely stores data to prevent data loss or breaches - Single Sign On: Allow users to access multiple services after entering their login credentials once - SSL Security: Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access - Tagging: Attach digital tags to documents and assets for identification, search, or monitoring purposes - Task Management: Create, manage and track all task activities and progression - Text Editing: Edit text as needed - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - User Management: Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks - Version Control: Track revisions and updates made to files and navigate between different versions - Video Management: Store and manage online video content - Video Support: Supports various video file formats - Watermarking: Add a digital mark to show ownership of an image, video, document, etc. - Web Forms: Web form that allows users to enter data that is sent and processed for different reasons - Workflow Automation: Streamlining repetitive tasks and activities through automated and predefined workflows - Workflow Management: Create, design and manage workflows for repetitive tasks --- Get Advice We can help you find the software with the features you need. Features 4.7 (19) 4.7 Based on 19 reviews ## Pricing Value for money 4.8 (18) Free Trial Free Version Basic $7.00 Per User,Per Month Value for money 4.8 (18) 4.8 Based on 18 reviews ## Integrations [ Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/)[ Gmail](https://www.capterra.com/p/202338/Gmail/)[ Discus Kriya](https://www.capterra.com/p/231330/Kriya/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.9 (18) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.9 (18) 4.9 Based on 18 reviews ## User reviews Overall rating 4.7 Based on 19 reviews Filter by rating 5(14) 4(5) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent KD Kanan D. Asst. Manager Pharmaceuticals ### "Feature-Rich Platform with Responsive Support" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 July 9, 2026 Overall, my experience with Greenbox has been positive. It is a reliable platform for professional document management and file sharing, with useful features such as reminders and responsive customer support. While there are a few areas for improvement, such as search functionality, manual user deactivation, and reducing dependency on support for certain tasks. Overall it has been a valuable solution. Pros Greenbox offers good customer support and makes file sharing simple and efficient. It is well suited for professional use, with a strong set of features, reliable functionality, and the ability to set reminders, which helps streamline daily work and improve productivity. Cons The search functionality could be improved, as it sometimes doesn't find certain files. User deactivation has to be managed manually, which is time-consuming, and it would also be helpful to have a feature that displays a complete list of users with whom each file has been shared. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. PM Pinkal M. AGM Construction ### "Greenbox - Easy Access" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 February 14, 2025 Product is good, easy to use and access management Pros Folder Structure, Integration with other systems, SSO, etc. Cons Approval Hierarchy is quite complex - need to streamline Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. Geet P. Sr. Verification Er Semiconductors ### "Greenbox: Reliable and Efficient Version Control" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 26, 2024 Pros he document version control feature in Greenbox ensures we never lose track of changes. It’s incredibly reliable and easy to use, allowing us to access and revert to previous versions effortlessly. This functionality is invaluable in maintaining document integrity and consistency, especially when multiple users are involved in editing. Cons Its version control functionality is impeccable and has exceeded our expectations. No any least like about this software Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. Response from Vendor August 1, 2024 thank you! VJ Vimarsh J. Owner Consumer Services ### "Simplify documentation" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 18, 2024 Pros We can efficiently manage and easily search through documents with the right system in place. Cons No errors have been detected and operating smoothly. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. Response from Vendor July 24, 2024 Thanks for your response. Krishna T. Senior HR Operations Information Technology and Services ### "Ease for Document Management" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 17, 2024 Pros We can search document with very ease and proper management of documentation. Cons Everything is perfect as of now. Smooth functioning. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor July 18, 2024 Thank you for your positive words! RS Rajan S. Admin Banking ### "Seamless Efficiency with Greenbox" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 January 2, 2024 Pros Greenbox has streamlined our document management process effortlessly, providing an intuitive platform that enhances productivity and collaboration. Cons I couldn't find any drawbacks in Greenbox; it offers a seamless and efficient document management experience. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor July 24, 2024 Thank you for your positive words! DM Deep M. Sr. Developer Pharmaceuticals ### "Efficient and Streamlined Document Management Solution" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 September 22, 2023 Pros Greenbox has truly transformed the way we manage documents within our organization. What I liked most about Greenbox is its comprehensive set of features. Cons So far, everything is good with Greenbox. We've signed over so many important documents without any errors. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. Response from Vendor September 27, 2023 Thank you so much for your review and for choosing Greenbox for your needs. BS balveer S. Admin Pharmaceuticals ### "Great DMS Software" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 September 18, 2023 I have had a positive experience with Greenbox software. It has helped me to organize my documents, improve my productivity, and collaborate with others more effectively. However, it is important to choose the right DMS software solution for your business's specific needs and budget. Pros It allows you to access your documents from anywhere, with an internet connection. This is ideal for remote workers and businesses with multiple locations. Cons Cost can be less, especially for small businesses. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. Response from Vendor September 20, 2023 Thank you so much for your kind words and for choosing greenbox for your needs. We're delighted to hear that you had a positive experience with our team. SM Shankar M. Supply Chain Health, Wellness and Fitness ### "Keep your documents in order with greenbox!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 23, 2023 Pros I've been using Greenbox for over a year now, and it has completely transformed the way my team manages documents. Cons Document management software can be expensive, especially for small businesses or individuals. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor September 20, 2023 Thank you so much for your kind words and for choosing greenbox for your needs. We're delighted to hear that you had a positive experience with our team. alexandra A. Marketing Design ### "Almacena, administra y comparte documentos de forma segura y rápida" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 November 9, 2022 Durante mi día a día realizo diversas laborales que incluyen el manejo de archivos de diseño y documentación legal, Geenbox me ayuda a acceder a todos mis archivos sin importar el lugar donde me encuentre. Así mismo, me permite compartir archivos y dar acceso a mis colegas para que realicen las correcciones o anotaciones convenientes. Incluso Utilizo Greenbox para solicitar la firma de contratos a mis clientes y toda esta información siempre está segura. Por ese motivo me encanta Greenbox. Pros Greenbox es una de mis herramientas favoritas, con él puedo scanear, almacenar y compartir documentos de forma muy segura. Además, cuenta con la función de OCR con el que puedo extraer datos de los documentos que escaneo. Es una herramienta indispensable en mi día a día y que me ahorra mucho tiempo. Cons He notado que en su versión móvil Greenbox no incluye algunas funcionalidades. Sería genial que implementarán más funciones enfocadas en el uso de dispositivos móviles. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor September 20, 2023 Thank you so much for your kind words and for choosing greenbox for your needs. We're delighted to hear that you had a positive experience with our team. [View all Reviews](https://www.capterra.com/p/178729/Greenbox/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.