# Plutio Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Plutio the right Business Management solution for you? Explore 162 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/179406/Plutio/reviews --- Plutio 4.6 (162) [View alternatives](https://www.capterra.com/p/179406/Plutio/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Reviews of Plutio Ease of use 4.5 Customer Service 4.5 ## Pros and Cons in Reviews DK Demetri K Managing DirectorMarketing and Advertising, 11 - 50 employeesUsed the software for: More than 2 years. “It’s user-friendly, customizable, and offers a seamless way to collaborate with team members and clients, reducing the need for multiple tools.“ October 24, 2024 PB Preston B Founder, ExecutiveHospital & Health Care, 51 - 200 employeesUsed the software for: 6-12 months. “Lastly, the platform's ability to translate certain terminology (e.g., projects) is severely lacking. While customizing portals and menu labels is useful, translating all key terms across the“ April 1, 2025 KH Karina H Teaching ConsultantEducation Management, Self-employedUsed the software for: 1-2 years. “It has great task and project management tools, collaboration with clients, contract signing, billing, forms etc.“ September 12, 2023 PB Preston B Founder, ExecutiveHospital & Health Care, 51 - 200 employeesUsed the software for: 6-12 months. “Sadly, Plutio displays false advertising when it comes to their "automations" features displayed all over their website.“ April 1, 2025 Monnel E T-Shaped Web Marketer, All-in-One Writer, Remote Team Management, and Project ManagerMarketing and Advertising, 11 - 50 employeesUsed the software for: More than 2 years. “I like that you can do pretty much everything with it in terms of tracking time, project management, inviting clients to collab, and managing your calendar.“ August 21, 2022 PB Preston B Founder, ExecutiveHospital & Health Care, 51 - 200 employeesUsed the software for: 6-12 months. “reimburse us for the remaining 10 months of our annual subscription that we have not utilized.“ April 1, 2025 CC Clarence C Marketing DirectorMarketing and Advertising, 2 - 10 employeesUsed the software for: 1-2 years. “I love how the software allows me to manage all the projects and tasks of my team members using a simple checklist method.“ December 20, 2022 PB Preston B Founder, ExecutiveHospital & Health Care, 51 - 200 employeesUsed the software for: 6-12 months. “Even with snippets, the inability to create“ April 1, 2025 ## Showing most helpful reviews Showing 1-25 of 162 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Nathan V. SEO Specialist Marketing and Advertising Used the software for: Less than 6 months ### "Plutio is the best project management software (and more) for me" July 20, 2021 5.0 I just don't know where to start and how to not be too enthousiastic to prevent others from being disappointed. Plutio works perfectly for me due to its intuitive user interface, customisability and completeness. I'm sold people, I'm sold. Pros I tried Asana, Trello and all, but they just don't work for my neurodiverse brain. So I turned to Freedcamp, which really worked well, until I got my hands on Plutio. The ease of use makes me actually WANT to work with/in Plutio, where the other tools were just tools. Plutio becomes my workspace, which really makes it work. Plutio is intuitive, flexible, customisable and very complete, as you have project management, CRM, calendar finance, (internal) communication, proposals, invoicing and even more in one platform. You can add as many clients as you like and even host it as a subdomain of your own website. This makes it professional towards your clients, also because you can use your own colour schemes. And from what I know, there will be more development, improvements and integrations, so it's going to be even better than it is already. Cons So far, I have only experienced problems with my time registration, where I can't find how to edit the time. And it would be even more awesome if I could actually integrate my email, so I can work straight from Plutio and from Plutio alone (other niche specific tools and our website excluded of course). Switched from [Freedcamp](https://www.capterra.com/p/132230/Freedcamp/) Plutio is easier in use and as far as I can see, it's even more complete. Review Source Jeff W. Project Manager Information Services Used the software for: Less than 6 months ### "Finally software that works with me." July 22, 2021 5.0 It has been a dream to use since first starting with it. We have been using 4 other products one after the other for the last year or so and they all had flaws, some more than others. Everything just works out of the box as they say and it is so easy, I have not looked anything up yet and will look into this when I have setup all our current projects. Pros Setting up and managing projects is so easy, fits most industries due to its fluid design for projects. The cost is attractive when you take into account the amount of time saved for team projects. Being able to set permissions on different roles and create new ones is also a bonus. You can make the client as transparent to the project as you like with the use of the same permissions or even create different client types depending on what they need access to. File uploads work perfectly which is a welcome change. Cons Would like to see the accounting features expanded, but not important to key features nor for software of this sort. Reason for choosing Plutio It just works as stated and the team loves it over all the others we have been using or have tried. Switched from [Agile CRM](https://www.capterra.com/p/135148/Agile-CRM/)[Hive](https://www.capterra.com/p/150991/Hive/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) They were not smooth for external teams and hard to use or had bugs for some features. Review Source PB Preston B. Founder, Executive Hospital & Health Care Used the software for: 6-12 months ### "Misleading Platform. Only recommended for very small businesses with simple needs." April 1, 2025 1.0 Here's a segment of my request that Plutio declined: After reviewing the advertised specifications and platform capabilities of Plutio, we signed up for an annual subscription under the agency plan. However, we soon discovered that the platform does not meet several essential requirements for our operations. It lacks consistency in task identification, and it fails to retain assigned task data and property values across its various tools. While we appreciate the numerous templates and customization options, the platform falls short in effectively triggering task creation with proper DDS or placeholder specifications, other than in its proposal and contract generation features. Even with snippets, the inability to create tasks using pre-designed templates with snippet inserts hampers our workflows and prevents automation within the platform. We reached out to support regarding these issues and received confirmation that the features we need are unavailable in Plutio. Additionally, relying on third-party integrations or API implementations would still lead to significant shortcomings in key operational components. Fulfilling our minimum requirements through integrations would require extensive customization for each client using the platform. Please see the attached PDF of an email thread containing Plutio support's response to one of our requests for reference. Lastly, the platform's ability to translate certain terminology (e.g., projects) is severely lacking. While customizing portals and menu labels is useful, translating all key terms across the platform is not an option, which could create confusion for clients and internal users. However, Plutio's failure to meet our expectations stems from a misrepresentation of its advertised features. Therefore, we request a pro-rated refund to reimburse us for the remaining 10 months of our annual subscription that we have not utilized. Pros Quick setup configuration. Pricing structure was promising. Alleged features were robust. Cons Sadly, Plutio displays false advertising when it comes to their "automations" features displayed all over their website. Not only are the majority of the platform's workspaces completely disconnected, having no consistent task synchronization across different data tables, but the there is no internal automation tool that allows the configuration of triggering specific actions. For any real automation capabilities with standardized trigger, condition, action parameters, Plutio refers users to utilizing third party APIs and NCL tools such as Zapier or Make. you I emailed them my desire to cancel and requested a refund. They declined my request and only refuted the shortcomings that I addressed with them. Switched from [ClickUp](https://www.capterra.com/p/158833/ClickUp/) Clickup was nickel n' diming us for their features. We wanted something more affordable that we could scale with. Unfortunately, this switch failed to became a viable transition due to critical functionality drawbacks. Review Source Michael B. CEO Marketing and Advertising Used the software for: 2+ years ### "Yes, you should get it." December 29, 2020 5.0 Here is an honest review of Plutio. I have been a user of Plutio for my business since December 23, 2017. I run a marketing company, and I always struggled to find a system that worked well for my business. Once I found Plutio, it was in its just-released stage of life, and as you can imagine, there were a few things that didn’t work the way you would think it might. However, this is the actual review; when you have an issue or are faced with a problem in the system, the team that works for Plutio will bend over backward for you to help make it right. In my experience with many companies over the years, there are good and bad. I know that \[SENSITIVE CONTENT HIDDEN\] and his fantastic team at Plutio are there when I need them. The customer service is better than 95% of the other companies I have worked with in the past. The system is always improving; they are not the type that builds something and works to fix it regularly while taking your money NO! They release updates and new features all the time. In summary, if you are trying to find that one great system to help you manage your business, QUIT looking at reviews. You found it! You would have to be an idiot not to use this team. They are absolutely the best in the market and great people to boot. In your service, Michael Bridges CEO Digital Venture LLC. Digitalventuredesign.com Pros Dependability Easy to Use Integrations Automation Cons There is really nothing that I do not like about this product. Reason for choosing Plutio I purchased several products and decided that Plutio was by far the better choice. Switched from [Basecamp](https://www.capterra.com/p/56808/Basecamp/) They did not deliver the experience that I was looking for from a project management standpoint. Review Source Alfredo J. Founder & Consultant Information Technology and Services Used the software for: Less than 6 months ### "Simple but complete portal for your project collaborators and clients" August 22, 2021 4.0 Right now I’ve been using it with my collaborators with no issues to test things out before inviting clients. I’ve been sending proposals to clients and it has helped close deals. Pros I‘ve been able to unify different sales tools to handle tue process of capturing prospects info, creating proposals for them and then creating all the project management boards for follow up. Having used more advanced and powerful software such as clickup, I can see the value in providing a more simple portal for clients and collaborators. There is a lot of features still pending, but the team seems responsive and keeps working to make a better platform. Integrations through their api, zapier and integromat can fill the gaps on functionality. Cons My main issues with Plutio are incomplete/incorrect Spanish translations, certain bugs that require workarounds or reloading the page, and mainly a lack of native import functions. The last one can be worked around using zapier/integromat but it still requires you to set things up or pay for these extra services depending on how many records you will be working. Alternatives considered [Agiled](https://www.capterra.com/p/206203/Agiled/) Reason for choosing Plutio The proposal module was better and I like how all the modules work well together. Switched from [SuiteCRM](https://www.capterra.com/p/136373/SuiteCRM/) I needed a turnkey solutions to manage coming projects for my growing business. SuiteCRM is great for client communication but would require more customization for collaborative project management, aside the extra admin work for keeping with updates and such. Review Source Yann I. Podcasting Consultant Online Media Used the software for: 1-2 years ### "The "Swiss army knife" for online business owners" October 2, 2019 5.0 Plutio has probably been the tool I use the most for my business. It's incredible how much it can do! Using one tool instead of 5-6 is a lifesaver both in terms of winning some time back (because you don't have to switch from tool A to tool B all the time) and saving some $ on subscriptions. Pros When I came across Plutio, it claimed to be the one (and only) platform/tool one could use to run his/her business. I have to say that, for what I've seen so far, Plutio really delivers on the claim! I'm a big fan of this "centralized hub" aspect, the ability to manage different parts of your business with one tool (which, thanks to the mobile app, you could leverage even with nothing but your smartphone). Cons The inability to easily change the view of a project board (this is a feature available in other project management tools) Reason for choosing Plutio Plutio appeared to be a much more completed option in terms of features and I managed to get access to Plutio through a one-time payment lifetime deal on AppSumo.com Switched from [Asana](https://www.capterra.com/p/184581/Asana-PM/) Because I would have liked to be able to manage (most of) my business operations from one tool, which would be manageable on the move too Review Source VR Verified Reviewer CEO Marketing and Advertising Used the software for: 2+ years ### "Manage most of your business operations in one tool" May 9, 2021 4.0 Having been an early adopter of Plutio, we've seen the product make massive strides forward. In terms of competitors for an all-in-one Business Ops tool, Plutio is well worth your attention. New features get added regularly, and the development team are very actively engaged with their community. Pros Plutio is like a Swiss-army knife for your business. If you are a solopreneur or a small team, Plutio offers invoicing, recurring billing, project management, time tracking, customer relationship management, and more. While some of these functions are currently basic, Plutio continues to update their features and clear long-standing bugs. For the price, you should really give it a try. Cons The mobile experience is still in beta, and needs much improvement. If you are going to use Plutio, prepare to use it with your web browser. The CRM feature is very basic, and requires use to use a third-party CRM. Hopefully this will be rectified in the future as we enjoy the single interface approach to streamline operations. Additionally, we look forward to Quickbooks integration for accounting. Alternatives considered [Asana](https://www.capterra.com/p/184581/Asana-PM/) Reason for choosing Plutio Plutio provides more all-around features, however Asana is more mature and is also used by our business. Review Source Kristian P. Sole proprietorship Internet Used the software for: 1-2 years ### "Plutio is very powerful and versatile" July 28, 2020 5.0 Pros Project managment in Kanban form, boards for every client, proposals, invoicing, client portal...I can do everything in Plutio! It's great and feature rich and the \[SENSITIVE CONTENT HIDDEN\] really listens to his customers and brainstorms ideas with them. Cons It has a bit of a learning curve because of all the features it offers. I'd like to be able to clean it up a bit for the client view so they don't get overwhelmed by all the options. Alternatives considered [SuiteDash](https://www.capterra.com/p/154949/SuiteDash/)[ClickUp](https://www.capterra.com/p/158833/ClickUp/)[GitScrum](https://www.capterra.com/p/174046/GitScrum/) Reason for choosing Plutio Pricing and features were a perfect match for me. Switched from [Trello](https://www.capterra.com/p/211559/Trello/) I loved Trello's Kanban boards, but Plutio allowed me to manage everything through one software. Review Source Khan Md Mohaiuminul Islam S. Site engineer Civil Engineering Used the software for: Less than 6 months ### " My work and communication makes easy with my client." July 26, 2021 4.0 I recently started using Plutio for my freelance work. I recently start one project regarding niche website. Using Plutio my team and client share files and all related data easily. Besides we did not need training to use Plutio because it have very interactive interface. Most interesting features Plutio gives us, such as Invoicing, project management, Customer relationship management, time tracking and many more. Customer care is very active regarding user problem, i contacted several time, get response in between 1 hour. Pros For small project like us, Plutio offers Invoicing, Time tracking , customer support management is very easier. Most important feature i loved that proposal sending is very interesting. They have very Fast Customer response team. Cons For only project management, it may feel little bit pricy, you can overcome this matter by searching other marketplace like appsumo for offer . Actually i get cheap lifetime offer from their. Switched from [Trello](https://www.capterra.com/p/211559/Trello/) Previously I was like to use trello, one of friend tell me about Plutio and its feature, so i like to check it. Review Source VR Verified Reviewer CEO Computer & Network Security Used the software for: 2+ years ### "Focused on new features that sound cool while 3yr old UX issues remain unaddressed" September 3, 2019 3.0 Pros Look and feel are fairly nice. Visually, Plutio is pretty great. Cons UX issues are never addressed. Bugs last for years. Meanwhile, they've developed live chat and fancy rich text editors that don't address Plutio's core functionality issues. Alternatives considered [Trello](https://www.capterra.com/p/211559/Trello/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) Switched from [Asana](https://www.capterra.com/p/184581/Asana-PM/) Because I (thought) I got a great lifetime deal on the app. Review Source DK Demetri K. Managing Director Marketing and Advertising Used the software for: 2+ years ### "Powerful All-in-One Tool with Great Customization" October 24, 2024 5.0 Pros One of the things I liked most about Plutio is its all-in-one platform, which simplifies project management by integrating tasks, invoicing, and time tracking in one place. It’s user-friendly, customizable, and offers a seamless way to collaborate with team members and clients, reducing the need for multiple tools. This streamlines workflow and improves productivity. Cons While Plutio offers a lot of great features, the learning curve can be a bit steep at first, especially with so many customizable options. However, once you get the hang of it, the platform becomes very intuitive and powerful for managing projects and tasks efficiently. Review Source Joshua W. CEO Marketing and Advertising Used the software for: 6-12 months ### "Great Value for the Money" June 17, 2019 5.0 The product is awesome, but it is a newer product that comes with the struggles related to that. Rep and the team are amazing at getting things rolled out quickly but expect some small headaches, especially with newer features. Pros This software is being built with a certain customer in mind and the features that are being added are continually making it a better purchase. Their Project Management features are GREAT and are the bedrock of the software for me. Cons For certain pieces of the software (Invoicing and Time Sheets) there are small issues that do not allow me to use them currently. Invoicing was not reliable when using it for recurring payments. Time sheets are missing some features that I would need to use them. Mostly the ability for the Admin to edit, add, or remove time entries of employees. Alternatives considered [Teamwork.com](https://www.capterra.com/p/120390/Teamwork-Projects/)[Basecamp](https://www.capterra.com/p/56808/Basecamp/) Review Source EO Elizabeth O. Manager Accounting Used the software for: 2+ years ### "Plutio is GREAT" July 16, 2021 5.0 We use Plutio to track projects, send proposals, contracts and invoices. Pros The very best thing about Plutio is the customization and creator support. They are always very responsive. Cons Nothing! It has been great so far and watching it grow and evolve. Reason for choosing Plutio Initially price, and then I stayed due to Leo's personal involvement and assistance when questions came up. Switched from [Dubsado](https://www.capterra.com/p/206389/Dubsado/) Ease of use. Review Source KC Kimberly C. Certified Online Business Manager Management Consulting Used the software for: 2+ years ### "Plutio is a terrific customizable project management tool" September 30, 2021 4.0 \[SENSITIVE CONTENT\] is an amazing tech tool founder with a lot of energy and passion and is willing to listen to people using his tool to help shape improvements. Plutio has come so far in the past few years and I am sure it will continue to grow. Pros I love the project management aspect of Plutio. It's highly customizable, including adding visual covers and custom colours to projects and tasks. I like to create a separate board for each of my one-off project clients and customize with their brand colours. Cons While I love that it is possible to create proposals in Plutio, and I sometimes do, I find it frustrating to try and make them attractive using the available templates. These templates are often impossible to customize, so if your company or project diverges from that of the template, you have to give up and use the default simple outlay instead. Review Source Darryl D. Chief Executive Officer Marketing and Advertising Used the software for: 1-2 years ### "Great for tracking all my projects" October 16, 2018 5.0 I run a Digital Marketing Agency and use Plutio to keep track of various projects, duties and stages of completion. I can create customer task boards for repeated projects and easily move my jobs from one status to the next and back if needed. All the while, I can track the work at various rates of pay and charge my clients accordingly. This software MAKES me money. Pros template create, timesheet & reminders, ease of use Cons kind of basic UI, I'd prefer more aggressive integrations- i.e. when opening certain software, plutio asks to start time clock Review Source Response from Plutio October 18, 2018 Thank you so much for the amazing feedback Darryl! Regarding integrations, we agree with you and its why we have been working on our public API! Our API is very close to be released and it will open the doors to unlimited possibilities. We can't wait :) Leonardo W. Founder Internet Used the software for: 1-2 years ### "An Essential PM Tool " July 16, 2019 5.0 I am very happy with Plutio, nothing to say Pros Plutio is not just a project management tool, you can use it to manage multiple projects, send proposals that will accept digitally signed and biding contracts, send invoices, charge customers and \[SENSITIVE CONTENT HIDDEN\] even added a bot and inbox system to deal with customers. Is possible to have a customer portal and invite people to work with your project. It's a really powerful tool, and \[SENSITIVE CONTENT HIDDEN\] is an awesome developer! Cons It would be nice to have files to email, where the customer would be able to send files to us, using just the email. Review Source Jason J. Digital Marketing Specialist Marketing and Advertising Used the software for: 1-2 years ### "Very Promising new Project Management Software" April 25, 2019 4.0 I want to love them, but I'm still in the like phase. I think once the product matures just a little more it will be a fantastic product at a very fair price point. Pros Plutio looks like a very promising tool for small to medium businesses and solo entrepreneurs. Some of the features they are implementing besides project management are timesheets, invoicing, customer proposals, direct messaging clients, and integrated calendaring amongst others. Customer support is great and very responsive and active in their FB support group. Cons Some of the features aren't quite there yet as far as usability and customization. They are a small startup and sometimes slow to roll out the features by the dates they have set on their roadmap. If they want to expand and keep up with the competition they are going to need to grow their internal team to be able to implement the features on their roadmap in a more timely fashion. Review Source Himanshu M. Sr. Multimedia Designer Information Technology and Services Used the software for: 6-12 months ### "Plutio is Best for those who want to start their business with less amount of investment" April 4, 2022 5.0 Plutio is Best for those who want to start their business with less amount of investment Pros We can track time and money calculated accordingly and can get a review. Cons In pluto, we can modify time as per our convenience.. and that is worst for owners, Review Source MA Marlys A. Consultant & Author Marketing and Advertising Used the software for: 2+ years ### "Helps me keep track of just about every task on a daily basis" March 11, 2021 5.0 I definitely wouldn't want to go back to pre-Plutio days! Plus I know there are many more features that I haven't even explored yet. Pros For years I've tried to find a tool I could use for project management and to-do lists. Now that I've found Plutio, I have so much more than that! I create boards to manage my podcast episodes & interviews, events I'm organizing, products I'm developing, and so much more. It's become my "brain dump" for nearly every project on my calendar. Cons It was a little difficult to get things set up initially, but the software has evolved so much since then that I doubt new users feel that way. Review Source SHAN S. Founder Information Technology and Services Used the software for: Less than 6 months ### "All-in-one solution for project management" August 17, 2021 5.0 Pros I find it very useful for group work and team projects. It is like you have your own personal assistant. It helps you to stay in touch with your team members and share files with them. You can use it to share and track all your work on your projects. I am sure it can be also helpful for freelancers with its all-in-one feature strategy (because, Plutio has almost all the features like proposals, onboarding clients, and many more). I can also see the potential of this app in the field of social media management, content marketing, PR, graphic design, video creation, and so on. Like you can manage anything you desire. Highly Recommended. Cons So far, everything is really great and mature. They are in business for many years, have given so many updates. Review Source Darwin O. Chief Operating Officer Marketing and Advertising Used the software for: 2+ years ### "The best task and project management tool in the market!" September 9, 2022 5.0 Pros Its constant evolution guarantees you will have a product that meets all your needs everytime. Cons Analytics could be better or more in depth Review Source Tiffany R. Acquisitore Writing and Editing Used the software for: 6-12 months ### "Create your own planet! " September 29, 2018 4.0 It's been a business lifesaver. Once I create a project scope I pop it into Plutio and add my client for overview and interaction. There's an overall progress bar and I can even customize the color scheme for certain items. I can duplicate projects and create project templates. It's dramatically saved me on time and the white label feature has made it easy for me to pitch processing systems to clients who need it. Pros Plutio is super user-friendly. As in, it's one of those software options that you won't have to spend hours trying to figure out how to launch. It's clean, simple design makes it easy to understand and navigate. A really good system for creating and tracking processes. Cons I don't like that I can't connect or integrate it with any other software programs. Review Source Response from Plutio October 18, 2018 Wow, Tiffany! Thank you ever so much for your constructive feedback. You will soon be able to integrate Plutio into anything, as we are about to release our public API! We can't wait to hear your thoughts when integrations comes, soon ;) VR Verified Reviewer SEO / Content Marketing Expert Internet Used the software for: 1-2 years ### "Excellent all around SEO software" October 15, 2019 5.0 Makes running my business much simpler and keeps everything organized in one place. Pros Cover's all of my needs in freelance SEO and as I start to hire new employees. Very easy to use and feature rich without being overwhelming. Cons Some bugs as the software has been developed but nothing critical overall. It was a little slow but is up to speed now. Review Source VR Verified Reviewer SAP ecosystem (knowledge areas / experiences / skills / abilities) Management Consulting Used the software for: 1-2 years ### "Plutio is great project management tool for freelancing and consulting projects. " January 1, 2019 5.0 Project management and tasklists / OKRs for my smaller consulting engagements is solved with Plutio. Pros Lots of features from proposal stage to execution/implementation stage. Cons Not all features fully developed and polished, but I think the team behind Plutio is responsive and will get there with forthcoming improvements. Review Source PRP Philippe Ruaudel P. Writer Writing and Editing Used the software for: 6-12 months ### "A central place to follow your projects." August 5, 2023 5.0 For a specific project, I need an all-in-one product to cover all aspects of it. Plutio is now well-known among freelancers and small businesses as an excellent product. If you are a beginner, the founder has created extensive documentation to help you properly set up Plutio. Pros This application is a genuine all-in-one product. It can be used on multiple devices, making it extremely convenient for completing your project anywhere. Cons It is difficult to find some problem. This product is well designed. Review Source Similar Products Featured