--- title: "Restaurant Systems Pro Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Restaurant Systems Pro Software - reviews, pricing plans, popular comparisons to other Restaurant Management products and more." source_url: "https://www.capterra.com/p/180564/SMART-Systems-Pro/" page_type: "product" language: "en" --- # Restaurant Systems Pro Software Review 2026: Features, Integrations, Pros & Cons Last updated on August 26, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Restaurant Systems Pro ## What is Restaurant Systems Pro? Restaurant Systems Pro will give you your life back. We have a 60 Day program where we give you everything. Software systems for the whole restaurant. Connects to your POS system. Our 60 Day program gives you over $5k of consulting and services for no cost. We put our money where our mouth is and prove we can get massively increase profits and kill the 80hr workweek. All integrations and free, automatic invoicing included in the 60 days. On average our clients have been with us 11 years. ## What is Restaurant Systems Pro used for? [Restaurant Management](https://www.capterra.com/restaurant-management-software/)[Employee Scheduling](https://www.capterra.com/employee-scheduling-software/)[Food Service Management](https://www.capterra.com/food-service-management-software/) Overall rating Based on 57 user reviews Reviews sentiment Positive 100% Neutral 0% Negative 0% Starting price $99 Flat Rate, Per Month Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... ## Restaurant Systems Pro alternatives Highest Rated [4.7 (2,745)](https://www.capterra.com/p/140363/HouseCall-Pro/reviews/) Starting price $79.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 95% of reviewers rated it above 4 stars [4.5 (540)](https://www.capterra.com/p/5782/Replicon-TimeBill/reviews/) Starting price $6.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 93% of reviewers rated it above 4 stars [4.5 (1,300)](https://www.capterra.com/p/121248/When-I-Work/reviews/) Starting price $2.50 Per User, Per Month Pricing Options Free Trial Free Version User Rating 90% of reviewers rated it above 4 stars [4.6 (5,311)](https://www.capterra.com/p/153140/Connecteam/reviews/) Starting price $29.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars ## FAQs about Restaurant Systems Pro Overview ### What problems does Restaurant Systems Pro solve? Restaurant Systems Pro solves guesswork in restaurant operations by centralizing inventory, recipe costing, purchasing, scheduling, budgeting, and weekly prime cost tracking. It helps owners, operators, managers, and multi-location teams catch food and labor overruns early, simplify staff communication, reduce manual reporting, and improve profitability with responsive implementation support. Answer based on 42 reviews Overview ### Which roles and teams benefit most from Restaurant Systems Pro? Restaurant Systems Pro is most used by restaurant owners, general managers, and operations leaders who oversee daily service, staffing, and business performance. Finance managers use it to monitor costs and reporting, while kitchen managers and event coordinators rely on it to streamline back-of-house workflows, scheduling, and service execution. Answer based on 57 reviews Overview ### What company size and industries is Restaurant Systems Pro built for? Restaurant Systems Pro is built mainly for small restaurant businesses, with 95% of reviewers from small companies and 67% in Restaurants. It serves restaurant owners managing labor and food costs, and also fits Food & Beverages businesses at 25% and Hospitality operations at 9%, with limited midsize and enterprise use. Answer based on 57 reviews Features and Usability ### What are the key features of Restaurant Systems Pro? Restaurant Systems Pro includes core restaurant management features such as recipe management, inventory tracking, purchasing and receiving, employee scheduling, and labor cost reporting. Differentiators include prime cost tracking, menu costing, budget and sales forecasting, POS and accounting integrations, and mobile tools for shift swapping, availability updates, and staff messaging. Answer based on 31 reviews Pricing ### How much does it cost and what fees or limitations are included? Restaurant Systems Pro starts at $99/month flat rate for Restaurant Scheduler PRO, which includes a 3-month free trial. Higher tiers are Winner Circle membership at 399/month and Accounting Service at 999/month. Reviewers say setup and training can take weeks, but many report stronger budgeting, lower food and labor costs, and responsive support. Answer based on 27 reviews Integrations ### Which third-party tools and platforms does Restaurant Systems Pro integrate with? Restaurant Systems Pro integrates with Toast POS, SpotOn, and Genius. The catalog lists Toast POS and Genius, while reviewer mentions also confirm SpotOn and Toast POS. These integrations focus on point-of-sale data connections for restaurant operations. Answer based on 10 reviews Getting Started and Support ### How easy is it to onboard and train a team on Restaurant Systems Pro? Restaurant Systems Pro offers in-person training, live online sessions, webinars, documentation, and videos, including recorded sessions for self-paced learning. Reviewers say managers and hands-on operators onboard well with weekly guidance and chunked learning, while new users, larger organizations, and teams needing broad staff buy-in usually need more time. Answer based on 14 reviews Getting Started and Support ### What customer support options does Restaurant Systems Pro offer, and how do users rate the experience? Restaurant Systems Pro offers email/help desk, FAQ/forum, a knowledge base, phone support, and chat. Users generally describe support as responsive, knowledgeable, and easy to reach, with helpful onboarding and training during the learning curve. Some mention the software takes time to learn, but support is consistently available to answer questions and solve issues. Answer based on 34 reviews Inventory and recipe management ### How well does it handle inventory and recipe management? Restaurant Systems Pro brings inventory, recipe costing, purchasing, and food cost tracking into one place for restaurant operators. Many owners and managers like the centralized data, weekly visibility, and updated recipe cards, while some teams note that weaker daily POS inventory syncing can make missing-item tracking less precise. Answer based on 16 reviews ## Features AI summary Based on 1,432 Restaurant Management reviews Capterra reviewers highlight these as the features buyers value most when choosing restaurant management software: - **Order Entry** (**54%** of reviewers rated this feature as critical) - **Online Ordering** (**46%**) - **Order Management** (**45%**) Restaurant Systems Pro supports **Order Entry** and **Order Management**, giving restaurants the tools to capture orders accurately and track them through daily service. However, it does not include **Online Ordering**. Instead, it offers other highly rated features, including **Sales Reports** (**44%**), **Kitchen/Menu Management** (**45%**), and **Reporting/Analytics** (**41%**). These features help businesses monitor sales trends, manage menu and kitchen operations, and review performance data, allowing teams to make faster decisions and keep service running efficiently. Order Entry 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Entering, storing, and transmitting electronic and/or online orders, tests and other services for all types of industries Order Management 4.7 (3) 33.33% of 3 reviewers that rated this feature as important or highly important Manage and track customer orders for goods, investments, or any other purchases Sales Reports 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Reports specific to sales analysis for trends and strategies Kitchen/Menu Management 5.0 (4) 50.00% of 4 reviewers that rated this feature as important or highly important Allows users to view inventory and build a menu that's appropriate Employee Scheduling 4.9 (10) 60.00% of 10 reviewers that rated this feature as important or highly important Assign working shifts or tasks to employees based on their availability Mobile Access 4.6 (8) 62.50% of 8 reviewers that rated this feature as important or highly important Access software remotely via mobile devices Restaurant Systems Pro 63 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Accounting Integration: Integrate with a third-party accounting system - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - API: Application programming interface that allows for integration with other systems/databases - Approval Process Control: Manage the process of evaluating documents or requests submitted for approval - Attendance Tracking: Track the attendance of specific individuals or groups - Automated Scheduling: Automatically create schedules based on business needs or employee availability and qualifications - Availability Management: Monitor and analyze the availability of resources to help plan and streamline the service delivery to clients - Billing & Invoicing: Create, manage, and send invoices or bills to customers - Built-in Accounting: Accounting functionality within the system, not requiring integration with third-party tools - Calendar Management: Track and manage schedules and meetings via an integrated calendar - Calendar Sync: Synchronize with other calendars to view mutual availability and schedules - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Cost Management: Manage budgets, track and optimize spending and align capacity to workload demand - Credit Card Processing: Accept and process credit card transactions - Customizable Templates: Pre-designed layouts that can be customized to match preferences and requirements - Data Import/Export: Import and export data to and from software applications - Drag & Drop: Assemble applications and processes by dragging over and arranging pre-built components - Electronic Payments: Electronically collect payments for goods or services - Employee Database: Electronic storage of staff/employee contact information and job status in a centralized repository - Employee Management: Track employee schedules, availability, and performance across projects and tasks - Employee Scheduling: Assign working shifts or tasks to employees based on their availability - Forecasting: Form predictions based on past and present data/trends - Inventory Management: Track and manage inventory levels to maintain proper supply - Inventory Tracking: Track and monitor inventory items, such as raw materials, unfinished goods, and ready-to-sell items - Kitchen/Menu Management: Allows users to view inventory and build a menu that's appropriate - Labor Cost Reporting: Report on the allocation and distribution of labor costs across projects - Labor Forecasting: Predict labor requirements based on past and present data/trends - Messaging: Communicate using messages within the system - Mobile Access: Access software remotely via mobile devices - Mobile Alerts: Notifications via mobile devices - Multi-Location: Manage and support multiple locations - Online Time Clock: Track/log the amount of time employees worked per job using a timer - Order Entry: Entering, storing, and transmitting electronic and/or online orders, tests and other services for all types of industries - Order Management: Manage and track customer orders for goods, investments, or any other purchases - Performance Metrics: A set of indicators that tracks the performance of networks, applications, systems, teams, etc. - Purchase Order Management: Create, send, and track purchase orders and their statuses - Purchasing & Receiving: Workflows that help acquire inventory, issue purchase orders and receive and store items in required quantity - Real-Time Analytics: Analyze and gain insights into data in real-time - Real-Time Data: Receive data and information in real time - Real-Time Notifications: Notifications that are delivered to users as soon as an event occurs - Real-Time Reporting: Active reporting of data and metrics - Real-Time Updates: Receive system updates as soon as any changes are made - Recipe Management: Store recipes, enable recipe modification, and generate data required for production records - Recurring Tasks: Set the frequency of a task's occurrence - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Reporting/Analytics: View and track pertinent metrics to find patterns and gain insights from data - Resource Management: Process of planning, scheduling and executing the optimal and effective use of human capital across projects - Sales Reports: Reports specific to sales analysis for trends and strategies - Sales Trend Analysis: Analyze the current state of sales data to accurately understand trends and forecast future sales numbers. - Schedule Distribution: Assign and distribute work schedules to individual employees or teams within an organization - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Shift Swapping: Managing and trading shift details between employees - Skills Tracking: Track employee skills, competencies, training & qualifications - Stock Management: Manage the buying, selling, and holding of stocks - Sub-Task Management: Split and manage tasks into individual components - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Time & Attendance: Track and manage employee's work hours to improve payroll accuracy - Time Off Management: Track and manage employee time-off, vacation, and sick leave requests - Time Off Requests: Tools that allow employees to request/schedule time off - To-Do List: A digital list of items that need to be completed --- Get Advice We can help you find the software with the features you need. Features 4.7 (57) 4.7 Based on 57 reviews ## Pricing Value for money 4.9 (54) Free Trial [View pricing plan details](https://www.capterra.com/p/180564/SMART-Systems-Pro/pricing/) Restaurant Scheduler PRO $99.00 Flat Rate,Per Month It includes: - Cloud Data Storage - Employee Availablility - Employee Scheduling - POS Integration - Swap Shifts - Template Schedules - Tracking - Training Resources and Videos Winner Circle membership $399.00 Flat Rate,Per Month It includes: - 100 Day Guided Onboarding to Ensure Success With Systems Implementation. - Ability to Import Actual P&L to Compare to Budget - Cloud Data Storage - Daily Cash Contol - Employee Availablility - Employee Scheduling - Facebook User Mastermind Group - Inventory Systems - Key Items Reports - Online Checklist for Accountability - Operate Budgets - POS Integration - Prep Sheets and Integrated Waste Sheets - Product Tracking - Quickbooks Integration - Swap Shifts - Template Schedules - Tracking - Training Resources and Videos Accounting Service $999.00 Flat Rate,Per Month It includes: - 30 Day on-Boarding - Budget Variance Report for Every Month - Cloud Data Storage - Employee Availablility - Employee Scheduling - Inventory Accruals - Mobile App Scanning Function - Monthly Cash Flow Analysis - Monthly Sales Tax Filings - Payroll Accruals - POS Integration - Quickbooks Desktop - Swap Shifts - Template Schedules - Tracking - Training Resources and Videos Value for money 4.9 (54) 4.9 Based on 54 reviews ## Integrations [ Toast POS](https://www.capterra.com/p/136301/Toast-POS/)[ Genius](https://www.capterra.com/p/195074/Genius/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.9 (53) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.9 (53) 4.9 Based on 53 reviews ## User reviews Overall rating 4.9 Based on 57 reviews Filter by rating 5(51) 4(6) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent KR Khatibur R. Platform Engineer Restaurants ### " The Game-Changer for Restaurant Management" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 September 7, 2023 Pros It keep all the track of daily expenses, Inventory cost, and all other service cost which helps us make more efficient budgeting. The user interface is very friendly and very easy to understand. Customer service is very responsive calling over call or email there is someone ready to assist our teams. Cons It take time to get used to the tools. It has big learning curve, It take time to get familiar with tools for new user. We as Yum as big organization it takes time to fully setup the system in our organization. Sometime i have seen the software get timeout. Switched from [KickFin](https://www.capterra.com/p/217029/KickFin/) Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. SF Stef F. Owner Food & Beverages ### "Restaurant Systems Pro - They live to serve you well. " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 13, 2023 I'm completely amazed and satisfied with the overall attention to detail and the dedication given towards supporting me as a part of the team. They truly want to see my business grow. Pros What I like most about this software is the level of care and attention given to the needs of this that work in the restaurant business. They get it. And they get it done. Cons The only problem I had while on-boarding with RSP was the inability to sync with Square POS. This ended up being an issue with Square as opposed to a fault the RSP software. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. PM Peter M. Owner/Managing Partner Restaurants ### "Restaurant Systems Pro Software Is Critical To Our Success" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 January 19, 2023 We enrolled in the Restaurant Systems Pro 60 Day Training course and it was not only valuable in learning to use the software, it was a tremendous help in understanding what our organization needed to do to get costs under control and realize profitability. Pros Restaurant Systems Pro software is tailored to the exact needs of Restaurant and Bar operators. It helps us manage every aspect of our business. Importantly, in this time of high inflation and labor costs it is invaluable in allowing us to help manage our costs. Cons As with most new software, there is a learning curve. However, Restaurant Systems Pro offers an amazing 60 day hands on training course which was simply amazing! Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. XL Ximena L. Gm Restaurants ### "Get to know your costs saving time " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 2, 2022 Is been a very satisfactory journey of Learning and understand our numbers Pros The most we like is . the ordering, the recipe costing cards, inventory, scheduling, manager log sates reports Cons Checklist we been working on setup our teams to work with them but is the system that is taking the most time to finish. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. RS Rodrigo S. Owner Food & Beverages ### "Love it " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 28, 2022 RSP has changed our business .. it brought so much more clarity to our operation Pros Inventory, scheduling, manuals for all positions Cons it requires a good amount of Heavy lifting to set up Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor July 30, 2022 Thank you so much for the kind review. We are happy for the opportunity to serve you! PG paul G. Owner Hospitality ### "RSP is great for us!!!!!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 27, 2022 Pros We have been using RSP since 2015 The team at RSP were great in helping us get set up and running. We use it everyday tracking orders and schedules, manager logs, looking back at histories for big events weather its purchasing or how the day went. looking at the weekly prime cost number to see where we are at to know how the month is progressing. Cons I really don't have any I like the way it's all integrated together Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. TF Tracy F. Owner Food & Beverages ### "Restaurant Growing Pains" 4.0 Overall Rating 4.0 4.0 Ease of Use 3.0 3.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 25, 2022 We have had a very positive experience. We have learned a lot and we are seeing monetary benefits resulting from the software and the overall philosophy being shared. The awareness alone is invaluable. Pros Introduction to procedures and process. Automation in key areas such as scheduling and inventory. The information being delivered is very beneficial and a value add. Support from the team has been good. Cons Not as automated and integrated as I would like. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. JK Josh K. Owner Restaurants ### "Worth Every Penny" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 19, 2022 It took a while to do the initial setup, but once I did it was worth every penny and every minute spent. In the first year alone, I saved over $30,000 on doing a menu analysis, and finally, FINNALLY, had positive cash flow from budgeting and menu pricing. In the long run I've also saved on time. Features such as scheduling, inventory and purchasing systems have saved me on texts/calls to employees and streamlined supply orders. I wish they would add more POS systems to integration, but other than that it's fantastic. Pros This software changed my life. My restaurant is more profitable and streamlined thanks to RSP. Cons It looks a little outdated, but it's very fuctional. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. TM Tom M. Last Asst. Mgr Restaurants ### "WELL worth the money! " 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 15, 2022 EXCELLENT! We have used their services for over 10 years and plan on using for at least 10 more. Always there for their clients. Pros This product is invaluable in making our restaurant profitable. Not only the software, but the support that goes with it. Always willing to help. Always good advice. Everyone in the company treats us like we are their only client. Cons Can be a little clumbsy at times. It does make us work, but the work is well worth it. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor July 18, 2022 Tom, thank you so much for the review. I know Britney will be happy and I'll make sure she sees it. WD Wyatt D. Manager Restaurants ### "Restraunt systems pro is a easy to use and helpful tool that i use daily" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 8/10 July 14, 2022 ive had only positive experiences with restraunt systems pro Pros I really enjoy that they have a team of people who i can get ahold of whenever there is any issue, their team is not like the usual customer support and troubleshooting they always have answers and they have experience in the industry. i feel as though i can trust their advice and if i ever have an issue they are always helpful. Cons theres not much i can say about cons to this software its very detailed and you can keep track of all your products and costs through this system as well as scheduling and labor. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor July 15, 2022 Thank you so much for taking the time to review. We are grateful for you! [View all Reviews](https://www.capterra.com/p/180564/SMART-Systems-Pro/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.