--- title: "Toodledo Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Toodledo Software - reviews, pricing plans, popular comparisons to other Task Management products and more." source_url: "https://www.capterra.com/p/180631/Toodledo/" page_type: "product" language: "en" publication_date: "2026-10-19" --- # Toodledo Software Review 2026: Features, Integrations, Pros & Cons Last updated on October 19, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Support](#support)[Reviews](#reviews) Toodledo ## What is Toodledo? Toodledo is a set of incredibly powerful tools to increase your productivity and organize your life. More than just a to-do list, Toodledo provides you with a place to write long notes, make custom lists, create structured outlines and track your habits. You can collaborate with friends, family, or co-workers, and we'll safely store and sync all your data to your devices. and that's just the beginning... ## What is Toodledo used for? [Task Management](https://www.capterra.com/task-management-software/)[Form Builder](https://www.capterra.com/form-builder-software/)[Note-Taking](https://www.capterra.com/note-taking-software/) Top alternative Featured Overall rating Based on 77 user reviews Reviews sentiment Positive 92% Neutral 5% Negative 3% Contact vendor for pricing Free trial not available Includes Free Version Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Toodledo?[Manage this product listing](https://www.g2.com/products/toodledo/claim_requests/new?auto=true) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Toodledo 4.6 (77) VS. [4.6 (5,322)](https://www.capterra.com/p/153140/Connecteam/reviews/) Starting Price Contact vendor Starting Price $29 Flat Rate, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.6 (77) Ease Of Use 4.7 (1,152) Value For Money 4.7 (51) Value For Money 4.5 (1,050) Customer Service 4.4 (41) Customer Service 4.6 (983) ## Toodledo alternatives [4.6 (6,130)](https://www.capterra.com/p/147657/monday-com/reviews/) Starting price $9.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars [4.4 (3,046)](https://www.capterra.com/p/76113/Wrike/reviews/) Starting price $10.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 89% of reviewers rated it above 4 stars [4.5 (3,575)](https://www.capterra.com/p/79104/Smartsheet/reviews/) Starting price $9.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars Highest Rated [Any.do](https://www.capterra.com/p/173614/Any-do/) [4.7 (1,155)](https://www.capterra.com/p/173614/Any-do/reviews/) Starting price $4.99 Per User, Per Month Pricing Options Free Trial Free Version User Rating 97% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/173614/Any-do/) [View all alternatives](https://www.capterra.com/p/180631/Toodledo/alternatives/) ## FAQs about Toodledo Overview ### What problems does Toodledo solve? Toodledo solves scattered task tracking, unclear priorities, and missed deadlines by organizing tasks with due dates, statuses, tags, subtasks, and customizable views. Project managers, customer success leaders, freelancers, and operations teams use it to divide project work, monitor pending items, coordinate daily workloads, and keep work and personal commitments visible across devices. Answer based on 50 reviews Overview ### Which roles and teams benefit most from Toodledo? Toodledo is most used by business owners, presidents, founders, and CEOs who organize priorities, follow-ups, and daily operational tasks. Project managers and engineers use it to track project actions and deadlines. Physicians, medical directors, professors, and independent professionals manage appointments, administrative work, recurring responsibilities, and personal task lists. Answer based on 75 reviews Overview ### What company size and industries is Toodledo built for? Toodledo is a task management solution for businesses of all sizes, led by small Information Technology and Services teams (67% of reviewers; 12% by industry). Enterprise users account for 28%, while midsize businesses represent 5%. It also serves Marketing and Advertising (9%) and Health, Wellness and Fitness (8%) for task management. Answer based on 77 reviews Features and Usability ### What are the key features of Toodledo? Toodledo includes task editing and to-do lists for capturing and updating work, with mobile access for viewing tasks on desktop and phone. Its scheduling features support recurring tasks, helping users plan repeat work. Common task-management options also include priorities, subtasks, deadlines, tags, notes, and search filters. Answer based on 13 reviews Getting Started and Support ### What training and onboarding options does Toodledo offer? Toodledo provides documentation and videos to help teams get started. Documentation offers written reference material for setup and feature guidance, while videos support visual, self-paced learning and can be used to review steps as needed. Answer based on 3 reviews Getting Started and Support ### What customer support options does Toodledo offer? Toodledo offers Email/Help Desk, FAQ/Forum, and a Knowledge Base for customer support. Users have reported mixed experiences with support, including unanswered questions and delays in follow-up, while still valuing the app itself. Help resources are available, but responsiveness may vary. Answer based on 1 reviews Features and Usability ### Is Toodledo easy to use for daily task management? Toodledo makes everyday task management approachable while offering deep customization for individual workflows. Freelancers, household managers, and team leaders value quick task entry, recurring tasks, priorities, and hidden fields. New users may need time to choose a setup because the interface presents many options, and tutorials can feel limited. Answer based on 22 reviews Features and Usability ### What is the Toodledo user interface like? Toodledo provides a simple, customizable task-management interface that helps users focus on lists and schedules. Freelance professionals and individual users like seeing tasks in one place and hiding unused columns. The web design can feel dated or boxy, desktop and mobile views differ, and some iPad users experience slow performance. Answer based on 17 reviews Reliability ### Is Toodledo reliable across devices? Toodledo keeps tasks accessible across devices and supports dependable long-term personal organization for many users. Traveling professionals and long-time users value stable access, recurring tasks, data import and export, and flexible saved searches. Some mobile users report crashes, delayed refreshes, or missed alarms, so browser access may work better for them. Answer based on 16 reviews ## Features AI summary Based on 23,605 Task Management reviews Capterra data shows that buyers of Task Management software rank the following features as their top priorities: - **Task Scheduling** (**46%** of reviewers rated this feature as critical) - **Task Editing** (**44%**) - **Workflow Management** (**49%**) Toodledo includes **Task Scheduling** and **Task Editing**, giving teams a clear way to plan deadlines and update work as priorities change. However, it does not include **Workflow Management**. Instead, it offers other highly rated features such as **Task Progress Tracking** (**44%**), **Mobile Access** (**49%**), and **Collaboration Tools** (**44%**), helping businesses monitor task status, stay connected on the go, and coordinate work across team members. Task Scheduling 4.8 (39) 71.79% of 39 reviewers that rated this feature as important or highly important Track and manage the scheduling of tasks Task Editing 4.9 (37) 59.46% of 37 reviewers that rated this feature as important or highly important Edit task information and all related elements Task Progress Tracking 4.5 (26) 34.62% of 26 reviewers that rated this feature as important or highly important Track the status and progress of tasks Mobile Access 4.6 (36) 61.11% of 36 reviewers that rated this feature as important or highly important Access software remotely via mobile devices Collaboration Tools 4.5 (17) 29.41% of 17 reviewers that rated this feature as important or highly important Provides a channel for team members to share AI models, media files, communicate, and work together Recurring Tasks 4.8 (29) 65.52% of 29 reviewers that rated this feature as important or highly important Set the frequency of a task's occurrence Toodledo 23 features ### All Features - Activity Tracking: Track and document all activities across devices, networks, and other systems - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Commenting/Notes: Leave comments and notes on documents for others to view - Dashboard: Assembly of graphs and charts for visualizing and tracking statistics/metrics - Deadline Management: Specify or track the date/time a project, task, etc., is due for completion - Email-to-Task Conversion: Convert emails into tasks - Gantt/Timeline View: Visual representation of project's schedule, sequence and duration of tasks, benchmarks and dependencies - Mobile Access: Access software remotely via mobile devices - Prioritization: Arrange tasks based on the level of priority or urgency - Real-Time Notifications: Notifications that are delivered to users as soon as an event occurs - Recurring Tasks: Set the frequency of a task's occurrence - Reporting/Analytics: View and track pertinent metrics to find patterns and gain insights from data - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Sub-Task Management: Split and manage tasks into individual components - Task Board View: UI looks like task board - Task Editing: Edit task information and all related elements - Task Import: Import tasks from external sources - Task Progress Tracking: Track the status and progress of tasks - Task Scheduling: Track and manage the scheduling of tasks - Task Tagging: Add labels or tags to tasks - Time Tracking: Measure and track time including hours worked and paid time off (PTO) - To-Do List: A digital list of items that need to be completed --- Get Advice We can help you find the software with the features you need. Features 4.6 (75) 4.6 Based on 75 reviews ## Pricing Value for money 4.7 (51) Free Version Free $0.00 It includes: - Collaboration - Data Management - Organize Tasks - Productivity Tools Value for money 4.7 (51) 4.7 Based on 51 reviews Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.4 (41) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.4 (41) 4.4 Based on 41 reviews ## User reviews Overall rating 4.6 Based on 77 reviews Filter by rating Counts reflect reviews available in this feed. 5(54) 4(17) 3(4) 2(2) 1(0) Mentioned topic Recent reviews first, then most helpful RE Reviewer Information Technology Assistant Used the software for: 3-5 years ### "Toodledo keep me productive" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 9/10 October 6, 2021 Pros Things that i really like with software is, the system is very simple to follows and i can manage it very easily without any problem within. I use the recurring task automation often as i have a repetitive task daily, and making sure i don't miss anything with the help of this software. Cons I like least with the mobile application of this software. It is slow and keep crashing on my smartphone and not very reliable. I had to access the software from the web browser on my smartphone, but still not very effective as they will not refresh on real-time and i had to refresh it manually. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer Information Technology Specialist Used the software for: 3-5 years ### "An Incredible and Phenomenal Task Management Tool. " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 11, 2025 It is simple to organize and manage daily tasks and to-do list with Toodledo. Pros With Toodledo, I can easily create task and to-do list. It is simple to prioritize tasks according to their level of importance with Toodledo. I can easily track progress of my to-do list and task with this tool. Cons I haven't encountered any shortcomings when using Toodledo. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer President Used the software for: 3-5 years ### "Used to be great but is going downhill!" 3.0 Overall Rating 3.0 3.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 1.0 1.0 Likelihood to Recommend 2/10 May 21, 2020 Not forgetting about tasks, having them repeat once I've done it and most important, being able to plan my day based on the duration assigned to each task. Lately, using it has become frustrating: iPad version hasn't been updated in years and it is very sluggish, having to wait 5-10 seconds between each change to one task. Also, their servers are useless: very often I check something as being done in the morning and I still get an alarm 6-8 hours later! Or, I add a new task with an alarm and, unless I'm on my desktop, the alarm doesn't happen. Pros I like all the options for tasks, repeating tasks, due date and time and the fact that I can see how my day is planned on iCal. I also like to have alarms so I don't forget to do something if I'm busy with something else. I also like folders and tags and I use those a lot. Cons The one feature I asked a long time ago was the ability for the repeat function to repeat on a certain date, such as 1st of the month or last day. I was told it would be looked at, but it's been over 3 years and nothing has changed. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer Founder Used the software for: 3-5 years ### "Great task management app to implement GTD" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 June 7, 2023 I have been a Toodledo user since 2009, starting when I was managing my PhD dissertation research along with so many other aspects of my life and work. Almost 15 years later it continues to serve me well as a self-employed content creator, parent, household manager, volunteer, and more. Pros It has all the fields needed for my task management purposes, so I can customize it for my needs, and also offers the option of removing fields I don't need to prevent the system from getting clunky. Integrates very well with \[sensitive content hidden\] Getting Things Done system (though I don't follow it integrally), and also allows for time tracking for those who need that feature. I tried a few other systems and Toodledo manages emails with content and attachments best (forwarding emails I get from others, not just emailing myself tasks) which helps with keeping my inbox down to zero. Cons Under previous ownership, I became concerned about whether the app would continue to be maintained. New team has taken over and is very responsive, I trust that they will keep my "second brain" running for a long time. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. VR Verified Reviewer Cloud Automation Engineer Used the software for: 3-5 years ### "Very adaptable to your way of getting stuff done, outdated UIs" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 January 3, 2022 Pros I have been trying out various softwares for task management (I think between 5 and 10) and have been using Toodledo for the longest overall time. One killer criterion for me was the ability to import/export my data - and that is unrivalled amongst all competitor products I have used so far. Using the feature "Saved Searches" I have been able to "mold" Toodledo into my custom workflow - and essentially that is the thing most of us will likely end up having to do with a task management software: Experiment, find your own way of getting things done, then adapt existing software to implement your way. I cannot think of any other task management tool that is as deeply configurable and adaptable to any workflow as Toodledo. In that sense it is like Atlassian Jira (with all the pros and cons). Cons Being able to configure everything of course makes it difficult for new users: There is no really "recommended" opinionated setup for beginners. That mostly falls in line with the pretty much outdated UI on the Web app and the mobile apps. But given the new ownership of the company/product, I am confident that a revamp to both the mobile and the webapp UIs are just around the corner. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer Senior Business developer Used the software for: 3-5 years ### "On of the best todo list I ever known" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 9/10 June 22, 2023 I used it every day for more than 10 years now, and when I look for an alternative i don't find anything as good as ths one Pros It is very easy to use, good reminders, good way to order tasks according to what you need, long notes can be written for each task, integration with notepad. Availability of outlines, lists and habits which I have never used... Cons Web access a bit slow, it used to have a good mac app that is no longer available and I would like it to have it. Lists is not practical for example for a supermarket shopping list, doesn´t let you to check for a product you already bought, but you want to keep to add it if you need it again. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer Owner Used the software for: 3-5 years ### "A solid app for task management and organizing info" 4.0 January 27, 2020 My most common use was to track orders through production and Toodledo does it well, but it is ultimately just a list and I wanted to be able to print tags from the information and that is just not what Toodledo does. Having to use two different programs created a redundancy, unfortunately, but I still use Toodledo occasionally for some information storage. I recommend it highly if you don't want a bunch of bells and whistles but just a really solid app that is well designed. Pros This is a robust app that can organize information in a variety of ways. Lists of tasks, lists of items, note taking, habit tracking, outlines can all be stored and accessed easily. It's a great catch-all for all of these things. The android app is also easily used. I liked it so much, I paid for it for a few years! Cons Productivity apps only work if you use them and I just got bored I think. ADD brain means that I get easily distracted and, unless engaged, things start getting more cumbersome with familiarity and as I discover limitations. Toodledo worked great for me until I wanted to use my information in ways that it wasn't suited for, so I drifted away from it. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer Medical Director Used the software for: 3-5 years ### "Simplified My Life" 5.0 June 5, 2023 Pros Simple task entry and easy to customize to exactly what I need. Cons It's hard to find fault with Toodledo. It does everything I need and want. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer Human Resources Recruitment Assistant Used the software for: 3-5 years ### "Plan my day activities with Toodledo" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 23, 2021 Using this software to manage and organized all my daily task has proven to increase my productivity and keep me on time track. Pros Toodledo is very easy to be used for me to plan and schedule my daily task and activity. I can add the main task, then adding sub-task and to-do list with it and it all work really smooth. Toodledo data is stored on the cloud service, and not on the stand alone device, which is very helpful as i can access to the software from any device. Cons Sadly, there are no new feature or tools that are updated on this software. It feels like the developer has abandon this software and has no future planning for it anymore. It used to be one of the best to-do application on the market, but now some of the feature has been outdated and obsolete. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Mark N. President Used the software for: 3-5 years ### "Power User - 10+ Years" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 June 15, 2023 Having used the product long-term I fully intend to stay with it. We periodically look at alternatives and always reach the same conclusion - Toodledo is the best. Pros I've used Toodledo for over a decade and am well pleased with it. It is used every day. Cons There is room for improvement in the Goals area. This has been documented and submitted. In my experience, the \[sensitive content hidden\] do an excellent job of listening, prioritizing, and acting. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/180631/Toodledo/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Popular comparisons [Trello vs Toodledo](https://www.capterra.com/compare/180631-211559/Toodledo-vs-Trello) [Todoist vs Toodledo](https://www.capterra.com/compare/149339-180631/Todoist-for-Business-vs-Toodledo)