--- title: "Toodledo Reviews 2026. Verified Reviews, Pros & Cons | Capterra" description: "Is Toodledo the right Task Management solution for you? Explore 77 verified user reviews from people in industries like yours to make a confident choice." source_url: "https://www.capterra.com/p/180631/Toodledo/reviews/" page_type: "reviews" language: "en" publication_date: "2026-09-30" --- Toodledo 4.6 (77) [View alternatives](https://www.capterra.com/p/180631/Toodledo/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated September 30th, 2026 # Reviews of Toodledo Ease of use 4.6 Customer Service 4.4 ## Pros and Cons in Reviews RC Rome C Information Technology SpecialistConstruction, 11 - 50 employeesUsed the software for: More than 2 years. “It is simple to organize and manage daily tasks and to-do list with Toodledo.“ March 10, 2025 AC Andres C Senior Business developerManagement Consulting, Self-employedUsed the software for: More than 2 years. “Lists is not practical for example for a supermarket shopping list, doesn´t let you to check for a product you already bought, but you want to keep to add it if you need it again.“ June 20, 2023 sy sanjay y EngineerIndustrial Automation, 10,001+ employeesUsed the software for: I used a free trial. “Using it for personal task planning only. But helps me a lot with overall task outlining and goal planning.“ March 17, 2024 BM Ben M Personal TrainerHealth, Wellness and Fitness, Self-employedUsed the software for: More than 2 years. “I guess the latest version may have been no longer compatible with the older iPads.“ June 8, 2023 BG Brigitte G FounderHealth, Wellness and Fitness, Self-employedUsed the software for: More than 2 years. “Integrates very well with \[sensitive content hidden\] Getting Things Done system (though I don't follow it integrally), and also allows for time tracking for those who need that feature.“ June 2, 2023 BH Ben H Project ManagerUtilities, 1,001 - 5,000 employeesUsed the software for: More than 2 years. “It is prodably not as cobarative as some other platforms now out ther like Trello or Monday.“ June 5, 2023 TB Todd B Database ConsultantInformation Technology and Services, 2 - 10 employeesUsed the software for: More than 2 years. “Fantastic organizational tool, allows for sorting and prioritization and mobile app access.“ June 15, 2023 Josia S Cloud Automation EngineerInformation Technology and Services, 201 - 500 employeesUsed the software for: More than 2 years. “Being able to configure everything of course makes it difficult for new users: There is no really "recommended" opinionated setup for beginners.“ January 1, 2022 ## Showing most helpful reviews Showing 1-25 of 77 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Suzillah A. Information Technology Assistant Logistics and Supply Chain Used the software for: 2+ years ### "Toodledo keep me productive" October 5, 2021 4.0 Pros Things that i really like with software is, the system is very simple to follows and i can manage it very easily without any problem within. I use the recurring task automation often as i have a repetitive task daily, and making sure i don't miss anything with the help of this software. Cons I like least with the mobile application of this software. It is slow and keep crashing on my smartphone and not very reliable. I had to access the software from the web browser on my smartphone, but still not very effective as they will not refresh on real-time and i had to refresh it manually. Review Source Response from Toodledo October 6, 2021 Thanks a lot Suzillah for your honest review. We are currently working on developing completely new mobile apps for the iOS and Android platforms and hope to have these released by Q1 2022. Also, please feel free to send us a support request with anything we can help you sort out: support@toodledo.com Thanks again! RC Rome C. Information Technology Specialist Construction Used the software for: 2+ years ### "An Incredible and Phenomenal Task Management Tool. " March 10, 2025 5.0 It is simple to organize and manage daily tasks and to-do list with Toodledo. Pros With Toodledo, I can easily create task and to-do list. It is simple to prioritize tasks according to their level of importance with Toodledo. I can easily track progress of my to-do list and task with this tool. Cons I haven't encountered any shortcomings when using Toodledo. Switched from [Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)[Quire](https://www.capterra.com/p/137568/Quire/)[MeisterTask](https://www.capterra.com/p/139990/MeisterTask/)[TickTick](https://www.capterra.com/p/170641/TickTick/)[HiTask](https://www.capterra.com/p/80200/HiTask/) Toodledo offers reccuring tasks feature. It is simple to set deadline dates on tasks. Review Source JG Johanne G. President Marketing and Advertising Used the software for: 2+ years ### "Used to be great but is going downhill!" May 19, 2020 3.0 Not forgetting about tasks, having them repeat once I've done it and most important, being able to plan my day based on the duration assigned to each task. Lately, using it has become frustrating: iPad version hasn't been updated in years and it is very sluggish, having to wait 5-10 seconds between each change to one task. Also, their servers are useless: very often I check something as being done in the morning and I still get an alarm 6-8 hours later! Or, I add a new task with an alarm and, unless I'm on my desktop, the alarm doesn't happen. Pros I like all the options for tasks, repeating tasks, due date and time and the fact that I can see how my day is planned on iCal. I also like to have alarms so I don't forget to do something if I'm busy with something else. I also like folders and tags and I use those a lot. Cons The one feature I asked a long time ago was the ability for the repeat function to repeat on a certain date, such as 1st of the month or last day. I was told it would be looked at, but it's been over 3 years and nothing has changed. Reason for choosing Toodledo Because of all their features, especially folders and tags and the fact that I could use it on my desktop, iPhone and iPad so I was never without my to-do lists. Review Source Response from Toodledo October 6, 2021 Johanne, Thanks a lot for your review. Toodledo has new ownership since July 2021 and since then a lot has changed. Give us another try and make sure to signup for our newsletter (bottom of the page) www.toodledo.com to receive the latest updates! BG Brigitte G. Founder Health, Wellness and Fitness Used the software for: 2+ years ### "Great task management app to implement GTD" June 2, 2023 5.0 I have been a Toodledo user since 2009, starting when I was managing my PhD dissertation research along with so many other aspects of my life and work. Almost 15 years later it continues to serve me well as a self-employed content creator, parent, household manager, volunteer, and more. Pros It has all the fields needed for my task management purposes, so I can customize it for my needs, and also offers the option of removing fields I don't need to prevent the system from getting clunky. Integrates very well with \[sensitive content hidden\] Getting Things Done system (though I don't follow it integrally), and also allows for time tracking for those who need that feature. I tried a few other systems and Toodledo manages emails with content and attachments best (forwarding emails I get from others, not just emailing myself tasks) which helps with keeping my inbox down to zero. Cons Under previous ownership, I became concerned about whether the app would continue to be maintained. New team has taken over and is very responsive, I trust that they will keep my "second brain" running for a long time. Switched from [Remember The Milk](https://www.capterra.com/p/162672/Remember-The-Milk/) When I became concerned about the previous ownership of Toodledo, I switched to Remember the Milk, which had most of the same features. However the way it handles emailed-in tasks was disappointing. When Toodledo came under new ownership and showed that they were responsive and could be trusted with my action system, I was really glad to come back. Review Source VR Verified Reviewer Cloud Automation Engineer Information Technology and Services Used the software for: 2+ years ### "Very adaptable to your way of getting stuff done, outdated UIs" January 1, 2022 5.0 Pros I have been trying out various softwares for task management (I think between 5 and 10) and have been using Toodledo for the longest overall time. One killer criterion for me was the ability to import/export my data - and that is unrivalled amongst all competitor products I have used so far. Using the feature "Saved Searches" I have been able to "mold" Toodledo into my custom workflow - and essentially that is the thing most of us will likely end up having to do with a task management software: Experiment, find your own way of getting things done, then adapt existing software to implement your way. I cannot think of any other task management tool that is as deeply configurable and adaptable to any workflow as Toodledo. In that sense it is like Atlassian Jira (with all the pros and cons). Cons Being able to configure everything of course makes it difficult for new users: There is no really "recommended" opinionated setup for beginners. That mostly falls in line with the pretty much outdated UI on the Web app and the mobile apps. But given the new ownership of the company/product, I am confident that a revamp to both the mobile and the webapp UIs are just around the corner. Switched from [Doit.im](https://www.capterra.com/p/186939/Doit-im/)[Trello](https://www.capterra.com/p/211559/Trello/) More configuration options Less lock-in, more import/export options Review Source AC Andres C. Senior Business developer Management Consulting Used the software for: 2+ years ### "On of the best todo list I ever known" June 20, 2023 5.0 I used it every day for more than 10 years now, and when I look for an alternative i don't find anything as good as ths one Pros It is very easy to use, good reminders, good way to order tasks according to what you need, long notes can be written for each task, integration with notepad. Availability of outlines, lists and habits which I have never used... Cons Web access a bit slow, it used to have a good mac app that is no longer available and I would like it to have it. Lists is not practical for example for a supermarket shopping list, doesn´t let you to check for a product you already bought, but you want to keep to add it if you need it again. Review Source DM Devlyn M. Owner Apparel & Fashion Used the software for: 2+ years ### "A solid app for task management and organizing info" January 24, 2020 4.0 My most common use was to track orders through production and Toodledo does it well, but it is ultimately just a list and I wanted to be able to print tags from the information and that is just not what Toodledo does. Having to use two different programs created a redundancy, unfortunately, but I still use Toodledo occasionally for some information storage. I recommend it highly if you don't want a bunch of bells and whistles but just a really solid app that is well designed. Pros This is a robust app that can organize information in a variety of ways. Lists of tasks, lists of items, note taking, habit tracking, outlines can all be stored and accessed easily. It's a great catch-all for all of these things. The android app is also easily used. I liked it so much, I paid for it for a few years! Cons Productivity apps only work if you use them and I just got bored I think. ADD brain means that I get easily distracted and, unless engaged, things start getting more cumbersome with familiarity and as I discover limitations. Toodledo worked great for me until I wanted to use my information in ways that it wasn't suited for, so I drifted away from it. Alternatives considered [Google Sheets](https://www.capterra.com/p/169718/Google-Sheets/) Reason for choosing Toodledo I used Google Sheets in conjunction with Toodledo, but ultimately moved to another product that could do the job of both. Review Source Suzanne S. Medical Director Health, Wellness and Fitness Used the software for: 2+ years ### "Simplified My Life" May 30, 2023 5.0 Pros Simple task entry and easy to customize to exactly what I need. Cons It's hard to find fault with Toodledo. It does everything I need and want. Review Source Adra Safiya K. Human Resources Recruitment Assistant Retail Used the software for: 2+ years ### "Plan my day activities with Toodledo" August 18, 2021 4.0 Using this software to manage and organized all my daily task has proven to increase my productivity and keep me on time track. Pros Toodledo is very easy to be used for me to plan and schedule my daily task and activity. I can add the main task, then adding sub-task and to-do list with it and it all work really smooth. Toodledo data is stored on the cloud service, and not on the stand alone device, which is very helpful as i can access to the software from any device. Cons Sadly, there are no new feature or tools that are updated on this software. It feels like the developer has abandon this software and has no future planning for it anymore. It used to be one of the best to-do application on the market, but now some of the feature has been outdated and obsolete. Review Source Mark N. President Management Consulting Used the software for: 2+ years ### "Power User - 10+ Years" June 12, 2023 5.0 Having used the product long-term I fully intend to stay with it. We periodically look at alternatives and always reach the same conclusion - Toodledo is the best. Pros I've used Toodledo for over a decade and am well pleased with it. It is used every day. Cons There is room for improvement in the Goals area. This has been documented and submitted. In my experience, the \[sensitive content hidden\] do an excellent job of listening, prioritizing, and acting. Reason for choosing Toodledo It was the best. Review Source MD Michael D. Owner Internet Used the software for: 2+ years ### "The best task management tool for power users!" June 3, 2023 5.0 My favorite productivity tool by far. It's ingrained deeply into my work and personal life to help me achieve goals and maintain my daily tasks and projects. Pros Alignment to GTD methodology and its mobility across all my devices. Because of the different taxonomies available, it doesn't become a cluttered mess like the competitor products allowing you to compartmentalize job functions, personal vs. work life, etc., in one system. Cons Bulk changes to a group of tasks are possible but a little clunky. Reason for choosing Toodledo GTD (Getting Things Done) methodology alignment. Review Source JR Jeffrey R. Director Non-Profit Organization Management Used the software for: 2+ years ### "Extremely versatile, if you're serious about managing tasks, and need more than a glorified list" May 31, 2023 4.0 Pros I like it's versatility in categorizing and prioritizing tasks. Every couple of years I adopt a new strategy as to how I organize and think about my tasks and every one of those has been compatible with the options I have in Toodledo. Cons It's somtimes functions inadequately. It's easy in the mobile version to delete a task without meaning to. The function has noticeably improved though in the last X period of time. Review Source MC Melissa C. Associate Research Scientist Research Used the software for: 2+ years ### "I can't function without Toodledo!" June 8, 2023 5.0 Pros It's a simple, easy to use and yet powerful tool for organizing my work. The best thing about Toodledo is its flexibility. I find that as my task management has evolved, Toodledo has always had the support I need. Cons The new subtask features are extremely useful, but so much more could be added in this area! Nesting subtasks would be great! Review Source HY Harrison Y. CEO Consumer Services Used the software for: 2+ years ### "Best Reminder System Out There" May 30, 2023 5.0 Excellent over the years Pros Collaboration among users on multiple offices Cons Needs to self refresh so it is always up to date Alternatives considered [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) Reason for choosing Toodledo Colaboration Review Source KR Kent R. Minister Non-Profit Organization Management Used the software for: 2+ years ### "Great help" June 8, 2023 5.0 Very helpful. Quick and easy. Pros Easy to use and great value. I love the way I can can prioritize each task. Cons It is fine for my use. Maybe some more integration with other programs but I'm fine with it how it is. Review Source JM Jason M. Director Education Management Used the software for: 2+ years ### "Best to do and organization app" October 8, 2021 5.0 I depend on this app everyday. I use it both for professional and personal items. Pros I’ve tried many others. However, Toodledo is the easiest to use with the most options. I love the repeat options offered, and the ability to reschedule deadlines, etc. Cons They are still growing and improving. I have used Toodledo for over 10 years. The app has provided consistent coverage over that time, and made adjustments often enough to remain viable. Review Source AN Amelia N. Owner Services Coordinator Hospitality Used the software for: 1-2 years ### "Worth the subscription" May 28, 2021 5.0 Toodledo is a very functional to-do list app, particularly for recurring tasks. The tagging systems that come with Premium are excellent, and I felt they were worth the cost. Pros The power of the filters, sorting capabilities and tagging makes this a hugely useful app for organizing all of your to-dos from life, work and school in one place. I also love how open and cooperative they are with independent programmers building apps that integrate with other programs like Gmail. Cons There's no way to retrieve a completed task once it's been checked off and the page refreshed. This wasn't a problem 90% of the time, but I wish there'd been a completed tasks folder at least for a few days back. I also wish there were more official app integrations that I could use. The third-party integrations can be difficult to vet or use. Review Source NL Nicole L. Technology Consultant Information Technology and Services Used the software for: 2+ years ### "Absolute best task management app" June 28, 2017 5.0 Pros 100% multiplatform. It sync's beautifully across multiple devices. 99.99% reliable. I have never had it go dark on me. It is extremely flexible, way more flexible than I need and has the best (largest) notes field of any task app I have ever evaluated. It has kept its simplicity and does not overcomplicate things so it is fast and reliable and easy to add new tasks to the list. Toodledo offers a robust free version that really takes care of everything I actually need in a task list, but I pay for the silver subscription because I value their product and want to help keep it around. Review Source PP Paul P. Sr, Director of Customer Success Computer Software Used the software for: 2+ years ### "Go to tool for organization" April 2, 2019 5.0 Extremely positive. It is the best unknown task tool available. I lead a large CS (Customer Success) Team. I manage my asks and daily items in Toodledo. It is key to my role and I highly relate it to my ability to get tasks completed. Pros I love the subtask, and the ability to slice and dice my organizational lists. Toodledo is my go-to tool for organization. I have been a user since 2013. I have researched other methodologies and tools I have not found a better tool. Cons Releases have been slow until recently. The company is under new leadership and the frequency and quality of releases have increased. Review Source SC Simon C. Director of Finance and Operations Research Used the software for: Less than 6 months ### "Helps stop things slipping under the radar" October 2, 2024 5.0 Helps me quickly log and keep a track of actions Pros Easy to use, clear, and integrates well on desktop and phone Cons The desktop/app presentation is slightly different which takes a little getting used to at first, but overall works well. Review Source Kip W. Mental Health Care Used the software for: 1-2 years ### "Brilliant" February 25, 2016 5.0 I truly love this web-app. It is easy (user-friendly), powerful (many features), and accessible from anywhere. There are 3rd Party Apps (not Toodledo) for my Android that sync with Toodledo so I can access my lists from my phone as well. Toodledo on the web is my life line and I love it. Pros Clean, Easy, Powerful, Syncs Immediately. Cons Their Android App isn't nearly as good as their Web App. But I use a different App for my Android and it syncs with the Toodledo and it solves the problem. Review Source VR Verified Reviewer HR Associate Marketing and Advertising Used the software for: 1-2 years ### "Toodledo" November 30, 2018 4.0 Pros I used this tool to organize the volume of yearly projects we had in our teams and prioritized with the deadlines. It really help us organize and set different steps when share the workload and projects between the team members. Cons Toodledo is not available on computer and it can't be personalize, besides that I love the software. Review Source RR Richard R. Entrepeneur Insurance Used the software for: 6-12 months ### "Toodledo, Fairly Good Organizer Good on Multiple Devices" December 11, 2019 4.0 Solves the problem of only being able to see you schedule on one device and easily synced. Pros Good organizer that can be synced on multiple devices...computers, ipads, iphones, etc. Have your daily schedule and more to see on various devices that you use Cons The software and interface are a bit out of style and old fashioned, but still manage to get the job done. An upgraded interface would be welcomed. Review Source VR Verified Reviewer Technical writer Computer Software Used the software for: I used a free trial ### "A Good Planner- for personal use" September 24, 2020 5.0 Was OK... I might reccomend for personal use- but not for a team. Pros There were a lot of places to add writing- which was very nice- th list is very much a long list- for people who like that sort of thing. Cons The one long list got cumbersome- and less organized for me. Switched from [Google Sheets](https://www.capterra.com/p/169718/Google-Sheets/) wanted a more specific platform Review Source LP Luigi P. Professor Education Management Used the software for: Less than 6 months ### "Excellent product" April 4, 2024 5.0 Pros Ease of use. It organizes tasks into folders, set deadlines, etc Cons Have to re-enter username and password all the times. Review Source Similar Products Featured ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.