--- title: "Toodledo Reviews 2026. Verified Reviews, Pros & Cons | Capterra" description: "Is Toodledo the right Task Management solution for you? Explore 77 verified user reviews from people in industries like yours to make a confident choice." source_url: "https://www.capterra.com/p/180631/Toodledo/reviews/" page_type: "reviews" language: "en" --- Toodledo 4.6 (77) [View alternatives](https://www.capterra.com/p/180631/Toodledo/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated July 21st, 2026 # Reviews of Toodledo Ease of use 4.6 Customer Service 4.4 ## Pros and Cons in Reviews RC Rome C Information Technology SpecialistConstruction, 11 - 50 employeesUsed the software for: More than 2 years. “It is simple to organize and manage daily tasks and to-do list with Toodledo.“ March 10, 2025 AC Andres C Senior Business developerManagement Consulting, Self-employedUsed the software for: More than 2 years. “Lists is not practical for example for a supermarket shopping list, doesn´t let you to check for a product you already bought, but you want to keep to add it if you need it again.“ June 20, 2023 sy sanjay y EngineerIndustrial Automation, 10,001+ employeesUsed the software for: I used a free trial. “Using it for personal task planning only. But helps me a lot with overall task outlining and goal planning.“ March 17, 2024 BM Ben M Personal TrainerHealth, Wellness and Fitness, Self-employedUsed the software for: More than 2 years. “I guess the latest version may have been no longer compatible with the older iPads.“ June 8, 2023 BG Brigitte G FounderHealth, Wellness and Fitness, Self-employedUsed the software for: More than 2 years. “Integrates very well with \[sensitive content hidden\] Getting Things Done system (though I don't follow it integrally), and also allows for time tracking for those who need that feature.“ June 2, 2023 BH Ben H Project ManagerUtilities, 1,001 - 5,000 employeesUsed the software for: More than 2 years. “It is prodably not as cobarative as some other platforms now out ther like Trello or Monday.“ June 5, 2023 TB Todd B Database ConsultantInformation Technology and Services, 2 - 10 employeesUsed the software for: More than 2 years. “Fantastic organizational tool, allows for sorting and prioritization and mobile app access.“ June 15, 2023 Josia S Cloud Automation EngineerInformation Technology and Services, 201 - 500 employeesUsed the software for: More than 2 years. “Being able to configure everything of course makes it difficult for new users: There is no really "recommended" opinionated setup for beginners.“ January 1, 2022 ## Showing most helpful reviews Showing 1-25 of 77 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Suzillah A. Information Technology Assistant Logistics and Supply Chain Used the software for: 2+ years ### "Toodledo keep me productive" October 5, 2021 4.0 Pros Things that i really like with software is, the system is very simple to follows and i can manage it very easily without any problem within. I use the recurring task automation often as i have a repetitive task daily, and making sure i don't miss anything with the help of this software. Cons I like least with the mobile application of this software. It is slow and keep crashing on my smartphone and not very reliable. I had to access the software from the web browser on my smartphone, but still not very effective as they will not refresh on real-time and i had to refresh it manually. Review Source Response from Toodledo October 6, 2021 Thanks a lot Suzillah for your honest review. We are currently working on developing completely new mobile apps for the iOS and Android platforms and hope to have these released by Q1 2022. Also, please feel free to send us a support request with anything we can help you sort out: support@toodledo.com Thanks again! RC Rome C. Information Technology Specialist Construction Used the software for: 2+ years ### "An Incredible and Phenomenal Task Management Tool. " March 10, 2025 5.0 It is simple to organize and manage daily tasks and to-do list with Toodledo. Pros With Toodledo, I can easily create task and to-do list. It is simple to prioritize tasks according to their level of importance with Toodledo. I can easily track progress of my to-do list and task with this tool. Cons I haven't encountered any shortcomings when using Toodledo. Switched from [Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)[Quire](https://www.capterra.com/p/137568/Quire/)[MeisterTask](https://www.capterra.com/p/139990/MeisterTask/)[TickTick](https://www.capterra.com/p/170641/TickTick/)[HiTask](https://www.capterra.com/p/80200/HiTask/) Toodledo offers reccuring tasks feature. It is simple to set deadline dates on tasks. Review Source JG Johanne G. President Marketing and Advertising Used the software for: 2+ years ### "Used to be great but is going downhill!" May 19, 2020 3.0 Not forgetting about tasks, having them repeat once I've done it and most important, being able to plan my day based on the duration assigned to each task. Lately, using it has become frustrating: iPad version hasn't been updated in years and it is very sluggish, having to wait 5-10 seconds between each change to one task. Also, their servers are useless: very often I check something as being done in the morning and I still get an alarm 6-8 hours later! Or, I add a new task with an alarm and, unless I'm on my desktop, the alarm doesn't happen. Pros I like all the options for tasks, repeating tasks, due date and time and the fact that I can see how my day is planned on iCal. I also like to have alarms so I don't forget to do something if I'm busy with something else. I also like folders and tags and I use those a lot. Cons The one feature I asked a long time ago was the ability for the repeat function to repeat on a certain date, such as 1st of the month or last day. I was told it would be looked at, but it's been over 3 years and nothing has changed. Reason for choosing Toodledo Because of all their features, especially folders and tags and the fact that I could use it on my desktop, iPhone and iPad so I was never without my to-do lists. Review Source Response from Toodledo October 6, 2021 Johanne, Thanks a lot for your review. Toodledo has new ownership since July 2021 and since then a lot has changed. Give us another try and make sure to signup for our newsletter (bottom of the page) www.toodledo.com to receive the latest updates! BG Brigitte G. Founder Health, Wellness and Fitness Used the software for: 2+ years ### "Great task management app to implement GTD" June 2, 2023 5.0 I have been a Toodledo user since 2009, starting when I was managing my PhD dissertation research along with so many other aspects of my life and work. Almost 15 years later it continues to serve me well as a self-employed content creator, parent, household manager, volunteer, and more. Pros It has all the fields needed for my task management purposes, so I can customize it for my needs, and also offers the option of removing fields I don't need to prevent the system from getting clunky. Integrates very well with \[sensitive content hidden\] Getting Things Done system (though I don't follow it integrally), and also allows for time tracking for those who need that feature. I tried a few other systems and Toodledo manages emails with content and attachments best (forwarding emails I get from others, not just emailing myself tasks) which helps with keeping my inbox down to zero. Cons Under previous ownership, I became concerned about whether the app would continue to be maintained. New team has taken over and is very responsive, I trust that they will keep my "second brain" running for a long time. Switched from [Remember The Milk](https://www.capterra.com/p/162672/Remember-The-Milk/) When I became concerned about the previous ownership of Toodledo, I switched to Remember the Milk, which had most of the same features. However the way it handles emailed-in tasks was disappointing. When Toodledo came under new ownership and showed that they were responsive and could be trusted with my action system, I was really glad to come back. Review Source VR Verified Reviewer Cloud Automation Engineer Information Technology and Services Used the software for: 2+ years ### "Very adaptable to your way of getting stuff done, outdated UIs" January 1, 2022 5.0 Pros I have been trying out various softwares for task management (I think between 5 and 10) and have been using Toodledo for the longest overall time. One killer criterion for me was the ability to import/export my data - and that is unrivalled amongst all competitor products I have used so far. Using the feature "Saved Searches" I have been able to "mold" Toodledo into my custom workflow - and essentially that is the thing most of us will likely end up having to do with a task management software: Experiment, find your own way of getting things done, then adapt existing software to implement your way. I cannot think of any other task management tool that is as deeply configurable and adaptable to any workflow as Toodledo. In that sense it is like Atlassian Jira (with all the pros and cons). Cons Being able to configure everything of course makes it difficult for new users: There is no really "recommended" opinionated setup for beginners. That mostly falls in line with the pretty much outdated UI on the Web app and the mobile apps. But given the new ownership of the company/product, I am confident that a revamp to both the mobile and the webapp UIs are just around the corner. Switched from [Doit.im](https://www.capterra.com/p/186939/Doit-im/)[Trello](https://www.capterra.com/p/211559/Trello/) More configuration options Less lock-in, more import/export options Review Source AC Andres C. Senior Business developer Management Consulting Used the software for: 2+ years ### "On of the best todo list I ever known" June 20, 2023 5.0 I used it every day for more than 10 years now, and when I look for an alternative i don't find anything as good as ths one Pros It is very easy to use, good reminders, good way to order tasks according to what you need, long notes can be written for each task, integration with notepad. Availability of outlines, lists and habits which I have never used... Cons Web access a bit slow, it used to have a good mac app that is no longer available and I would like it to have it. Lists is not practical for example for a supermarket shopping list, doesn´t let you to check for a product you already bought, but you want to keep to add it if you need it again. Review Source DM Devlyn M. Owner Apparel & Fashion Used the software for: 2+ years ### "A solid app for task management and organizing info" January 24, 2020 4.0 My most common use was to track orders through production and Toodledo does it well, but it is ultimately just a list and I wanted to be able to print tags from the information and that is just not what Toodledo does. Having to use two different programs created a redundancy, unfortunately, but I still use Toodledo occasionally for some information storage. I recommend it highly if you don't want a bunch of bells and whistles but just a really solid app that is well designed. Pros This is a robust app that can organize information in a variety of ways. Lists of tasks, lists of items, note taking, habit tracking, outlines can all be stored and accessed easily. It's a great catch-all for all of these things. The android app is also easily used. I liked it so much, I paid for it for a few years! Cons Productivity apps only work if you use them and I just got bored I think. ADD brain means that I get easily distracted and, unless engaged, things start getting more cumbersome with familiarity and as I discover limitations. Toodledo worked great for me until I wanted to use my information in ways that it wasn't suited for, so I drifted away from it. Alternatives considered [Google Sheets](https://www.capterra.com/p/169718/Google-Sheets/) Reason for choosing Toodledo I used Google Sheets in conjunction with Toodledo, but ultimately moved to another product that could do the job of both. Review Source Suzanne S. Medical Director Health, Wellness and Fitness Used the software for: 2+ years ### "Simplified My Life" May 30, 2023 5.0 Pros Simple task entry and easy to customize to exactly what I need. Cons It's hard to find fault with Toodledo. It does everything I need and want. Review Source Adra Safiya K. Human Resources Recruitment Assistant Retail Used the software for: 2+ years ### "Plan my day activities with Toodledo" August 18, 2021 4.0 Using this software to manage and organized all my daily task has proven to increase my productivity and keep me on time track. Pros Toodledo is very easy to be used for me to plan and schedule my daily task and activity. I can add the main task, then adding sub-task and to-do list with it and it all work really smooth. Toodledo data is stored on the cloud service, and not on the stand alone device, which is very helpful as i can access to the software from any device. Cons Sadly, there are no new feature or tools that are updated on this software. It feels like the developer has abandon this software and has no future planning for it anymore. It used to be one of the best to-do application on the market, but now some of the feature has been outdated and obsolete. Review Source Mark N. President Management Consulting Used the software for: 2+ years ### "Power User - 10+ Years" June 12, 2023 5.0 Having used the product long-term I fully intend to stay with it. We periodically look at alternatives and always reach the same conclusion - Toodledo is the best. Pros I've used Toodledo for over a decade and am well pleased with it. It is used every day. Cons There is room for improvement in the Goals area. This has been documented and submitted. In my experience, the \[sensitive content hidden\] do an excellent job of listening, prioritizing, and acting. Reason for choosing Toodledo It was the best. Review Source JS Jefferey S. author Construction Used the software for: 2+ years ### "I think this is a succint statement." June 11, 2023 4.0 I can put things off till tomorrow in a safe and reliable way! Pros Toodledo is adaptable and useful in an informative way. Cons Messages saying it is not online, when within a short time I think it is. Review Source Response from Toodledo June 14, 2023 Jefferey, Thanks a lot for leaving a review. We would be happy to learn more about how we can improve in order for you to also be confident to recommend to others. Please feel free to contact us at support@toodledo.com Thanks and kind regards, The Toodledo Team JJ Jay J. CEO Marketing and Advertising Used the software for: 6-12 months ### "Toodledo really helps me keep my life and business in order" October 5, 2019 5.0 Toodledo really works. The design of the web app really helps you accomplish your daily goals, and you actually feel fulfilled as you are completing each task and checking it off the list. Pros I was absolutely overwhelmed with tasks, scheduled phone calls, and meetings. One day when I was feeling particularly overwhelmed, I decided to call my most organized friend. She told me about Toodledo. Toodledo is a task based and calendar based system to keep your life in check. With Toodledo, I have been able to complete 35% to 50% more tasks daily because I am not constantly having to remember everything. Plus, the system makes checking off the "to do list" items exceptionally easy. There is a mobile app, but I use only the desktop application. I love waking up every morning and not having to quickly think of everything I should be doing. Tasks are now easier and more fun to accomplish, so I can say that Toodledo has made my life better. You can't give a higher compliment for an app than that. Cons Unfortunately, customer service has not been as good as I would like. I have asked the same question a few times. No one has ever got back to me. I do hate to criticize Toodledo in any way because I love the app. But I have to tell my own personal experience. Reason for choosing Toodledo My most organized friend uses Toodledo and suggested it. So I decided to try it, and she was right. It really works. Review Source MP Michael P. DIRECTOR Packaging and Containers Used the software for: 2+ years ### "BEST PLANNER since 2011" May 29, 2023 5.0 We have few departements that's communicated for jobs in process. It's been more then 10 years that we are using it and all our production is keeping updated by TOODLEDO. It's a fantastic and simple way to communicate our needs . Pros The versatility to personalize it with our needs - NO1 on the market... for sure Cons Doesn't have possibility to insert picture in the text area. With that option added, it will be the last & perfect thing for us!!! Reason for choosing Toodledo The versatility to configure our production with Toodledo was impossible to do with others Review Source JL Jared L. President / CEO Retail Used the software for: 2+ years ### "One of my favorite apps; use it daily" May 30, 2023 5.0 I would highly recommend Toodledo as a daily tool to stay on track on important tasks. Pros I like that the app syncs seamlessly and that tasks can be sorted based on my preferences. Cons I don't find it missing any important features. Review Source RW Richard W. Physician Health, Wellness and Fitness Used the software for: 2+ years ### "Highly functional task management app" June 12, 2023 5.0 I love to do it. I’ve been using it for my weekly, monthly, and quarterly planning sessions for over 10 years. Pros The features I use the most, are priority, status, context, start, and due dates, repeat and tags. I like the ways that tasks can be filtered and displayed. The sub task, task cloning, and search functionalities are also great. Exporting and importing tasks with Excel is also very useful. Cons It takes a while to load on my phone but that may be because I have over 500 short and long-term, tasks, many of which are repeating. Review Source CW Craig W. Director on Internal Applications Hospital & Health Care Used the software for: 2+ years ### "Great tool for daily task management (and life management too)" June 18, 2023 5.0 Pros I use TD for my personal tasks and work; it’s easy to do both and excellent at either Cons I wish it were easier to change multiple tasks at once Review Source Juliana W. Co-Founder Marketing and Advertising Used the software for: 2+ years ### "Easy-to-use task management software but limited features and not easy for collaboration" December 11, 2019 4.0 Pros It is very easy to learn and use. There's no learning curve. Good for use on an individual level. Cons We found it difficult to collaborate with others using this software. It lacked many features we needed. Ultimately, we ended up moving to a more robust tool. Review Source TL Tina L. Owner Consumer Services Used the software for: 2+ years ### "Great Product" June 6, 2023 5.0 Pros Does its job, would love to have better alerts Cons Alerts function needs improvement. some differences in the app and the website tool Review Source GC Geoffrey C. Owner Accounting Used the software for: 2+ years ### "Used for 5 years - love it - run my whole life on it" October 9, 2021 5.0 Run my whole life on it - work Volunteer Family Home Personal - Like the fact on can easily update on my iPone and PC.... Pros tasks carry forward from day to day week to week etc Cons Previous \[SENSITIVE CONTENT\] slack - new \[SENSITIVE CONTENT\] really effective Reason for choosing Toodledo simple - easy to set up and use - Review Source Beverley T. Social Media Strategist & Consultant Marketing and Advertising Used the software for: Less than 6 months ### "Getting more done everyday" December 5, 2019 5.0 I have gotten a lot more done and am more productive since I've implement Toodledo into my daily routine. Pros Toodledo is easy to use. You're given the option of customizing the interface/features that appear and there are many different options. This feature is great because I use Toodledo more as a to-list/reminder to get specific things done. I never use the priority feature in task management tools and I like that Toodledo gives me the option of being able to hide that column. Cons The mobile app can use some improvement as it sometimes doesn't sync with changes I've made from my desktop computer. I'd also like to see a face lift in terms of how menus and lists look. Reason for choosing Toodledo There was a lifetime subscription being offered. Review Source Kip W. Mental Health Care Used the software for: 1-2 years ### "Brilliant" February 25, 2016 5.0 I truly love this web-app. It is easy (user-friendly), powerful (many features), and accessible from anywhere. There are 3rd Party Apps (not Toodledo) for my Android that sync with Toodledo so I can access my lists from my phone as well. Toodledo on the web is my life line and I love it. Pros Clean, Easy, Powerful, Syncs Immediately. Cons Their Android App isn't nearly as good as their Web App. But I use a different App for my Android and it syncs with the Toodledo and it solves the problem. Review Source VR Verified Reviewer HR Associate Marketing and Advertising Used the software for: 1-2 years ### "Toodledo" November 30, 2018 4.0 Pros I used this tool to organize the volume of yearly projects we had in our teams and prioritized with the deadlines. It really help us organize and set different steps when share the workload and projects between the team members. Cons Toodledo is not available on computer and it can't be personalize, besides that I love the software. Review Source RR Richard R. Entrepeneur Insurance Used the software for: 6-12 months ### "Toodledo, Fairly Good Organizer Good on Multiple Devices" December 11, 2019 4.0 Solves the problem of only being able to see you schedule on one device and easily synced. Pros Good organizer that can be synced on multiple devices...computers, ipads, iphones, etc. Have your daily schedule and more to see on various devices that you use Cons The software and interface are a bit out of style and old fashioned, but still manage to get the job done. An upgraded interface would be welcomed. Review Source VR Verified Reviewer Technical writer Computer Software Used the software for: I used a free trial ### "A Good Planner- for personal use" September 24, 2020 5.0 Was OK... I might reccomend for personal use- but not for a team. Pros There were a lot of places to add writing- which was very nice- th list is very much a long list- for people who like that sort of thing. Cons The one long list got cumbersome- and less organized for me. Switched from [Google Sheets](https://www.capterra.com/p/169718/Google-Sheets/) wanted a more specific platform Review Source LP Luigi P. Professor Education Management Used the software for: Less than 6 months ### "Excellent product" April 4, 2024 5.0 Pros Ease of use. It organizes tasks into folders, set deadlines, etc Cons Have to re-enter username and password all the times. Review Source Similar Products Featured ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.