# HighGear Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about HighGear Software - reviews, pricing plans, popular comparisons to other Workflow Management products and more. Source: https://www.capterra.com/p/181528/HighGear --- # HighGear Software Review 2026: Features, Integrations, Pros & Cons Last updated on March 13, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) HighGear ## What is HighGear? HighGear is an enterprise-grade no-code workflow automation and process management platform. Designed for even the most regulated industries, everyday business users can build highly secure, custom workflow solutions for teams of all sizes, without writing code. Industries such as manufacturing, financial services, energy, and government rely on HighGear to quickly and radically streamline operations, improve visibility and meet compliance requirements. ## What is HighGear used for? [Workflow Management](https://www.capterra.com/workflow-management-software/)[Project Tracking](https://www.capterra.com/project-tracking-software/)[Business Process Management](https://www.capterra.com/business-process-management-software/) Top alternative Featured Overall rating Based on 24 user reviews Reviews sentiment Positive 96% Neutral 4% Negative 0% Starting price $65 Per User, Per Month Free trial available Includes Free Version Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for HighGear?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://www.highgear.com&name=HighGear) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### HighGear 4.8 (24) VS. [4.4 (15,404)](https://www.capterra.com/p/19319/JIRA/reviews/) Starting Price $65 Per User, Per Month Starting Price $7.91 Per User, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.5 (24) Ease Of Use 4.1 (14,447) Value For Money 4.6 (21) Value For Money 4.3 (9,846) Customer Service 4.8 (23) Customer Service 4.2 (9,602) ## HighGear alternatives [4.5 (2,255)](https://www.capterra.com/p/146136/Lucidchart/reviews/) Starting price $9.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 95% of reviewers rated it above 4 stars [4.5 (3,518)](https://www.capterra.com/p/79104/Smartsheet/reviews/) Starting price $12.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars Highest Rated [4.6 (6,060)](https://www.capterra.com/p/147657/monday-com/reviews/) Starting price $9.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars [4.5 (13,591)](https://www.capterra.com/p/184581/Asana-PM/reviews/) Starting price $10.99 Per User, Per Month Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/181528/HighGear/alternatives/) ## FAQs about HighGear Overview ### Which roles and teams benefit most from HighGear? HighGear is most used by operations managers, project and program managers, team leaders, and executive stakeholders who need structured workflow automation. Compliance leaders use it to standardize approvals and audits, while IT, sales operations, and customer-facing teams rely on it to track requests, improve visibility, and streamline cross-functional processes. Answer based on 24 reviews Overview ### What company size and industries is HighGear built for? HighGear is used by enterprise organizations, but most reviewers come from small businesses at 83%, with enterprise and midsize firms each at 8%. It appears most common in Information Technology and Services and Financial Services, both at 17%, followed by Management Consulting at 8%, alongside manufacturing, government, and energy. Answer based on 24 reviews Features and Usability ### What are the key features of HighGear? HighGear offers workflow automation, configurable workflow, and business process control for process design and approval routing. It includes task management, project planning, Gantt/timeline view, and milestone tracking, plus reporting/analytics, activity dashboards, and real-time reporting. Access controls, audit trail, compliance management, and electronic signature support governance. Pricing ### How much does it cost and what fees or limitations are included? HighGear starts at $65 per user per month for the Licensed plan, billed annually. A Free plan is listed with no price, and a free trial is available. The Free tier includes limited occasional assignments and edits, while the Licensed plan adds unlimited assignments, edits, dashboards, notifications, reports, and requests. Answer based on 4 reviews Integrations ### Which third-party tools and platforms does HighGear integrate with? HighGear integrates with 20 third-party tools and platforms, including HubSpot CRM, Microsoft 365, Microsoft Azure, Microsoft Power Apps, Microsoft Power Automate, Microsoft Power BI, Microsoft SharePoint, OneDrive, Salesforce Sales Cloud, Okta, Zapier, Marketo Engage, Oracle PeopleSoft, SugarCRM, UiPath, Google Maps, ClicData, Draftable, and IBM FileNet Content Manager. Answer based on 3 reviews Getting Started and Support ### What training and onboarding options does HighGear offer? HighGear provides in person training, live online sessions, webinars, documentation, and videos. In person and live online formats support guided instruction, webinars cover group learning sessions, documentation offers written reference material, and videos provide visual guidance for reviewing features and steps. Answer based on 3 reviews Getting Started and Support ### What customer support options does HighGear offer? HighGear provides Email/Help Desk, FAQ/Forum, Knowledge Base, Phone Support, 24/7 Live Rep, and Chat. Users describe the support team as helpful and quick to answer, though one review notes delays and less helpful service at times. Overall, support is often seen as responsive and practical. Answer based on 4 reviews Ease of use ### Is HighGear easy to use? HighGear works well for daily workflow management, but the learning curve can feel steep at first. Many teams find task updates, workflow changes, and option adjustments straightforward once set up, especially administrators. New users can feel overwhelmed by the number of features, though training and support help reduce that friction. Answer based on 10 reviews ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Task Progress Tracking 4.6 (5) 40.00% of 5 reviewers that rated this feature as important or highly important Track the status and progress of tasks Activity Dashboard 4.5 (4) 75.00% of 4 reviewers that rated this feature as important or highly important Dashboard to view the status of ongoing processes, identify current incidents and track past activities Activity Tracking 4.8 (4) 75.00% of 4 reviewers that rated this feature as important or highly important Track and document all activities across devices, networks, and other systems Workflow Management 5.0 (4) 25.00% of 4 reviewers that rated this feature as important or highly important Create, design and manage workflows for repetitive tasks Access Controls/Permissions 4.0 (3) 100.00% of 3 reviewers that rated this feature as important or highly important Define levels of authorization for access to specific files or systems Business Process Automation 4.7 (3) 66.67% of 3 reviewers that rated this feature as important or highly important Helps automate and manage information, tasks, and procedures by establishing routines and patterns associated with processes HighGear 94 features Define levels of authorization for access to specific files or systems Dashboard to view the status of ongoing processes, identify current incidents and track past activities Track and document all activities across devices, networks, and other systems Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Application programming interface that allows for integration with other systems/databases Manage the process of evaluating documents or requests submitted for approval Assign issues and tasks based on availability or required skills Plan, schedule, and execute organization's accounts and assets to ensure compliance with policies and laws A record of all activities within the system, including user access, changes made, etc. Automatically populating fields or sections within a form Helps automate and manage information, tasks, and procedures by establishing routines and patterns associated with processes Define and maintain business rules that determine workflow capabilities and criteria Track and manage schedules and meetings via an integrated calendar Provides a channel for team members to share media files, communicate, and work together Leave comments and notes on documents for others to view Track and manage adherence to policies for any service, product, process, or supplier Track and report regulatory data to either internal management or external stakeholders Capability of a software or system to make decisions and perform actions based on specified conditions Configure existing workflows to meet your organization's needs Forecast of the expenses necessary for project completion Built-in customer relationship management (CRM) capabilities or integration with a third-party CRM system Add customized logos and colors to align with company branding Alter the layout and content of dashboards Customize data fields to support various needs and use cases Customize contracts and forms to collect specific information Alter the layout and content of reports Pre-designed layouts that can be customized to match preferences and requirements Assembly of graphs and charts for visualizing and tracking statistics/metrics Import, collect, and capture data from multiple sources Import and export data to and from software applications Graphical representation of data Manage the processes involved when making the application ready for use Store, manage, and track all electronic documents in a centralized location Store and organize documents in a centralized system Assemble applications and processes by dragging over and arranging pre-built components Digitally sign online documents Manage, store and organize emails within the system or via third-party apps Build applications without the use of code Create and design new forms from scratch using templates and design tools, or scan and convert existing forms into the system Store, manage and track all forms in a centralized location Search for specific words or phrases within a document or database Visual representation of project's schedule, sequence and duration of tasks, benchmarks and dependencies Create, design and modify the flow and processes of tasks in a project Identify which applications need to exchange data and enable these data connections Monitor task progress and planned accomplishments to better manage project status Access software remotely via mobile devices Observe and track the demand, usage, progress or quality of a system, product, or user Ability to handle several projects simultaneously Drag and drop/visual interfaces that allow non-tech users to build without writing code Level of completion within a task A set of indicators that tracks the performance of networks, applications, systems, teams, etc. Existing templates or individual parts of a bigger design commonly used in software, coding, learning courses etc. Arrange tasks based on the level of priority or urgency Document any changes or proposed changes made to business processes or workflows Visually identify, define, and map all details and relationships surrounding business process models and elements Reporting on how each user, task or process has advanced since its initiation Organize and schedule projects Pre-designed project plans that can be customized Measure time to completion or hours worked for projects Monitor the progress of projects from start to finish Create, manage, or update project workflows. Estimate or forecast of a future scenario based on the study of present trends Receive data and information in real time Notifications that are delivered to users as soon as an event occurs Active reporting of data and metrics Receive system updates as soon as any changes are made Set the frequency of a task's occurrence Timed notification for any upcoming task, deadline, appointment, or activity Collection, analysis, and representation of numerical data and generation of reports to understand various patterns View and track pertinent metrics to find patterns and gain insights from data Process of planning, scheduling and executing the optimal and effective use of human capital across projects Set & manage permission levels based on user roles and restrict access to only authorized individuals Automates and streamlines business processes by creating a sequence of predefined rules and actions that govern the flow of work Search and filter data across systems to locate required information by entering keywords or certain criteria Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access Track the status over time for a request, process, asset, or transaction Gauge satisfaction and receive information for improvement and success Attach digital tags to documents and assets for identification, search, or monitoring purposes Create, manage and track all task activities and progression Track the status and progress of tasks Track and manage the scheduling of tasks Create, save, and re-purpose templates for emails, forms, etc. Sample files or documents that could be customized as needed or used as is Set up connections to third-party platforms to improve business processes Log and record hours worked and costs spent to assist in billing and invoicing A digital list of items that need to be completed Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks Track revisions and updates made to files and navigate between different versions Use visual elements such as pre-built blocks and/or shapes to assemble a model or design Web form that allows users to enter data that is sent and processed for different reasons Create/edit commerce applications for mobile devices and/or web Streamlining repetitive tasks and activities through automated and predefined workflows Alter the default workflow to meet your organization's needs Create, design and manage workflows for repetitive tasks Get Advice We can help you find the software with the features you need. Features 4.7 (24) 4.7 Based on 24 reviews ## Pricing Value for money 4.6 (21) Free Trial [View pricing plan details](https://www.capterra.com/p/181528/HighGear/pricing/) Licensed $65.00 Per User,Per Month It includes: - Highgear University - Integrated Chat or Messaging - Mobile Access - Single Sign-on - Unlimited Assignments - Unlimited Dashboards - Unlimited Edits - Unlimited Notifications - Unlimited Reports - Unlimited Requests - Workflow Builder Value for money 4.6 (21) 4.6 Based on 21 reviews ## Integrations [ Salesforce Sales Cloud](https://www.capterra.com/p/61368/Salesforce/)[ Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/)[ OneDrive](https://www.capterra.com/p/161304/OneDrive/)[ Microsoft SharePoint](https://www.capterra.com/p/1167/SharePoint/)[ HubSpot CRM](https://www.capterra.com/p/152373/HubSpot-CRM/)[ Zapier](https://www.capterra.com/p/130182/Zapier/)[ Microsoft Azure](https://www.capterra.com/p/16365/Azure/)[ Microsoft Power BI](https://www.capterra.com/p/176586/Power-BI/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.8 (23) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.8 (23) 4.8 Based on 23 reviews ## User reviews Overall rating 4.8 Based on 24 reviews Filter by rating 5(21) 4(2) 3(1) 2(0) 1(0) Mentioned topic Sorted by most recent AU Anonymous User Software developer Information Technology and Services ### "Buen producto" 3.0 Overall Rating 3.0 3.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 3.0 3.0 Likelihood to Recommend 7/10 April 6, 2025 me gustó que sea colaborativa y ha servido esta utilidad para lo que necesitamos usar Pros Me gusta que se pueda automatizar tareas y hacer seguimiento de flujos de trabajo Cons no me gustó su precio, hay que pagar mensualidad y me parece elevado para el tipo de software Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. GB Gideon B. Customer Manager Media Production ### "A modern workflow management tool" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 9/10 March 16, 2025 The software is a one stop solution for managing workflows. It is easier to implement compared to its competitors. Pros Product's effectiveness in business rule management and general report building. Cons Customer services providers of the software are not as helpful. They delay so much. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. TM Tina M. Installation Manager Construction ### "Best program to use" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 December 18, 2024 I love it so much! Make things run so much smoother Pros How user friendly it is , really makes my lift a lot easier Cons How long it took to fully implement into the company. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. HB henri b. sales ops Automotive ### "rien à dire, il faut l'utilisé" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 December 16, 2024 Pros veritable solution qui a changer notre facon de travailler Cons Je ne connais pas encore d'incovénients mais je pense qu'il en a tres peu Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. CK Charu K. Team Leader Information Technology and Services ### "Effective for Projects Management and Time Saving Tool" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 January 19, 2023 HighGear is one of the best tool for managing multiple projects and manage your tasks with your team. it also provides features to track your activities and generate reports of your projects. Pros Firstly, It's very easy to use and time saving tool. It offers many powerful features to make your work effective and easy. Task management and Project tracking features helped me lot to manage multiple projects with my team. Cons Not have any issue to manage my work, even if you face any issue the support team will be solved it in very less time. Switched from [kintone](https://www.capterra.com/p/143607/kintone/) Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. KT Kathleen T. Sr account manager Financial Services ### "High gear- good workflow tool" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 0.0 0.0 Likelihood to Recommend 7/10 July 19, 2022 Good way to track workflows and good for auditing purposes Pros It’s easy to use and you can modify options quickly Cons Wish it looked at big more modern. Sometimes there are restrictions on creations Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. CA Chirag A. Team Leader Information Technology and Services ### "Best Software for Projects Management" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 9/10 July 2, 2022 Very grateful to use this software for managing multiple projects and it's reports. Pros Task management and activity tracking of your projects is best part of this software. Cons Difficult for new users but they provide excellent guidance to use it's features effortlessly. Switched from [kintone](https://www.capterra.com/p/143607/kintone/) Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. BD Benoit D. Managing Partner & CEO Information Technology and Services ### "Implementation and ease of use" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 December 23, 2021 The impact of this tool was almost immediate and the level of adoption by our users was very high. As we involved most/all our functional teams in the design and development, they all understood and contributed to the design and development and testing and deployment, which made this a successful project. The whole "Change Management" is a key element of how a company will deploy this solution. One should really design their implementation carefully to consider all these non-technical elements seriously to make the project and HighGear implementation successful Pros I think the implementation went fairly for our company. We have implemented over 6 new processes across our organization and our employees (USER) have been able to adapt quickly and are now using the tools everyday with ease. Cons I'm not sure if it is a CON, but rather ho to deploy effectively the HighGear application. To be successful in deploying HighGear, there is a fair number of efforts in the development and design of the process you want to automate. We use Design Excellence tools (not included in HighGear offering) to help use design and develop our process and eliminate nonvalue added work and make sure all the appropriate functional group were involved throughout this effort. The duration of this preparation is far longer than the configuration testing and launch of the HighGear process. I say it takes 66% of you time to design and develop and 34% to code/configure HighGear, test it and deploy it! I wish there would have been a process or best practice available with the product to help us develop our HighGear solutions. Reasons for choosing HighGear Ease of use, capabilities and price Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. VW Vincent W. General Manager Financial Services ### "HighGear Review Demand Manager Pty Ltd" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 December 23, 2021 Demand Manager is extremely satisfied with the use of HighGear and we have had a great customer experience since we started using this software. I has exceeded our expectations. Pros The reason why we started using HighGear is because it's flexible, customisable and suitable for large volumes of prjects. HighGear hasn't disappointed and we would not be where we are now without this software. The service we have received from HighGear has also been exceptional. Cons There were some features missing when we first starting using HIghGear, but through new releases these have now been well and truly implemented and exceeded. Reasons for choosing HighGear This was the only alternative projects we tested and we were happy with it. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. EH Elaine H. Mgmt Rep Machinery ### "Fast changes" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 December 22, 2021 Pros Since purchasing High Gear, every meeting that I am in where we are trying to solve project management issues, the answer is usually "Let's just create a task or add a checklist item in High Gear then we don't have to worry about it getting done." This is something that literally can take as little as a few minutes sometimes! No getting quotes and waiting to get with a custom programmer to write code. I have to also pay tribute to the Customer Support...better than any other! Cons I would like more functionality to make task forms look and feel different to the end user with the use of colors, shapes, fonts, etc. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/181528/HighGear/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.