# TutorBird Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is TutorBird the right Tutoring solution for you? Explore 268 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/181623/TutorBird/reviews/ --- TutorBird 4.8 (268) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated July 21st, 2026 # Reviews of TutorBird Ease of use 4.6 Customer Service 4.8 ## Pros and Cons in Reviews TG Tiffany G Student Success CoordinatorEducation Management, 11 - 50 employeesUsed the software for: 1-2 years. “I would love to have a tab within the attendance tab for a session that contains the student's lesson plan so that tutors can toggle between attendance, notes, and the lesson plan.“ April 22, 2025 IA Ingemar A PresidentEducation Management, 2 - 10 employeesUsed the software for: 6-12 months. “Some reporting functions are limited, and also the email and text message templates cannot all be changed.“ December 8, 2024 MH Mark H CFOEducation Management, 11 - 50 employeesUsed the software for: 6-12 months. “Streamlines our entire operation from tutor scheduling and calendar management to client scheduling to invoicing and contractor payroll management all in one easy to use platform.“ November 14, 2024 MH Matthew H TutorPrimary/Secondary Education, Self-employedUsed the software for: Less than 6 months. “Customer support can be slow to respond.“ April 6, 2026 DS Deanna S Co-FounderPrimary/Secondary Education, 2 - 10 employeesUsed the software for: 6-12 months. “I can pay my tutors so quickly and everything's in one place so I save time!“ June 20, 2026 CH Caitlin H DirectorE-Learning, Self-employedUsed the software for: More than 2 years. “I struggle to use the payment features often, as the interface will sometimes include or exclude days and payments depending on how I configure fees across multiple pages (students, calendar events, and invoicing)“ September 11, 2023 EJ Emily J TeacherEducation Management, Self-employedUsed the software for: 6-12 months. “They are always available to help out if you need it and have a huge library of videos to learn how to do specific tasks.“ November 24, 2025 HA Hailey A Chinese TutorE-Learning, Self-employedUsed the software for: 6-12 months. “While the website does everything I need it to, it certainly lacks the ability to customize.“ August 8, 2024 ## Showing most helpful reviews Showing 1-25 of 268 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Georgina G. Company Owner Education Management Used the software for: 1-2 years ### "Saves me hours and ££ every month!" September 8, 2023 5.0 I find it really simple to use. It was completely set up for all of my clients and tutors within half a day. It has since saved me hours of admin work each month, and also means that follow up is more timely and accurate. Pros I have been operating my business since 2012 and using since 2021. It saves me hours of time in admin but also keeps accurate details and records of clients and lessons, so it improves customer service. Cons I would like to be able to integrate with other apps to reduce even more admin time. This isn't currently possible within . Alternatives considered [TutorCruncher](https://www.capterra.com/p/145838/TutorCruncher/) Reason for choosing TutorBird It is more cost effective and much easier to use. Review Source BK Barbara K. Licensee Education Management Used the software for: 6-12 months ### "LOVE Using Tutor Bird for my business" June 22, 2026 5.0 Excellent. It has made managing my tutoring business so much easier. I love the calendar and the invoicing. Pros Easy to set up and use. Great value for the money. I love that it is a Canadian company and I am billed in CDN $$. Cons I haven't figured out SMS messaging yet, but I haven't given this much effort either. Is there a way to have the comments send automatically without having to click on the recipients at the bottom of the screen each time? Switched from [Teachworks](https://www.capterra.com/p/233485/Teachworks/) I wanted a Canadian company that would bill me in Canadian dollars so my costs remained consistent not dependent on currency fluctuation. Review Source IA Ioana A. Founder Education Management Used the software for: 2+ years ### "Best tool I found for a tutoring company " September 7, 2023 3.0 Good Pros Many options , easy to personalize to each student needs Cons No undo button. Once you did something is very hard to repair. The view on the iPhone, there are some features missing still. Sometimes is having errors and I need to check manually all payments, the note taking system is very confusing. Most important the most important report is missing. How much I spent for a student (by paying other tutors) and how much is left for the company. If I want to make a discount, I need to calculate manually Review Source MH Matthew H. Tutor Primary/Secondary Education Used the software for: Less than 6 months ### "Excellent value and easy to use, but support could be quicker" April 6, 2026 4.0 offers excellent value for money. It’s a very user-friendly platform that allows you to get up and running quickly, and the all-in-one functionality is a major advantage. While support responsiveness could be improved, the system itself is reliable and intuitive. If you’re comfortable working things out independently, it’s a great choice for managing a tutoring business. Pros is incredibly easy to set up and navigate, even if you’re not particularly tech-savvy. The integrations are a standout feature — having scheduling, payments, communication, and student management all in one place saves a huge amount of time and money. It really streamlines running a tutoring business. Cons Customer support can be slow to respond. I’ve experienced waiting a couple of weeks for a reply to a technical issue, which can be frustrating when you need a quick resolution. Alternatives considered [Teachworks](https://www.capterra.com/p/233485/Teachworks/)[TutorCruncher](https://www.capterra.com/p/145838/TutorCruncher/) Reason for choosing TutorBird We chose because it’s easy to set up and use, has excellent all-in-one integration for scheduling, billing, and client management, and offers great value for money compared to alternatives. Its intuitive interface and automated features save significant administrative time, making it ideal for running a small tutoring business efficiently. Review Source DS Deanna S. Co-Founder Primary/Secondary Education Used the software for: 6-12 months ### "Taking my solo practice to another level" June 20, 2026 5.0 It has made things way easier than the many products i used before. I miss way less now! I can pay my tutors so quickly and everything's in one place so I save time! Pros Student and parent management, tracking payments, attendance, easy to navigate. Very organized for multiple types of students. Cons From the home screen there's no way to directly edit the appointments on the agenda which would be really helpful. I also like if the calendar synced to my Google Calendar more frequently. Switched from [Teachworks](https://www.capterra.com/p/233485/Teachworks/) was cheaper than the alternative and it's easier to use. Review Source JM Jessica M. Owner Education Management Used the software for: 6-12 months ### "One software for all of your tutoring business needs! " February 5, 2025 5.0 is super user friendly. I absolutely love the automatic capabilities this software has an it's very affordable. The customer service is AMAZING! Pros I can use one software for all of my business needs. Cons I wish it had more report running capabilities like profit and loss. It would make tax time easier. Switched from [Wave](https://www.capterra.com/p/178021/Wave-Apps/) I switched because I had to have a separate software for the schedule and reminders. Wave does have better report capabilities. Review Source PL Precious L. Founder Education Management Used the software for: 1-2 years ### "Must have tool for your tutoring business" February 10, 2025 5.0 Pros I love how the team takes in feature requests and builds a product based on their customers. Cons Overall, it's very difficult to come up with something that I don't like since it's been working well for our business so far. Switched from [Notion](https://www.capterra.com/p/186596/Notion/) I love 's automations and billing management capabilities. Review Source MH Mark H. CFO Education Management Used the software for: 6-12 months ### "Great platform for running a growing tutoring business!" November 14, 2024 5.0 We needed a platform to help us manage our rapidly growing company...we needed one system to manage our instructor and client schedules, invoicing, contractor payroll, etc. We evaluated several companies, and stood out and we've been extremely happy with our choice. The platform works great for virtually all of our needs, the support team is knowledgeable, friendly and responsive, and improvements and updates are frequent. Great platform, great company - we've been extremely happy to be part of the TutorBird family! Pros Streamlines our entire operation from tutor scheduling and calendar management to client scheduling to invoicing and contractor payroll management all in one easy to use platform. Responsive, knowledgeable and friendly customer service team! Cons The platform is generally very flexible, but I would like some more flexibility in client specific settings - some settings are global and not easily customized to an individual client need. Alternatives considered [Bizstim](https://www.capterra.com/p/163624/Bizstim-Business-Software/) Reason for choosing TutorBird Honestly, the owner/founder really turned us off. Quite condescending. But we found thanks to them because they had a comparison chart that made us consider TutorBird Review Source KT Karisa T. founder and CEO Education Management Used the software for: 1-2 years ### "Makes my life better " June 22, 2026 5.0 Wonderful customer service, friendly platform. Not too corporate. Family friendly. Fun to use and intuitive to learn. Pros Easy to use, provides everything I need to run a successful business. Easy to manage tutors and students. Cons I wish the webinars were available for replay longer! :) Would be nice to have a place specifically for parents to store report cards. Review Source EJ Emily J. Teacher Education Management Used the software for: 6-12 months ### "10/10 would recommend" November 24, 2025 5.0 has been amazing to work with! Overall I would highly recommend this service to anyone. They are fantastic and setting up a lot of automations and giving my families reminders so I don't have to think about that. Pros is very user friendly and the customer support is amazing! They are always available to help out if you need it and have a huge library of videos to learn how to do specific tasks. Cons Unless I haven't figured it out yet, I would like the ability to connect to my Google Calendar AND have each student get their unique link sent to them. I use Google Meets to tutor, so each family has a unique session ID. Review Source MC Mildred C. Owner / Teacher Education Management Used the software for: 2+ years ### "Excellent Program for Tutors and Educational Businesses" September 8, 2023 5.0 My workload has been dramatically cut. I no longer need a secretary, is so easy to use and their customer service is great. Most of the time when I need help from a company I go through several robots before I can talk to a human. Tutorbird is not like that. I talk to real humans and they are very patient and helpful. Pros I love that the staff can see their schedules. I like that I can color code the tutorials so that the Tutors and find their schedules quickly especially if there is a last-minute change. I love that all of my students' information is in one place. I really love that the clients can pay, get their voices, and see their students' tutorial summaries. I love the automated email features. I love that both the students and the parents have their own portals. has so many features that I still haven't explored and used everything. Cons I tried to find a con and couldn't. I did like the setup of the older version, it gave me more options for differentiating my staff ( like more color choices, and auto-fill was much better. I only had to enter the date range for my invoices once and as long as I didn't close my window, each invoice will have that date range. Now I have to apply the date range every time I do an invoice) Reason for choosing TutorBird Functionality, Customer Service, Easy to use, able to add PayPal for payment, able to customize invoices to reflect my business, automated emails (send out birthday wishes, appointment reminders, etc.), Price, able to add my staff and them also having access to the schedule. Review Source RR Rachel R. Teacher, Tutor, Consultant Education Management Used the software for: 6-12 months ### "Useful platform, just needs to have simpler descriptions. " December 30, 2024 4.0 I'm still trying to get into a rhythm with using to create my invoices. Every month, it feels like I'm having to re-learn how to make the invoices the way I like them. Pros Platform for all my tutoring needs - calendar, invoicing, website Cons A few things: - some things are difficult to navigate. For example, each month, I have to manually change my invoice through my business profile in order to have the invoice number by the month and year. - I'd like to have more control over what is printed on the Description for the invoices. - I'd like to be able to automatically input Venmo and PayPal. Right now, I have to manually input those transactions. - I'd like to be able to change the format of how wide the lines of the invoice are. I'd like the option of "fit to page" - I started to create my website using , but ran into difficulties where I couldn't delete or back out one of my selections. It's not obvious how to do this. I had to abandon the task. Review Source AF Alonzo F. Consultant E-Learning Used the software for: 1-2 years ### "TutorBird ease" January 27, 2025 5.0 I like it. Been using it for a few years now. Pros Its pretty easy to use oce you set it up Cons The setup process is a little difficult to set up, Review Source AS Anna S. Company Director E-Learning Used the software for: 1-2 years ### "Tw review " September 25, 2024 4.0 Pros Easy to use very straightforward good layout Cons Functions too simple can’t change pay between jobs Review Source MM Megan M. Private Reading Specialist E-Learning Used the software for: 2+ years ### "Game Changer for Online Tutoring! " September 8, 2023 5.0 was a game changer for my small business. It has greatly helped me streamline all of the admin pieces of running a business (tracking attendance, calendar management, lesson reminders to clients, invoicing, parent notes/communication, tracking expenses, and even sending automotive birthday emails to my students! It seriously has everything I need to run a successful tutoring business. Pros As a reading specialist, my expertise is NOT in software, calendar management, invoicing, etc... allows me to not worry about that (and spend my valuable time on trying to manage the admin side of running a business)! I am able to focus on teaching. The emails and invoices are very professional and it is nice to have everything in one place. Cons Honestly, there are none at this time. My biggest was around lost notes because there was no autosave feature, which they just changed! YAY! Review Source HJ Helen J. Tutor Business Owner Education Management Used the software for: 1-2 years ### "TutorBird Easily Pays for Itself - Saves Time, Increases Efficiency and Improves Cash Flow" September 12, 2023 5.0 Using means I spend far less time on all the boring admin jobs I loathe, which gives me more time to spend doing the teaching I love (and get paid for). The advice given during the initial training session was to introduce a small late payment fee and my goodness this has been revolutionary for my small business. Since joining Tutorbird and doing this, my invoices are all calculated automatically, go out on time and, more importantly, get paid quickly too. I no longer have to chase clients for payment each month. My increased productivity means TutorBird more than pays for itself. Pros Fabulous customer support from real people who speak excellent English. The free trial period with a remote live session with a trainer to help me set up was brilliant and definitely influenced my decision to take a paid subscription. I love the way everything is customisable so I still feel in control and yet automated which saves me a great deal of time, money and stress. Cons is so sophisticated and customisable that I don’t think I’m using all the options as much as I could (rather like research that shows people who buy computerised washing machines with many programmes and combinations, usually only use three of the many options available to them and never even try the rest). There are a few things I find difficult to understand and implement, e.g. the ‘make up credit’ options. Therefore, I think it would be a great idea for TutorBird to offer a 1:1 live training session for an hour each year (on renewal) to go through my account with me and check I’m making full use of all the many facilities TutorBird offers. Review Source KT Kangie T. CEO E-Learning Used the software for: 2+ years ### "Loving TutorBird" September 8, 2023 5.0 Pros Loving it as it helps me to manage the Scheduling of Lessons in an organized way and the taking attendance and keeping the lesson notes are really great help for me. I am using it almost everyday, as long as I have lessons. Cons Never really explore what other features I can use. Other than that, I am happy with it so far. If allows to send messages to Parents via WhatsApp on the monthly fee, based on the scheduled lessons by just one click of button and also integrate with XERO to create invoices, that will be even better. But I don't as for more as TutorBird is really a great help for my business and thank you. Review Source MG Megan G. Director and Lead Teacher E-Learning Used the software for: 2+ years ### "Tutorbird is so helpful" September 7, 2023 5.0 We use to schedule clients with tutors. We give parents a registration link and they get signed up with us (including their credit card). Just learning that feature has saved me hours of time. Once signed up, we schedule students with tutors. We bill clients and pay tutors. Tutors communicate with parents and record attendance. Pros 's support has been awesome. We used Salesforce prior to this and it was just a beast to use and super expensive. For a small company, one person can easily manage running tutorbird and it's always working reliably! Cons My boss really hates the name . He feels like it has an image that is not professional. Now that we've removed the tutorbird from emails going out, it's better. Review Source HA Hailey A. Chinese Tutor E-Learning Used the software for: 6-12 months ### "Good Service for the Price" August 8, 2024 5.0 Pros Out of all the individual tutoring business options, this is by far the best I've found, especially for the price! $14.95 USD per month is great for all the services provides. I created a website through them, and for the most part, it does everything I need it to. Their support team is also quite responsive. Cons While the website does everything I need it to, it certainly lacks the ability to customize. You have to use their website building blocks, and there is little you can do outside of what they provide. I also would like to see improvement for tutors and learners in different time zones. For those of us who travel, it would be extremely helpful to simply change the time zone in settings, then have the lessons reflect that new time. However, you have to do all of that VERY manually. Review Source SA Sandi A. Teacher/Owner E-Learning Used the software for: 1-2 years ### "Worthwhile Investment" September 7, 2023 5.0 I have been thrilled with as my office management system for my online tutoring business. I would, and have, recommended it to many others! Pros has revolutionized my tutoring business and lessened the stress of running the day-to-day aspects. I love that it is easy to use and can accomplish so many tasks all in one place. Getting things together for taxes was a breeze thanks to Tutorbird. Cons The only con I've found so far is that there isn't a way to collect payments though multiple means. Currently, you are limited to Stripe and Paypal, but you have to choose. Review Source LH LaVonnda H. CEO Education Management Used the software for: 2+ years ### "One place for all things tutoring" September 7, 2023 4.0 I am incredibly pleased with and don't see our company navigating to another platform anytime soon. Pros is a convenient means of booking, payment management, employee management, and client communication. Having everything in one place streamlines our operations for a much needed peace of mind. Cons One feature that our business could benefit from is limiting student bookings to the balance on their account. Our clients pay for packages but will sometimes book more than their account balance covers so then we have to bill collectors to ensure we are compensated for the extra bookings. Review Source IR Iram R. Teacher in Maths Higher Education Used the software for: 1-2 years ### "Enjoyed the free trial and I'm staying" September 7, 2023 4.0 Great I'm staying with it Pros The calendar is my most used feature. I don't think I could organise my students without this. Then it's the invoices. Cons I don't like how the payment for Tutors works There's only an option to pay tutors.I would like to have an option of 'pay tutors for last month/last week'. Basically a time frame Reason for choosing TutorBird I did a trial and was happy Review Source JN Janay N. Online Reading Specialist E-Learning Used the software for: 2+ years ### "Amazing tool for my business!" September 7, 2023 5.0 I have had a great experience with and every time I have a question and call customer service they are so friendly and helpful! Pros When I began using a few years ago it made my whole business run smoother and took so much stress off my plate! Cons It would nice to limit the amount of makeup credits someone can get per month without having to go back and change it monthly. Review Source PV Pam V. Teacher/owner Education Management Used the software for: 2+ years ### "Time saving scheduling and invoicing " September 24, 2020 5.0 It is very easy to set up my tutoring schedule for repeated weekly sessions. It is easy to cancel a session as well as to add extra sessions. Takes me a few seconds. Or even better, students can access my calendar to cancel or book their own. Also, the invoicing is very easy. Even though I've been using the product for a few years, I still feel joy at how easy and quick it is to invoice all my families. I like that I have been able to add my logo to the invoices and to customize the communication with my families. Also, I like that they send out birthday wishes! Pros The ease of sending out invoices. It used to take me ages but with this software I can do it in about a minute! I also love the ease of scheduling students. I love that I can send reminders by both email and text and my students and their parents love that too. I love that helped me set up a website so students can cancel or book sessions easily. Cons After I create the invoices I have to click on each one to email it to my families. I wish I could just click a button to email all new invoices at once. I also wasn't thrilled that you changed the name of the company. just sounds odd to me. I liked myschoolbooks better. Reason for choosing TutorBird The price was reasonable and it offered everything I needed in terms of invoicing and scheduling. Review Source LB Lori B. Owner E-Learning Used the software for: 1-2 years ### "TutorBird Has Been A Game Changer!" September 11, 2023 5.0 I have been able to focus on tutoring and not the administration side. It has made onboarding students a breeze. Pros I have been able to manage payments so much easier. Syncing with my Google Calendar is a must to show where there are conflicts. I have also been able to hire other freelance tutors and monitor them at a high level. Cons I wish sync would go both ways.The accounting section with have a way to reconcile the expenses and payments. Review Source