# Gaia Software Pricing, Alternatives & More 2026 | Capterra

> With the help of Capterra, learn about Gaia Software - reviews, pricing plans, popular comparisons to other File Sharing products and more.

Source: https://www.capterra.com/p/182343/Gaia/reviews

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# 

 Gaia Software Review 2026: Features, Reviews, Integrations, Pros & Cons

Last updated on March 13, 2026

Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.

[Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Support](#support)[Reviews](#reviews)

Gaia

## What is Gaia?

Gaia is digital asset management software that provides a central hub for users to organize, find, share, and manage all their digital media assets in one place. The software enables users to upload, tag, search, preview, and download photos, videos, audio files, documents, and other digital content from a cloud-based digital library. Users can create collections to organize assets and share content with teams or clients.

## What is Gaia used for?

[File Sharing](https://www.capterra.com/file-sharing-software/)[Digital Asset Management](https://www.capterra.com/digital-asset-management-software/)

Overall rating

Based on 8 user reviews

Reviews sentiment

Positive

\-

Neutral

\-

Negative

\-

Starting price

€49

Flat Rate, Per Month

Free trial  
available

Capterra Shortlist charts the highest-rated and most popular products...

Our "Best of" badge program showcases products with the highest ratings...

Our "Best of" badge program showcases products with the highest ratings...

Do you work for Gaia?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://gaiamedia.io&name=Gaia)

## Compare with a popular alternative

Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status.

### Gaia

4.9 (8)

VS.

[4.6 (5,720)](https://www.capterra.com/p/147657/monday-com/reviews/)

Starting Price

€49

Flat Rate, Per Month

Starting Price

$9

Per User, Per Month

Free Trial

Free Version

Pricing Options

Free Trial

Free Version

Ease Of Use

4.6 (8)

Ease Of Use

4.5 (14,627)

Value For Money

4.0 (6)

Value For Money

4.3 (12,067)

Customer Service

3.3 (4)

Customer Service

4.4 (11,228)

## Gaia alternatives

Highest Rated

[Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/)

[4.7 (17,471)](https://www.capterra.com/p/247901/Google-Workspace/reviews/)

Starting price

$7.00

Per User, Per Month

Pricing Options

Free Trial

Free Version

User Rating

96%

of reviewers

rated it above 4 stars

[Learn More](https://www.capterra.com/p/247901/Google-Workspace/)

[OneDrive](https://www.capterra.com/p/161304/OneDrive/)

[4.5 (12,607)](https://www.capterra.com/p/161304/OneDrive/reviews/)

Starting price

$1.99

Per User, Per Month

Pricing Options

Free Trial

Free Version

User Rating

90%

of reviewers

rated it above 4 stars

[Learn More](https://www.capterra.com/p/161304/OneDrive/)

[Box](https://www.capterra.com/p/148766/Box/)

[4.4 (5,622)](https://www.capterra.com/p/148766/Box/reviews/)

Starting price

$20.00

Per User, Per Month

Pricing Options

Free Trial

Free Version

User Rating

88%

of reviewers

rated it above 4 stars

[Learn More](https://www.capterra.com/p/148766/Box/)

[Miro](https://www.capterra.com/p/128955/Miro/)

[4.7 (1,680)](https://www.capterra.com/p/128955/Miro/reviews/)

Starting price

$10.00

Per User, Per Month

Pricing Options

Free Trial

Free Version

User Rating

97%

of reviewers

rated it above 4 stars

[Learn More](https://www.capterra.com/p/128955/Miro/)

[View all alternatives](https://www.capterra.com/p/182343/Gaia/alternatives/)

## Features

Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically.

Collaboration Tools

5.0 (1)

0.00% of 1 reviewers that rated this feature as important or highly important

Provides a channel for team members to share media files, communicate, and work together

Document Management

5.0 (1)

0.00% of 1 reviewers that rated this feature as important or highly important

Store, manage, and track all electronic documents in a centralized location

Drag & Drop

5.0 (1)

0.00% of 1 reviewers that rated this feature as important or highly important

Assemble applications and processes by dragging over and arranging pre-built components

Access Controls/Permissions

Define levels of authorization for access to specific files or systems

Content Management

Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving

Encryption

Convert data into a code for security

Gaia 12 features

Define levels of authorization for access to specific files or systems

Provides a channel for team members to share media files, communicate, and work together

Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving

Store, manage, and track all electronic documents in a centralized location

Assemble applications and processes by dragging over and arranging pre-built components

Convert data into a code for security

Create, save, and store files

Set & manage permission levels based on user roles and restrict access to only authorized individuals

Search and filter data across systems to locate required information by entering keywords or certain criteria

Attach digital tags to documents and assets for identification, search, or monitoring purposes

Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks

Create, design and manage workflows for repetitive tasks

Get Advice

We can help you find the software with the features you need.

Features

4.8 (8)

4.8

Based on 8 reviews

## Pricing

Value for money

4.0 (6)

Free Trial

Free Version

[View pricing plan details](https://www.capterra.com/p/182343/Gaia/pricing/)

Bronze

€49.00

Flat Rate,Per Month

It includes:

-   Unlimited Users
-   Magic Tags
-   100GB Storage
-   Batch Resizing
-   Watermarking
-   File Request Tool
-   Email and Chat Support
-   Powerful Search

Silver

€149.00

Flat Rate,Per Month

It includes:

-   Unlimited Users
-   Magic Tags
-   500GB Storage
-   Powerful Search
-   Batch Resizing
-   Watermarking
-   File Request Tool
-   Email and Chat Support

Gold

€249.00

Flat Rate,Per Month

It includes:

-   Unlimited Users
-   Magic Tags
-   1000GB Storage
-   Powerful Search
-   Batch Resizing
-   Watermarking
-   File Request Tool
-   Email and Chat Support

Value for money

4.0 (6)

4.0

Based on 6 reviews

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## Support, customer service and training options

Customer Service

3.3 (4)

Support

-   Email/Help Desk
-   FAQs/Forum
-   Knowledge Base
-   Phone Support
-   24/7 (Live rep)
-   Chat

Training

-   In Person
-   Live Online
-   Webinars
-   Documentation
-   Videos

Deployment

-   Web
-   Android
-   iPhone/iPad

Typical users

-   Freelancers
-   Small businesses
-   Mid size businesses
-   Enterprises

Customer Service

3.3 (4)

3.3

Based on 4 reviews

## User reviews

Overall rating

4.9

Based on 8 reviews

Filter by rating

5(7)

4(1)

3(0)

2(0)

1(0)

Mentioned topic

Sorted by most recent

Nur Zuhaira A.

Sales And Marketing Associate

Telecommunications

### "Easy to operate and fast connection"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

4.0

4.0

Customer Service

0.0

0.0

Likelihood to Recommend

9/10

July 20, 2022

Pros

Having Gaia's help opens up some great possibilities. In other words, you limit the amount of time and under what conditions others may view your video. The ability to generate a link and distribute it to anybody you like is provided to you. This file can be made available for download or displayed in a photo album.

Cons

It does what I need to do, and no complaints from me. Some of the things that they may upgrade or fix are the distribution channel. It would be better if they had more options to share it directly to the social media account.

Switched from

[x360Sync](https://www.capterra.com/p/247749/Anchor/)

[Diplomat Managed File Transfer](https://www.capterra.com/p/160541/Diplomat-Managed-File-Transfer/)

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

Ralph E.

Digital Marketer

Marketing and Advertising

### "Gaia is One Great Tool for Media Assets Management"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

0.0

0.0

Likelihood to Recommend

10/10

August 24, 2021

My overall experience with it is that it works well and does what it says it does.

Pros

Even though Gaia is useful for personal media file storage and management, I feel it's more suitable for professional use because of the features it offers. First off, there are more than enough options for categorizing media assets. You can sort them using folders, tags, and collections. This makes searching and identifying your media items easy and convenient. The speed of uploading files is quite fast. You can drag and drop media from your PC into the box to upload them or do it the old-fashioned way. Sharing with Gaia gives you several nice options. You control how and for how long you want your media to be shared and accessible. You have the option of generating a link and sending it over to whomever you wish to share it with. You can make the file download or present it in a gallery. About the interface, I think the interface is quite simple and plain. There's nothing to learn or master; it's easy to use in my opinion.

Cons

Gaia is a tool for managing media assets, and it does that, so there's nothing I would complain about. I think it's fine as it is. Functionality & usability is what matters here.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

JG

Justine G.

Blogger

Health, Wellness and Fitness

### "Gaia for virtual wellness"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

0.0

0.0

Likelihood to Recommend

8/10

April 12, 2020

Its been very enjoyable and useful, especially given the time. Im glad this exists!

Pros

I really love the content and how it is accessible on my phone, laptop or TV!

Cons

So far I am really enjoying it for the workout content, I am wondering how the documentaries are and the diversity.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

JD

Johan d.

Founder

Marketing and Advertising

### "Surprisingly fast and user-friendly"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

4.0

4.0

Likelihood to Recommend

8/10

January 24, 2020

We use Gaia for almost a year now, to store and manage the content of our customers, and it is a relief. Previously it sometimes took minutes to search folders in Dropbox, and with Gaia we are able to find the right photo or video in a few keywords or clicks. And most important: Gaia makes it very easy for us as an Agency to work with freelancers (such as web designers and photographers), there are different ways to share media with them. We are hooked!

Pros

\- the features to collaborate with external team members / freelancers - the easy-to-use interface (after registration you can use it within 2 minutes) - great search engine

Cons

We do not miss any features and we do not experience bugs or something. Although a native Mac app might be useful in the future.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

JR

Johana R.

Blogger

Health, Wellness and Fitness

### "The best yoga app around."

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

4.0

4.0

Likelihood to Recommend

10/10

September 10, 2019

Pros

I simply love Gaia. it's super affordable and you can find literally everything yoga related in there. i use it everyday for my yoga practice. there are so many options you can choose from, documentaries, yoga series for all levels and all styles.

Cons

no cons so far, and i've been using it for couple of years now.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

AU

Anonymous User

General Manager

Professional Training & Coaching

### "Gaia"

4.0

Overall Rating

4.0

4.0

Ease of Use

4.0

4.0

Features

4.0

4.0

Customer Service

1.0

1.0

Likelihood to Recommend

5/10

April 7, 2019

Pros

I love the variety of things I can learn about through Gaia.

Cons

Contacting customer support can be a bit of a bear. I needed to pause my subscription and it took forever to get to a human.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

CH

Carol H.

Adjunct Instructor

E-Learning

### "MY RIGHT ARM... I LOVE GAIA."

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

0.0

0.0

Likelihood to Recommend

10/10

January 29, 2019

Exhale. Gaia is an excellent resource; very entertaining, enriching and needed. If you don't have an hour, you can choose 10 minute video of yoga and breathing.

Pros

I have been using this site and affiliate products for years now. I am a member of the website, which offers hundreds of yoga videos, documentaries, movies, tai chi, qigong, and some nutritional videos. You can customize your search for Yoga videos by selecting a drop-down menu of options like video length, instructor, level etc. The documentaries range alternative medicine, history, and conspiracy docs.

Cons

If you have a subscription on your laptop and wish to watch it on a Smart TV, you have to purchase an all together different subscription as these are not linked. The Smart TV system is different, so you'd have to choose which platform or pay twice as much.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

JG

Jacqui G.

CEO and Techer

Health, Wellness and Fitness

### "Works for what its intended"

5.0

Overall Rating

5.0

5.0

Ease of Use

3.0

3.0

Features

5.0

5.0

Customer Service

4.0

4.0

Likelihood to Recommend

8/10

January 17, 2019

This side of things is more supplemental to general content, so its and "inspiration" option rather than the only go to I use

Pros

The user interface is beautiful, clean and simple, while still providing everything that is need in one place. Having multiple options to find what you need is very helpful allowing users to find what is needed.

Cons

The search-ability function is lacking, weather is be the site's restrictions, or the content provider's tags its not always easy to find what you're looking for

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Response from Vendor

January 18, 2019

Hi Jacqui! Thank you for your honest review. Please contact our help desk to get in detail about your search feedback. We'd love to help. Thanks!

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