# Instagantt Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Instagantt the right Gantt Chart solution for you? Explore 462 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/182910/Instagantt/reviews --- Instagantt 4.3 (462) [View alternatives](https://www.capterra.com/p/182910/Instagantt/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Reviews of Instagantt Ease of use 4.4 Customer Service 3.9 ## Pros and Cons in Reviews CS Christian S Project Management OfficerArchitecture & Planning, 11 - 50 employeesUsed the software for: 1-2 years. “super nice tool, thanks a lot, handy workflow for fast common project plans, even when its just an overview of what and how things can get in conflict; we are not working so far with ressources, as we use another tool for our controlling/project-management we would need to double-insert the data to keep track“ April 24, 2026 BD Brandon D DirectorMechanical or Industrial Engineering, 11 - 50 employeesUsed the software for: More than 2 years. “Lags a little bit on big projects.“ April 22, 2026 SJ Solene J ResearcherNon-Profit Organization Management, 11 - 50 employeesUsed the software for: 6-12 months. “It really helps our team keep track of dozens of actions at the same time, and enhance complex,agile projects all at once.“ April 20, 2026 KN Kakon N CEOBiotechnology, 2 - 10 employeesUsed the software for: I used a free trial. “Dependent tasks are connected in a way that they merge with other lines and creates confusion.“ March 9, 2025 NK Navindu K Technical LeadInformation Technology and Services, 11 - 50 employeesUsed the software for: Less than 6 months. “I hope you will not make this a complex UI by integrating more tools and settings because we decided to choose Instagantt specially because of its simple UI which even non-technical managers also be able to use it easily.“ February 17, 2026 KN Kakon N CEOBiotechnology, 2 - 10 employeesUsed the software for: I used a free trial. “I could not furnish columns in the table sequentially as I wished!“ March 9, 2025 JB John B project mgrArchitecture & Planning, 11 - 50 employeesUsed the software for: I used a free trial. “Personally, I want better portfolio and 'big-picture' features connecting each project together.“ November 26, 2025 LF Lucia F Project ManagerArchitecture & Planning, 11 - 50 employeesUsed the software for: Less than 6 months. “Display, inability to see multiple projects at once, no checklists or integration to Trello or Google suite.“ January 12, 2024 ## Showing most helpful reviews Showing 1-25 of 462 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Bruno T. Scaling Expert Research Used the software for: 2+ years ### "Instagantt is a great tool, we very happily recommend it." April 27, 2026 5.0 Our team of 5 manages all of our projects and tasks on Instagantt. It's been consistently great and really is THE right tool for us. Pros It is great value for money: our team gets a flexible and powerful Gantt management system, easy to use and elegant to visualise. We get all that we need in one place, have not experienced any downtime or difficulty in using it day in, day out. Cons I did find the payment system a little cumbersome, but the Instagantt team was always very flexible and helpful. Review Source BD Brad D. Principal Engineer Mechanical or Industrial Engineering Used the software for: I used a free trial ### "principal engineer" August 1, 2025 5.0 I have only been using this for a day and I am already blown away by how much better this is than even the big name versions like Microsoft's, which is genuinely unusable. I have been entering in my projects and the experience has been smooth and pleasant. I have found several new tools along the way which I am exited to use going forward. Pros Intuitive, easy to use, easy to read, well organized information, powerful, adaptable, self contained, collaboration with non-users, reasonably priced, exceptional customer service (and self help with the learning center). Cons I've only used it for about a day now but I've not found much. The time off tool looks like that could use some work, it would be good to have a company wide vacation option. The ability to make groups of people to assign a task to could be useful. One this I did want to do but was unable to was make a check list. The closest thing to it is to make subtasks but I don't want them to have dates or need hours. I would also like to be able to add information to resources, like contact information, for project specific outside help. Also, a place to add notes on the project itself for customer information and project specs. An option to automatically update the snapshot, say at the end of every day, would be helpful. Alternatives considered [Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/)[ClickUp](https://www.capterra.com/p/158833/ClickUp/) Reason for choosing Instagantt Clickup was a close second but Microsoft was very bad, no customization, it was made up of different apps so if you click on one thing it will open a new tab for the Teams app, and thinks like making groups and managing the users was all done in different apps making the whole thing complacently unable. Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) more purpose build software with more power and features Review Source VR Verified Reviewer Project Manager Design Used the software for: 1-2 years ### "Feedback on Instagantt" April 21, 2026 5.0 Overall it's great, but adding sync features to other software would be beneficial for a project management scenario Pros multi project view, workload view, schedule adjustment via drag, adding task and sections easiness, task assignment. Cons Kanban feature not really used, don't really understand Critical path, unable to link to other software like JIRA or Notion. No external API to do automation. Alternatives considered [Jira](https://www.capterra.com/p/19319/JIRA/)[Trello](https://www.capterra.com/p/211559/Trello/)[Notion](https://www.capterra.com/p/186596/Notion/) Reason for choosing Instagantt Multi project viewability is better on instagantt. Review Source CD Charles D. CTO Utilities Used the software for: I used a free trial ### "Instagantt Review by Request" January 13, 2025 3.0 Still learning how best to leverage Instagantt Pros User interface, links to Asana, ability to export image or PDF. Cons The ability to make dates of one task (or more) flexible so sliding task dates of linked tasks keeps the final end date of the project. Review Source NK Navindu K. Technical Lead Information Technology and Services Used the software for: Less than 6 months ### "Overall the best experience and also I have some suggestions to improve." February 17, 2026 5.0 Great for managers to take a look at a project progress in a high level. I hope you will not make this a complex UI by integrating more tools and settings because we decided to choose Instagantt specially because of its simple UI which even non-technical managers also be able to use it easily. Pros I like the gantt chart user interface and its design styles which is well maintained with its great user experience. Cons Log in behavior is seems to be having some defects. When I'm already logged in and after about a day or 2, once I try to visit the gantt chart by my recent links it shows me this browser alert "An error has ocurred connecting to our servers. Please login again or try clearing your cookies". Then even if I try to enter "https://app.instagantt.com", it redirects me to "https://app.instagantt.com/r" and shows the above mentioned same alert. Seems like for me, there's no way than clearing the site cookies to overcome this. Switched from [Azure DevOps](https://www.capterra.com/p/170547/VSTS-DevOps/) Not completely switched, our software project going well in Azure DevOps. But moved non-tech managers to Instagantt because they can easily take a look on the project in a high level. Review Source CS Christian S. Project Management Officer Architecture & Planning Used the software for: 1-2 years ### "molitor Gmbh " April 24, 2026 4.0 super nice tool, thanks a lot, handy workflow for fast common project plans, even when its just an overview of what and how things can get in conflict; we are not working so far with ressources, as we use another tool for our controlling/project-management we would need to double-insert the data to keep track Pros Easy workflow of putting task, periods and milestones, sharing the masterlink and of cause, online-view is the most handy for long plannings in calendar-day-view Cons export regarding paper formats is an issue, holidays or other highlighted periods go wrong in export, when sorted in weeks Switched from [Project.co](https://www.capterra.com/p/191454/Project-co/) in our office most people used different solutions on their workstations, with instagantt we could find a common platform where we can collaborate better. Review Source BD Brandon D. Director Mechanical or Industrial Engineering Used the software for: 2+ years ### "Great Software" April 22, 2026 5.0 I’ve been using Instagantt for the past 8–9 years and plan to keep using it going forward. I haven’t come across anything else that’s this simple yet still powerful enough to manage my projects, and it’s very cost effective as well. Pros Very easy to use and flexible enough to suit any type of work. It offers plenty of options to manage projects exactly the way I need. Cons Lags a little bit on big projects. nothing else, the program works great and I like that it is cloud based. Review Source SR Simone R. Sw Validation manager Machinery Used the software for: 6-12 months ### "Simple and connected" March 27, 2026 4.0 Good for now; I made two projects very easily: now I am waiting to see with more projects how it goes, but I am optimistic. Pros The simplicity, also for beginners, and the connection with Asana. I manage company proijects and external projects and I can connect all in the Instagantt page very quickly. Cons The part on the right with the calendar , days, weeks etc. is very small; there should be indicated every day with also the number of the weeks etc. in a more clear way. Review Source ML Melanie L. Project manageer Architecture & Planning Used the software for: I used a free trial ### "Review Instagantt " April 8, 2026 5.0 Nice and smooth. Pros Its easy and intuitive to use. Beautiful design, not too many options. Cons The colour palete is top small. I don\`t understand the limitation of colours. Is it possible to have more options? Also I don\`t find it easy to copy a project or a task or to insert one between lines. But with the option to move them easily its also fine. and how is the description? Is it possible to pause the description and get acces again after some time off? Switched from [Microsoft Project Server Subscription Edition](https://www.capterra.com/p/238840/Project-Server/) It looks better and ist cheaper. Ease of use Review Source SJ Solene J. Researcher Non-Profit Organization Management Used the software for: 6-12 months ### "Great costumer service " April 20, 2026 5.0 It really helps our team keep track of dozens of actions at the same time, and enhance complex,agile projects all at once. Pros The costumer service is great. They answer both complicated and dumb questions with the same level of care and attention. and are always trying to find a solution with you. Cons it took a while to learn how to make it work for our team, some of its tools and options are very instinctive, some a little less. Review Source AE Anna E. Production Manager Pharmaceuticals Used the software for: 2+ years ### "Useful software, really easy to use" May 18, 2022 4.0 I was strugling with planing different projects at the same time. Having everything under control was difficult and having everything on my mind was impossible. With instagantt I can have all tasks organised by project, date and I can control operator workload and decide which operator can be assigned to a task. Pros I like it's simplicity, how easy is to get use to it and how easily you can create projects, tasks, subtasks and manage all kinds of information in one single software. Cons I think I have not used all the features of the software so, by now, I have no cons about Instagantt. Alternatives considered [Wrike](https://www.capterra.com/p/76113/Wrike/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) Switched from [Asana](https://www.capterra.com/p/184581/Asana-PM/) Asana was not free and could not use the gantt diagrams anymore so I looked for another solution and found Instagantt. Review Source JE Johanna E. Head of Technology Chemicals Used the software for: I used a free trial ### "Tech Start-up manger review" April 28, 2022 4.0 Overall experience is great Pros The integration with Asana really helps my team. They work in Asana and I can see the overall progress in Instagantt without disrupting their work. Also, I can communicate timeline expectations for a project before it is assigned. Cons I would like the dependency feature to be more developed. Usually, there are dependencies not just finish to start. Alternatives considered [monday.com](https://www.capterra.com/p/147657/monday-com/) Reason for choosing Instagantt I did not have to build up the interphase, the wiki feature probably suits others but I don´t have time to both use a tool and figure out how it should look. I needed less administration, not more. Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) I needed an online-based tool where some projects could be shared with external partners without always having to send out an excel file. The files and versions kept piling up... Review Source SB Sylvain B. Dirfector Network Design Execution Food & Beverages Used the software for: Less than 6 months ### "A perfect visual complement for project management." January 13, 2025 5.0 Very good, it allows to see the relationships between tasks and inconsistencies if there are any. Pros I also work with Asana, the combination of both is perfect. For Instagantt, it is the visual aspect that is very good, and that offers easily the possibility to modify tasks and relationships between them. Cons Importing results into Excel or Power Point is not easy and the result is not at the right level to make a presentation. In addition, the summary of the project must be improved to better see the critical path. Review Source Joanne S. Director of Development Non-Profit Organization Management Used the software for: I used a free trial ### "Where have you been all my life??" October 15, 2024 5.0 great!! You need at least 40 characters so let me also say Stupendous! Pros It was what I was looking for something like this for so long, and somehow I stumbled upon Instagantt, and am ELATED! I am early in the adoption process, but so far it does all the things I wanted Asana to do. Cons So far the only thing is that I would love the printout to be in a multi-page pdf format so that I can print for the team at a viewable size. Review Source AM Andrea M. Project Manager Education Management Used the software for: I used a free trial ### "Simple and fantastic!" June 18, 2025 5.0 Great! Simple to use and much better than the Asana Gantt charts/timelines that always take awhile to optimise Pros I like the simple integration with Asana and the easy options for exporting the Gantt charts as a JPEG or PDF. Cons I had one very long timeline and the output was very small. I had to fiddle with the Asana project to try to make the output look less silly. But this has more to do with my project than with Instagantt :) Review Source DS Daniel S. Electrical Engineer Machinery Used the software for: 1-2 years ### "Does the job" September 4, 2024 4.0 So far has been great. It does have some bugs, but nothing major Pros Simple, intuitive and does the job. Easy to visualize. Cons Limited options for dependencies. There should be more options like finish to finish or start to finish. Review Source matteo C. consultant Paper & Forest Products Used the software for: 2+ years ### "A great tool that can grow further" January 12, 2021 4.0 (continuing from above) a snapshot of that to share with others. But then it means that I have milestones separated from the tasks needed to achieve them... Maybe.... a "milestones only" view would solve the problem, and remove all the nitty gritty that people don't have time to look at. That could be an idea actually...! Pros I load Asana project onto Instagantt, from back when Asana did not have a timeline feature. I keep preferring Instagantt even now: it has a more detailed and professional feel, I can zoom out and have a bird's eye view on very complex projects (200+ tasks)..which is why I take time building out ganttcharts (don't need them for simple proejcts..) Cons It has a few bugs and sometimes is a bit finicky. The dependencies for example, they do not always work well and I still don't seem to have understood how tasks will react to change if they are dependent or have dependants. The view is not always very easy to read, and I sometimes need to scroll up to actually check a task against the date bar on top, to see when it's actually starting/ending (Yes, I could use the start/end date on the left, but I don't want to, since I am using a gantt chart I want to just look at the gantt chart). Making the vertical lines thicker or blacker could help. Or replicating the date bar at the bottom too. Another small thing, being asked all the time if I want to order tasks by date is annoying. Fine to get a reminder as a new user, but after 4 years I know where to click to get that. Finally, I don't have specific ideas to propose, but working on improving the visualization tools to get the full picture and share with others would be great. I spend a lot of time on instagantt as part of my role and it helps me a ton, but whenever I share with the rest of the team, they hardly ever take the time to look at the whole thing and try and understand,... it just looks too daunting to them ! So in the past I used to create a second instagantt project and call it "project X - high level", keeping it simple for sharing purposes. Now I simply create a Milestones section on top of the project with the key milestones and take a snapshot of that t Reason for choosing Instagantt i mentioned in the first box. Review Source Angelique K. HR & Ops Manager Marketing and Advertising Used the software for: Less than 6 months ### "Project management that’s easy and affordable " October 6, 2022 5.0 Overall this software has helped to give better clarity and management to projects. Pros Instagantt is a powerful but simple tool and is great value for money when you look at similar options available online. You are able to plot your project in great detail and the Kanban view is great for client, while the swim lane view gives you an easy way to see where work is sitting, you can also change this view to suit how you want to view it. The task time tracking is very easy to use and allows a great depth of reporting during and after projects. I would highly recommend this software for people needing to manage a project with multiple team members. Cons The only con and this can be said of most software is that is very reliant on user-input and that the project is detailed thoroughly to get the best use out of the software. Review Source DP Dmitry P. Senior brand manager Online Media Used the software for: 2+ years ### "Good look, works great" October 14, 2022 5.0 Very good I have been working with that fo more than 2 years in a different companies and till now this is a best service between all the gant\`s chart services Pros The easiest way to plan a project, separate tasks between team members and easy to share with all the steakholders Cons System of payment - not very obvious to pay when you try to pay for a several licences and do it for the first time Reason for choosing Instagantt More convenient Review Source SS Sean S. Delivery Manager Design Used the software for: Less than 6 months ### "Delivery Manager 1st time user" January 16, 2024 4.0 (see bits in my previous entry) - Overall good. Where I regularly become a bit stuck was when generating a snapshop view and link appeared in my browser, I couldn't instantly know the difference and had to be careful when copying and pasting the snapshot link into my reports, that I was not copying across the working file. The ONLY visible difference is the little cog icon next to the project name. This I only clicked to look for later. I would want to suggest perhaps a subtle background color change at the very top panel when seeing a snapshot. Pros Enjoyed the snapshot tool. The information displayed across the date line, week number, the punchy current day in red and the fact that it instantly highlights the duration of a task or group on roll-over ...all very good. Especially when working on multiple stacked workstreams in a waterfall approach. Cons UI - sorry, but I am a fan of Teamgantt with it's more open UI. I feel more confident sharing timing plans with design team using teamgantt than Instagantt. That said, you have hit that middle between IMO Smartsheet being pretty horrible and Teamgantt being my 1st choice tool. Can't show more than one phase for a workstream on the same line, forcing you to stack creating deep charts. This I know is an almost impossible thing to solve in a gantt chart but when wanting to show a client a compressed quick view of a program, Program Managers often rebuild the plan in a sheet. Review Source AJ Alfred J. Construction engineer Civil Engineering Used the software for: 6-12 months ### "bang for buck" December 8, 2021 4.0 is good with decent developer vision. It is small price for many excellent features. it does not get pretentious about developing flashy and frankly moronic features as many other similar products develop, as if made for kids. instagantt keeps it on a professional, albeit basic, level. Pros easy overview of several projects and easy task planning and rearranging. Cons Colums, As all other gantt chart programs it lack formula functionality between colum values. it sohuld work like and excel sheet with some added gantt chart functions. Reason for choosing Instagantt it did what it needed to do for us, it allows overview of several projects, cheap, and no unnessecary features. Review Source AH Andy H. Principle Engineer Medical Devices Used the software for: Less than 6 months ### "Andy from Cerillo" May 26, 2022 5.0 Instagantt is easy to learn, has an intuitive UI, and gives my team what we need to communicate project plans effectively. Pros Easy and intuitive to plan and share. My team loves it and we use it for Sprint planning. Cons Ticky tacky stuff. Dependencies are difficult to delete. I don't really need the time tracking, and that takes up a lot of the UI space, but it's probably very useful for dedicated PM's. I would loooove to integrate this with Trello. I don't know if that's possible. Reason for choosing Instagantt Easy to use, without the feature bloat. Review Source AY Abdallah Y. Deputy Manging Director Civil Engineering Used the software for: 6-12 months ### "Great Tool" October 13, 2020 5.0 Very good, Quick Customer Feedback. Pros It's quick to learn, Nice presentation, Collaboration, Easy Export Features. Cons Mainly the issue is that it still does not complety replace Primavera, so we will pay for Primavera (Industry Standard) + an Primavera Expert along with our instagantt subscribtion which is our biggest problem. The main features that have to be added as soon as possible: 1. Planned & Actual Duration of each Item 2. Capability to add the delay in every item in a diffrent color so that the user can visulaize the Pland Duration and the Days that it was delayed in. (Currently we are limited to just extending the item that is delayed and the client has no reference to how much it was delayed) a delayed days coloumn would be great as well 3. The overall project process never matches with Primavera which causes a big issue. Feature like exporting overall project process into an excel chart would be very very helpful. 4. You have to add an export feature were you can print the gantt chart on multiple A3 or A4 papers. Because especcialy for long projects the gantt chart tends to be very wide and we have to print it on A0 then cut it which is a big hassle. 5. Capability to add comments or Alerts next to each item. Alternatives considered [Oracle Primavera Cloud](https://www.capterra.com/p/145503/Oracle-Primavera/) Switched from [Oracle Primavera Cloud](https://www.capterra.com/p/145503/Oracle-Primavera/) Easier to collaborate Review Source Lisa D. Animation Production Coordinator Animation Used the software for: 1-2 years ### "Very satisfying app" January 12, 2021 5.0 This app has upped my efficiency by a lot !! Pros I love that it syncs to Asana !! This is GOLD ! Cons Having difficulty bringing people on board who are used to scheduling with excel. Also can be pretty heavy when not planned properly or if we have too many episodes. Reason for choosing Instagantt I can't remember what I tried before. But it does beat Asana's Timeline/ Chronology by far Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) I needed an app that could 'talk' to me. Review Source VV Vladislav V. ceo Design Used the software for: Less than 6 months ### "A simple and convinient alternative to MS Project" March 29, 2021 5.0 Convinient. I like it. It suits well for my simple projects with a team of 3-5 members and project length 1-6 weeks. Pros Simplicity, intuitive drag&drop interface, not overloaded buy different buttons and features On-Click. Only what I really need at the moment and on the current page. Cons 1\. I'm unable to split task on two or three or ten parts. If I put a task on hold (which is usual situation during any project) I have to create a new one on a new line and name it like Task Part 2, Part 10. That's unconvinient and creates much trash and disorder. 2. Weekends. Yes, You have a setting wether a project goes on on weekends or not. But what if I want to work on weekend during a non-weekend project? Or, vice-versa, I don't want to work on a single weekend on a straight project? I have to split tasks again. These 2 points has the same roots - Instagantt definitely needs an option to split tasks. And it is an urgent modification as far as without it it is just a semy-gantt chart. Reason for choosing Instagantt 1\. The most convinient, and intuitive interface, everything is clear, and is where it has to be. No need to study. Just set up and go! 2. Fair price for my scope of tasks. 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