# PaperPort Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about PaperPort Software - reviews, pricing plans, popular comparisons to other Document Management products and more. Source: https://www.capterra.com/p/183670/PaperPort-Pro --- # PaperPort Software Review 2026: Features, Integrations, Pros & Cons Last updated on April 8, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Support](#support)[Reviews](#reviews) PaperPort ## What is PaperPort? Kofax PaperPort Professional empowers your organization to take control of document management beyond the desktop. With PaperPort Professional, office workers or individual professionals can save time and money with instant access to all documents anytime, anywhere. ## What is PaperPort used for? [Document Management](https://www.capterra.com/document-management-software/)[Legal Document Management](https://www.capterra.com/legal-document-management-software/) Top alternative Featured Overall rating Based on 45 user reviews Reviews sentiment Positive 93% Neutral 7% Negative 0% Starting price $99 Flat Rate, One Time Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for PaperPort?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://www.tungstenautomation.com/&name=PaperPort) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### PaperPort 4.5 (45) VS. [4.5 (49)](https://www.capterra.com/p/172196/Expiration-Reminder/reviews/) Starting Price $99 Flat Rate, One Time Starting Price $49 Flat Rate, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.4 (44) Ease Of Use 4.5 (49) Value For Money 4.5 (39) Value For Money 4.5 (46) Customer Service 3.8 (30) Customer Service 4.4 (46) ## PaperPort alternatives [4.7 (4,217)](https://www.capterra.com/p/251329/Adobe-Acrobat-DC/reviews/) Starting price $19.99 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [4.7 (2,894)](https://www.capterra.com/p/158456/JotForm-4-0/reviews/) Starting price $39.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [4.7 (9,360)](https://www.capterra.com/p/121506/Docusign/reviews/) Starting price $15.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 97% of reviewers rated it above 4 stars Highest Rated [Google Docs](https://www.capterra.com/p/160756/Google-Docs/) [4.7 (29,001)](https://www.capterra.com/p/160756/Google-Docs/reviews/) Starting price $6.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 97% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/160756/Google-Docs/) [View all alternatives](https://www.capterra.com/p/183670/PaperPort-Pro/alternatives/) ## FAQs about PaperPort Overview ### Which roles and teams benefit most from PaperPort? PaperPort is most used by small business owners, office managers, administrative staff, and operations leaders who need to organize scanned files, reduce paper handling, and retrieve documents quickly. Finance, legal, healthcare, insurance, and IT teams benefit from streamlined recordkeeping, searchable archives, and more efficient document routing across daily workflows. Answer based on 44 reviews Overview ### What company size and industries is PaperPort built for? PaperPort is built primarily for small businesses, which make up 83% of reviewers, with insurance the top industry at 14%. It serves individuals and knowledge workers needing quick document access, and also appears with midsize businesses at 17%, especially in accounting and law practice at 8% each, mainly for document management. Answer based on 45 reviews Features and Usability ### What are the key features of PaperPort? PaperPort offers document capture, document classification, and document management for organizing files, plus document storage and archiving & retention for long-term records handling. It also includes file conversion, document generation, file sharing, full text search, search/filter, version control, and access controls/permissions. Pricing ### How much does it cost and what fees or limitations are included? PaperPort starts at $99 one time for the Standard plan, with PaperPort Professional at $199 one time. A free trial is available. Reviewers describe it as an inexpensive solution and note that the investment can be worth the time saved, though one mentions licensing makes moving to other platforms hard. Answer based on 4 reviews Integrations ### Which third-party tools and platforms does PaperPort integrate with? PaperPort integrates with Microsoft Word, Microsoft Outlook, Adobe Acrobat Reader, Firefox, and WordPerfect Office. These integrations cover document editing and conversion, email, PDF viewing, browser launching, and WordPerfect publishing. Answer based on 5 reviews ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Archiving & Retention 4.6 (8) 87.50% of 8 reviewers that rated this feature as important or highly important Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes Document Generation 4.4 (8) 62.50% of 8 reviewers that rated this feature as important or highly important Custom forms to streamline repetitious aspects of a document Access Controls/Permissions 3.9 (7) 42.86% of 7 reviewers that rated this feature as important or highly important Define levels of authorization for access to specific files or systems Document Classification 4.4 (7) 42.86% of 7 reviewers that rated this feature as important or highly important Assign categories, labels, tags, or attributes to documents for organization, search and storage Full Text Search 4.1 (7) 57.14% of 7 reviewers that rated this feature as important or highly important Search for specific words or phrases within a document or database Document Capture 4.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Scan, move or upload electronic files within the software's repository PaperPort 12 features Define levels of authorization for access to specific files or systems Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes Scan, move or upload electronic files within the software's repository Assign categories, labels, tags, or attributes to documents for organization, search and storage Custom forms to streamline repetitious aspects of a document Store, manage, and track all electronic documents in a centralized location Store and organize documents in a centralized system Convert files to a different format Public or private sharing of digital files such as documents, audio/video, images, and more Search for specific words or phrases within a document or database Search and filter data across systems to locate required information by entering keywords or certain criteria Track revisions and updates made to files and navigate between different versions Get Advice We can help you find the software with the features you need. Features 4.5 (43) 4.5 Based on 43 reviews ## Pricing Value for money 4.5 (39) Free Trial [View pricing plan details](https://www.capterra.com/p/183670/PaperPort-Pro/pricing/) PaperPort Standard $99.00 Flat Rate,One Time It includes: - Annotation and Highlighting - Devices and Storage - Document Thumbnails - Folder Management With Custom Colors - ISIS - Kofax Cloud Connector - Paperport Anywhere Sync Connector - PDF Document Assembly - PDF Viewer With Formtyper and Imageviewer - Print to Image PDF - Scan and Open Button - Scan Direct Utility - Scanner and Image Enhancement Tools - "Send-to Links" Applications - Simple Capture Assistant - Stack and Unstack PDF Documents - TWAIN - Web Bookmarks - WIA PaperPort Professional $199.00 Flat Rate,One Time It includes: - Add Folder Notes to Any PDF and Thumbnail Pop-up Notes - Bookmark and Organize Workspaces - Customizable Scanner Profiles - Jump to Recently Scanned and Recently Viewed Documents - MFP Scanning With Destopdelivery From Email and Folder - PDF/A and MDF-MRC - PDF Create Included - PDF Creation of Any Application File on Desktop - PDF Passwords - Schedule All-in-One Indexing - Sendto Omnipage Workflow - Sharepoint Connector - Split Desktop With Dual Workspaces - Support for PDF 1.7 - Support Shared Network Folders - Windows Context Menu Support Value for money 4.5 (39) 4.5 Based on 39 reviews Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 3.8 (30) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 3.8 (30) 3.8 Based on 30 reviews ## User reviews Overall rating 4.5 Based on 45 reviews Filter by rating 5(27) 4(15) 3(3) 2(0) 1(0) Mentioned topic Sorted by most recent JF Jodi F. Administrative Support Specialist Construction ### "EASY TO START USING FROM OTHER PLATFORMS" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 10/10 October 24, 2025 Excellent! I was able to easily transition from another PDF platforms like Adobe to Kofax PaperPort. Pros EASE OF USE, I was able to easily transition from another PDF platforms like Adobe to Kofax PaperPort Cons Typewriter feature doesn't allow you to make 2 entries on the same line so you have to click off and back. Not a big deal though. Switched from [Adobe Acrobat](https://www.capterra.com/p/251329/Adobe-Acrobat-DC/) easy to use and transition, similar but better compatibility with my purpose Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. JS John S. Owner Insurance ### "Longtime PaperPort User" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 9/10 April 4, 2024 We've used PaperPort for over 20 years, with very few problems. Pros Easy to set up and to use. Price is very competitive with other products. Cons It will occasionally crash. Loading a large document can be slow. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. DD Diane D. Owner & Attorney Law Practice ### "Best software, used for years" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 June 23, 2023 Pros I have used Paperport for over 20 years as my main document management software for my law practice. It is the most intuitive with the greatest features available. Cons They could add modules for more integration to Outlook and such. Reasons for choosing PaperPort Not applicable. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. JR Jesse R. Facilitator IT/IS Services Insurance ### "Great for Document Management and Archival" 4.0 Overall Rating 4.0 4.0 Ease of Use 3.0 3.0 Features 4.0 4.0 Customer Service 2.0 2.0 Likelihood to Recommend 8/10 June 16, 2023 PaperPort has helped our agency save storage space by allowing us to compress documents for not only archiving, but for web viewing, sending via email, and fax data transfer sizes low. It has made the task of stacking and unstacking very easy to do, and making a quick job of creating simple fillable forms and even quicker of forms that need filllable fields. One of the longest enduring programs in use within our agency. Pros Ease of use, and simple UI. Ability to stack/unstack thumbnails of the same type of files (usually PDFs). Ability to enhance document image quality, and PDF Viewer Plus' exceptional ability to make almost any PDF form fillable. Cons Biggest one is the scan manager no longer functions from within the program with newer scanners unless you know how to configure TWAIN settings for your specific scanner and even then it might not work natively in the app, so you have to rely on your scanner's software to scan to the folder(s) your PaperPort has access to. UI could use a makeover. Occasionally hangs while working on network shared files/folders. Some minor improvements to form filling capabilities. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. GB Giuseppe B. sviluppatore Telecommunications ### "ottimo prodotto per la conservazione e la preparazione dei fascicoli " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 February 24, 2023 Pros Una funzionalità molto utile è la possibilità di unire, dividere, impaginare i documenti in PDF co semplici drag and drop Cons il software è ben fatto, forse manca la possibilità di potere gestire la firma digitale. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. JZ Jeffrey Z. Founder Farming ### "Using Version 11 & it's still functional in 2022" 4.0 Overall Rating 4.0 4.0 Ease of Use 3.0 3.0 Features 3.0 3.0 Customer Service 0.0 0.0 Likelihood to Recommend 4/10 December 8, 2022 I use it every day to organize documents, to convert color to black and white, and to reduce file size. It has done the job for me for years, even though it is very outdated (I use version 11) Pros I like the convert color, stack/unstack (combine) feature. Also, the folder tree/layout is rather nice. Cons I shouldn't complain too much since I'm using version 11 (current is 14) my biggest complaint is that it's really slow. The newer versions may have improved. Also the fact that it doesn't have any undo/redo option Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. PC Patrick C. Pres CEO Retail ### "A good Scanning tool" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 3.0 3.0 Likelihood to Recommend 7/10 September 13, 2022 I have used PaperPort for long time and have found that it is a good way to manage your scans. Pros I like that PaperPort scans your documents and allows you to give is a name before finishing off the process. The filing function is useful if you want to move your documents around. Cons PaperPort can be difficult to setup particularly on newer operating systems. It does not recognise scanners right a way and can take some fiddling to get to work. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. DP Dave P. Chief Administrative Officer Government Administration ### "Paperport Use" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 March 29, 2022 I am able to utilize the function/otions of this program to produce high quality documents. Pros The versatility and user friendly processes. Cons I have no negative comments on this product. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. SS Stephanie S. President Internet ### "Getting a little old in the tooth but still useful for scanned document management and organiztion" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 2.0 2.0 Likelihood to Recommend 10/10 December 2, 2021 I have been using Paperport for over a decade to manage mainly scanned documents. It helps me organize and maintain a library of them. The ability to convert from it's internal format to searchable text is very useful and enhances the value of the Paperport for me. There are other products that provide similar functions but I stick with Paperport because the way is works is just darn intuitive in my opinion. Sometimes newer isn't always better. Pros Very intuitive to use, visually appealing interface, integrates well with other products Cons Licensing makes it hard to move to other platforms. Support is poor in my experience. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. KT Kathy T. CSR Insurance ### "Paperport" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 August 26, 2021 I've been using this for over 15 years. It just becomes part of my job and it makes things easier. Pros I've been using this program when I first started my profession and that was over 15 years. One of the best programs ever. Cons Sometimes it's difficult to edit a document and sometimes it doesn't save/print right. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/183670/PaperPort-Pro/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Popular comparisons [Google Docs vs PaperPort](https://www.capterra.com/compare/160756-183670/Google-Docs-vs-PaperPort-Pro)