--- title: "PaperPort Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about PaperPort Software - reviews, pricing plans, popular comparisons to other Document Management products and more." source_url: "https://www.capterra.com/p/183670/PaperPort-Pro/" page_type: "product" language: "en" --- # PaperPort Software Review 2026: Features, Integrations, Pros & Cons Last updated on July 31, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Support](#support)[Reviews](#reviews) PaperPort ## What is PaperPort? Kofax PaperPort Professional empowers your organization to take control of document management beyond the desktop. With PaperPort Professional, office workers or individual professionals can save time and money with instant access to all documents anytime, anywhere. ## What is PaperPort used for? [Document Management](https://www.capterra.com/document-management-software/)[Legal Document Management](https://www.capterra.com/legal-document-management-software/) Top alternative Featured Overall rating Based on 45 user reviews Reviews sentiment Positive 93% Neutral 7% Negative 0% Starting price $99 Flat Rate, One Time Free trial available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for PaperPort?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://www.tungstenautomation.com/&name=PaperPort) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### PaperPort 4.5 (45) VS. [4.7 (9,432)](https://www.capterra.com/p/121506/Docusign/reviews/) Starting Price $99 Flat Rate, One Time Starting Price $15 Flat Rate, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.4 (44) Ease Of Use 4.7 (29,042) Value For Money 4.5 (39) Value For Money 4.5 (20,603) Customer Service 3.8 (30) Customer Service 4.5 (18,634) ## PaperPort alternatives [4.7 (2,917)](https://www.capterra.com/p/158456/JotForm-4-0/reviews/) Starting price $39.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [4.7 (4,248)](https://www.capterra.com/p/251329/Adobe-Acrobat-DC/reviews/) Starting price $19.99 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [4.4 (1,020)](https://www.capterra.com/p/123400/revver/reviews/) Starting price $25.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 88% of reviewers rated it above 4 stars Highest Rated [Google Docs](https://www.capterra.com/p/160756/Google-Docs/) [4.7 (29,119)](https://www.capterra.com/p/160756/Google-Docs/reviews/) Starting price $6.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 97% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/160756/Google-Docs/) [View all alternatives](https://www.capterra.com/p/183670/PaperPort-Pro/alternatives/) ## FAQs about PaperPort Overview ### Which roles and teams benefit most from PaperPort? PaperPort is most used by small business owners, office managers, administrative teams, and operations leaders who need to organize, scan, and retrieve high volumes of documents efficiently. Finance, legal, insurance, and front-office staff benefit from faster filing, searchable records, and streamlined document sharing across daily administrative workflows. Answer based on 44 reviews Overview ### What company size and industries is PaperPort built for? PaperPort is for individuals and knowledge workers, with strongest adoption in small businesses at 83% and Insurance at 14%. It also serves midsize businesses at 17%, with Accounting and Law Practice each at 8%. The most common use case is document management, cited by 83% of reviewers. Answer based on 45 reviews Features and Usability ### What are the key features of PaperPort? PaperPort offers document capture, document classification, document management, and document storage for organizing digital files. It also includes file conversion, document generation, file sharing, full text search, search/filter tools, version control, and access controls/permissions, plus archiving and retention for managing document records. Pricing ### How much does it cost and what fees or limitations are included? PaperPort starts at $99 one time for the Standard plan and $199 one time for Professional, with a free trial available. Standard includes scanning, PDF assembly, and annotation tools. Professional adds folder notes, customizable scanner profiles, and PDF creation. Reviewers describe it as inexpensive and time-saving. Answer based on 4 reviews Integrations ### Which third-party tools and platforms does PaperPort integrate with? PaperPort integrates with Microsoft Word, Microsoft Outlook, Adobe Acrobat Reader, Firefox, and WordPerfect Office. These integrations cover document editing, email, PDF viewing and printing, web browsing, and WordPerfect publishing, giving PaperPort support across several common office and document workflows. Answer based on 5 reviews ## Features AI summary Based on 31,543 Document Management reviews Capterra reviewers highlight these as the top features buyers look for in Document Management software: - **Secure Data Storage** (**55%** of reviewers rated this feature as critical) - **Document Storage** (**51%**) - **File Sharing** (**48%**) PaperPort includes **Document Storage** and **File Sharing**, giving teams a practical way to organize files and distribute documents across users. However, it does not offer **Secure Data Storage**. Instead, it provides **Access Controls/Permissions** (**41%**), which can help businesses manage who can view or edit documents. Together, these features help teams keep files accessible, improve collaboration, and maintain better control over document handling. Access Controls/Permissions 3.9 (7) 42.86% of 7 reviewers that rated this feature as important or highly important Define levels of authorization for access to specific files or systems Archiving & Retention 4.6 (8) 87.50% of 8 reviewers that rated this feature as important or highly important Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes Document Generation 4.4 (8) 62.50% of 8 reviewers that rated this feature as important or highly important Custom forms to streamline repetitious aspects of a document Document Classification 4.4 (7) 42.86% of 7 reviewers that rated this feature as important or highly important Assign categories, labels, tags, or attributes to documents for organization, search and storage Full Text Search 4.1 (7) 57.14% of 7 reviewers that rated this feature as important or highly important Search for specific words or phrases within a document or database Document Capture 4.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Scan, move or upload electronic files within the software's repository PaperPort 12 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Archiving & Retention: Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes - Document Capture: Scan, move or upload electronic files within the software's repository - Document Classification: Assign categories, labels, tags, or attributes to documents for organization, search and storage - Document Generation: Custom forms to streamline repetitious aspects of a document - Document Management: Store, manage, and track all electronic documents in a centralized location - Document Storage: Store and organize documents in a centralized system - File Conversion: Convert files to a different format - File Sharing: Public or private sharing of digital files such as documents, audio/video, images, and more - Full Text Search: Search for specific words or phrases within a document or database - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Version Control: Track revisions and updates made to files and navigate between different versions --- Get Advice We can help you find the software with the features you need. Features 4.5 (43) 4.5 Based on 43 reviews ## Pricing Value for money 4.5 (39) Free Trial [View pricing plan details](https://www.capterra.com/p/183670/PaperPort-Pro/pricing/) PaperPort Standard $99.00 Flat Rate,One Time It includes: - Annotation and Highlighting - Devices and Storage - Document Thumbnails - Folder Management With Custom Colors - ISIS - Kofax Cloud Connector - Paperport Anywhere Sync Connector - PDF Document Assembly - PDF Viewer With Formtyper and Imageviewer - Print to Image PDF - Scan and Open Button - Scan Direct Utility - Scanner and Image Enhancement Tools - "Send-to Links" Applications - Simple Capture Assistant - Stack and Unstack PDF Documents - TWAIN - Web Bookmarks - WIA PaperPort Professional $199.00 Flat Rate,One Time It includes: - Add Folder Notes to Any PDF and Thumbnail Pop-up Notes - Bookmark and Organize Workspaces - Customizable Scanner Profiles - Jump to Recently Scanned and Recently Viewed Documents - MFP Scanning With Destopdelivery From Email and Folder - PDF/A and MDF-MRC - PDF Create Included - PDF Creation of Any Application File on Desktop - PDF Passwords - Schedule All-in-One Indexing - Sendto Omnipage Workflow - Sharepoint Connector - Split Desktop With Dual Workspaces - Support for PDF 1.7 - Support Shared Network Folders - Windows Context Menu Support PaperPort Enterprise Contact Vendor for Pricing It includes: - 1.4 GB Free Hard Disk - 1 GB Ram - Intel Pentium 4 Compatible - Internet Connection and Web Access - Windows Compatible Pointing Device Value for money 4.5 (39) 4.5 Based on 39 reviews Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 3.8 (30) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 3.8 (30) 3.8 Based on 30 reviews ## User reviews Overall rating 4.5 Based on 45 reviews Filter by rating 5(27) 4(15) 3(3) 2(0) 1(0) Mentioned topic Sorted by most recent JF Jodi F. Administrative Support Specialist Construction ### "EASY TO START USING FROM OTHER PLATFORMS" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 10/10 October 24, 2025 Excellent! I was able to easily transition from another PDF platforms like Adobe to Kofax PaperPort. Pros EASE OF USE, I was able to easily transition from another PDF platforms like Adobe to Kofax PaperPort Cons Typewriter feature doesn't allow you to make 2 entries on the same line so you have to click off and back. Not a big deal though. Switched from [Adobe Acrobat](https://www.capterra.com/p/251329/Adobe-Acrobat-DC/) easy to use and transition, similar but better compatibility with my purpose Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. JS John S. Owner Insurance ### "Longtime PaperPort User" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 9/10 April 4, 2024 We've used PaperPort for over 20 years, with very few problems. Pros Easy to set up and to use. Price is very competitive with other products. Cons It will occasionally crash. Loading a large document can be slow. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. DD Diane D. Owner & Attorney Law Practice ### "Best software, used for years" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 June 23, 2023 Pros I have used Paperport for over 20 years as my main document management software for my law practice. It is the most intuitive with the greatest features available. Cons They could add modules for more integration to Outlook and such. Reasons for choosing PaperPort Not applicable. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. JR Jesse R. Facilitator IT/IS Services Insurance ### "Great for Document Management and Archival" 4.0 Overall Rating 4.0 4.0 Ease of Use 3.0 3.0 Features 4.0 4.0 Customer Service 2.0 2.0 Likelihood to Recommend 8/10 June 16, 2023 PaperPort has helped our agency save storage space by allowing us to compress documents for not only archiving, but for web viewing, sending via email, and fax data transfer sizes low. It has made the task of stacking and unstacking very easy to do, and making a quick job of creating simple fillable forms and even quicker of forms that need filllable fields. One of the longest enduring programs in use within our agency. Pros Ease of use, and simple UI. Ability to stack/unstack thumbnails of the same type of files (usually PDFs). Ability to enhance document image quality, and PDF Viewer Plus' exceptional ability to make almost any PDF form fillable. Cons Biggest one is the scan manager no longer functions from within the program with newer scanners unless you know how to configure TWAIN settings for your specific scanner and even then it might not work natively in the app, so you have to rely on your scanner's software to scan to the folder(s) your PaperPort has access to. UI could use a makeover. Occasionally hangs while working on network shared files/folders. Some minor improvements to form filling capabilities. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. GB Giuseppe B. sviluppatore Telecommunications ### "ottimo prodotto per la conservazione e la preparazione dei fascicoli " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 February 24, 2023 Pros Una funzionalità molto utile è la possibilità di unire, dividere, impaginare i documenti in PDF co semplici drag and drop Cons il software è ben fatto, forse manca la possibilità di potere gestire la firma digitale. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. JZ Jeffrey Z. Founder Farming ### "Using Version 11 & it's still functional in 2022" 4.0 Overall Rating 4.0 4.0 Ease of Use 3.0 3.0 Features 3.0 3.0 Customer Service 0.0 0.0 Likelihood to Recommend 4/10 December 8, 2022 I use it every day to organize documents, to convert color to black and white, and to reduce file size. It has done the job for me for years, even though it is very outdated (I use version 11) Pros I like the convert color, stack/unstack (combine) feature. Also, the folder tree/layout is rather nice. Cons I shouldn't complain too much since I'm using version 11 (current is 14) my biggest complaint is that it's really slow. The newer versions may have improved. Also the fact that it doesn't have any undo/redo option Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. PC Patrick C. Pres CEO Retail ### "A good Scanning tool" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 3.0 3.0 Likelihood to Recommend 7/10 September 13, 2022 I have used PaperPort for long time and have found that it is a good way to manage your scans. Pros I like that PaperPort scans your documents and allows you to give is a name before finishing off the process. The filing function is useful if you want to move your documents around. Cons PaperPort can be difficult to setup particularly on newer operating systems. It does not recognise scanners right a way and can take some fiddling to get to work. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. DP Dave P. Chief Administrative Officer Government Administration ### "Paperport Use" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 March 29, 2022 I am able to utilize the function/otions of this program to produce high quality documents. Pros The versatility and user friendly processes. Cons I have no negative comments on this product. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. SS Stephanie S. President Internet ### "Getting a little old in the tooth but still useful for scanned document management and organiztion" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 2.0 2.0 Likelihood to Recommend 10/10 December 2, 2021 I have been using Paperport for over a decade to manage mainly scanned documents. It helps me organize and maintain a library of them. The ability to convert from it's internal format to searchable text is very useful and enhances the value of the Paperport for me. There are other products that provide similar functions but I stick with Paperport because the way is works is just darn intuitive in my opinion. Sometimes newer isn't always better. Pros Very intuitive to use, visually appealing interface, integrates well with other products Cons Licensing makes it hard to move to other platforms. Support is poor in my experience. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. KT Kathy T. CSR Insurance ### "Paperport" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 August 26, 2021 I've been using this for over 15 years. It just becomes part of my job and it makes things easier. Pros I've been using this program when I first started my profession and that was over 15 years. One of the best programs ever. Cons Sometimes it's difficult to edit a document and sometimes it doesn't save/print right. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/183670/PaperPort-Pro/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Popular comparisons [Google Docs vs PaperPort](https://www.capterra.com/compare/160756-183670/Google-Docs-vs-PaperPort-Pro)