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CatalogIt is a cloud-based collections management system that provides a comprehensive, secure, and modern platform for museums, cultural institutions, private collectors, and other organizations to catalog and manage their collections. As a powerful and full-featured CMS, CatalogIt reduces administrative costs and empowers staff and volunteers to collaborate simultaneously- securely viewing and editing records from anywhere, anytime from mobile or desktop. The visually-oriented web and mobile application enables users to create detailed records for objects, associate images, track locations and conditions, manage loans and exhibitions, and generate QR codes to enable access. CatalogIt offers flexible publishing options to share collection information to the web via the CatalogIt HUB or integration with external websites.
Provider
It Unlimited
Located In
United States
Foundation
2017
Open API
Unverified
Deployment
Cloud, SaaS, Web-Based
Training
Documentation, Live Online, Webinars
Support
Chat, Email/Help Desk, FAQs/Forum, Knowledge Base
Museums, historical societies, historic homes and hotels, cultural organizations, corporate/brand archives, private/family collections, artists, dealers, collections consultants, and conservators.
Content Source: CatalogIt
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CatalogIt Reviews
Pros
It is easy and straightforward to understand when inputting information, and easy to find records. I love the price point for a comprehensive cataloging system.
I am a big fan of good design and this, is good design. Thanks to all the staff who have helped me and my team with our various inquiries.
It is easy to use and accessible on any device. I like the ability to see everything in one page and create my own folders to organize the collection as I would like.
The price is great and the help is amazing. I also love that i can use my phone to use the app for when i am in our out buildings.
Cons
Some of the profiles have names that are difficult to find through the search feature.
This is easily navigated, but may be confusing for a beginning user.
My museum's collection has 15,000+ cataloged object entries, so I suspect that plays a role in the long wait time.
Lack of sub-folders within overall general folders.
"Wonderful for Small Musuems"
Overall: I am very pleased by this program and even purchased a personal subscription for my own small collection of artifacts.
Pros: This software brings many museums into the modern day of technology. It enables use of apps on ipods or phones, easy updating and uploading of images, cloud storage and so much more. So many other programs have similar features, but the cost keeps jumping up every time you add a singular feature, making the cost for this software and what it provides invaluable.
Cons: I feel that the program is not user-friendly. I was able to watch tutorials however and learn how to do these items, changes and updates, however it is not intuitive on the operation.
"Collections Cleanup with CatalogIt"
Pros: I love CatalogIt's intuitive API and how easy CatalogIt makes data entry, profile creation / updating, duplicate profile merging, and uploading / taking / downloading images. CatalogIt's user-friendly platform has made it so that my older volunteer base can interact with our collection and update collections records with ease. The cloud-based platform also allows for easy, fast record updating and especially comes in handy when multiple people are working on the collection at once. This has been instrumental in completing a large-scale physical-and-digital inventory of our textiles collection. I also love CatalogIt's Support Team. They typically respond same-day with troubleshooting solutions and are always open to user suggestions. Though my institution is not yet ready to go public on CatalogIt's Hub, using CatalogIt has made database cleanup pain-free and easy enough that we should soon be able to allow public access to portions of our collection for the first time in the museum's 40-year history. This is a huge step for our small museum and will allow us to better fulfill our mission statement and collections policy.
Cons: Some features do not yet seem fully fleshed out. For instance, it would be more helpful to search multiple terms from the search bar (i.e., accession # + title / key word) rather than using the clunkier Search Property Filter function. The way the search bar is designed even looks primed to do so and caught me off guard at first when it could not. Even after my post-migration Zoom session with a member of CatalogIt's Support Team, some features are not self-explanatory or easily noticed by the average user. It took me months to realize how to switch tabs from an object to another profile (whether that be the donor, related persons / organizations, or makers / manufacturers) linked or referenced within the object profile and not just view the initial pop-up. Having now learned, I save a lot of time! In the Location tab, users cannot toggle off "Most Recent Only" for all profiles at a given time, making profile deletion / database cleanup more time-consuming and complicated than it could be. Reports are also slow to generate and download / print, causing CatalogIt to freeze. Sometimes reports will be generated but other times the webpage will produce an error message. I've yet to successfully print / download a report. My museum's collection has 15,000+ cataloged object entries, so I suspect that plays a role in the long wait time. Even small museums such as the one I work for have large collections, however, and the report function does not yet seem suited to them.
Vendor Response
"Ideal fit for our small museum collection"
Overall: We are a house museum with a collection of approximately 1,000 objects. For a smaller collection like this, CatalogIt has been a great fit: it's intuitive to use, I love that I can easily use it from anywhere on multiple types of devices (desktop, laptop, phone, tablet), and the support resources are so helpful. For nearly five years now, it has met all of our needs. I know that there is so much more that I could do with it, given the time.
Pros: Easy to learn and use, can use it from anywhere, simplicity of interface, flexibility of the different tools, reasonably priced.
Cons: The search function doesn't seem to work the way I expect it to. I could probably use more study on this, given how important it is.
"Great catalog management software"
Pros: CatalogIt is easy to use and easy to teach.
Cons: There are a few features that would be useful - more categories for items, for example, and being able to scroll to select instead of clicking each item individually.
"CatalogIt Review"
Overall: As a small museum, we love this system. It functions wonderfully for everything we could ever need, and it would work well for museums with a larger collection too. It is fast and easy to navigate and very intuitive for new users. The addition of a mobile app is great, and the mobile app works just as well as the desktop version. The cloud system is fantastic, and the program never loses any data due to dropped network on our end. CatalogIt is easy to customize to any museums current standards, and can be changed quickly from both mobile and desktop versions.
Pros: The ease of use, especially with connecting to a mobile app for easy photo uploading. CatalogIt is well organized and clear, without a ton of additional pop-ups crowding the screen. It uploads incredibly fast to the cloud, and there are no issues with navigating through the settings or profiles.
Cons: Some of the profiles have names that are difficult to find through the search feature. For example, trying to change the categories under the Location tab has to be reached by searching 'location' to get the search result 'Location Categories,' and is not under the top highlighted tab marked 'Location.' This is easily navigated, but may be confusing for a beginning user. Also, having to contact the support to add a new user could be seen as bothersome to larger institutions who have changing staff and needs.