# CatalogIt Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about CatalogIt Software - reviews, pricing plans, popular comparisons to other Catalog Management products and more. Source: https://www.capterra.com/p/183811/CatalogIt --- # CatalogIt Software Review 2026: Features, Integrations, Pros & Cons Last updated on June 3, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Support](#support)[Reviews](#reviews) CatalogIt ## What is CatalogIt? CatalogIt is a cloud-based collections management system that provides a comprehensive, secure, and modern platform for museums, cultural institutions, private collectors, and other organizations to catalog and manage their collections. As a powerful and full-featured CMS, CatalogIt reduces administrative costs and empowers staff and volunteers to collaborate simultaneously- securely viewing and editing records from anywhere, anytime from mobile or desktop. The visually-oriented web and mobile application enables users to create detailed records for objects, associate images, track locations and conditions, manage loans and exhibitions, and generate QR codes to enable access. CatalogIt offers flexible publishing options to share collection information to the web via the CatalogIt HUB or integration with external websites. ## What is CatalogIt used for? [Catalog Management](https://www.capterra.com/catalog-management-software/)[Museum](https://www.capterra.com/museum-software/)[Digital Asset Management](https://www.capterra.com/digital-asset-management-software/) Recognitions Best ease of use Top alternative Featured Overall rating Based on 77 user reviews Reviews sentiment Positive 100% Neutral 0% Negative 0% Starting price $54 Flat Rate, Per Month Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... - Catalog Management / 2026 - Digital Asset Management / 2026 Our "Best of" badge program showcases products with the highest ratings... - Catalog Management / 2026 - Digital Asset Management / 2026 Do you work for CatalogIt?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://www.catalogit.app&name=CatalogIt) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### CatalogIt 4.9 (77) VS. [4.7 (99)](https://www.capterra.com/p/170183/sales-layer/reviews/) Starting Price $54 Flat Rate, Per Month Starting Price Contact vendor Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.9 (77) Ease Of Use 4.7 (87) Value For Money 5.0 (70) Value For Money 4.5 (73) Customer Service 5.0 (77) Customer Service 4.8 (81) ## CatalogIt alternatives Highest Rated [4.8 (128)](https://www.capterra.com/p/10010536/Surpass/reviews/) Starting price $55.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 98% of reviewers rated it above 4 stars [4.6 (308)](https://www.capterra.com/p/176854/Flipsnack/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 93% of reviewers rated it above 4 stars [4.7 (93)](https://www.capterra.com/p/149113/Plytix-PIM/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars [4.6 (55)](https://www.capterra.com/p/209775/ChannelEngine/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 98% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/183811/CatalogIt/alternatives/) ## FAQs about CatalogIt Overview ### What problems does CatalogIt solve? CatalogIt solves scattered collection records, hard-to-find object information, manual location tracking, and slow cataloging workflows by centralizing records, images, provenance, and exhibit data in a cloud-based system. Museums, archives, historical societies, registrars, curators, and volunteer teams benefit most from faster inventory work, remote access, easier training, and public publishing. Answer based on 74 reviews Overview ### Which roles and teams benefit most from CatalogIt? CatalogIt is most used by curators, collections managers, archivists, and museum directors who need to catalog, organize, and track objects and archival records. Executive leaders, presidents, and board-level stakeholders benefit from centralized collection visibility, while volunteers and digitization staff use it to document items, maintain metadata, and support preservation workflows. Answer based on 76 reviews Overview ### What company size and industries is CatalogIt built for? CatalogIt serves small businesses in museums and institutions, with 99% of reviewers from small businesses and 68% from museums and institutions. It is built for museums, historical societies, historic homes and hotels, cultural organizations, archives, private collections, artists, dealers, consultants, conservators, and supports catalog management. Answer based on 76 reviews Features and Usability ### What are the key features of CatalogIt? CatalogIt includes core collection management tools like catalog management, inventory management, and location and valuation tracking. Differentiating features include mobile app access for field cataloging, file upload and image capture, global search across records, online catalog publishing through viewing rooms, and data import/export with API support. Answer based on 51 reviews Pricing ### How much does it cost and what fees or limitations are included? CatalogIt starts with a free plan that includes 1 user, 5 GB storage, and 50 entries, plus a free trial. Paid plans run from $54/month for Small to 96/month for Large(Museum). Reviewers consistently describe pricing as affordable, especially compared with other collection systems and setup-heavy alternatives. Answer based on 19 reviews Integrations ### Which third-party tools and platforms does CatalogIt integrate with? CatalogIt integrates with PastPerfect, based on reviewer-confirmed migration of collections data from PastPerfect into CatalogIt’s cloud-based cataloging system. The available data for this product points specifically to PastPerfect as the named third-party platform connection, with no other integration brands identified in the provided reviewer mentions. Answer based on 11 reviews Getting Started and Support ### How easy is it to onboard and train a team on CatalogIt? CatalogIt is generally quick to onboard, with an intuitive layout that nontechnical staff and mixed-skill teams can learn quickly. It offers live online sessions, webinars, and documentation, plus responsive support. Reviewers say new users ramp up fast, while admins handling migration, search behavior, or deeper features may need more time. Answer based on 14 reviews Getting Started and Support ### What customer support options does CatalogIt offer, and how do users rate the experience? CatalogIt offers email/help desk, FAQ/forum, knowledge base, and chat support. Users consistently describe support as fast, clear, and helpful, especially for onboarding, imports, fixes, and feature requests. A few mention occasional bugs or needing support for account changes, but responses are usually quick and practical. Answer based on 46 reviews Ease of use ### Is CatalogIt easy to learn and use? CatalogIt feels easy to learn for most users, with a clear interface, flexible data entry, and simple editing. Museums, archives, and private collectors often describe quick onboarding and easy training for volunteers, though some users mention scrolling through extra fields and a short adjustment period before the layout feels intuitive. Answer based on 51 reviews ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Inventory Management 4.8 (32) 93.75% of 32 reviewers that rated this feature as important or highly important Track and manage inventory levels to maintain proper supply Search/Filter 4.7 (27) 88.89% of 27 reviewers that rated this feature as important or highly important Search and filter data across systems to locate required information by entering keywords or certain criteria Content Management 4.8 (24) 75.00% of 24 reviewers that rated this feature as important or highly important Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving Catalog Creation 4.9 (22) 100.00% of 22 reviewers that rated this feature as important or highly important Create catalogs of products and/or services Access Controls/Permissions 4.7 (20) 85.00% of 20 reviewers that rated this feature as important or highly important Define levels of authorization for access to specific files or systems Data Import/Export 4.7 (19) 94.74% of 19 reviewers that rated this feature as important or highly important Import and export data to and from software applications CatalogIt 24 features Define levels of authorization for access to specific files or systems Application programming interface that allows for integration with other systems/databases Collection of all assets in the system Create catalogs of products and/or services Create and manage digital catalog of products/services with their details, specifications, and price Store, manage, and preserve items of historic, contemporary, and cultural significance Centralized repository to store content and assets Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving Alter the layout and content of reports Import and export data to and from software applications Store and organize documents in a centralized system Manage location logistics and coordinate the participation of exhibitors or vendors in an event Caters specifically to museums Involves selling of insurance solutions, managing policies, handling claims & assessing risk and coverage Track and manage inventory levels to maintain proper supply Access software remotely via mobile devices Access the system via a mobile application Manage and support multiple locations An online catalog of inventory that customers can view View 3D and 2D content in an online virtual room Manage and track customer orders for goods, investments, or any other purchases Present a catalog of inventory that customers can view View and track pertinent metrics to find patterns and gain insights from data Search and filter data across systems to locate required information by entering keywords or certain criteria Get Advice We can help you find the software with the features you need. Features 4.7 (77) 4.7 Based on 77 reviews ## Pricing Value for money 5.0 (70) Free Trial Free Version [View pricing plan details](https://www.capterra.com/p/183811/CatalogIt/pricing/) Free $0.00 It includes: - 1 User - 50 Entries - 5 GB Storage - Accessioning & Deaccessioning - Classifications - Condition & Conservation - Copyright - Detailed Person - Exhibition Tracking - Insurance - Inventory - Loan In/Loan Out - Location Tracking - Organization and Event Profiles - Physical Characteristics - Project Management - Reporting - Shipping/Storage Container Profile - Standard Lexicon - Unlimited Images - Valuation Small $54.00 Flat Rate,Per Month It includes: - 100 GB Storage - 25000 Entries - 8 Users - Accessioning & Deaccessioning - Classifications - Condition & Conservation - Copyright - Detailed Person - Exhibition Tracking - HUB Web Publishing - Insurance - Inventory - Loan In/Loan Out - Location Tracking - Organization and Event Profiles - Physical Characteristics - Project Management - Reporting - Shipping/Storage Container Profile - Standard Lexicon - Unlimited Images - Valuation Medium $72.00 Flat Rate,Per Month It includes: - 150 GB Storage - 50000 Entries - 8 Users - Accessioning & Deaccessioning - Classifications - Condition & Conservation - Copyright - Detailed Person - Exhibition Tracking - HUB Web Publishing - Insurance - Inventory - Loan In/Loan Out - Location Tracking - Organization and Event Profiles - Physical Characteristics - Project Management - Reporting - Shipping/Storage Container Profile - Standard Lexicon - Unlimited Images - Valuation Large(Museum) $96.00 Flat Rate,Per Month It includes: - 100000 Entries - 200 GB Storage - 8 Users - Accessioning & Deaccessioning - Classifications - Condition & Conservation - Copyright - Detailed Person - Exhibition Tracking - HUB Web Publishing - Insurance - Inventory - Loan In/Loan Out - Location Tracking - Organization and Event Profiles - Physical Characteristics - Project Management - Reporting - Shipping/Storage Container Profile - Standard Lexicon - Unlimited Images - Valuation Value for money 5.0 (70) 5.0 Based on 70 reviews Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 5.0 (77) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 5.0 (77) 5.0 Based on 77 reviews ## User reviews Overall rating 4.9 Based on 77 reviews Filter by rating 5(72) 4(5) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent JM Justin M. Museum and Heritage Manager Museums and Institutions ### " Intuitive, Cloud-Based Collections Management That is Perfect for Teams" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 June 6, 2026 We needed a solution that combined strict collection tracking with modern usability. CatalogIt won us over with its cloud security, mobile flexibility, and brilliant QR code utilities, allowing a small team to manage an expansive, high-volume inventory efficiently. CatalogIt is helping us track and find mistakes from previous documentation and record keeping in previous programs. Pros CatalogIt has completely modernized our collections management workflow. It bridges the gap between professional archival standards and modern user accessibility. The cloud-based system has allowed us to centralize our entire archive, secure our records off-site, and onboard temporary staff with ease. It is a robust system that handles heavy inventories effortlessly while staying incredibly user-friendly. Pros •Incredibly Intuitive: The user interface is exceptionally clean and easy to navigate. Our summer students are making great progress with only basic, minimal instruction. •Powerful QR Location & Inventory Tracking: The built-in QR code generator is an absolute gamechanger for large inventories. It allows us to seamlessly track over 250 storage locations and manage currently over 9,000 items without physical bottlenecks. Staff can simply scan a box, shelf, or cabinet code to instantly see exactly what is nested inside. •Interactive Public Engagement: As an added bonus, we use the public-facing QR codes on our physical display labels via the CatalogIt HUB integration. Visiting museum guests can scan the display code with their smartphones to instantly view deep-dive history, web links, and complex provenance data without cluttering the physical gallery walls. •Centralized Hub: It puts everything in one place. We can attach high-quality images, supporting documents, and complex provenance histories to a single record. •Mobile Flexibility: The cross-device compatibility makes uploading photographs a breeze because team members can use a smartphone or tablet to snap pictures and sync them instantly to the cloud record. •Worry-Free Security: It gives us immense peace of mind. We now have a reliable way to securely store digital copies of everything off-site without maintaining expensive local servers. Cons Minor Learning Curve for Advanced Fields: While basic cataloguing is simple for anyone to pick up, navigating highly specialized metadata fields or custom professional schemas can occasionally require a bit more supervision for beginners. Switched from [Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/) After struggling with Microsoft access data we wanted the ability to share publicly and have a powerful tool on hand to clean up and maintain accurate records digitally as well as physically, CatalogIt helps maintain accurate records and makes mistakes easy to spot and fix. Alternatives considered [Argus](https://www.capterra.com/p/147166/Argus/) Reasons for choosing CatalogIt Price. Argus looked amazing but was to much for my needs and CatalogIt has been a perfect fit. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AS Amy S. Collections Manager Museums and Institutions ### "Happy to have made the switch" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 June 2, 2026 Using CatalogIt and working with the staff/support team has been very positive. They reach out to you to make sure everything is going smoothly, have answered any questions I had, and made sure we were happy with the product. Cataloguing into our database is much easier now that we have switched to CatalogIt. Pros I have not used CatalogIt for that long but I have found it very easy to use and a good database for managing a collection. Switching over from our old database was pretty easy, the subscription fees are affordable for a smaller scale museum, and the staff are really helpful. I haven't run into any issues that couldn't be solved by reaching out to the company or watching their tutorial videos. Cons When I produced a loan agreement there were a few artifact details that I thought should have been included and weren't, like accession number, etc. But in speaking with CatalogIt, they said it was a fairly new feature and they were still working out the kinks. Switched from [PayPal](https://www.capterra.com/p/207944/PayPal/) Past Perfect was breaking down and we were running into a lot of issues that couldn't be fixed Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. KP Kaleigh P. Curator Museums and Institutions ### "Great experience" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 30, 2026 We've had a great experience overall with CatalogIt. I've met everyone involved on the CatalogIt team and they've all been very helpful and quick to reply to any inquiries. They migrated our entire collection of 1500 Pros CatalogIt is a robust system with a wide variety of fields for information depending on your needs. It somehow still manages to be user friendly and easy to use at a very affordable price. It comes with the ability to post your collection online at no extra cost which is a huge bonus. Cons It would be nice to be able to hide fields that you don't use and have the ability to edit fields for your needs - credit lines, for example. Sometimes the database and website don't load. Switched from [Claris FileMaker](https://www.capterra.com/p/162784/FileMaker/) To have our database be cloud-based and therefore accessible from multiple locations while also being affordable. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. BF Bruce F. Historian Sports ### "Collections management that is a pleasure to use" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 April 1, 2026 Excellent. I am up and running with my cataloguing of my holdings, and am delighted to be able to make the information available to all those who are interested, on the Catalogit Hub. Pros The software package is intuitive and easy to use. It is always easy to adjust past choices if one's work flow evolves. The price is very reasonable for what one gets. The support is outstanding. Cons The software shows its origins a bit in some of the drop down menus. I think additional choices could be added by the developers. In fairness, the developers are always accommodating of requests for additional menu items from users. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Phil K. Museum Consultant Museums and Institutions ### "CatalogIt easy to use for novices and pros, alike" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 March 29, 2026 Pros I really did find the use of the platform quite intuitive, the more I used it. Collections hasn't been my main museum work up until now, but with CatalogIt, it was easy to complete a catalog of a 3,000-item library, and use the newly-created catalog to complete an inventory! The learning curve was fast, especially coming from Past Perfect, and once I understood the structure, the search functions and inventory control features were very helpful. When we had technical questions, support was responsive within 24 hours. Cons I'm sure there are more efficient ways to import data - we used .csv spreadsheets, and the field mapping took a little trial and error (some fields like "notes" appear in multiple places. But "undoing" and "redoing" imports was easy to manage. Switched from [PastPerfect](https://www.capterra.com/p/121813/PastPerfect/) Easy and accessibility for users of varying skill levels Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AB Amanda B. Manager Museums and Institutions ### "Worth every penny!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 12, 2026 Catalogue has made a nightmare project easy! Being available in an App version has made photographing items seamless! Pros Easy to use! I am able to upload using the app version, edit and add into on the desktop! Great time saver. Cons Wish I could make my own "entry type". The options lack some entry options I wish were available to me. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Ulrich H. Director Non-Profit Organization Management ### "Easy to use, value for money" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 3, 2026 Very happy with CatalogIt! I can definitely recommend it for collectors of all types. Staff was very responsive and helpful too. Pros Easy to use, versatile software. I got up to speed quickly and am currently cataloguing a large collection of postcards, photos and other memorabilia. So far I encountered no bugs. This is definitely value for money (I looked at several other solutions)! Cons As I don't fill in all the fields that are provided, I have to do a bit of scrolling. Maybe one could customize the entry fields that are shown when cataloguing a new item? Also, being able to download the complete database would be an asset so one has a back-up on site. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. DF Daniel F. Board Director Museums and Institutions ### "Very intuitive and user-friendly" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 January 18, 2026 Very positive so far. I am able to create entries on the fly, and flag them for later accessioning, as most of our collection has not yet gone through formal accessioning. Many fields I have not touched yet, but I know I can update at any time. I've shown the software to others with very little computer background, and the reaction has been positive. Pros Overall extremely intuitive design. I've been working with Catalogit for 4-5 months now, and have used it to catalog photos, maps, videos and artifacts. Our museum is 40 years old but this is our first concerted effort to properly catalog our collection, so we are creating the database from scratch (no previous electronic system or formal accessioning). I feel confident in training others with little background to use the system. I greatly appreciate the "Other Names and Numbers" field as I can link previous attempts to organize maps and photos. Also like the accessory resources (tools and training) that are available for all levels. Cons A few types of items which are not among the "entry types" offered by Catalogit when creating a new entry, specifically video recordings (I've been using "photograph") and business documents (which are not published so don't really fit the type "Publication") Alternatives considered [PastPerfect](https://www.capterra.com/p/121813/PastPerfect/) Reasons for choosing CatalogIt Much more intuitive, excellent references Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RP Rich P. Me Individual & Family Services ### "New Customer. Love it!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 December 13, 2025 Fully happy I moved to Catalogit. It's mostly everything I'd hoped for. But looking for future updates as well. Pros CatalogIt has a great user interface and is easy to navigate. Becoming a new customer was easy given the import functionality, moving from a different service. The annual fee is well worth it. Cons One area of improvement would be someway to cleanup the main view of an item if you have many documents linked to it i.e. receipts, etc. Otherwise, the main view can look cluttered. Another area would be the number of levels for folders. Having at least one additional level for folders would be helpful. Switched from [Collector Systems](https://www.capterra.com/p/121803/Collector-Systems/) Collector Systems was highly overpriced and clunky. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. DC Dan C. Owner Arts and Crafts ### "A Terrific Platform for Organizing an Art Collection" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 November 17, 2025 I've had nothing but positive interactions with the Catalog It team, who made it easy to sign up and easy to to proceed with getting started right away. Pros There are so many things to like about Catalog it, but start with customer service, which is top-notch! My questions were answered almost immediately in a professional and caring manner, and even my special requests were handled without a hitch. A second factor is the very reasonable cost for the product. Thirdly, the team at catalog it has constructed a platform and entry system that should meet any requirement for recording pertinent information about an. artwork. It's perfect for collectors and museums! Cons There's practically nothing I can say I didn't like. The many different categories provided for providing details about an artwork may be a little complex for a small collector, but for a Museum they are necessary. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/183811/CatalogIt/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Popular comparisons [On Page vs CatalogIt](https://www.capterra.com/compare/183811-201357/CatalogIt-vs-On-Page)