# CatalogIt Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is CatalogIt the right Catalog Management solution for you? Explore 74 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/183811/CatalogIt/reviews --- CatalogIt 4.9 (74) [View alternatives](https://www.capterra.com/p/183811/CatalogIt/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Reviews of CatalogIt Ease of use 4.9 Customer Service 5.0 ## Pros and Cons in Reviews Phil K Museum ConsultantMuseums and Institutions, Self-employedUsed the software for: Less than 6 months. “The learning curve was fast, especially coming from Past Perfect, and once I understood the structure, the search functions and inventory control features were very helpful. When we had technical questions, support was responsive within 24 hours.“ March 29, 2026 Ulrich H DirectorNon-Profit Organization Management, Self-employedUsed the software for: Less than 6 months. “As I don't fill in all the fields that are provided, I have to do a bit of scrolling.“ February 3, 2026 DC Dan C OwnerArts and Crafts, Self-employedUsed the software for: Less than 6 months. “Thirdly, the team at catalog it has constructed a platform and entry system that should meet any requirement for recording pertinent information about an. artwork.“ November 17, 2025 AB Amanda B ManagerMuseums and Institutions, 2 - 10 employeesUsed the software for: 6-12 months. “The options lack some entry options I wish were available to me.“ February 12, 2026 BF Bruce F HistorianSports, 2 - 10 employeesUsed the software for: Less than 6 months. “I am up and running with my cataloguing of my holdings, and am delighted to be able to make the information available to all those who are interested, on the Catalogit Hub.“ April 1, 2026 MD Michael D Curator and Director of University Art CollectionMuseums and Institutions, 2 - 10 employeesUsed the software for: Less than 6 months. “Not being able to print directly to my Dymo Label printer is the only downfall at this point.“ January 16, 2025 SC Scott C PresidentMuseums and Institutions, 2 - 10 employeesUsed the software for: Less than 6 months. “If you are an association or museum looking to bring clarity, accessibility, and professionalism to your collection management without over‑extending your budget or technical resources, CatalogIt is the program to have.“ October 2, 2025 CT Con T ArchivistMuseums and Institutions, 11 - 50 employeesUsed the software for: Less than 6 months. “In some ways there are almost too many options and it would be nice to turn off or hide those parts of the system that don't apply to our institution.“ December 17, 2024 ## Showing most helpful reviews Showing 1-25 of 74 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Phil K. Museum Consultant Museums and Institutions Used the software for: Less than 6 months ### "CatalogIt easy to use for novices and pros, alike" March 29, 2026 5.0 Pros I really did find the use of the platform quite intuitive, the more I used it. Collections hasn't been my main museum work up until now, but with CatalogIt, it was easy to complete a catalog of a 3,000-item library, and use the newly-created catalog to complete an inventory! The learning curve was fast, especially coming from Past Perfect, and once I understood the structure, the search functions and inventory control features were very helpful. When we had technical questions, support was responsive within 24 hours. Cons I'm sure there are more efficient ways to import data - we used .csv spreadsheets, and the field mapping took a little trial and error (some fields like "notes" appear in multiple places. But "undoing" and "redoing" imports was easy to manage. Switched from [PastPerfect](https://www.capterra.com/p/121813/PastPerfect/) Easy and accessibility for users of varying skill levels Review Source SS Sheli S. Consultant Museums and Institutions Used the software for: 2+ years ### "Cataloging for this Century" July 9, 2025 5.0 I feel like I have gained a mob of friends. When I am stumped, they jump in and help me. They have brainstormed numerous projects with me to ascertain if they are a good fit, and if not, they are honest and tell me. CatalogIt and its team are the type of partner you want when you have to care for collections that are complex and have many components. Pros I have used numerous museum programs for decades. All linear required steep learning curves and precise terminology. I found Catalogit four years ago and have now used the software for multiple uses, including museum collections and individual projects. It is easy to use, easy to teach others how to use, and can be used in the field on your phone. It doesn't try to do everything, and I appreciate that. It is veneered, so you can create a file and return again and again to add data and depth to the file. It has great connectivity between people, other files, and genres. Finally, it is priced in the affordable range for all sizes of institutions and projects. Cons Is CatalogIt perfect -- doubtful, but it is flexible and gives options so that any learning style can use it and master it quickly. Alternatives considered [AutoCAD](https://www.capterra.com/p/265024/AutoCAD/) Reason for choosing CatalogIt We chose CatalogIt because we could see that it would be easier to use, allow us to integrate our 75 years of collections and disparate cataloging systems, and because the CatalogIt team is so nice. Switched from [PastPerfect](https://www.capterra.com/p/121813/PastPerfect/) When introduced, PP was the bomb, but over the decades, software has come a long way, and the use of nodal strategies in connecting and searching data is exponentially more effective and efficient. Review Source GD Glenda D. None Fine Art Used the software for: Less than 6 months ### "Excellent & Easy To Use" July 8, 2025 5.0 Using the program to catalog an extensive personal art collection. After five months I have over 250 entries and probably at least the same left. I haven’t had any issues or problems. I had one question which was answered the same day. I haven’t done much searching yet, but it seems to be very good. Pros Very intuitive. The customer support is top notch. Versatility. Don’t need to be very computer literate. Cons I haven’t found any issues yet. I’ve been using the program for 5 months. I have nothing to suggest. Review Source DF Daniel F. Board Director Museums and Institutions Used the software for: Less than 6 months ### "Very intuitive and user-friendly" January 18, 2026 5.0 Very positive so far. I am able to create entries on the fly, and flag them for later accessioning, as most of our collection has not yet gone through formal accessioning. Many fields I have not touched yet, but I know I can update at any time. I've shown the software to others with very little computer background, and the reaction has been positive. Pros Overall extremely intuitive design. I've been working with Catalogit for 4-5 months now, and have used it to catalog photos, maps, videos and artifacts. Our museum is 40 years old but this is our first concerted effort to properly catalog our collection, so we are creating the database from scratch (no previous electronic system or formal accessioning). I feel confident in training others with little background to use the system. I greatly appreciate the "Other Names and Numbers" field as I can link previous attempts to organize maps and photos. Also like the accessory resources (tools and training) that are available for all levels. Cons A few types of items which are not among the "entry types" offered by Catalogit when creating a new entry, specifically video recordings (I've been using "photograph") and business documents (which are not published so don't really fit the type "Publication") Alternatives considered [PastPerfect](https://www.capterra.com/p/121813/PastPerfect/) Reason for choosing CatalogIt Much more intuitive, excellent references Review Source LJ Lisa J. Manager Museums and Institutions Used the software for: 6-12 months ### "Museum Cataloging Made Easy" October 2, 2025 5.0 We were looking to convert to a new database, and CatalogIt was the right choice for us! Easy to use, intuitive, and customizable. Pros Easy to use software for museum and collections management! One of the most helpful features is the option to have multiple users working in the system at the same time. Thumbnail photo listings allow for easy searching. Love the ability to design displays and exhibits by sorting listings into new folders. Also, the CatalogIt team is very helpful, answering emails quickly and offering help before it’s even required. They transferred our records from PastPerfect quickly, without any problems. Cons We haven’t found any issues so far. The software has done everything we wanted it to do, and there were no glitches. Switched from [PastPerfect](https://www.capterra.com/p/121813/PastPerfect/) Easier to use than the version of PastPerfect that we had. We liked the option of multiple users having access at the same time. Review Source JT Jennifer T. Director of Collections and Interpretation Museums and Institutions Used the software for: 2+ years ### "Ideal fit for our small museum collection" February 3, 2025 5.0 We are a house museum with a collection of approximately 1,000 objects. For a smaller collection like this, CatalogIt has been a great fit: it's intuitive to use, I love that I can easily use it from anywhere on multiple types of devices (desktop, laptop, phone, tablet), and the support resources are so helpful. For nearly five years now, it has met all of our needs. I know that there is so much more that I could do with it, given the time. Pros Easy to learn and use, can use it from anywhere, simplicity of interface, flexibility of the different tools, reasonably priced. Cons The search function doesn't seem to work the way I expect it to. I could probably use more study on this, given how important it is. Switched from [Embark](https://www.capterra.com/p/10019226/Embark/) It was too expensive and too complex for our needs; it didn't have mobile or even cloud access; the interface was cluttered with multiple tabs and hundreds of fields we would never use. Review Source WF Wren F. Collections Manager Museums and Institutions Used the software for: 6-12 months ### "CatalogIt Review" December 11, 2024 5.0 As a small museum, we love this system. It functions wonderfully for everything we could ever need, and it would work well for museums with a larger collection too. It is fast and easy to navigate and very intuitive for new users. The addition of a mobile app is great, and the mobile app works just as well as the desktop version. The cloud system is fantastic, and the program never loses any data due to dropped network on our end. CatalogIt is easy to customize to any museums current standards, and can be changed quickly from both mobile and desktop versions. Pros The ease of use, especially with connecting to a mobile app for easy photo uploading. CatalogIt is well organized and clear, without a ton of additional pop-ups crowding the screen. It uploads incredibly fast to the cloud, and there are no issues with navigating through the settings or profiles. Cons Some of the profiles have names that are difficult to find through the search feature. For example, trying to change the categories under the Location tab has to be reached by searching 'location' to get the search result 'Location Categories,' and is not under the top highlighted tab marked 'Location.' This is easily navigated, but may be confusing for a beginning user. Also, having to contact the support to add a new user could be seen as bothersome to larger institutions who have changing staff and needs. Alternatives considered [PastPerfect](https://www.capterra.com/p/121813/PastPerfect/) Reason for choosing CatalogIt Better price for the size of our museum collection. Review Source MD Michael D. Curator and Director of University Art Collection Museums and Institutions Used the software for: Less than 6 months ### "CatalogIt is worth the switch" January 16, 2025 5.0 So far, it's been great. The customer service has been fantastic. As we have migrated our data from PastPerfect, our rep has offered free Zoom training sessions with my staff and checks in every couple of months to see how the program is working for us. Pros The cloud-based system allows us to view/edit from anywhere on any OS. The app is easy to use, and the database is robust. The outward-facing publishing allows our collection to be accessible to the public, with data updates showing instantly w/out having to 're-publish'. Cons Not being able to print directly to my Dymo Label printer is the only downfall at this point. However, the robustness and intuitiveness of the program far outweigh this minor inconvenience. Alternatives considered [PastPerfect](https://www.capterra.com/p/121813/PastPerfect/) Reason for choosing CatalogIt Both are robust collections management systems, but CatalogIt gives us the freedom of not being tied down to a desktop, with a contemporary interface. And the web publishing option was included with CatalogIt. The price for the entire data system with CatalogIt was way cheaper than the 'web hosting' alone price from PastPerfect. Switched from [PastPerfect](https://www.capterra.com/p/121813/PastPerfect/) We were currently using PastPerfect - a robust program in itself - but CatalogIt offered free data migration and a 60-day free trial with our own data. My staff enjoyed the freedom of working on the data from anywhere and the interface is cleaner. Review Source Ulrich H. Director Non-Profit Organization Management Used the software for: Less than 6 months ### "Easy to use, value for money" February 3, 2026 5.0 Very happy with CatalogIt! I can definitely recommend it for collectors of all types. Staff was very responsive and helpful too. Pros Easy to use, versatile software. I got up to speed quickly and am currently cataloguing a large collection of postcards, photos and other memorabilia. So far I encountered no bugs. This is definitely value for money (I looked at several other solutions)! Cons As I don't fill in all the fields that are provided, I have to do a bit of scrolling. Maybe one could customize the entry fields that are shown when cataloguing a new item? Also, being able to download the complete database would be an asset so one has a back-up on site. Review Source BF Bruce F. Historian Sports Used the software for: Less than 6 months ### "Collections management that is a pleasure to use" April 1, 2026 5.0 Excellent. I am up and running with my cataloguing of my holdings, and am delighted to be able to make the information available to all those who are interested, on the Catalogit Hub. Pros The software package is intuitive and easy to use. It is always easy to adjust past choices if one's work flow evolves. The price is very reasonable for what one gets. The support is outstanding. Cons The software shows its origins a bit in some of the drop down menus. I think additional choices could be added by the developers. In fairness, the developers are always accommodating of requests for additional menu items from users. Review Source DS Dan S. Chief Curator Museums and Institutions Used the software for: Less than 6 months ### "Catalogit" September 23, 2019 5.0 We have several military reservists located throughout the state. This system is easy for these soldiers and airmen to use. The conversion process was for all intents and purposes a painless process and was completed in the time requested. Pros 1\. We can use multiple platforms in over 85 storage and display sites located throughout the state of California. When in the field, we can use the smartphone app to quick basic data entry quickly with images 2. We can do the initial accessions in half the time without having to change pages. 3. Customer support is OUTSTANDING! I can not stress this enough. 4. The system is very intuitive. 5. If you are entering like items that have multiple identical information fields, you can simply duplicate a similar entry. This is a HUGE time saver! Cons When compared with our previous system, we miss the ability to print donation, deaccession and loan documents. But we solved this with fill in PDF documents in a DropBox file that is easily changed a nd accessible by all users. Alternatives considered [PastPerfect](https://www.capterra.com/p/121813/PastPerfect/) Reason for choosing CatalogIt Ease of use, customer support, ability to operate in the field and on multiple platforms (i.e., smartphones, tablets, laptop and desktop computers. Switched from [PastPerfect](https://www.capterra.com/p/121813/PastPerfect/) The decision was made to switch to a web-based system due to the geographic distribution of artifacts and staff. Review Source BW Brienne W. Registrar Museums and Institutions Used the software for: 6-12 months ### "Great for small museum!" April 22, 2020 5.0 Catalogit has been a great tool for a small museum like CHSA. I am able to work on records without any issues and it is easy to navigate. The API integration process was easy and we can add objects into our database and they immediately on our website. Pros It is easy to use and accessible on any device. I like the ability to see everything in one page and create my own folders to organize the collection as I would like. Cons There are occasional glitches in the database on our website such as images appearing more than once. It also occasionally glitches when you try to scroll down in the All Entries section. Alternatives considered [eMuseum](https://www.capterra.com/p/121804/eMuseum/)[Proficio and Proficio Elements](https://www.capterra.com/p/141729/Proficio-and-Proficio-Elements/) Reason for choosing CatalogIt The pricing and capabilities such as the API integration were the main factors in choosing Catalogit. Switched from [PastPerfect](https://www.capterra.com/p/121813/PastPerfect/) CHSA used an outdated version of PastPerfect that would freeze constantly. Review Source DN Denise N. Executive Director Museums and Institutions Used the software for: Less than 6 months ### "CatalogIt is GREAT!" May 31, 2022 5.0 Catalog it is allowing us to properly catalog our museum collection. Creating records is easy and adding photographs is a snap. Pros Although our museum is fairly new to using CatalogIt, our experience with the app has been very positive. We are looking forward to adding more records and fully taking advantage of all that the program has to offer. Customer Service is quick to respond. Very satisfied. Cons No real cons to the product. It might be nice to add a user, but CatalogIt customer service is so quick to take care of additions, it has not been an issue. Switched from [PastPerfect](https://www.capterra.com/p/121813/PastPerfect/) CatalogIt with its Cloud-Based interface, affordable cost, multiple users, and ability to easily work in storage areas or even from home. The program was recommended by others to us and based on our research, the recommendations, and consultation with CatalogIt, it was an easy choice to switch. Review Source ES Erin S. Local History Librarian Libraries Used the software for: Less than 6 months ### "CatalogIt for Libraries" December 20, 2023 5.0 I have enjoyed working with CatalogIt the past few months. It has made it easier for us to have a catalog of our archive in one central place. It is nice to be able to have a web publishing tool built in to the catalog, so patrons can view the collections from home. Even large PDFs are able to be uploaded and viewed with ease. The team is very responsive, and proactive at ensuring that you are understanding the system and satisfied with the product. Pros \-Easy to add items to the catalog -Attractive interface for both back end and publishing -Many fields that allow you to add as much information as you need -Large files able to be added and viewed -Easy to choose what to publish -Great communication and support from team -Priced fairly compared to other similar products Cons \-I would love to see a filtering tool added to the searching in the HUB. The searchability from the backend is great, but would love to see some of those added to the hub. Alternatives considered [PastPerfect](https://www.capterra.com/p/121813/PastPerfect/) Reason for choosing CatalogIt The affordability and modern interface gave CatalogIt the edge over the clunkier, expensive PP5. Review Source SC Scott C. President Museums and Institutions Used the software for: Less than 6 months ### "CatalogIt has transformed the museums collection system " October 2, 2025 5.0 If you are an association or museum looking to bring clarity, accessibility, and professionalism to your collection management without over‑extending your budget or technical resources, CatalogIt is the program to have. For Valour Park, the decision to go with CatalogIt has elevated our capability, our stewardship, and our reach. Pros Valour Park Association made a decision that has truly transformed the way we steward, display, and share our museum collection. The program has been a game changer across every level of our work, from inventory control to public engagement. Cons The search functionality is not always as informative or intuitive as we would like. Better support for audio or video files (e.g. the ability to embed or stream video clips for the public). Review Source CM Chris M. Director Libraries Used the software for: Less than 6 months ### "Great for a small organization that's relying on non-professionals" September 13, 2024 5.0 Positive -- we have six people working in it at varying degrees of skill and they all have been able to help in some way. I feel positive that our catalog will continue to grow and improve over time. Pros Ease of use. We were able to jump right in and start uploading information. Cons Still learning but right now we're just figuring out how to input in our document archive. Review Source CS Caron S. Vice President Museums and Institutions Used the software for: Less than 6 months ### "An exciting new era for the Ripon Historical Society" September 7, 2023 5.0 Pros The CatalogIt Hub and the ease of use are two features of CatalogIt that have had tremendous impact for our museum. With the Hub, we can now reach a much broader audience with our digitized collection. The ease of use is critical to our making progress with digitization. We are able to function more efficiently because we can now easily train our volunteers and student interns, allowing for projects to be completed in far less time than before. Cons One feature that would be nice to have is a link to the Library of Congress website located in the Lexicon category when cataloging books. That way the cataloger can easily retrieve the call number from the LOC website for that publication. Review Source DJ Debi J. Director Non-Profit Organization Management Used the software for: 6-12 months ### "Easy to Use Software with lots of features " February 1, 2024 5.0 Overall experience has been great. It was easy to get started and customer support is timely in responding to questions. Pros The ease of use. Low learning curve. Great customer support. Cons Would like to see reports expanded. Would like to have ability to "hide" some fields we never use when entering new items. Reason for choosing CatalogIt price, features, and ability to use both by mobile app and computer. Review Source MB Matt B. Principal Information Technology and Services Used the software for: Less than 6 months ### "Exceptional product for the money" August 13, 2022 5.0 Excellent customer support. Very responsive and helpful every time. The product is already easy to use. I needed help importing from a poorly maintained Access DB with multiple valuations and locations for objects. Pros Very easy to use. Great features for managing objects. Tech support is outstanding. Price is surprisingly low for the capabilities. Cons Doesn't have a private guest-portal. I can use my limited users but I'd like a private guest system where I don't need to share the same account to multiple users. We create limited catalogs for certain clients to view and I don't want our objects publically accessible Review Source Response from It Unlimited August 18, 2022 Hello, Matt- thank you for the review! Regarding your limited catalogs, you might try selecting the group of objects and using the Print>Pages feature to create a nice pdf catalog for selective sharing. Please reach out to us if we can be of any help! CL Celeste L. Secretary Museums and Institutions Used the software for: 6-12 months ### "Excellent system" July 30, 2022 5.0 Thrilled. I was anxious about learning a new system but they walked me through everything Pros Very user friendly, very supportive staff, fast response to questions Cons Nothing. Everything has been so pleasant. Reason for choosing CatalogIt staff response Review Source JW Justine W. Conservation Administrator Museums and Institutions Used the software for: 1-2 years ### "Collections Care Business" April 5, 2019 5.0 As a user-friendly, mobile, and reliable database, CatalogIt has made a world of difference in documenting the conservation process for our clients and providing accessible records to our staff. I highly recommend it! Pros It's user-friendly and mobile! Great for keeping everyone on the same page as a truly accessible platform. Cons Sometimes it takes a while to upload photos, other times it's very quick Review Source JP James P. President Museums and Institutions Used the software for: Less than 6 months ### "Database Catalog" January 24, 2024 5.0 Pros It allows us to add photos to our database and then create folders to show online Cons The search query could be easier more robust Review Source NM Nicoline M. Museum Coordinator Museums and Institutions Used the software for: 6-12 months ### "Meets all the needs for a small museum!" May 14, 2019 5.0 It's been amazing-- the CatalogIt team is very responsive and helpful! Pros It is incredibly user friendly and is incredibly easy to learn how to use. We rely on volunteers for some cataloging tasks and it has been a breeze to get them accustomed to the software. Cons It can take a while to upload photographs, from either the computer or phone. Otherwise I have no complaints! Review Source MS Marjorie S. Data manager for a small congregational museum Religious Institutions Used the software for: Less than 6 months ### "CatalogIt catalogs it! " February 17, 2021 5.0 If one can find spending time with a collection management program enjoyable, CatalogIt is that program. It is easy for new users to get up to speed, and it is foolproof! Pros CatalogIt is extremely user friendly. It took me no time at all to get our data entry going. I'm a retired museum professional and am very used to working with a collection management program, and find this as powerful a tool as the very expensive program I used at work. It's portability is so useful. Support is prompt, personal and gracious. Cons I have not yet encountered any problems. Review Source DS David S. President Marketing and Advertising Used the software for: Less than 6 months ### "Amazing Product - Wonderful customer support team" April 6, 2021 5.0 Pros Made it SO EASY to digitize and share information for our local historical society. So much more helpful on the back-end, and so much better to use on the front-end. Of note, we are using the Wordpress plugin to feed our Catalog through our website. Cons A bit glitchy with the Wordpress plugin/compatibility. However, the team at CatalogIt has been beyond supportive in helping get everything updated and organized. Review Source Similar Products Featured ## Related categories [Museum](https://www.capterra.com/museum-software/)[Digital Asset Management](https://www.capterra.com/digital-asset-management-software/)[Catalog Management](https://www.capterra.com/catalog-management-software/)