# CatalogIt Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is CatalogIt the right Catalog Management solution for you? Explore 77 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/183811/CatalogIt/reviews --- CatalogIt 4.9 (77) [View alternatives](https://www.capterra.com/p/183811/CatalogIt/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated June 3rd, 2026 # Reviews of CatalogIt Ease of use 4.9 Customer Service 5.0 ## Pros and Cons in Reviews Phil K Museum ConsultantMuseums and Institutions, Self-employedUsed the software for: Less than 6 months. “The learning curve was fast, especially coming from Past Perfect, and once I understood the structure, the search functions and inventory control features were very helpful. When we had technical questions, support was responsive within 24 hours.“ March 29, 2026 Ulrich H DirectorNon-Profit Organization Management, Self-employedUsed the software for: Less than 6 months. “As I don't fill in all the fields that are provided, I have to do a bit of scrolling.“ February 3, 2026 BF Bruce F HistorianSports, 2 - 10 employeesUsed the software for: Less than 6 months. “I am up and running with my cataloguing of my holdings, and am delighted to be able to make the information available to all those who are interested, on the Catalogit Hub.“ April 1, 2026 AB Amanda B ManagerMuseums and Institutions, 2 - 10 employeesUsed the software for: 6-12 months. “The options lack some entry options I wish were available to me.“ February 12, 2026 SC Scott C PresidentMuseums and Institutions, 2 - 10 employeesUsed the software for: Less than 6 months. “If you are an association or museum looking to bring clarity, accessibility, and professionalism to your collection management without over‑extending your budget or technical resources, CatalogIt is the program to have.“ October 2, 2025 MD Michael D Curator and Director of University Art CollectionMuseums and Institutions, 2 - 10 employeesUsed the software for: Less than 6 months. “Not being able to print directly to my Dymo Label printer is the only downfall at this point.“ January 16, 2025 DF Daniel F Board DirectorMuseums and Institutions, 2 - 10 employeesUsed the software for: Less than 6 months. “I greatly appreciate the "Other Names and Numbers" field as I can link previous attempts to organize maps and photos. “ January 18, 2026 CT Con T ArchivistMuseums and Institutions, 11 - 50 employeesUsed the software for: Less than 6 months. “In some ways there are almost too many options and it would be nice to turn off or hide those parts of the system that don't apply to our institution.“ December 17, 2024 ## Showing most helpful reviews Showing 1-25 of 77 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Phil K. Museum Consultant Museums and Institutions Used the software for: Less than 6 months ### "CatalogIt easy to use for novices and pros, alike" March 29, 2026 5.0 Pros I really did find the use of the platform quite intuitive, the more I used it. Collections hasn't been my main museum work up until now, but with CatalogIt, it was easy to complete a catalog of a 3,000-item library, and use the newly-created catalog to complete an inventory! The learning curve was fast, especially coming from Past Perfect, and once I understood the structure, the search functions and inventory control features were very helpful. When we had technical questions, support was responsive within 24 hours. Cons I'm sure there are more efficient ways to import data - we used .csv spreadsheets, and the field mapping took a little trial and error (some fields like "notes" appear in multiple places. But "undoing" and "redoing" imports was easy to manage. Switched from [PastPerfect](https://www.capterra.com/p/121813/PastPerfect/) Easy and accessibility for users of varying skill levels Review Source SS Sheli S. Consultant Museums and Institutions Used the software for: 2+ years ### "Cataloging for this Century" July 9, 2025 5.0 I feel like I have gained a mob of friends. When I am stumped, they jump in and help me. They have brainstormed numerous projects with me to ascertain if they are a good fit, and if not, they are honest and tell me. CatalogIt and its team are the type of partner you want when you have to care for collections that are complex and have many components. Pros I have used numerous museum programs for decades. All linear required steep learning curves and precise terminology. I found Catalogit four years ago and have now used the software for multiple uses, including museum collections and individual projects. It is easy to use, easy to teach others how to use, and can be used in the field on your phone. It doesn't try to do everything, and I appreciate that. It is veneered, so you can create a file and return again and again to add data and depth to the file. It has great connectivity between people, other files, and genres. Finally, it is priced in the affordable range for all sizes of institutions and projects. Cons Is CatalogIt perfect -- doubtful, but it is flexible and gives options so that any learning style can use it and master it quickly. Alternatives considered [AutoCAD](https://www.capterra.com/p/265024/AutoCAD/) Reason for choosing CatalogIt We chose CatalogIt because we could see that it would be easier to use, allow us to integrate our 75 years of collections and disparate cataloging systems, and because the CatalogIt team is so nice. Switched from [PastPerfect](https://www.capterra.com/p/121813/PastPerfect/) When introduced, PP was the bomb, but over the decades, software has come a long way, and the use of nodal strategies in connecting and searching data is exponentially more effective and efficient. Review Source KP Kaleigh P. Curator Museums and Institutions Used the software for: 6-12 months ### "Great experience" April 30, 2026 5.0 We've had a great experience overall with CatalogIt. I've met everyone involved on the CatalogIt team and they've all been very helpful and quick to reply to any inquiries. They migrated our entire collection of 1500 Pros CatalogIt is a robust system with a wide variety of fields for information depending on your needs. It somehow still manages to be user friendly and easy to use at a very affordable price. It comes with the ability to post your collection online at no extra cost which is a huge bonus. Cons It would be nice to be able to hide fields that you don't use and have the ability to edit fields for your needs - credit lines, for example. Sometimes the database and website don't load. Switched from [Claris FileMaker](https://www.capterra.com/p/162784/FileMaker/) To have our database be cloud-based and therefore accessible from multiple locations while also being affordable. Review Source GD Glenda D. None Fine Art Used the software for: Less than 6 months ### "Excellent & Easy To Use" July 8, 2025 5.0 Using the program to catalog an extensive personal art collection. After five months I have over 250 entries and probably at least the same left. I haven’t had any issues or problems. I had one question which was answered the same day. I haven’t done much searching yet, but it seems to be very good. Pros Very intuitive. The customer support is top notch. Versatility. Don’t need to be very computer literate. Cons I haven’t found any issues yet. I’ve been using the program for 5 months. I have nothing to suggest. Review Source LJ Lisa J. Manager Museums and Institutions Used the software for: 6-12 months ### "Museum Cataloging Made Easy" October 2, 2025 5.0 We were looking to convert to a new database, and CatalogIt was the right choice for us! Easy to use, intuitive, and customizable. Pros Easy to use software for museum and collections management! One of the most helpful features is the option to have multiple users working in the system at the same time. Thumbnail photo listings allow for easy searching. Love the ability to design displays and exhibits by sorting listings into new folders. Also, the CatalogIt team is very helpful, answering emails quickly and offering help before it’s even required. They transferred our records from PastPerfect quickly, without any problems. Cons We haven’t found any issues so far. The software has done everything we wanted it to do, and there were no glitches. Switched from [PastPerfect](https://www.capterra.com/p/121813/PastPerfect/) Easier to use than the version of PastPerfect that we had. We liked the option of multiple users having access at the same time. Review Source JT Jennifer T. Director of Collections and Interpretation Museums and Institutions Used the software for: 2+ years ### "Ideal fit for our small museum collection" February 3, 2025 5.0 We are a house museum with a collection of approximately 1,000 objects. For a smaller collection like this, CatalogIt has been a great fit: it's intuitive to use, I love that I can easily use it from anywhere on multiple types of devices (desktop, laptop, phone, tablet), and the support resources are so helpful. For nearly five years now, it has met all of our needs. I know that there is so much more that I could do with it, given the time. Pros Easy to learn and use, can use it from anywhere, simplicity of interface, flexibility of the different tools, reasonably priced. Cons The search function doesn't seem to work the way I expect it to. I could probably use more study on this, given how important it is. Switched from [Embark](https://www.capterra.com/p/10019226/Embark/) It was too expensive and too complex for our needs; it didn't have mobile or even cloud access; the interface was cluttered with multiple tabs and hundreds of fields we would never use. Review Source WF Wren F. Collections Manager Museums and Institutions Used the software for: 6-12 months ### "CatalogIt Review" December 11, 2024 5.0 As a small museum, we love this system. It functions wonderfully for everything we could ever need, and it would work well for museums with a larger collection too. It is fast and easy to navigate and very intuitive for new users. The addition of a mobile app is great, and the mobile app works just as well as the desktop version. The cloud system is fantastic, and the program never loses any data due to dropped network on our end. CatalogIt is easy to customize to any museums current standards, and can be changed quickly from both mobile and desktop versions. Pros The ease of use, especially with connecting to a mobile app for easy photo uploading. CatalogIt is well organized and clear, without a ton of additional pop-ups crowding the screen. It uploads incredibly fast to the cloud, and there are no issues with navigating through the settings or profiles. Cons Some of the profiles have names that are difficult to find through the search feature. For example, trying to change the categories under the Location tab has to be reached by searching 'location' to get the search result 'Location Categories,' and is not under the top highlighted tab marked 'Location.' This is easily navigated, but may be confusing for a beginning user. Also, having to contact the support to add a new user could be seen as bothersome to larger institutions who have changing staff and needs. Alternatives considered [PastPerfect](https://www.capterra.com/p/121813/PastPerfect/) Reason for choosing CatalogIt Better price for the size of our museum collection. Review Source MD Michael D. Curator and Director of University Art Collection Museums and Institutions Used the software for: Less than 6 months ### "CatalogIt is worth the switch" January 16, 2025 5.0 So far, it's been great. The customer service has been fantastic. As we have migrated our data from PastPerfect, our rep has offered free Zoom training sessions with my staff and checks in every couple of months to see how the program is working for us. Pros The cloud-based system allows us to view/edit from anywhere on any OS. The app is easy to use, and the database is robust. The outward-facing publishing allows our collection to be accessible to the public, with data updates showing instantly w/out having to 're-publish'. Cons Not being able to print directly to my Dymo Label printer is the only downfall at this point. However, the robustness and intuitiveness of the program far outweigh this minor inconvenience. Alternatives considered [PastPerfect](https://www.capterra.com/p/121813/PastPerfect/) Reason for choosing CatalogIt Both are robust collections management systems, but CatalogIt gives us the freedom of not being tied down to a desktop, with a contemporary interface. And the web publishing option was included with CatalogIt. The price for the entire data system with CatalogIt was way cheaper than the 'web hosting' alone price from PastPerfect. Switched from [PastPerfect](https://www.capterra.com/p/121813/PastPerfect/) We were currently using PastPerfect - a robust program in itself - but CatalogIt offered free data migration and a 60-day free trial with our own data. My staff enjoyed the freedom of working on the data from anywhere and the interface is cleaner. Review Source AB Amanda B. Manager Museums and Institutions Used the software for: 6-12 months ### "Worth every penny!" February 12, 2026 5.0 Catalogue has made a nightmare project easy! Being available in an App version has made photographing items seamless! Pros Easy to use! I am able to upload using the app version, edit and add into on the desktop! Great time saver. Cons Wish I could make my own "entry type". The options lack some entry options I wish were available to me. Review Source BF Bruce F. Historian Sports Used the software for: Less than 6 months ### "Collections management that is a pleasure to use" April 1, 2026 5.0 Excellent. I am up and running with my cataloguing of my holdings, and am delighted to be able to make the information available to all those who are interested, on the Catalogit Hub. Pros The software package is intuitive and easy to use. It is always easy to adjust past choices if one's work flow evolves. The price is very reasonable for what one gets. The support is outstanding. Cons The software shows its origins a bit in some of the drop down menus. I think additional choices could be added by the developers. In fairness, the developers are always accommodating of requests for additional menu items from users. Review Source BH Bradley H. Museum Assistant, Curatorial Staff Museums and Institutions Used the software for: I used a free trial ### "Great collection management system!" May 11, 2021 5.0 This system speaks for itself and really caters itself to small-mid ranges sites. It is overall intuitive and easy to adapt to. It's good at using controlled vocabulary for descriptive terms as well as people, locations, etc. The CMS helps us with an American Alliance of Museums (AAM) Museum Assessment Program we are applying for. It's also very versatile and and be used at sites other than museums. Pros When we discovered CatalogIt, it was as if it was too good to be true. They strive/pride themselves on keeping the price low/affordable, offer great and quick customer service (the \[SENSITIVE CONTENT HIDDEN\], was more than happy to give us a demo before and after we installed it), and there are very useful workflow functions, like folders and tags. A big incentive offer was a free migration from PastPerfect, which went smoothly. Cons There were some features I thought would be included, like mass selecting items for a folder. While unavailable now, they assured me it is in the works, which shows they are committed to improving the product. In addition, some of its features take a month or so to get used to. For example, item locations are inputted by marking the most specific location (i.e. a storage box) as opposed to individually entering the building, room, etc. However, this system saves time in the long run and ensures there are no duplicate entries. Reason for choosing CatalogIt The system was not only affordable but cheaper than PastPerfect Web Edition by a long shot all while providing all the features we needed to organize our collection. Switched from [PastPerfect](https://www.capterra.com/p/121813/PastPerfect/) Like many sites, we were using the old desktop-based collection management system (CMS) PastPerfect Museum Software version 4, which was on an aging computer. We wanted a simple but affordable CMS for small-mid ranged sites to keep track of our collections and be cloud-based. Review Source WF William F. VP Museums and Institutions Used the software for: Less than 6 months ### "Ideal, modern, easy, and adaptable!" June 1, 2019 5.0 Catalogit has proven its worth many times over from the moment we imported our old PastPerfect database. Immediately we were able to access our collection from anywhere, make live edits across the database, and prepare our collections for exhibits, curation, and further actions. It allows us to easily make entries with a smartphone at the moment an item is acquired or accessed, edit an entry from across the globe, and collect our related media in one place. It’s a revelation in the way we see our collections, and because if the ease in publishing to the web directly from Catalogit, we’re able to show the world parts of our collection that would have otherwise been confined to hard drives and shelves for years. Pros Jumping in was incredibly easy, our import process was smooth, and immediately we were editing info about little-though-if items in our collections from multiple locations, and linking our items together with tags, folders, and photos. It’s a breeze to do something in seconds on a smartphone what once took a trained volunteer hours on a computer. Cons As it’s new software, it’s had it’s growing pains, and from time to time minor bugs slow our work a bit - but the team has always been there with an immediate response and a fast fix, allowing us to shape the look and feel of the product we’re using. Alternatives considered [PastPerfect](https://www.capterra.com/p/121813/PastPerfect/) Reason for choosing CatalogIt The capability and promise of the design, as well as the opportunity to help tune the product to our specific needs, as well as the cloud-based platform, storage options, and ability to access the database from any device. It’s more than we’d hoped! Review Source NM Nicole M. Curator & Collections Manager Museums and Institutions Used the software for: I used a free trial ### "Perfect for Small History Nonprofits" May 4, 2019 5.0 Not only is the product great, the customer service is exceptional. Pros The global searchability of the software enables you to find things easily across multiple records in every field, and the interface is so intuitive that everyone--from born digital users to computer novices--are able to easily use this product. Cons I mean this honestly, there isn't a single complaint with this software. Alternatives considered [PastPerfect](https://www.capterra.com/p/121813/PastPerfect/) Reason for choosing CatalogIt User interface, global searchability, and the affordable price structure. Review Source SC Scott C. President Museums and Institutions Used the software for: Less than 6 months ### "CatalogIt has transformed the museums collection system " October 2, 2025 5.0 If you are an association or museum looking to bring clarity, accessibility, and professionalism to your collection management without over‑extending your budget or technical resources, CatalogIt is the program to have. For Valour Park, the decision to go with CatalogIt has elevated our capability, our stewardship, and our reach. Pros Valour Park Association made a decision that has truly transformed the way we steward, display, and share our museum collection. The program has been a game changer across every level of our work, from inventory control to public engagement. Cons The search functionality is not always as informative or intuitive as we would like. Better support for audio or video files (e.g. the ability to embed or stream video clips for the public). Review Source CM Chris M. Director Libraries Used the software for: Less than 6 months ### "Great for a small organization that's relying on non-professionals" September 13, 2024 5.0 Positive -- we have six people working in it at varying degrees of skill and they all have been able to help in some way. I feel positive that our catalog will continue to grow and improve over time. Pros Ease of use. We were able to jump right in and start uploading information. Cons Still learning but right now we're just figuring out how to input in our document archive. Review Source MM Marina M. Museum Registrar and Public Educator Museums and Institutions Used the software for: Less than 6 months ### "Great database for small museums!" July 7, 2023 5.0 CatalogIt provides tons of features for an affordable price. The interface is easy to use for our volunteers and staff. The CatalogIt team are awesome - They made it easy to switch and continue to make improvements to the system. In addition, we wanted our collections to be accessible online, and the HUB makes that easy. Pros The importing process was very smooth and even allowed us to clean up our data from the old system. The Mobile App makes it easy to add pictures or make corrections while working in the collections storage. Our volunteers find this program easy to use, and appreciate the photo editing tool. Cons It would be nice to have a feature to hide sections that you don't use often in the cataloging interface, but the ability to collapse different sections is a great work around for us. The CatalogIt staff continually make improvements to the system based on customer feedback as well! Reason for choosing CatalogIt Cost and features (the HUB, mobile app) Review Source LW Lynda W. Art Archivist Higher Education Used the software for: Less than 6 months ### "Catlogit recommendation" August 29, 2023 5.0 Catalogit has provided us with the best possible cataloguing solution for our art collection, which encompasses an inventory with images of each work in our collection, precise location for every artwork, tracking for exhibits and conservation. Furthermore, all the required details are catalogued with ease and efficiency: dimensions, year, medium, artist, description, edition numbers, signature location, valuation etc. etc. Perhaps the best feature of all is the option to use cell phones to photograph and catalogue. Pros Intuitive, comprehensive, prompt customer support, ease of multi platform usage; inexpensive, highly efficient; capacity and increased speed and efficiency when cataloguing compared to other collection management systems Cons In addition to bulk edits of things like 'location' and 'catalogued by', expand on this for example 'artist' or 'valuation' field Review Source EA Ellery A. Deputy Director Museums and Institutions Used the software for: 6-12 months ### "It's What I Was Looking For" February 14, 2024 5.0 Pros Ease of data transfer. Cost of program. Customer support. Optional integration with own website. Ease of web publishing. Watermark feature. Cons Lack of sub-folders within overall general folders. Switched from [PastPerfect](https://www.capterra.com/p/121813/PastPerfect/) The ability to publish collections online. Review Source RR Rachel R. Collections Manager and Registrar Museums and Institutions Used the software for: Less than 6 months ### "Finally, a CMS for the future!" February 5, 2020 5.0 To preface, I have a certificate in Database management nad have used many different Collections Management Systems in my years as a museum professional. In the few months of using CatalogIt, I have gotten to know our collection of over 10,000 items better than I had in the previous year and a half of working with the collection. It is so easy to search and find what I need whether for in-house research or to respond to requests from our community. My volunteers love it and find it easy and fun to use. I have been able to accomplish a huge amount of data cleanup of our records spanning over 30 years of various documentation methods. Customer support has been incredible and prompt. I love the profiles feature, it is allowing us to attach our vast research files that aren't neccessarily collections to relevant people, places, and events. Finally, the camera feature is a lifesaver --I can quickly document an objects condition or upload accession documents where I need them. This is the answer that PastPerfect users and small museums in general have been looking for. Pros Intuitive design, ease of use, visual searches, web-accessibility, and customer support. Cons I have no negative feedback for this product. Alternatives considered [Proficio and Proficio Elements](https://www.capterra.com/p/141729/Proficio-and-Proficio-Elements/) Reason for choosing CatalogIt Price, customer service, and features. Switched from [PastPerfect](https://www.capterra.com/p/121813/PastPerfect/) Wanted a more user-friendly and intutive CMS Review Source TM Tyler M. Museum Director Museums and Institutions Used the software for: 6-12 months ### "Great Software" August 30, 2023 5.0 Great, easy to use. fast and simple Pros Easy to use, simple interface. Great web and mobile compatability. The app is great to access anywhere. Publishing free to the HUB is also great for a small museum. Cons I wish we could create folders inside folders. Everything is forced to be on the home screen, and sure you can hide folders, But I would like to have a "Pictures" folder that I could put organized folders of pictures into. Reason for choosing CatalogIt free online publishing Review Source MP Michael P. Curator Civic & Social Organization Used the software for: 6-12 months ### "Even Better than Promised!" April 12, 2021 5.0 Super flexible and easy to use. Great technical support. Nothing is perfect. However, this is a HUGE step in the right direction. Pros I stumbled across Catalog IT via a Capeterra review while researching Collection Management Systems for our Historical Society about 18 months ago. Our decision process and evaluation was long and deliberate thanks to COVID. However, through it all, we kept reconsidering Catalog It. Glad we did, since it has worked out great! The Hub (on-line public/free) access really sold it. Attracted public support which will keep us going for years to come. Cons Catalog It has a Southwestern feel and far more capabilities than small organizations like our's could hope to utilize. However, very nice to have such problems :-) Reason for choosing CatalogIt Features and value for the pice. Review Source JR Joy R. Museum Collections and Registration Consultant Museums and Institutions Used the software for: 1-2 years ### "Great product - easy to use but still a powerful tool." February 28, 2019 5.0 I have used CatalogIt with a few of my clients and it has been a very positive experience. I have been able to tailor how I use the database specifically for my different types of clients (art collectors, history museums, etc) and it has always streamlined my work. Pros I love that this system is mobile and "image first". It is intuitive to use and an easy way to capture all the cataloging information I need. Cons Nothing, I really do think this product is a great tool. Review Source DJB Daniel J B. Head of Programs and Operations Museums and Institutions Used the software for: 6-12 months ### "Skyscraper Museum Archive" April 5, 2024 5.0 A great product that has supported us in organizing our disparate materials! Pros Ease of use; search ability; great customer support team Cons Different ways to upload pictures result in different UIs Review Source PM Peter M. Freelance Design Historian Museums and Institutions Used the software for: 6-12 months ### "Easy and Powerful" July 6, 2020 5.0 I’m using CatalogIt to study the work of a 20th century artist. Using tags to study the commonality or frequency of motifs and materials is proving invaluable. Pros The ease of use is remarkable. I’d used PastPerfect and it was clunky and completely non-intuitive. Getting my collection set up and available to study in CatalogIt was fast and intuitive. Cons I’d like to be able to set up links between entries without using tags. Review Source PW Peggy W. Education Program Coordinato Recreational Facilities and Services Used the software for: 6-12 months ### "Washington State Fair History museum" February 23, 2021 5.0 Pros This program was purchased to be able to inventory the collection of items that The Washington State Fair had on site for use in our Historical Museum. The staff using the program were able to pick up the ipads and go to town. It was quick and easy to get going. The customer service provide was stellar. They were able to give quick solutions to any issue that came up. Cons There was absolutely nothing- I love it. I struggle to come up with a con Review Source Similar Products Featured ## Related categories [Museum](https://www.capterra.com/museum-software/)[Digital Asset Management](https://www.capterra.com/digital-asset-management-software/)[Catalog Management](https://www.capterra.com/catalog-management-software/) ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.