--- title: "Where's Free Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Where's Free Software - reviews, pricing plans, popular comparisons to other Meeting Room Booking System products and more." source_url: "https://www.capterra.com/p/184287/Where-s-Free/" page_type: "product" language: "en" --- # Where's Free Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on May 22, 2024 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Support](#support)[Reviews](#reviews) Where's Free ## What is Where's Free? An entirely new, non-intrusive, solution to optimise your use of office space - showing busy employees which rooms are vacant, even if the online calendar says they're booked. WheresFree: 1. Increases meeting room availability 2. Enables agile room and meeting scheduling 3. Informs site managers' floor space configuration decisions 4. Offers the most seamless integration to Microsoft Office available, simplifying the MS Outlook booking process and minimising the learning curve for users. ## What is Where's Free used for? [Meeting Room Booking System](https://www.capterra.com/meeting-room-booking-system-software/) Overall rating Based on 2 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price £115 Per User, Per Year Free trial available Includes Free Version Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Where's Free?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://www.wheresfree.com&name=Where's Free) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Where's Free 4.0 (2) VS. [### Archie](https://www.capterra.com/p/241184/Archie/) [4.8 (88)](https://www.capterra.com/p/241184/Archie/reviews/) Starting Price £115 Per User, Per Year Starting Price $159 Usage Based, Per Year Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.0 (2) Ease Of Use 4.9 (88) Value For Money 4.0 (2) Value For Money 4.8 (84) Customer Service 4.0 (2) Customer Service 4.9 (84) ## Where's Free alternatives [Clearooms](https://www.capterra.com/p/203753/Clearooms/) [4.7 (228)](https://www.capterra.com/p/203753/Clearooms/reviews/) Starting price $10.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/203753/Clearooms/) [Meeting4Display](https://www.capterra.com/p/186014/Meeting4Display/) [4.8 (20)](https://www.capterra.com/p/186014/Meeting4Display/#reviews) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/186014/Meeting4Display/) [yoffix](https://www.capterra.com/p/230069/yoffix/) [4.8 (85)](https://www.capterra.com/p/230069/yoffix/reviews/) Starting price $1.50 Per User, Per Month Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/230069/yoffix/) [Tactic](https://www.capterra.com/p/239741/Tactic/) [4.7 (76)](https://www.capterra.com/p/239741/Tactic/reviews/) Starting price $3.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/239741/Tactic/) ## FAQs about Where's Free Overview ### What company size and specific industries is Where's Free built for? Where's Free is designed for organizations of any size that manage two or more meeting rooms or hot desks and use Microsoft Exchange and Outlook for room and calendar management. It is best suited to office-based businesses, shared workspaces, and other workplace environments that need booking coordination. Features and Usability ### What are the key features of Where's Free? Where's Free offers internal meetings support, multi-location scheduling, online booking, room availability schedules, room booking, third-party booking, and utilization reporting. These features cover meeting coordination, space reservation, and reporting on room use across locations. Getting Started and Support ### What training and onboarding options does Where's Free offer? Where's Free provides live online training, webinars, and documentation for teams getting started. Live online sessions support guided setup, webinars present product information in a group format, and documentation offers written reference material for self-paced review and ongoing use. Getting Started and Support ### What customer support options does Where's Free offer? Where's Free provides chat support for customer assistance. No reviewer feedback about support is available, so user experience details such as response speed or helpfulness cannot be confirmed from the catalog data. ## Features AI summary Based on 918 Meeting Room Booking System reviews Capterra data shows that buyers of meeting room booking systems rank the following features as their top priorities: - **Booking Management** (**55%** of reviewers rated this feature as critical) - **Online Booking** (**49%**) - **Resource Management** (**68%**) Where's Free includes **Online Booking**. However, it does not offer **Booking Management** or **Resource Management**. Its **Online Booking** feature gives teams an easy way to reserve meeting spaces quickly from anywhere, helping businesses reduce scheduling friction and keep room reservations more organized. Internal Meetings For use in meetings within the company Multi-Location Manage and support multiple locations Online Booking Book meetings and appointments through a website or digital platform Room Availability Schedule A calendar that shows when rooms are occupied and available Room Booking Reserve available meeting space to avoid conflicts and to inform everyone involved on where their meetings will be held Third Party Booking Allows bookings to be made through a third party service Where's Free 7 features For use in meetings within the company Manage and support multiple locations Book meetings and appointments through a website or digital platform A calendar that shows when rooms are occupied and available Reserve available meeting space to avoid conflicts and to inform everyone involved on where their meetings will be held Allows bookings to be made through a third party service Track the frequency of asset usage Get Advice We can help you find the software with the features you need. Features 4.0 (2) 4.0 Based on 2 reviews ## Pricing Value for money 4.0 (2) Free Trial Free Version Basic £115.00 Per User,Per Year Value for money 4.0 (2) 4.0 Based on 2 reviews Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.0 (2) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.0 (2) 4.0 Based on 2 reviews ## User reviews Overall rating 4.0 Based on 2 reviews Filter by rating 5(1) 4(0) 3(1) 2(0) 1(0) Mentioned topic Sorted by most recent KB Khalid B. HR Manager Food & Beverages ### "Review " 3.0 Overall Rating 3.0 3.0 Ease of Use 3.0 3.0 Features 3.0 3.0 Customer Service 3.0 3.0 Likelihood to Recommend 10/10 April 9, 2019 Pros I like everything in this program as easy to use Cons really I don't spend much time to judge this program Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AN Anonymous User Senior Project Manager Computer Software ### "Where's Free" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 April 1, 2019 Although we are a relatively small business, we are split between two floors and were frequently running downstairs to see if a room was free. Despite their best intentions, our users are not very disciplined at using Outlook so we frequently had the problem of trying to see if a room was free where a meeting had finished early or the meeting never actually started and the room was free. Pros This software does what it says on the tin i.e. if I need to find an available meeting room at short notice it tells me what all of my options are including reserved rooms that are not occupied (a particular annoyance of mine). I like that I can personalise the view to suit what I need, the fact that the system doesn’t list rooms at times or in places that I’m not interested in keeps the displayed info minimal. There is no digital signage – the interactive UX on a smartphone or PC provides any info that signage might - without the cost. The reports are largely DIY but we have enough people here who are good with Excel that we just use the exports and chart and pivot table as necessary, so not really an issue. The most positive feedback to date has been for the ‘When’s Good?’ feature (for booking meetings in the future). Enter the invitee names and a couple of criteria, like desired duration, and the system comes straight back with a list of feasible meeting slots that can simply be checked. Cons As the software takes a new approach to the room finding and scheduling problem there aren’t many similar products to compare it to. It’s an improvement on the calendar in native MS Outlook, augmenting what the Outlook calendar does rather than trying to replace it – you still need MS Outlook. The product is very new, and as such could benefit from a few refinements (e.g. more consistent function labels), but I daresay these will be addressed in future releases. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.