# Approval Studio Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Approval Studio the right Online Proofing solution for you? Explore 39 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/184578/Approval-Stodio/reviews --- Approval Studio 4.8 (39) [View alternatives](https://www.capterra.com/p/184578/Approval-Stodio/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Reviews of Approval Studio Ease of use 4.7 Customer Service 4.9 ## Pros and Cons in Reviews Darsh B Manager Business ManagementInformation Technology and Services, 51 - 200 employeesUsed the software for: 1-2 years. “It is an excellent choice for people who need to share high-detail visual Projects or Maps in my case.“ April 11, 2026 LS Leticia S Website DesignerMarketing and Advertising, 2 - 10 employeesUsed the software for: Less than 6 months. “Even for our technically savvy users, the zoom in/out was cumbersome to get use.“ April 23, 2024 ES Evan S Design ManagerDesign, 11 - 50 employeesUsed the software for: 6-12 months. “The Approval Studio offers a clean, intuitive interface that simplifies the design approval process for both designers and clients.“ July 29, 2024 TC Tim C Business OwnerMarketing and Advertising, Self-employedUsed the software for: 6-12 months. “You can use it for print and digital artwork alike and the before/after overlay features are a great tool to quickly check visually if amends have been correctly actioned.“ February 28, 2024 AG Abdul Sattar G Marketing ManagerHealth, Wellness and Fitness, 11 - 50 employeesUsed the software for: 6-12 months. “Love the commenting on video timeline directly and integration with Adobe is such a timesaver.“ May 2, 2024 ## Showing most helpful reviews Showing 1-25 of 39 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Darsh B. Manager Business Management Information Technology and Services Used the software for: 1-2 years ### "Highly recommended for anyone looking to professionalize their client approval process" April 11, 2026 5.0 It is an excellent choice for people who need to share high-detail visual Projects or Maps in my case. By moving the conversation from the inbox to the document itself, it ensures high accuracy and keeps the project moving without the friction of manual follow-ups Pros It helps project amends easy eliminating the long email threads & all feedback is contained in one link. Cons Not sure it this is a browser issue, but the homepage (Kanban board view) doesn't refreshes on it's own & I have to manually refresh it. Review Source AC Ainslee C. Director Marketing and Advertising Used the software for: Less than 6 months ### "Streamlining creative approval " October 22, 2025 4.0 Good, helping to reduce time working on creatives with clients as amends and tasks can be seen in a visual way with an audit trail Pros Use of internal and external asset upload request and review, this makes it easy when working with freelancers and clients as no login is required for them to complete the task, saving on the usual back and forth emails or slack threads Cons Interface can be a little slow at times, and would like indication of which type of review is pending - there is a status colour of yellow when a review is pending but you need to hover over to see whether internal or external Alternatives considered [Filestage](https://www.capterra.com/p/162035/Filestage/) Reason for choosing Approval Studio no login creative and client use that would ensure no blockage on tasks Review Source ES Evan S. Design Manager Design Used the software for: 6-12 months ### "A seamless experience for design approval" July 29, 2024 4.0 Pros The Approval Studio offers a clean, intuitive interface that simplifies the design approval process for both designers and clients. Cons A bit of learning curve to set up with client, especially when sending out the approval email to first client using approval studio, didnt realised the default email template doesnt contain approval button only text. Review Source Aniello C. Product Designer Consumer Goods Used the software for: 1-2 years ### "Compare versions and links without registration: graphical revisions finally made easy" March 11, 2026 5.0 Pros I've been using it for a few months to manage graphical revisions of my products, and I have to say it's solved a problem I've had for years: the classic infernal circle of emails with attachments, randomly renamed versions, and clients commenting on blurry screenshots via WhatsApp. The thing I appreciate most is the version comparison system—there are four different modes, and the "Difference" mode in particular is something I didn't know I needed so much. You upload the old and new versions, and the software highlights exactly what's changed. It seems trivial until you realize how much time you were wasting checking every corner by eye. The fact that external reviewers can access it via a link without registering is also a huge convenience: clients don't want to create yet another account, so they open the link, leave comments directly on the file with the annotations, and that's it. In short, it's one of those tools that makes your life easier. Cons I would like it to be possible to have the Italian language in the future, which is currently missing. It is possible to pay to integrate it, but the cost is quite high. Review Source LH Luke H. Managing Director Marketing and Advertising Used the software for: Less than 6 months ### "Customer-driven magazine - so much easier!" April 24, 2024 5.0 Great, I highly recommend this platform for anyone publishing magazines that work with multiple contractors, creators and clients. I was using a projects management tool and it became way to complicated to manage. This streamlined the whole process. Pros Approval Studio provides a simple workflow for managing content creation with our contractors and clients. Simple project management, easy access to relevant files, and handles client feedback and proofing seamlessly. Adobe integration is a time saver, they just need to provide mm option in addition to pixels. Cons The lack of custom domains or custom emails. Email editor requires a fair bit of editing to get the look right. We needed to send an email to our clients letting them know to expect an email from the approval studio, so they wouldn't ignore it as spam. Reason for choosing Approval Studio The appsumo lifetime deal, great reviews. Switched from [Zoho Projects](https://www.capterra.com/p/169455/Zoho-Projects/) Zoho Projects was a little too complicated and required a large learning curve to onboard clients into the proofing and review process. It required too many work arounds. Review Source AH Anthony H. Owner Graphic Design Used the software for: Less than 6 months ### "We were looking to upgrade from our old software" January 22, 2020 5.0 It has been great.. I love that they walked us through everything for set up. Approval Studio is always right there to answer all of our questions.. Pros How easy it is to put jobs into the software. 1 quick step and your job is in the Que. I do love that the support is always right there to answer any questions. Cons We are limited to the types of files you can upload. Switched from [shopVOX](https://www.capterra.com/p/155218/shopVOX/) Because they only allowed you to upload 1 file for proofing.. It was very inconvenient for me and my customers. They also had quite a few glitches where it would not work properly. Also entering jobs was a chore. Review Source Response from Approval Studio December 9, 2022 We are so happy to hear that Approval Studio has been an excellent match for your team. We've currently expanded the number of file types that can be uploaded to 24 (hopefully, this covers your asset file formats). If you wish to add something more, we are always there to listen and implement your suggestions. Have a nice one! David C. Head of Marketing Information Technology and Services Used the software for: Less than 6 months ### "Project approvals made easy" August 22, 2019 5.0 I like the easy workflow of approvals. Pros We tried multiple project management/project approval software before but it was either expensive or didn't match our requirements. We finally found Approval Studio and are very happy so far. Cons For the brief period of using Approval Studio, we weren't able to find any flaws. Alternatives considered [monday.com](https://www.capterra.com/p/147657/monday-com/) Reason for choosing Approval Studio The price was better and it better matched our requirements. Review Source Response from Approval Studio December 9, 2022 Thank you for your review. We are thrilled to hear that you've now happy with your project approval process. Have a lovely day! Valeria T. PR Manager Computer Software Used the software for: 6-12 months ### "Online proofing tool perfectly designed for remote design teams" March 28, 2019 5.0 It's very good, we have more time for creativity and researches, Review and approval process became more straightforward but formalized. Clients like it look more professional then dozens of calls\\emails. Pros Simple and clear interface of Lite version. Having all the CRs and comments in one place is convenient. Real time annotations right on the artworks help to stay on one and the same page. Keeps the team and the client on the right track :) CRs are very specific and on time. Cons No auto-scheduler, drag-and-drop is not supported, videos are not supported. Animated gifs are broken down by frames. Review Source Response from Approval Studio December 9, 2022 Thank you for your review! Some features, like video and drag-and-drop, have already been implemented, so we hope they come in handy for your workflow. As for other suggestions, we'll make sure to add them to our review tool. Have a lovely day! Alex K. Marketing Director Information Technology and Services Used the software for: 6-12 months ### "Convenient way to approve the graphics files with no overtime" April 12, 2019 5.0 Pros Proof report. My team is protected now :) Cons The service is still in the development, I hope they introduce some task management system like Trello or else. So far I'm using ApprovalStudio for collecting feedbacks and change requests and Asana for task and projects. Having automated integration would be a plus for me. Review Source Response from Approval Studio December 9, 2022 We are glad that you enjoy the convenience of our tool! We are currently working on adding more integrations to ease the working process. Have a great day! Olga M. CEO Information Technology and Services Used the software for: Less than 6 months ### "A great tool for remote work" June 22, 2020 5.0 After a couple of weeks, the app became an important part of our workflow. Whenever we need to check some image or document, we use it. The good thing is that it saves everything and you can check all the feedback and previous versions to see if you did everything right. A very useful tool, our team likes it a lot. Pros Our team can chat online directly in the comments under artwork when we need to discuss something. It makes remote work much easier, and it was the main feature we wanted from a design review app. Also, the review tool is quite good, together with compare modes. Cons We had to go through several training sessions and it took some time for our designer and clients to get used to it. Other than that, it's ok. Review Source Response from Approval Studio December 9, 2022 It's nice to hear that your team has adjusted to Approval Studio and that it now helps with your approval workflow. Thank you for taking the time to write this review! TT Taras T. Marketer Computer Software Used the software for: Less than 6 months ### "Proofing workflow became simple and much faster" September 17, 2020 5.0 After a couple of weeks, Approval Studio became an integral part of our workflow. Now we do not need to gather all the comments from every messenger or mailbox. Everything is in one place and any needed person can access it quickly. Now we do not spend several days making decisions. Pros As I said to the guys from Approval Studio: I like their efforts and result that they gave us. We optimized our proofing workflow using the review tool with compare modes, reports, PM system, etc. The proofing tool was a must for us, but I thought it is impossible to implement it into our work process. Guys did make it come true! Cons We all like the tool. I hope there will be an integration with slack in upcoming releases Review Source Response from Approval Studio December 9, 2022 Thank you for such a lovely review. We can happily say that Slack integration is live! Hopefully, it will meet your expectations. If you happen to have any other suggestions, please get in touch with us. Have a great one! EH Enjoyli H. User Experience Designer Design Used the software for: Less than 6 months ### "Great Proofing Solution" April 23, 2024 5.0 Pros It helps to get clients and designers on the same page efficiently. Cons I don't have any cons that I can think of. Review Source KF Katie F. UX Designer Telecommunications Used the software for: Less than 6 months ### "Approval Studio is the solution" March 25, 2020 5.0 I'm really enjoying using this platform. I can create mock-ups fast enough or I'd use it more often. Pros I love that I have all my versions, comments and approvals in one place! No more trying to find that comment to make a change or who said it. Approval Studio makes it all seamless. It's a designers dream come true! Cons I wish the Slack integration did more; specifically I wish it send the link with an image to the project that is being requested to review. Review Source Response from Approval Studio December 9, 2022 Thank you for this lovely review! We're delighted to hear that you've enjoyed Approval Studio so much. We will look into adding a bit of functionality to our Slack integration. Have a great one! CA Cornelius A. Creative Design Used the software for: 1-2 years ### "A Practical Tool for Clearer Creative Reviews" May 3, 2026 5.0 My overall experience with Approval Studio has been positive. It feels like a practical tool for creative teams, designers, agencies, and anyone who needs a more organised way to review, comment on, and approve visual work. It helps move projects forward with less confusion and more confidence. Pros The main Pro of Approval Studio for me is that it saves time, reduces back-and-forth messages, and helps keep creative reviews clear and accountable. I like that feedback can easily be placed directly on the design, so everyone knows exactly what is being referred to. Cons There may be a little learning curve at the beginning, especially for clients or team members who are not used to review platforms. However, once I explain the workflow and they understand it, it becomes much easier to use. Review Source JE Jannie E. I test the doosdief software Computer Software Used the software for: Less than 6 months ### "Easy to use software" May 8, 2026 5.0 Pros This approval software has completely transformed our workflow. It eliminated bottlenecks and sped up our approval cycles by allowing instant feedback and automated reminders. The ability to see status updates in real-time is a game-changer for team accountability. Highly recommend for any team looking to boost productivity and reduce manual follow-ups. Review Source AD Alberto D. Art Director Design Used the software for: 6-12 months ### "Approval Studio is the best markup tool for agencies and freelancers!" May 15, 2024 5.0 My experience with Approval Studio has been nothing short of fantastic, significantly enhancing my productivity and workflow efficiency. By leveraging its intuitive interface and robust communication features, I've streamlined collaboration with my clients, leading to clearer feedback and faster project iterations. The platform's ability to facilitate seamless communication has allowed me to spend less time deciphering client preferences and more time focused on delivering high-quality results. Overall, Approval Studio has been instrumental in optimizing my workflow and enhancing client satisfaction. Pros Approval Studio stands out as the premier markup tool due to its unparalleled ability to bridge the communication gap, a feat that other similar tools have struggled to achieve. While many markup tools allow for basic commentary and annotations, they often fall short in facilitating effective communication between stakeholders. Approval Studio, however, has excelled in this regard by providing a platform that seamlessly integrates client feedback, ensuring that all parties involved remain on the same page throughout the design process. By mastering communication, Approval Studio has solidified its position as the leading choice for professionals seeking a comprehensive and collaborative markup solution. Cons While Approval Studio offers extensive features and capabilities, it's worth noting that maximizing its potential requires navigating a learning curve that may take some time to conquer. Unlike more straightforward tools, Approval Studio's robust functionality demands a period of familiarization and mastery. This learning curve can be a challenge for those seeking immediate proficiency. However, for those willing to invest the time and effort, the rewards of mastering Approval Studio are well worth it. It's important to approach its complexities with patience and dedication, knowing that proficiency will come with time and practice. Review Source ASG Abdul Sattar G. Marketing Manager Health, Wellness and Fitness Used the software for: 6-12 months ### "Best tool for Streamlined Workflows within our team" May 2, 2024 4.0 Overall we love it as it saves a lot of time as we don't have to jump on unnecessary meetings with designers to provide feedback and rather just do it on approval studio and also keep a track on changes mentioned. Pros The user interface is intuitive, making navigation a breeze. Love the commenting on video timeline directly and integration with Adobe is such a timesaver. Cons Lack of external integrations and UI needs a refresh. Review Source IK Ihor K. designer Publishing Used the software for: 6-12 months ### "Great system to manage the design works" January 21, 2020 5.0 I’m the infographics designer in the NV journal. Our department started to use Approval Studio some 8 months ago. Frankly speaking, we felt a bit skeptical about its benefits for us – we got used to reviewing the jobs via email and didn’t feel we need to change that. Especially, we weren’t happy about spending some time learning to use the new tool to its full potential. However, it took just a couple of editions (we are a weekly journal) for us to feel all the perks of Approval Studio and understand that going back to emails is no longer an option. Previously, all the comments and CRs were scattered all over the place in dozens of emails from different people, and some of them could contradict each other. We have had a few hard moments due to all that. Especially, when working with several different artworks and you just don’t have time to track all the requests Now, with Approval Studio, we no longer need to keep everything in our heads. It’s easy to track who wants to change what, everything is in one place. You just read the comments, change the artwork, and upload the new iteration to the system. Editors are happy as well – they are sure that designers stick to their requests (or see the reason why they do not stick to those :). The system itself is very convenient and turned out to be not hard at all. Developers open to our requests and keep on updating the tool to make it even more comfortable. To describe the overall experience with one word – I recommend it Pros The tool is convenient to use and keeps on improving with each update Cons It takes time to figure out how everything is working, but it totally worth it Review Source Response from Approval Studio December 9, 2022 Thank you for writing this expanded response. We are delighted that our tool has helped all the different teams and members get on the same page while approving the designs. Have a lovely day! TW Thomas W. Freelance Web Designer Design Used the software for: 6-12 months ### "Design Approvals Made Easy" April 24, 2024 4.0 Pros Being able to share and manage versions with clients during the design phase is excellent and helps from many emails or even phone calls to talk about designs—an easy approval process for clients. Cons Client Management: It would be great to have a section of client contacts that links to all their projects. Review Source ED Eric D. Owner Printing Used the software for: Less than 6 months ### "Must have for Graphic, Web, and Print Designers" March 11, 2024 5.0 Support has been outstanding. Setting up isn't the easiest because it's new. Like every other software out there, there's a learning curve, but when you have an online chat support available it makes everything easy to learn. Customer Support A+ Pros Branding. Being able to brand the application keeps us in front of our clients. Cons I haven't found anything yet that I don't like. Of course everything can use improvement but no dislikes. Review Source TC Tim C. Business Owner Marketing and Advertising Used the software for: 6-12 months ### "A very good tool for proofing creative." February 28, 2024 4.0 It does everything you need a proofing tool to do and, probably most importantly, the learning curve for clients is minimum. I tested this on some of my most computer illiterate clients and none of them really struggled to use it. Pros Approval Studio has some well thought out tools for any studio workflow involving multiple stakeholders. You can use it for print and digital artwork alike and the before/after overlay features are a great tool to quickly check visually if amends have been correctly actioned. Cons I found the zoom in/out speed to be a bit keen and you could quickly go from close up to birds-eye-view until you got used to it - I understand the team are making this a little less 'sensitive'. Review Source LS Leticia S. Website Designer Marketing and Advertising Used the software for: Less than 6 months ### "Needed to improve design approval confirmation and feedback" April 23, 2024 4.0 It has been almost a night and day improvement from our previous systems. Comments are all in one place, so no searching for emails about a project over a date range. Same for the client, they can see what questions they asked and the answer. Pros Super easy to upload design mockups and even provide multiple options for the client to view, comment on or approve. Nice to get notified when client comments. Liked that revisions are easy to upload and track. The checklist is a nice way to be able to remind client to confirm that they have looked at specific aspects of the design. Ultimately that ability to get a report and show client confirmation when questions arise. Cons Even for our technically savvy users, the zoom in/out was cumbersome to get use. The maneuvering within the design is a little clunky for clients. The simple mode is too basic and the full editing tools is too much for clients. Would like to see a basic arrow added to the simple mode, so the client can see what they are pointing towards, which makes it easier for the designer to get feedback. Reason for choosing Approval Studio We have tried working with Google Drive with forms and also have done the sent emails with an attachement to get design approvals. As we all know, the email back and forth or getting specific accurate feedback was a nightmare. Even talking on the phone with the client was cumbersome. Needed something more simplistic and visual. Review Source VR Verified Reviewer Senior Project Manager Marketing and Advertising Used the software for: 1-2 years ### "Vital for projects with lots of deliverables" October 15, 2019 4.0 Approval Studio was a great solution to the we-got-lots-of-stuff-to-review problem! Pros This tool was absolutely crucial to organizing and tracking QA and approvals for a recent dynamic banner campaign. We had over 250 pieces of creative requiring internal and client approval and I can't imagine what the team would have done without it. Cons Honestly I struggle to find any negatives. Nitpicking, but the interface could use a bit of a refresh to give things a bit more breathing room. Review Source Response from Approval Studio December 9, 2022 We are glad you enjoyed our tool. In fact, we are currently working on a review tool redesign so that the interface appearance will be updated. Hopefully, you'll like it! SR Sharon R. Owner Marketing and Advertising Used the software for: 6-12 months ### "Approval Studio - a great solution for our business" January 21, 2020 5.0 It has solved a tedious process for us getting approvals and managing the creation of media. We are delighted with the support team. They are very responsive and add new features as requested. So important to us! Pros 1\. It has helped to streamline the process of creating media for customers, negotiating between our agency, the Graphics Team and the customer 2. It has helped us obtain feedback and approvals. 3. Multi language. That's a real plus for us. 4. Relative ease of use. Must be easy for the customer to interface with the media. 5.Of all the software we reviewed (at least thirty) it had the most comprehensive list of features. Cons Its still developing but they are adding new features all the time Reason for choosing Approval Studio Most features, localization, responsive team. WORTH EVERY PENNY Review Source Response from Approval Studio December 9, 2022 We're pleased to hear that you found our tool useful, and we will do everything possible to continue developing and presenting new functionality to our clients. Thank you! AT Anastasiia T. Marketing Manager Marketing and Advertising Used the software for: 6-12 months ### "We optimized our artwork approval workflow" February 8, 2022 5.0 We improved our approval workflow and sped up releasing process. Also, we are 100% sure that the final piece is correct, and we will not run ads with mistakes. Also, we communicate live in the review tool, even though we are often working remotely. Pros Our favorite things are the easy approval process and review tool features. The first one allows us to approve the file or request changes quickly. As for the features, the eyedropper is extremely useful, and compare modes are of great use as well. Also, a spellchecker helps us notice ads' mistakes and quickly resolve them. Cons Cannot remind anything bad. To reveal all aspects, I need more time. Review Source Response from Approval Studio December 9, 2022 That's great that Approval Studio helped with speeding up your design approval process. We're working on expanding our functionality even more, so we hope your team likes it. Similar Products Featured ## Related categories [Online Proofing](https://www.capterra.com/online-proofing-software/)