# Circula Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Circula the right Expense Report solution for you? Explore 565 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/185116/Circula/reviews --- Circula 4.6 (565) [View alternatives](https://www.capterra.com/p/185116/Circula/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 25th, 2026 # Reviews of Circula Ease of use 4.6 Customer Service 4.5 ## Pros and Cons in Reviews MB Muhammad Hussain B Network administratorHospital & Health Care, 11 - 50 employeesUsed the software for: Less than 6 months. “The approval workflows are straightforward and save a lot of time for both employees and finance teams.“ July 12, 2025 LR Luca R Service technicianRenewables & Environment, 51 - 200 employeesUsed the software for: Less than 6 months. “Maybe it would be nice to add an entry for what is this payment for, e.g. I need to buy a cable, but If HR doesn't know they will ask my why I have a receipt from a warehouse (but all written in chinese so they can't read it).“ November 4, 2025 AK Anup K Technical PurchasingAutomotive, 201 - 500 employeesUsed the software for: Less than 6 months. “One of the best things about Circula is its user-friendly interface and seamless experience when submitting expenses or travel claims.“ May 14, 2025 Ingrid B Sales ManagerMedical Devices, 11 - 50 employeesUsed the software for: Less than 6 months. “Travel expense reporting used to be a tedious, time consuming task that cost me several hours each month.“ November 10, 2025 AL Antonella L AccountantHospital & Health Care, 51 - 200 employeesUsed the software for: 1-2 years. “The product is very effective in expenses management and seamlessly integrates with internal systems.“ December 16, 2024 CB Christoph B GMHospitality, 201 - 500 employeesUsed the software for: 1-2 years. “Sometimes the OCR recognition for international invoices is off / doesn’t recognize the fields.“ April 14, 2025 FW Fabian W Communications ManagerHuman Resources, 201 - 500 employeesUsed the software for: Less than 6 months. “Its simplicity, the automatic retrieval of information and the fact that I don't have to worry about anything else.“ October 13, 2025 TR Tereza R Product OwnerBanking, 501 - 1,000 employeesUsed the software for: 6-12 months. “I don't like for my lunch benefit I can not bulk upload images for different lunches (not just for one) and that I can not copy paste screenshot images, but always have to upload them.“ March 20, 2024 ## Showing most helpful reviews Showing 1-25 of 565 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Pavel R. iOS Developer Computer Software Used the software for: 1-2 years ### "Great experience as an end-user" January 25, 2023 5.0 Overall, my experience was positive. The software made it easy for us to track expenses and submit claims. The user-friendly interface and streamlined process saved us a lot of time and hassle. The only downside was the lack of integration with our accounting system, but it was manageable. Overall, we are very satisfied with the software and would recommend it to other organizations looking to streamline their reimbursement process. Pros I liked the software's user-friendly interface. It was easy to navigate and understand, which made the reimbursement process much more efficient. Cons I didn't like that the software didn't have an automatic integration with our accounting system. We had to manually enter data which added an extra step to the reimbursement process. Review Source CB Christoph B. GM Hospitality Used the software for: 1-2 years ### "Easy to use tool - scales with organization and happy to recommend" April 14, 2025 5.0 Very efficient tool with ease of use for all involved parties. Onboarding, managing users and structures work easily and employees reliably use it. Pros Easy to use and one solution for users and approval - capable to scale for a large organization and also fair in contract terms. Cons Sometimes the OCR recognition for international invoices is off / doesn’t recognize the fields. Can be edited manually and easy to fix Review Source JG Joette G. marketing manager Biotechnology Used the software for: Less than 6 months ### "The worst system I have ever used " September 19, 2023 1.0 Horrible Pros I like nothing about this product. Its not mobile friendly lost all my receipts for 2 weeks cost me 1000.00 euro. Cons Do not use this product its not mobile friendly, especially for apple users, it loses receipts and costs me over 1000.00 euros and several hours of time to recover a small portion. Review Source sS shweta S. Third party management Aviation & Aerospace Used the software for: 6-12 months ### "Review for Circula" March 26, 2025 5.0 Earlier I used to feel hassle while submitting my expenses but because because of circula I feel so comfortable and easy to claim my money Pros Easily accessible you can just click and upload And it's done woww Cons Font style 😁 it can be improved I believe Review Source AL Antonella L. Accountant Hospital & Health Care Used the software for: 1-2 years ### "Advanced accounting and finance software." December 16, 2024 4.0 Use of the software has speeded up scanning and categorisation of receipts which has inturn reduced manual data entry Pros The product is very effective in expenses management and seamlessly integrates with internal systems. Cons The software functionality highly depends on Internet connection which limits its userbility. Review Source OG Ori G. HR Manager Events Services Used the software for: 6-12 months ### "Super friendly system " June 19, 2025 5.0 10/10 - very easy to use, user friendly and your UX designer did a great job on designing a perfect user experience. Pros Completed in just a few clicks - super easy. Normally other systems will drop to endless amount of steps, but here every submission literally takes seconds. Cons Nothing really - it goes so fast and smoothly that I have no complaints. The AI is brilliant, no need to correct anything Review Source aJ achref J. cyber security engineer Banking Used the software for: Less than 6 months ### "cyber security engineer " April 1, 2025 4.0 Pros it\`s easy and clear to use and make everything faster Cons actually due that i am new by using circula i didn\`t see any disadvantages Review Source MHB Muhammad Hussain B. Network administrator Hospital & Health Care Used the software for: Less than 6 months ### "A Game Changer for Business Reimbursements" July 12, 2025 5.0 My overall experience with Circula has been excellent. The platform is user-friendly and has significantly reduced the time and effort spent on managing expenses. Features like receipt scanning, mileage tracking, and quick approvals have made the process smooth and efficient. It has greatly improved transparency and accountability in our reimbursement workflows. Pros Circula makes expense management incredibly easy and efficient. The user interface is clean and intuitive, and I especially appreciated the mobile app's ability to scan receipts and auto-fill details accurately. The approval workflows are straightforward and save a lot of time for both employees and finance teams. Cons The app occasionally logs you out without warning, which can be annoying during busy days. Also, exporting reports could be more flexible, especially when filtering by custom date ranges or tags Review Source IZ Igor Z. Quality assessment specialist Automotive Used the software for: 1-2 years ### "Good but sometimes could safe me even more time " November 4, 2024 4.0 Overall good app. I like the easy use, while at the same time having a bit of trouble that is time intensive. Pros Easy upload and if it works it is amazing Cons Sometimes I have to extract some items while my whole benefit is only a max sum. It would safe me a lot of time if this would be taken into account. Example I bought food for 40 euros and my benefit is only like 7 euros. I should not have to remove other items. It should just deduct the amount that I have on my benefit. Also I sometimes buy food for more than one meal and it would be nice to have several meals/benefits accounted for. Review Source SM Sharya M. Senior Investment Manager Non-Profit Organization Management Used the software for: 1-2 years ### "Very happy with this" January 20, 2025 5.0 Pros how easy it is to submit pdf invoice and it automatically extracts all the data Cons sometimes when extracting the data from pdf, it doesn't extract the correct data Review Source MB Matteo B. Data Manager Health, Wellness and Fitness Used the software for: Less than 6 months ### "No frill, easy-to-use expense management system" August 28, 2019 4.0 Circula strives to make expense report quick, simple and efficient and mostly succeeds. It is very useful for German companies (and their employees) as it seamlessly takes into account some idiosyncrasies of the German system, such as the per diem calculation. However, I feel some aspects are not as well polished as they could be, and the app "scan receipt" function needs improvement. Pros • Circula is no-frills: simple, essential, almost zen-like interface that makes it easy to accomplish the most frequent and important tasks. • Excellent integration with the German expense management system: correct calculation of the per diem is a big plus compared to most competitors. • The app "scan receipt" function is very convenient and allows one to start doing expenses while on the go. Cons Some aspects of Circula are still not well polished: • The app "scan receipt" seem to work very rarely on automatic mode. It ends up being an annoyance and I found it more convenient and faster to just switch to manual mode and edit/annotate my picture as needed. • Some inconsistencies between the desktop and app version: for example, why is the "receipt storage" only accessible from the app? I would like to be able to access it and e.g. delete useless items also from the desktop. • Rules/constraints are enforced very strictly. For example, the system will simply not allow you to upload an expense indicating a date in the future. As a matter of fact, it would be often very useful to start sorting out expenses in advance, for example uploading in Circula plane or train tickets that have been purchased for a scheduled trip. A future/invalid date could give an error flag or prevent submission, but one should still be allowed to file it. Switched from [Expensify](https://www.capterra.com/p/97594/Expensify/) Circula has an advantage in being way better integrated with the German system, especially regarding the per diem calculation. Review Source Response from Circula October 7, 2019 Hello Matteo, Thank you for your feedback. We're glad you like our product. Your feedback has been forwarded to the product team. If you have any questions our support team is more than happy to answer them for you! KH Kamran H. Data Protection officer Security and Investigations Used the software for: 6-12 months ### "Easy and simple!" February 5, 2025 4.0 Pros Simplicity of the registration and clear procedural Cons Clarity and Simplicity of terms and steps Review Source SB Sapna B. IT Information Services Used the software for: Less than 6 months ### "Excellent app" December 10, 2024 5.0 It was good and easy to use. Well structured option to use. Pros I used Circula for the third times to submit my expenses and i really liked it. It is well structure and easy to use. Not complicated with many things. Cons The least thing i like about Circula that it is Automatically reading the documents Review Source rH reko H. Sterilization processor Medical Practice Used the software for: Less than 6 months ### "Very good tool for independent and self employed workers" October 25, 2024 5.0 Pros very easy to use and easy to learn how to use. even for people who are not familiar with computer programs Cons i have not found anything yet that i find inconvenient. Review Source CL Crt L. Consultant Banking Used the software for: Less than 6 months ### "Well organized expense management " November 19, 2024 5.0 Pros Very good interface for adding and reading receipts. Well organized. Cons Would appreciate an option for adding expenses without submitting a scan of the receipt for occasions where there is none. Review Source SF Stephan F. Senior Solutions Manager Permission Sales and Digital Telecommunications Used the software for: 6-12 months ### "Good and solid tool" September 13, 2024 5.0 Pros Simple and intuitive handling. Good scanning functionality. Cons Sometimes the processing times are a bit long. Review Source JQ Javier Q. Lead env Computer Games Used the software for: Less than 6 months ### "Circula review" September 20, 2024 5.0 Pros The easy wat to work with It and the quick way Cons Sometimes when the tickets is read by the scan It dont work perfectly Review Source SP Simon P. Head of Marketing Real Estate Used the software for: 6-12 months ### "Easy to use an time saving tool!" August 2, 2024 5.0 Pros Easy to use, simple, time saving tool!! Cons Don't know what to say, I am pretty happy with the experience Review Source LL Laura L. Analyst Commercial Real Estate Used the software for: Less than 6 months ### "very easy to get familiar with even for a first time user " August 22, 2024 5.0 I used circula to upload my company expense, the app is very easy to get familiar with even for a first time user Pros Interface is very clean, UI easy to use Screening function to read the text Cons When I open the app on my phone, it seems like UI is not designed for it, so it could not respond properly Review Source SH Simon H. Software Developer Automotive Used the software for: Less than 6 months ### "Easy to use" July 9, 2024 4.0 Pros App that is easy to use and offers a great way to manage and upload expenses. Cons Some things need more ux, e.g. cannot upload train ticket invoice before the day of travel Review Source JM John M. Head Logistic Pharmaceuticals Used the software for: Less than 6 months ### "Better than expected " July 30, 2024 5.0 Pros Easy to load files and very easy to learn how to used it. Cons Currency with COP is always difficult on this. Review Source VR Verified Reviewer Senior Presales Consultant Information Technology and Services Used the software for: Less than 6 months ### "Expense claims the easy way" July 6, 2023 5.0 So far it is a really good one. Instead of carrying the expense bills and receipts around or, if received by mail, detaching and uploading.. just forward makes life so much easier. Then grouping the items together and claim.. this is what I call easy. Pros What really amazes me is the ease of use.. I know a lot of different expense tools .. but Circula is definitely the best. Uplaod provide some details and done.. Cons I haven't discovered any yet.. for me it makes my life easier Review Source FG Flavja G. AML Analyst Banking Used the software for: 1-2 years ### "Excellent" January 3, 2023 5.0 Excellent Pros Very user friendly and ease of use, fast and good notification system when the payment are on their way. Cons Very user friendly and ease of use, fast and good notification system when the payment are on their way. Review Source CH Christian H. Project Manager Environmental Services Used the software for: Less than 6 months ### "Good useability" July 18, 2024 5.0 Pros Easy to handle and fast online access, I recommend Cons Nothing so far, works good for me, nothing to complain Review Source SI Shaista I. Software Engineer Financial Services Used the software for: 6-12 months ### "Saves time and helps in auditing expenses." April 2, 2024 5.0 Pros It has really helped me organize my expenses and invoices. Reporting module is good too and multiple invoices upload is a good addition. Customer support is fast and good. Cons I believe it is an excellent application and a must have for persons travelling for business purpose, however, a slight improvement in the the user interaction and interface can be done. 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