# Page 2 | Notion Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Page 2 - Is Notion the right Task Management solution for you? Explore 2731 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/186596/Notion/reviews --- Notion 4.7 (2731) [View alternatives](https://www.capterra.com/p/186596/Notion/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Page 2 - Reviews of Notion ## Showing most helpful reviews Showing 26-50 of 2731 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use KA Khyan A. Senior Business Development Representative Computer Software Used the software for: 1-2 years ### "Simple, Flexible and Great for Team Collaboration" May 12, 2026 4.0 Overall, my experience with Notion has been very positive. It’s one of those tools that naturally becomes part of the daily workflow because it’s simple, reliable, and genuinely useful. From a sales and SDR perspective, it works really well for collaboration, knowledge sharing, onboarding, and keeping internal information organised without overcomplicating things. The ease of use is probably the standout feature, and access across devices has always been smooth and reliable. I also like that it fits naturally into a broader SaaS stack without feeling disconnected from other workflows or systems. I can’t comment too deeply on value for money since I’m not involved in the commercial side, and I haven’t needed customer support because the platform has been stable from my experience. Overall, it’s a very practical and well-designed workspace tool that adds genuine value for teams, particularly in fast-moving SaaS environments where collaboration and access to information are important. Pros The biggest strengths for me are the ease of use and collaboration side of the platform. Notion is very intuitive, easy to navigate, and doesn’t require heaps of training to get value out of it quickly. That's not to say there isn't a learning curb though, like with most solutions it can take a little time to adjust to how things area created. From an SDR perspective, it’s really useful for keeping meeting notes, onboarding material, SME information, sales processes, and campaign notes all centralised in one place. It saves a lot of time compared to digging through folders or disconnected docs, and you can create intuitive configurable layouts for ease of use. Team collaboration is also a strong point because everyone can work from the same source of truth, and updates happen in real time. Access and connectivity have been seamless as well across desktop, browser, and mobile, which makes it easy to stay organised in a fast-paced SaaS environment. From a value perspective, while I’m not directly across what the business pays for it, it feels like good value purely based on how many different use cases it covers in one platform. Cons The flexibility can become a downside if there isn’t proper structure or ownership internally. Over time, workspaces can get cluttered with duplicate pages or outdated information if teams aren’t maintaining things consistently. I haven’t really had issues with bugs or stability personally, although larger pages can occasionally feel a bit slow to load. Customer support also isn’t something I can comment on too heavily because I haven’t needed to engage with them due to not having major issues with the platform. Spam filtering isn’t really relevant to Notion specifically, but in terms of information management, things can become noisy if content governance isn’t handled properly internally. Review Source Armando R. Translator Higher Education Used the software for: 2+ years ### "Language Learners Need To Add Notion!" February 23, 2026 4.0 Notion is my primary language learning notebook application. I am using it to make myself tests in French, Italian and Catalan. Pros How malleable it is when it comes to replicating a real notebook, this app lets me move around all of the sections and reshape the way I see it. I dislike how rigid the other apps look. Notion feels like a real notebook to learn a language. This allows me to perform task management items like keeping sections by language, a dashboard that lets me use each section per language, and the customer support makes it easy for me to review tutorials, and most importantly, the ease of use makes this app easy to mold according to my language related goals, I just can't simply do this in another notebook app. Cons Sometimes having such flexibility makes my interface hard to manage because you have to sit down and purposefully mold it without making too much mistakes because you may over mold it and it may add more work than necessary. I highly suggest keeping lean and intuitive layouts and avoid those templates people promote or sell. Review Source Elena T. Full Stack Copywriter Marketing and Advertising Used the software for: 2+ years ### "Notion is the ultimate tool for Digital Nomads & Remote teams" February 2, 2026 5.0 Notion has given me the flexibility I was looking for in my projects. I have everything I need in one place. As a digital marketer, it's very useful for team collaboration or project collaboration; you can personalize every dashboard for every client. Use it as a time tracker, Kanban task tracker, Feedback, content planning, etc.. Pros My coworker recommended me Notion in 2019 for team collaboration dashboards and project management collaborations, and it was the best decision ever. Although I have the free plan, I use it every day for work-related issues, but also personal, like trips, and personal finances. Cons Now they are being a little bit too pushy to subscribe to their paid plan, but it's normal. Nothing much more to add here. Alternatives considered [Coda](https://www.capterra.com/p/193164/Coda/) Reason for choosing Notion My friend recommended me, and all my colleagues were using Notion at that time Switched from [Trello](https://www.capterra.com/p/211559/Trello/) I wanted to have only one place for everything Review Source Alicia E. Full stack developer Information Technology and Services Used the software for: 2+ years ### "An amazing tool for collaborative work and personal projects" December 29, 2025 5.0 As an IT developer who works with a team of other programmers Notion has been a really good tool for the team communication, task management or collaborative projects. You can adapt your dashboard the way you want and lso connect it with other tools like google drive , Notion calendar Pros I love the versatility Notion has. Because I can use the tool the way I want and personalize it the way I like (even with the free version). Some people use it as a digital notebook or website, I use it for everything like a task management dashboard for my IT team or as a personal diary when I travel around the world. Cons Mmm the only con I can think about it’s their poor UX on their mobile app. I don’t like it because you cannot use some functionalities they have on their desktop version. Alternatives considered [Coda](https://www.capterra.com/p/193164/Coda/)[monday.com](https://www.capterra.com/p/147657/monday-com/)[ClickUp](https://www.capterra.com/p/158833/ClickUp/) Reason for choosing Notion Because I purchased a Notion paid plan and I had all the info in Notion. Coda is pretty similar but Notion formulas are more advanced. Review Source Suraj J. Embedded Engineer Electrical/Electronic Manufacturing Used the software for: 2+ years ### "The secound brain" December 18, 2025 4.0 I would highly recommend using Notion for note taking, managing documentation, writing blogs. Notion is also best regarded as your second brain. It is a great experience to use it as a digital notebook. Pros Notion has the best notes management setup. There are way many customizations that you can make with a simple page. It's very easy to use. You can also embed other software or websites on your page. Cons I wouldn't say Notion is the best team management software though it is very great for project collaboration, managing your software codebase documentation and team collaboration, but I wouldn't say it's best as team and task management software. Switched from [Obsidian](https://www.capterra.com/p/236468/Obsidian/) better web version, way more customization option. Way for feature packed than just note management. Review Source YC Yujin C. Real Estate Law Clerk Legal Services Used the software for: 2+ years ### "Flexible tool for organizing tasks, data, and more" September 19, 2025 5.0 Despite the learning curve, Notion has proven to be one of the most versatile productivity tools I’ve used. With consistent use, it can replace multiple apps by serving as a planner, tracker, and knowledge base in a single platform. Pros I’ve been using Notion since 2022, and it has gradually become my main tool for managing tasks, data, and personal projects. I’ve built a habit tracker, a weekly planner, and even a game guide archive, all in one place. What I like most is the flexibility. the block system and databases give me endless ways to customize layouts to fit my needs. The collaboration features are also helpful when sharing templates with friends or working on group projects. Recently, I’ve started using Notion AI, and while it’s still developing, it’s useful for setting up a base structure when I create new pages, which saves time. Cons The downside is that Notion can feel overwhelming for beginners. Adding even a single block brings up a long scroll of options; text, media, databases, and more which can be confusing at first. It definitely requires some patience to learn. The AI feature is promising but not advanced enough yet to replace manual structuring. Review Source VR Verified Reviewer Founder Apparel & Fashion Used the software for: 2+ years ### "Unmatched customization" November 26, 2025 5.0 Overall I've had a great experience with the tool both for personal use and for my small team. Personally, I find the learning curve to be worth it in the long run. Pros I love how customizable Notion is and how easy it is to build exactly what you need. The templates help save time when creating pages, the database functionalities are getting much better, the integrations are quite powerful and the look is great (if you put a little effort in!) Cons The customizablility and blank canvas you begin with does mean there is a steeper learning curve with Notion than with other tools that might be more pre-configured. Review Source VR Verified Reviewer Strategy and Operations Computer Software Used the software for: 6-12 months ### "Fairly powerful, not intuitive to use and terrible customer support" October 30, 2025 3.0 Pros It is much more powerful than I originally realized and gave it credit for. While I don't believe that it's traditionally used as a task/project management system, it can be configured that way, albeit a bit clunkily. It is very powerful as a database and has a lot of neat features once you get a hang of how to use it. The AI features are also pretty helpful, too. Cons Their customer support, in my opinion, has been pretty terrible. Long wait times for helpful responses, no real resolution for other issues that were pretty substantial blockers. It's also just NOT very intuitive to use, in my opinion. I've had to do a lot of my own research on features in order to get it to work for me. If I had my druthers, I'd probably use other products for some of the user cases that I'm currently using it for, even though that would be at a greater cost. Also, I think more of the baseline AI functions should be included in the paid seats as opposed to as an exorbitant add on. There are no live chat-with-a-human options, getting in touch via email can also be a struggle, and no ability to call unless you're at a certain payment tier. That would be fine if the product itself were more intuitive to use. Review Source Garvita G. Teacher E-Learning Used the software for: 6-12 months ### "Notion: an all in one space for modern businesses. " January 9, 2026 5.0 The interface is clean, modern, and intuitive. Even users who are not tech-savvy can quickly understand how to create pages and organize information. Drag-and-drop blocks, templates, and shortcuts make work faster and more structured. Pros One of Notion’s strongest advantages is its flexibility. Users can create:Task trackers, Project timelines,Client databases,Meeting notes,Knowledge hubs. All of these can be linked and customized, making it suitable for startups, freelancers, marketing teams, and even large enterprises. Cons Notion is a very helpful software overall but for someone who is new to it may take a lot of amount of time to understand. A proper guide would be really beneficial. Review Source VR Verified Reviewer Lead Hospital & Health Care Used the software for: 1-2 years ### "Love it- cant live without it now " January 14, 2026 5.0 Overall, i love using notion. I am a free member but its been fantastic and honesty im satisfied about what is offered as a free member. Pros I fricken LOVE notion. I love everything about it. It has completely transformed my workflows at work- making almost everything i do 10x easier to keep track of. I use it in my personal life as well to keep track of appointments and things i often forget about. The templates are also fantastic. Cons It took a little bit of time to get used to all of the features and possibilities. There are still many components i am not as confident with but theres a lot of great resources out there to help. Review Source MT Maël T. Graphiste freelance Design Used the software for: 2+ years ### "Mon avis sur ce fabuleux outil" April 6, 2026 5.0 Formidable! je ne sais pas où j’en serais aujourd’hui sans un outil comme Notion. Tout est à ma disposition et je peux laisser libre cours à mon imagination pour structurer et organiser mes projets comme je le veux et souvent concorder avec certaines nécessités. Pros J’apprécie Notion car c'est un outil ultra polyvalent, pratique et structuré pour les entrepreneurs, les freelances et les étudiants. La marketplace regorge de tellement de modèles que l’on peut utiliser et, si besoin, customiser à notre sauce. Cons C’est compliqué à utiliser au début. Le fait que l’utilisateur doit apprendre lui-même à créer son espace nécessite une bonne connaissance des options, des propriétés, des relations entre les différentes bases de données et aussi des formules pour certains calculs dynamiques. Sur la marketplace, il n'y a pas la possibilité de prévisualiser les modèles payants ; une fois acheté, si ça ne vous convient pas, bah c’est tant pis. Review Source VR Verified Reviewer Software Developer Computer Software Used the software for: 6-12 months ### "My review about Notion" March 23, 2026 5.0 In my opinion, Notion is a great option if you need to completely customize your project management tool. There is a steep learning curve, but once it’s set up, the tool is intuitive to navigate. Notion is a powerful productivity app if you need a highly configurable platform and have the time to customize it, but for larger teams or those who want to get up and running immediately, other platforms might be more suitable. Pros You can take notes, manage projects, and maintain your databases in one place. The intuitive design makes it easy for users to navigate and organize their projects. You can tailor your workspace to fit your needs with flexible layouts and templates. Cons The mobile app is less intuitive than the desktop version. You might experience slow performance if you have large databases or complex setups. It can be challenging for new users to master without spending time on tutorials. Review Source VR Verified Reviewer Prior Authorization Specialist Hospital & Health Care Used the software for: 2+ years ### "Flawless Until AI Was Implemented " March 8, 2026 4.0 Overall, my experience is positive! I just wish I could opt out of the AI aspect. While you can still use it for anything you can think of (work, school, and personal), I feel less secure with the AI hovering over my shoulder. Pros What I like most about notion is the ease of use, customizing, and the “dsshboard” feature that allows you to keep all your links in one place Cons What I don’t like about notion is that it’s pivoted to AI, and I’m just trying to take notes on meetings and keep my tasks organized. I don’t need an AI assistant for that Review Source Shelby D. Digital Marketing Specialist Banking Used the software for: 1-2 years ### "Powerful, Customizable, and All-in-One Organization Tool" April 20, 2026 5.0 My overall experience with Notion has been very positive because it’s a flexible and powerful tool for organizing notes, tasks, and projects all in one place. While it takes a little time to learn and set up, it becomes incredibly efficient and useful once everything is customized. Pros What I like most about Notion is how customizable it is, allowing me to organize everything from notes to projects exactly how I want. It also keeps everything in one place, making it easy to stay organized and manage tasks efficiently. Cons There isn't anything I dislike about Notion. It just can feel overwhelming at first because of how many customization options there are. Review Source Nino Z. \- Internet Used the software for: 6-12 months ### "All-in-One Workspace der wirklich überzeugt" May 15, 2026 5.0 Insgesamt bin ich sehr zufriden mit Notion. Es hat meine Produktivität deutlich verbessert und ich nutz es täglich für alles mögliche. Sehr empfelenswert. Pros Notion ist extrem flexibel und ich kann alles in einem Ort verwalten. Notizen, Aufgaben, Datenbanken, Wikis - das alles geht in einem Tool. Die Vorlagen sind super hilfreich. Cons Die Lernkurve ist am Anfang etwas steil. Vorallem für neue User ist es manchmal unübersichtich was alles möglich ist. Offline-Modus könnte besser sein. Review Source Marco C. Pre Litigation Legal Assistant Legal Services Used the software for: Less than 6 months ### "EXCELLENT COLLABORATIVE NOTE-TAKING APP" December 28, 2025 5.0 It is an excellent application for achieving optimal collaborative work in large teams on complete cases, as it allows you to customize notes for a better visual and informational flow. Pros It's an app that lets you keep your notes organized, with a high level of customization. It's easy to use, intuitive, and allows for easy group collaboration so no one misses the latest updates on case notes. Cons Sometimes, when many notes are added, it creates confusion because it's not clear who created each note. Additionally, many features might require prior tutorials to learn how to use them. Review Source DD Domenico D. Business Manager Graphic Design Used the software for: 1-2 years ### "Organizza, pianifica e gestisce tutti i mie progetti, idei e lavoro in un unica piattaforma. facile e intuitivo." April 27, 2026 5.0 Utilizzo Notion tutti i giorni, sia per le mie note, sia per organizzare tutta la mia vita lavorativa. Per tanti progetti ho trovato sempre degli strumenti ottimi condivisi facile di incorporare nei miei progetti. Tanti strumenti infiniti che risolvono qualsiasi richiesta. Pros Piattaforma ricca di strumenti e plugin per organizzare e gestire tutti i miei progetti. Intuitiva e facile da usare, permette organizzare qualsiasi task, appunti, idea progetto di una maniera molto pratica e professionale. Cons Notion è perfetto così com' è, non ha difetti ed è una piattaforma molto versatile, veloce, di facile condivisioni, tante informazioni e aiuti disponibili di supporto che permettono di realizzare qualsiasi cosa. Switched from [Bitrix24](https://www.capterra.com/p/113540/Bitrix24/) in Notion ho trovato tanti strumenti e pluging facili da incorporare nel mio progetto che non avevo prima, molto intuitivo con tante risorse disponibili Review Source JD Jamal D. PT Health, Wellness and Fitness Used the software for: 1-2 years ### "My experience using Notion" December 22, 2025 5.0 I use it for management of my 1-1 clients as a portal if you will and it helps organisation millions Pros It is simple and allows so much successful productivity. The toolbar is simple and didnt take i long time for me to self learn Cons I like least the availability to colour the page for captivating webpage purposes and sometimes the tool bar disappears Switched from [My PT Hub](https://www.capterra.com/p/146651/My-PT-Hub/) They were really bad regarding customer service Review Source VR Verified Reviewer CEO Computer Software Used the software for: 2+ years ### "A flexible system that scales with the team" February 10, 2026 5.0 Overall, Notion has been a reliable, all-in-one workspace for managing strategy, documentation, and team execution. It’s flexible enough to adapt as the company grows and has become part of my daily workflow. Pros The flexibility. I can tailor Notion exactly to how I think and work—from strategy docs to execution tracking—while keeping everything searchable and aligned across the team. Cons Because Notion is so flexible, it can take time to set up and standardize workflows—but that upfront effort pays off once the system is in place. Review Source MM Michele M. Team Coordinator Telecommunications Used the software for: 2+ years ### "Fabulous and Central Workspace Tool " August 21, 2025 5.0 Pros Notion offers a comprehensive set of features in one place ranging from team collaboration, project collaboration, PM and TM that eradicate need for external apps integration. Cons It has never been challenging for me to customize and use Notion even though it lack some features such as VC but I access by integrating with external APIs and Apps. Review Source AV Aurélie V. Account Manager Marketing and Advertising Used the software for: Less than 6 months ### "Une base de données personnalisée et ordonnée pour travailler en équipe" September 26, 2025 5.0 J'utilise Notion en tant que base de donnée organisée pour gérer le suivi de mes différents projets et de mes clients. Cela me sert également à stocker des documents et informations importantes à des fins de partage avec le reste de l'équipe. Pros L'hyper personnalisation de l'outil. Les possibilités de paramétrage, de d'automatisation, de rangement, de personnalisation, etc. sont nombreuses afin de rendre l'outil pratique à utiliser et adaptée à nos besoins. Cons Trop de possibilités de peuvent rendre l'outil complexe à utiliser, il faut donc garder à l'esprit l'objectif que l'on souhaite atteindre avec Notion et éviter le superflu Switched from [Slack](https://www.capterra.com/p/135003/Slack/) Notion permet une meilleure gestion des projets et des documents. Je l'utilise en complément de slack, slack restant utile pour l'aspect communication interne. Review Source zoie Y. Creator and Head Coach Health, Wellness and Fitness Used the software for: Less than 6 months ### "Versatile, Creative and Organized Notion Helps Get My Life in Order" July 15, 2025 5.0 Initially I was intimidated and overwhelmed, however once I learned the basics and started working daily with Notion I found myself liking it very much and enjoying the process of creating notes and database systems to organize both my business and person life. Pros What I like most about Notion is its versatility. I'm still amazed at how much you can do and create. Cons It's a steep learning curve and takes some time, which can turn into a project of it's own. This can turn into a bigger time commitment than expected. Alternatives considered [Obsidian](https://www.capterra.com/p/236468/Obsidian/) Reason for choosing Notion Obsidian was a serious contender, but Notion won primarily because I need to make sure that I could sync everything across multiple devices without issues. Switched from [Microsoft OneNote](https://www.capterra.com/p/227211/Microsoft-OneNote/)[iCloud](https://www.capterra.com/p/204717/iCloud/)[Google Keep](https://www.capterra.com/p/233847/Google-Keep/)[Evernote Teams](https://www.capterra.com/p/154969/Evernote-Business/) I've tried so many different note taking apps and note taking systems. None have worked as well as Notion for helping me get everything into one place, organize it and make it efficient. Review Source TO Travis O. Graphic Designer and Writer Design Used the software for: 2+ years ### "The Every... one's Choice" May 2, 2025 5.0 Notion is less of a ready-made app and more of a toolkit—like digital LEGOs for structuring projects, ideas, and workflows. If rigid organizational tools frustrate you, Notion's ability to mirror your personal thought process can be a game-changer. But it requires a willingness to experiment, tweak, and refine your setup. If you're looking for a highly customizable solution and are willing to invest time upfront, Notion can be a powerful asset. If you prefer simplicity over customization, it might not be the ideal choice. Pros Notion's biggest strength is its flexibility. Rather than forcing users into a predefined structure, it offers modular building blocks—pages, databases, lists, calendars, and boards—that can be arranged in a way that fits individual workflows. This makes it particularly useful for creative professionals or business owners who need a personalized system for managing information. Additionally, its search function helps users retrieve saved content efficiently, and its collaboration features reduce the need for cumbersome email chains. Cons However, this flexibility comes at a cost. Since Notion doesn't impose a strict organizational framework, users must invest time into learning its quirks and configuring it to suit their needs. The freedom to design one's own system can feel overwhelming, especially for those who prefer straightforward tools with clear parameters. Furthermore, while the interface is visually appealing, it might not be the most intuitive for first-time users. Switched from [Trello](https://www.capterra.com/p/211559/Trello/) This is more encompassing plus this software can integrate trello Review Source SO Simeon O. Mechanical Engineer Mechanical or Industrial Engineering Used the software for: 2+ years ### "Notion An All-in-one Workspace That Is Easy To Use" September 6, 2025 5.0 Overall Notion is less of a traditional project management tool and more of a revolutionary digital workspace. It combines notes, docs, databases, task management, and wikis into a single, incredibly flexible platform. Pros Notion is breathtakingly flexible and powerful all-in-one workspace for individuals like Me and teams who want to break down information silos. Its "build-your-own-app" approach requires an initial investment of time to set up but offers unparalleled long-term payoff in organization and workflow integration. It's a category of its own. Cons Am pleased to state, Notion doesn't have any inconveniences and it just a simple software that is easy to use. Review Source CC Cloé C. Directrice magasin Cosmetics Used the software for: 2+ years ### "Juste essayez le !" March 2, 2026 5.0 J’aime utiliser Notion car c’est plus simple, je peux importer mes notes en pdf ou au contraire envoyer des documents qui sont automatiquement convertis (csvou markdown). Pros Notion a juste été comme je l’espérais. J’étais plus utilisatrice de Microsoft Word et des applications de Todo, mes tâches étaient séparées et pas dans un système de suivi. Notion a résolu ce problème avec sa plateforme tout-en-un. J’y enregistre notes, listes de souhaits, tâches, ma vie en général. Cons J’ai mis un peu de temps à comprendre certaines fonctionnalités comme les relations entre bases de données et pas seulement car certains usages comme le font certains modèles me sont toujours inaccessibles. Review Source Similar Products Featured ## Related categories [Note-Taking](https://www.capterra.com/note-taking-software/)[Project Management](https://www.capterra.com/project-management-software/)[Project Planning](https://www.capterra.com/project-planning-software/) ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.