--- title: "Page 4 | Notion Reviews 2026. Verified Reviews, Pros & Cons | Capterra" description: "Page 4 - Is Notion the right Knowledge Base solution for you? Explore 2816 verified user reviews from people in industries like yours to make a confident choice." source_url: "https://www.capterra.com/p/186596/Notion/reviews/?page=4" page_type: "reviews" language: "en" --- Notion 4.7 (2816) [View alternatives](https://www.capterra.com/p/186596/Notion/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated September 17th, 2026 # Page 4 - Reviews of Notion ## Showing most helpful reviews Showing 76-100 of 2816 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use MOHAMMAD A. free lancer Internet Used the software for: I used a free trial ### "Powerful Tools and Performance Hurdles" July 13, 2026 4.0 Pros From the very first time I used the Notion app, I noticed the following features that make it an exceptional tool for managing work and daily life: The app provides a unified workspace that brings together notes, tasks and databases in one place, making it incredibly flexible to organise your work. It also features an excellent text editor and ready-made, customisable templates that speed up the creation of personal and organisational systems. It is very easy to add notes and comments to specific projects, or to copy page content and share it seamlessly. In addition, the app has advanced artificial intelligence that assists with summarising, rephrasing and generating drafts, along with a superb translation feature that supports working in multiple languages. All these tools, alongside the ability to build a comprehensive knowledge ‘wiki’ and smart integrations and automation, ensure time savings and increased productivity. Cons On the other hand, I noticed the following drawbacks from my first use: The application faces clear challenges in terms of performance and speed; when dealing with large databases or heavy pages cluttered with elements, slow response times and data loading issues arise. This variability is significantly influenced by the type of device used and the nature of daily usage, which may hinder the flexibility and smoothness of the user experience in work environments that require immediate responsiveness. Review Source VR Verified Reviewer Customer Success Lead Logistics and Supply Chain Used the software for: 2+ years ### "Versatile all-in-one workspace" April 2, 2026 5.0 Pros Highly customizable with unlimited pages, blocks, and templates for any workflow. All-in-one tool for notes, tasks, databases, and AI-assisted writing. Cons Limited offline access and a less intuitive mobile app. Some advanced features (like full AI) require paid upgrades. Review Source CC Cloé C. Directrice magasin Cosmetics Used the software for: 2+ years ### "Juste essayez le !" March 2, 2026 5.0 J’aime utiliser Notion car c’est plus simple, je peux importer mes notes en pdf ou au contraire envoyer des documents qui sont automatiquement convertis (csvou markdown). Pros Notion a juste été comme je l’espérais. J’étais plus utilisatrice de Microsoft Word et des applications de Todo, mes tâches étaient séparées et pas dans un système de suivi. Notion a résolu ce problème avec sa plateforme tout-en-un. J’y enregistre notes, listes de souhaits, tâches, ma vie en général. Cons J’ai mis un peu de temps à comprendre certaines fonctionnalités comme les relations entre bases de données et pas seulement car certains usages comme le font certains modèles me sont toujours inaccessibles. Review Source ZM Zal M. Program Manager Education Management Used the software for: 1-2 years ### "Keeping our team organised and aware" April 30, 2026 5.0 Notion is a great collaborative, real-time platform that allows us to work as a remote team without any ambiguity or missing information. It’s simple to use, but it can also do a lot. Pros Notion is our all in one intranet, planner, documentation system, note taker, and so much more. We use it to create public-facing pages as well, allowing external parties to have access to content when needed. Cons As with most other modern business software, the thing I like the least is that Notion tries to push things like AI heavily, when there’s so much saturation in the market already. Almost every platform or software we use is trying to push their AI solution, and it gets frustrating. Review Source MF Matteo F. Personal Trainer Health, Wellness and Fitness Used the software for: 1-2 years ### "Ordine e ottimizzazione delle task" July 27, 2026 5.0 Esperienza più che positiva visto che è entrato nella mia quotidianità, mi facilita e mi rende il lavoro più ordinato. Pros Software veramente pratico che porta a ottimizzare il lavoro aumentando la produttività, ordine e task. Anche in Team un ottimo alleato. Cons La mancanza di cambiare lingua rende il software non utilizzabile al 100% da parte di chi non sa benissimo l’inglese. Switched from [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) Era tutto dispersivo, adesso ho tutto in ordine e sotto controllo Review Source AR Ansuman R. Ecom Manager Retail Used the software for: 1-2 years ### "A Flexible Tool for Team Collaboration" August 14, 2026 5.0 Overall, I have had a good experience with Notion. It is flexible and makes it easy to organize work, manage tasks and share information with the team. I especially like having project management and documentation in the same place. Pros It is very easy to use and I like how everything can be managed in one place. It is useful for creating notes, managing tasks, tracking projects and collaborating with the team. The templates and customization options are also very helpful. Cons It can take some time to understand all the features when you are using Notion for the first time. Sometimes there are too many customization options, which can make things a little confusing. Review Source VR Verified Reviewer HR Defense & Space Used the software for: 6-12 months ### "Uno strumento completo e flessibile per organizzare tutto" May 4, 2026 4.0 L’esperienza complessiva è molto positiva. Notion è diventato uno strumento centrale per organizzare lavoro e progetti, grazie alla sua flessibilità e alla capacità di adattarsi a diverse esigenze. Una volta impostato correttamente, permette di aumentare significativamente produttività e chiarezza organizzativa. Pros Notion è estremamente versatile: permette di gestire note, documenti, database e task in un unico strumento. La possibilità di personalizzare completamente le pagine e creare sistemi su misura è uno dei suoi punti di forza. Ho apprezzato molto anche la collaborazione in tempo reale e l’integrazione tra diversi tipi di contenuto. Cons All’inizio può risultare un po’ dispersivo, soprattutto per chi non ha già una struttura in mente. Alcune funzionalità avanzate richiedono tempo per essere padroneggiate e, con database molto grandi, può diventare leggermente meno fluido Review Source Becky O. NUTRITIONIST Hospital & Health Care Used the software for: 1-2 years ### "Notion: A Powerful Collaboration Hub" January 28, 2026 4.0 Overally, notion has enhanced project management for me by providing a centralized workspace for the team. Pros I especially liked the flexibility and customisation features, which gave me the ability to create task lists and link databases. Cons I did not like how slow it was to load pages with heavy databases, which interrupted the normal workflow. Review Source GS Gareth S. Area Inclusion Worker Education Management Used the software for: 1-2 years ### "Clean presentation, clever background AI and seamless integration. Had as a start up app every morning." April 1, 2026 4.0 I liked it. A lot. Unfortunately the company I worked for decided to pivot away from it and I genuinely feel like it has increased the time I send each day on tasks that could be done by Notion. Pros The ease of use is helpful, the speed is appreciated and the ability to integrate with others products (be they Notion or otherwise) is excellent. Cons Got a bit glitchy when in a desktop standalone app. That may well have been a Windows issue though. Review Source DK Deniz K. Senior Manager Insurance Used the software for: 2+ years ### "My daily non-negotiable, go-to platform is Notion" September 15, 2025 5.0 Notion does make my work life easier - it helps me be more organised and access all information easily. Helps team collaboration as well since we all get to contribute under one place. The flexibility to create pages means that I can shape my workflow in a way that suits me. Notion isn’t a full replacement for spreadsheets or advanced project management software either; formulas and reporting options are limited compared to specialised tools. While it centralises knowledge effectively, handling very large or complex data sets is still better suited to other apps. Overall though, the pros outweigh the cons for me. Notion is an excellent “all-in-one” solution for knowledge management, project tracking, and team documentation. It’s versatile, visually pleasing, and keeps everyone on the same page, literally. With ongoing improvements and thoughtful use, it’s one of the most useful tools in my productivity stack and my daily go - to. Pros I love the ease to use it + with the introduction of Notion AI, I get to write my 1 pagers much more efficiently as well as search for information I need quickly. Cons As I keep everything work-related on Notion (and even set up a personal page at home), I wish Notion had a similar function to Google Sheets so I didn't have to juggle through two platforms when it comes to working on formulas. Review Source VR Verified Reviewer freelancer Marketing and Advertising Used the software for: 2+ years ### "Essential tool for students and professionals" May 19, 2026 5.0 Pros Notion is a very flexible and well-designed productivity tool that allows you to organize notes, tasks, and projects all in one place. It is highly customizable, so you can build layouts that fit your personal or school/work needs. It also supports collaboration, which makes it useful for group projects. Overall, this is an easy to use tool that is essential for students and professionals looking to keep everything in one place. Cons Notion can be overwhelming for beginners because of its many features and customization options so it can take time to learn how to use it effectively. Some features require payment. Review Source DC Daniel C. Digital Asset Manager Facilities Services Used the software for: 1-2 years ### "A mixed bag for our team" July 19, 2026 4.0 I've had a mostly positive experience with Notion, using it daily for note-taking, task management, and collaboration with my team. It's flexible and customizable, but sometimes feels cluttered and overwhelming, especially when working on complex projects, which prevents me from giving it a perfect score. Pros Notion's flexibility and customization options are a big plus for us. We've created a pretty solid knowledge base for our team, and it's really helped with onboarding new members. The drag-and-drop interface is also a major time-saver. Cons One minor annoyance is the lack of a built-in project timeline view. It took a bit to figure out how to get around this, and we ended up using a third-party integration to get the functionality we needed. Review Source VT Vianney T. Staff Engineer Computer Software Used the software for: 2+ years ### "A super flexible tool to organize everything in one place" July 8, 2026 5.0 Pros Notion is one of the most versatile tools that I had the chance to use. Whether it’s for taking notes, organizing projects or centralizing information, everything can be grouped in one single space it is the best Cons I appreciate the freedom of customization that it offers. Everyone can build their workspace according to their habits without feeling limited. However, you need to plan a bit of time at the beginning to set up an organization that really matches your needs. Review Source Marko S. Administrator Information Technology and Services Used the software for: 1-2 years ### "A gem of a workspace! A stable and professional solution." October 3, 2025 5.0 Notion is one of the greatest workspaces, for small teams it's excellent in terms of connectivity and visualisation. Databases are seamlessly integrated, everything works properly! Pros Notion is and was, the most versatile and easy to use workspace solution for us. We started using it around 3 years now and... we will keep using it! It combines databases and it is as easy to use as saying ABC... a gem to us. Cons Some missing aspects, nothing major but sometimes we had to document ourselves more just to find out "ah it does that too" Review Source ZG Zaylee G. Software Developer Information Technology and Services Used the software for: 2+ years ### "Eliminates the clutter of disorganized information." June 14, 2026 5.0 Pros With Notion I was able to link references, embed spreadsheets and keep the context of ideas intact throughout lengthy projects. It make it easy for me to manage related data and minimize the number of files that are spread out in various applications. Cons In large workspaces sometimes new notes are not returned when searched, so I have to browse through pages manually. Exporting structured data to external tools also loses some relationships between linked databases. Review Source AV Aurélie V. Account Manager Marketing and Advertising Used the software for: Less than 6 months ### "Une base de données personnalisée et ordonnée pour travailler en équipe" September 26, 2025 5.0 J'utilise Notion en tant que base de donnée organisée pour gérer le suivi de mes différents projets et de mes clients. Cela me sert également à stocker des documents et informations importantes à des fins de partage avec le reste de l'équipe. Pros L'hyper personnalisation de l'outil. Les possibilités de paramétrage, de d'automatisation, de rangement, de personnalisation, etc. sont nombreuses afin de rendre l'outil pratique à utiliser et adaptée à nos besoins. Cons Trop de possibilités de peuvent rendre l'outil complexe à utiliser, il faut donc garder à l'esprit l'objectif que l'on souhaite atteindre avec Notion et éviter le superflu Switched from [Slack](https://www.capterra.com/p/135003/Slack/) Notion permet une meilleure gestion des projets et des documents. Je l'utilise en complément de slack, slack restant utile pour l'aspect communication interne. Review Source RM Ruel M. Audiovisual Engineer Events Services Used the software for: 2+ years ### "simple, yet powerfull" August 9, 2026 5.0 Pros Notion’s simple, visual style of project management was the biggest highlight for me. Instead of Trello, which I tried before, it doesn’t mainly rely on the Kanban view, there are many other views like an Excel spreadsheet. Cons Honestly, nothing comes to mind. In the beginning, Notion really gives hard time, but now I know where it excels, and I use it exactly for that. Review Source DC Daniel C. Product Manager Information Technology and Services Used the software for: 1-2 years ### "My Project Tracker Companion" September 11, 2026 5.0 I’ve been using Notion for a couple of years, and the linked database feature has become my go‑to for project tracking. I can pull data from a master task list into a sprint board, auto‑update statuses, and the whole team sees the same live view, which saves me hours of manual updates. Pros Notion’s flexible database templates let me build a project tracker that syncs with my calendar. The drag‑and‑drop layout is intuitive, and the inline comments keep the team in the loop without leaving the page. Cons The learning curve for advanced formulae can be steep; I had to spend a couple of days hunting through the help docs to set up a multi‑column roll‑up. Also occasional sync lags when editing large pages. Review Source SC Sebastian C. IT Operations Technician Higher Education Used the software for: 1-2 years ### "Great workspace management application to help organize thoughts, tasks, projects, etc." February 1, 2026 4.0 Overall a wonderful app/website for do it all workspace features that is limited by its AI integrated features and need for a premium model. Pros Amazing do it all workspace for task management, team and project collaboration, note taking, and scheduling. The dashboard is clean and helpful and easy to use. Decent value for money for free version, did not use the premium version or customer support. Cons The premium version was a little polarizing to deal with as many blocked features would seem free but in actuality are not. Additionally their inclusion of AI features became disruptive and annoying to deal with as I ignored them and did not need them. Switched from [Google Docs](https://www.capterra.com/p/160756/Google-Docs/) Better for taking notes and organizing thoughts. Review Source HK Huda K. Rebel and Founder Co-CEO Huda Beauty Marketing and Advertising Used the software for: 2+ years ### "my experience with Notion" July 6, 2026 5.0 Pros Relational databases are magical for linking a creative asset (visual, copy) to a specific campaign and its performance indicators. Real-time collaboration with graphic designers and copywriters completely eliminates endless email exchanges. Cons the mobile application sometimes displays frustrating loading delays when pages contain large data tables, complicating quick verifications while on the move. Review Source IC Ilaria C. Cultural Journalist Broadcast Media Used the software for: 1-2 years ### "I can share my notes with everybody" June 24, 2026 5.0 I absolutely love Notion. Before, I used to use Microsoft Word for typing and creating to-do lists, and truly, I didn’t have an organizational tool. Pros I love Notion, and my favorite features are publishing a Notion page as a website, sharing and inviting a collaborator, and giving them specific permissions. Cons When I use Notion, I encounter a few problems such as the version history; it is useful but sometimes a bit less so because it saves, I think, every 30 minutes. Review Source MCG Marie Christine G. Assistant RH Telecommunications Used the software for: 2+ years ### "Notion reste gratuit si vous ne vous avanturez pas loin!" April 21, 2026 5.0 Pros J’aime utiliser l’outil pour pouvoir prendre des notes, créer des listes de tâches et l’opportunité d’avoir un espace créé par des créateurs expérimentés. Cons Je crois que j’aime tout, presque. Il est désolant de payer pour un template qui pour certaines fonctions requièrent encore que l’on souscrive à un abonnement. Les crédits Notion IA ne sont pas suffisants pour ne serait-ce qu’une semaine d’essai. Review Source MR Monica R. Insurance Agent Insurance Used the software for: 2+ years ### "The tool that everyone needs" July 27, 2026 5.0 Pros In Notion I can make simple document page and download as a PDF. Also with Notion, it's possible to create a table for pages having same properties. That can be almost like Excel but with more features. Cons It's not easy for me to use some features like link databases and get more than one item. These functions are not explained well in Notion. Review Source jV juan V. CMO Information Technology and Services Used the software for: 2+ years ### "ease of use notes + apps" November 24, 2025 5.0 good. started using it on 2020, and became my go to tool for personal productivity since then. ive proved many others, but i sticked with notion for its ease of use eventhough i became an advanced user Pros its easy to use. it lets you build your own stuff the way you like it. its very flexible, so can be used for different use cases. Cons mobile app fails sometimes. it doesnt load the opened page. and its somewhat slow at loading. its not perfect at everything, and isnt specilized at note taking, either low code app development, but its still a balanced solution Alternatives considered [Coda](https://www.capterra.com/p/193164/Coda/) Reason for choosing Notion Its ability to setup permissions at individual page level, its ease of use Review Source MR Marine R. Chef de projet digital Chemicals Used the software for: 1-2 years ### "Notion: collaboration, organisation " February 9, 2026 5.0 Pros La gestion projet est simple sur notion. Il est facile de créer une base de données “Projets”, d’ajouter des propriétés: date, assignation, Etat et plein d’autres. Cons Il est souvent impossible de retrouver la dernière modification dans le gestionnaire de versions, ça sert juste à retrouver des versions d’au moins un jour. Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) un peu fastidieux, pas de collaboration suivie telle offerte aujourd'hui par Notion Review Source Similar Products Featured ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.