--- title: "Page 4 | Notion Reviews 2026. Verified Reviews, Pros & Cons | Capterra" description: "Page 4 - Is Notion the right Knowledge Base solution for you? Explore 2845 verified user reviews from people in industries like yours to make a confident choice." source_url: "https://www.capterra.com/p/186596/Notion/reviews/?page=4" page_type: "reviews" language: "en" publication_date: "2026-10-19" --- Notion 4.7 (2841) [View alternatives](https://www.capterra.com/p/186596/Notion/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated October 19th, 2026 # Page 4 - Reviews of Notion ## Showing most helpful reviews Showing 76-100 of 2841 available reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use R Reviewer Vendeur Used the software for: 3-5 years ### "L’outil qui a changé ma manière de travailler et de m’organiser " October 7, 2026 5.0 J’ai découvert Notion en 2022 et, depuis, je ne peux plus m’en passer. J’ai créé plus d’une centaine de pages depuis lors, entièrement gratuitement. Maintenant, je souscris à l’abonnement Pro pour Notion AI et les graphiques. Pros Ce que j’aime le plus dans l’utilisation de Notion, c’est la liberté : la liberté de disposer chaque élément sur une page comme je le souhaite. Rien n’est prérempli, je peux l’utiliser comme je veux. Cons Et ce qui m’agace un peu, ce sont quelques petits dysfonctionnements ici et là. À titre d’exemple, je pourrais citer l’écran blanc avec la version Windows, l’inefficacité de l’historique des versions et les automatisations. Review Source R Reviewer Business Manager Used the software for: 1-3 years ### "Organizza, pianifica e gestisce tutti i mie progetti, idei e lavoro in un unica piattaforma. facile e intuitivo." April 29, 2026 5.0 Utilizzo Notion tutti i giorni, sia per le mie note, sia per organizzare tutta la mia vita lavorativa. Per tanti progetti ho trovato sempre degli strumenti ottimi condivisi facile di incorporare nei miei progetti. Tanti strumenti infiniti che risolvono qualsiasi richiesta. Pros Piattaforma ricca di strumenti e plugin per organizzare e gestire tutti i miei progetti. Intuitiva e facile da usare, permette organizzare qualsiasi task, appunti, idea progetto di una maniera molto pratica e professionale. Cons Notion è perfetto così com' è, non ha difetti ed è una piattaforma molto versatile, veloce, di facile condivisioni, tante informazioni e aiuti disponibili di supporto che permettono di realizzare qualsiasi cosa. Review Source AD Arran D. Director Used the software for: 3-5 years ### "Why I will continue to use Notion for life" October 5, 2026 5.0 Overall I love notion and will likely continue using notion for life (that says something) It feels like because I own my space and my boards that it is mine, it is my space, I dont want to lose my space and I love it as my place to keep well organised Pros The freedom you have to create your own pages, spaces, different kinds of sections, tables or charts for whatever purposes (the organisation notion allows) Cons Sometimes there were limits like ai usage limits, amount you can type etc and you have to upgrade for more Review Source R Reviewer Senior Platform Engineer Used the software for: 3-5 years ### "My Daily Second Brain" June 10, 2026 5.0 The benefit of Notion is intellectual centralization. I no longer have to look for a piece of information in a Google Doc, another in my emails, and a third in a spreadsheet. All my knowledge lives in the same place, which beautifully clarifies my thinking. Pros The flexibility is absolute. I can link a meeting note directly to a task, which itself is linked to a client file. The block-based writing is a pure joy and allows for the creation of gorgeous, perfectly organized internal wikis. Cons The flip side of the coin is the blank page syndrome. Because Notion can do everything, it does nothing "out of the box." I had to spend hours building my own templates. Furthermore, for pure project management with strict Gantt charts and teams of over 20 people, it quickly becomes a beautiful mess if everyone doesn't strictly follow the rules. Review Source R Reviewer Data Analyst Used the software for: 1-3 years ### "Flexible and Powerful Workspace for Staying Organized" July 6, 2026 5.0 Pros I liked that Notion combines notes, task management, and databases in one place. It's flexible, easy to organize, and works well for both personal and team projects. Cons I didn’t like that it can feel overwhelming for new users, and some pages load slowly when they become large or contain a lot of content. Review Source VR Verified Reviewer Software Developer Used the software for: Less than 1 year ### "My review about Notion" March 26, 2026 5.0 In my opinion, Notion is a great option if you need to completely customize your project management tool. There is a steep learning curve, but once it’s set up, the tool is intuitive to navigate. Notion is a powerful productivity app if you need a highly configurable platform and have the time to customize it, but for larger teams or those who want to get up and running immediately, other platforms might be more suitable. Pros You can take notes, manage projects, and maintain your databases in one place. The intuitive design makes it easy for users to navigate and organize their projects. You can tailor your workspace to fit your needs with flexible layouts and templates. Cons The mobile app is less intuitive than the desktop version. You might experience slow performance if you have large databases or complex setups. It can be challenging for new users to master without spending time on tutorials. Review Source R Reviewer Teacher Used the software for: Less than 1 year ### "Notion: an all in one space for modern businesses. " January 14, 2026 5.0 The interface is clean, modern, and intuitive. Even users who are not tech-savvy can quickly understand how to create pages and organize information. Drag-and-drop blocks, templates, and shortcuts make work faster and more structured. Pros One of Notion’s strongest advantages is its flexibility. Users can create:Task trackers, Project timelines,Client databases,Meeting notes,Knowledge hubs. All of these can be linked and customized, making it suitable for startups, freelancers, marketing teams, and even large enterprises. Cons Notion is a very helpful software overall but for someone who is new to it may take a lot of amount of time to understand. A proper guide would be really beneficial. Review Source Verified Reviewer Client Relations Coordinator Used the software for: 1-3 years ### "Great features once you get the hang of it " September 21, 2026 4.0 I use Notion both professionally and personally to manage work projects, extensive databases, and personal notes as well as collaborative projects. I’ve used Notion to block out creative projects from start to finish, and I’ve also used Notion to lay out data on multiple clients in an easy-to-view format. Pros I love how customizable Notion is, especially when building multiple pages that support various workflows. If you know how to build it, Notion can most likely support whatever you need. I also like that Notion is collaborative and allows for multiple team members to contribute to a board. Cons There is a fairly steep learning curve to Notion. The knowledge is worth it, but be prepared to make a substantial investment into understanding the basic tools of Notion and the more complicated aspects of the software. Review Source R Reviewer owner Used the software for: 3-5 years ### "Great platform for planning and managing tasks." June 8, 2026 5.0 Iv used notion for about 3 years over any other planning apps and i like the layout and the choice of layouts that gives me the options to customise how i want. Also i use that to plan my weeks and my days, it is the platform i use the most. Pros I like Notion because of its ease of use and its dashboard where i can be organised and track exactly what I am doing especially the fact i am a small business owner. Cons Theres nothing i dont like about notion apart from i kind of wish they had an option for a template to use for Daily To-do list so you can customise it to you own liking. Review Source Verified Reviewer Strategy and Operations Used the software for: Less than 1 year ### "Fairly powerful, not intuitive to use and terrible customer support" November 4, 2025 3.0 Pros It is much more powerful than I originally realized and gave it credit for. While I don't believe that it's traditionally used as a task/project management system, it can be configured that way, albeit a bit clunkily. It is very powerful as a database and has a lot of neat features once you get a hang of how to use it. The AI features are also pretty helpful, too. Cons Their customer support, in my opinion, has been pretty terrible. Long wait times for helpful responses, no real resolution for other issues that were pretty substantial blockers. It's also just NOT very intuitive to use, in my opinion. I've had to do a lot of my own research on features in order to get it to work for me. If I had my druthers, I'd probably use other products for some of the user cases that I'm currently using it for, even though that would be at a greater cost. Also, I think more of the baseline AI functions should be included in the paid seats as opposed to as an exorbitant add on. There are no live chat-with-a-human options, getting in touch via email can also be a struggle, and no ability to call unless you're at a certain payment tier. That would be fine if the product itself were more intuitive to use. Review Source VR Verified Reviewer Prior Authorization Specialist Used the software for: 3-5 years ### "Flawless Until AI Was Implemented " March 11, 2026 4.0 Overall, my experience is positive! I just wish I could opt out of the AI aspect. While you can still use it for anything you can think of (work, school, and personal), I feel less secure with the AI hovering over my shoulder. Pros What I like most about notion is the ease of use, customizing, and the “dsshboard” feature that allows you to keep all your links in one place Cons What I don’t like about notion is that it’s pivoted to AI, and I’m just trying to take notes on meetings and keep my tasks organized. I don’t need an AI assistant for that Review Source VR Verified Reviewer Lead Used the software for: 1-3 years ### "Love it- cant live without it now " January 21, 2026 5.0 Overall, i love using notion. I am a free member but its been fantastic and honesty im satisfied about what is offered as a free member. Pros I fricken LOVE notion. I love everything about it. It has completely transformed my workflows at work- making almost everything i do 10x easier to keep track of. I use it in my personal life as well to keep track of appointments and things i often forget about. The templates are also fantastic. Cons It took a little bit of time to get used to all of the features and possibilities. There are still many components i am not as confident with but theres a lot of great resources out there to help. Review Source R Reviewer Assay development and integration technician Used the software for: 1-3 years ### "Notion is Great for Documentation and Cost Tracking but Limited for Workflow Management" May 6, 2026 4.0 Overall my experience with Notion is good. It is very useful for documentation, tracking information, and organizing work related to reagent manufacturing, change orders, and QA reports. It also helps in basic tracking of tasks and can support cost-related notes and invoicing records if maintained properly. It is cost effective and simple to use, especially for documentation purposes, but not ideal for complex workflow management. Pros like that Notion is very flexible and easy to customize. It helps to organize information like manufacturing process notes, reagent details, and documentation in one place. It is good for maintaining records of change orders and QA-related information like lyo beads reports. The interface is clean and more user-friendly compared to other tools. Cons Sometimes it is not as strong for structured workflows like ticketing systems. It does not provide advanced tracking or automation. Review Source R Reviewer General Manager Used the software for: 3-5 years ### "What’s Notion? Know More via User Experience " October 5, 2026 5.0 Pros I appreciate that Notion offers a central dashboard for task management, team collaboration, project collaboration and remote work tools. Cons Never have I experienced challenges while using Notion and it is nearly a decade since I implemented it. Review Source R Reviewer UX UI Designer Used the software for: 3-5 years ### "Je dirais TOUT" August 3, 2026 5.0 Pros J’ai toujours Notion avec moi, soit sur mon ordinateur portable, ma tablette et encore plus sur mon téléphone portable. Avoir Notion sur tous mes appareils me permet de terminer des tâches n’importe où et aussi de prendre des notes ou de checker mon agenda. Cons Mes préoccupations concernent l’interface utilisateur de l’application mobile et tablette. La gestion du fil d’Ariane reste compliquée. Review Source R Reviewer Automation Engineer Used the software for: 1-3 years ### "Solid App - Great source of truth - expensive AI features" May 15, 2026 4.0 Genuinely useful in work - a lifesaver for personal admin. Once i started working with the notion API and automating inputs & coupling with agentic ai, documentation and queries where great. Pros Cross team collaboration. Having a document space, that serves as a record and a live document is amazing with remote teams. It makes async RFC's genuinely colloborative Cons I dont love the fact notion AI massively increased the cost when i looked into it. Although it was a dream to have an ai with access to our documentation - the same thing can be achieved quite easily using MCP products. Review Source R Reviewer Assistant Farm Superintendent Used the software for: Less than 1 year ### "One App for Everything You Need" July 14, 2026 5.0 Overall, my experience with notion has been very positive.I mainly used it to organise notes, manage tasks, and keep track of projects. I liked how everything could be kept in one place, which made it easier to stay organized. I found it to be a useful and reliable productivity tool. Pros It's flexible interface let's users customize workflows to fit their needs and AI features help save time by summarizing content, drafting text, and organising information. Cons I noticed that very large pages or databases can sometimes feel a little slow.But once I got used to it, the flexibility made up for those drawbacks. Review Source R Reviewer Data Systems Analyst Used the software for: 3-5 years ### "Best tool for managing anything " September 30, 2026 5.0 Pros Notion is one of the tools that I use every day. All my notes, daily tasks, and personal program are in it. I don’t think there is any other tool that works as comprehensively as Notion. Cons Charging 20$ per month is very expensive for AI that is very slow, even if it’s useful. Notion AI takes a long time for anything I ask, auto mode or using Claude Fable 5. Review Source Verified Reviewer CEO Used the software for: 3-5 years ### "A flexible system that scales with the team" February 17, 2026 5.0 Overall, Notion has been a reliable, all-in-one workspace for managing strategy, documentation, and team execution. It’s flexible enough to adapt as the company grows and has become part of my daily workflow. Pros The flexibility. I can tailor Notion exactly to how I think and work—from strategy docs to execution tracking—while keeping everything searchable and aligned across the team. Cons Because Notion is so flexible, it can take time to set up and standardize workflows—but that upfront effort pays off once the system is in place. Review Source R Reviewer Product Manager Used the software for: 1-3 years ### "Notion Keeps My Notes in Check" September 21, 2026 5.0 I love how the database view in Notion lets me pull project tasks into a kanban board that syncs with my calendar. When I drag a task to the next column, the due date auto‑updates, and I get a reminder. It keeps my sprint planning tight and visible. Pros I love how Notion lets me build a central knowledge base with linked pages, embed PDFs and share with teammates—great for quick updates. The table view is handy for tracking project tasks and the calendar sync keeps deadlines visible across devices. It’s pretty solid for a solo freelancer. Cons The learning curve can be a bit steep if you’re new to all the blocks, and the desktop app sometimes lags when opening large pages. Documentation is decent but could use more step‑by‑step screenshots. Support replies are slow, so I had to dig forums for help. Review Source R Reviewer Pre Litigation Legal Assistant Used the software for: Less than 1 year ### "EXCELLENT COLLABORATIVE NOTE-TAKING APP" January 5, 2026 5.0 It is an excellent application for achieving optimal collaborative work in large teams on complete cases, as it allows you to customize notes for a better visual and informational flow. Pros It's an app that lets you keep your notes organized, with a high level of customization. It's easy to use, intuitive, and allows for easy group collaboration so no one misses the latest updates on case notes. Cons Sometimes, when many notes are added, it creates confusion because it's not clear who created each note. Additionally, many features might require prior tutorials to learn how to use them. Review Source R Reviewer Personal Trainer Used the software for: 1-3 years ### "Ordine e ottimizzazione delle task" July 31, 2026 5.0 Esperienza più che positiva visto che è entrato nella mia quotidianità, mi facilita e mi rende il lavoro più ordinato. Pros Software veramente pratico che porta a ottimizzare il lavoro aumentando la produttività, ordine e task. Anche in Team un ottimo alleato. Cons La mancanza di cambiare lingua rende il software non utilizzabile al 100% da parte di chi non sa benissimo l’inglese. Review Source Ansuman R. Ecom Manager Used the software for: 1-3 years ### "A Flexible Tool for Team Collaboration" August 16, 2026 5.0 Overall, I have had a good experience with Notion. It is flexible and makes it easy to organize work, manage tasks and share information with the team. I especially like having project management and documentation in the same place. Pros It is very easy to use and I like how everything can be managed in one place. It is useful for creating notes, managing tasks, tracking projects and collaborating with the team. The templates and customization options are also very helpful. Cons It can take some time to understand all the features when you are using Notion for the first time. Sometimes there are too many customization options, which can make things a little confusing. Review Source MOHAMMAD A. free lancer Used the software for: I used a free trial ### "Powerful Tools and Performance Hurdles" July 14, 2026 4.0 Pros From the very first time I used the Notion app, I noticed the following features that make it an exceptional tool for managing work and daily life: The app provides a unified workspace that brings together notes, tasks and databases in one place, making it incredibly flexible to organise your work. It also features an excellent text editor and ready-made, customisable templates that speed up the creation of personal and organisational systems. It is very easy to add notes and comments to specific projects, or to copy page content and share it seamlessly. In addition, the app has advanced artificial intelligence that assists with summarising, rephrasing and generating drafts, along with a superb translation feature that supports working in multiple languages. All these tools, alongside the ability to build a comprehensive knowledge ‘wiki’ and smart integrations and automation, ensure time savings and increased productivity. Cons On the other hand, I noticed the following drawbacks from my first use: The application faces clear challenges in terms of performance and speed; when dealing with large databases or heavy pages cluttered with elements, slow response times and data loading issues arise. This variability is significantly influenced by the type of device used and the nature of daily usage, which may hinder the flexibility and smoothness of the user experience in work environments that require immediate responsiveness. Review Source Zal M. Program Manager Used the software for: 1-3 years ### "Keeping our team organised and aware" May 6, 2026 5.0 Notion is a great collaborative, real-time platform that allows us to work as a remote team without any ambiguity or missing information. It’s simple to use, but it can also do a lot. Pros Notion is our all in one intranet, planner, documentation system, note taker, and so much more. We use it to create public-facing pages as well, allowing external parties to have access to content when needed. Cons As with most other modern business software, the thing I like the least is that Notion tries to push things like AI heavily, when there’s so much saturation in the market already. Almost every platform or software we use is trying to push their AI solution, and it gets frustrating. Review Source Similar Products Featured ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.