# Page 6 | Notion Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Page 6 - Is Notion the right Task Management solution for you? Explore 2730 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/186596/Notion/reviews --- Notion 4.7 (2730) [View alternatives](https://www.capterra.com/p/186596/Notion/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Page 6 - Reviews of Notion ## Showing most helpful reviews Showing 126-150 of 2730 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use EH Emily H. Marketing and Technology Manager Real Estate Used the software for: 2+ years ### "Notion is great!" May 16, 2025 5.0 We use Notion heavily at our company for our internal knowledge base. It's so useful to be able to link to everything and have databases. Pros I love everything about Notion! It's robust tools and features allow you to maximize your content. Cons I can't think of anything! Notion has a lot of features and keeps launching new features. Switched from [Dropbox Paper](https://www.capterra.com/p/188157/Dropbox-Paper/) Notion seemed to have more robust features. Review Source CR Clara R. QA Lead Instructor E-Learning Used the software for: 6-12 months ### "Easy to use and intuitive, go for it!" September 24, 2025 5.0 I have had a great experience using Notion as a team collaboration and class handling tool, I have contacted support with great results. Pros Notion is a great platform for managing your own tasks and as a project collaboration tool, I use it for teaching a training and it is great. Cons I don't find intuitive switch emails when you want to transfer your account to a different email, but it is not a common use case. Review Source NM Natasha M. Controller Retail Used the software for: 6-12 months ### "Great tool for easy to complex project management " May 19, 2025 4.0 So far it’s been great- we use it for task management, project management and a central database for all of our docs. Pros That you can upload your docs and turn it into a pre-populated table, that quickly allows tasks, projects, etc to be sorted and assigned quickly. Cons It does take some time to learn it- the help section is a bit weak, found you tube or already created templates easier to learn from Switched from [ClickUp](https://www.capterra.com/p/158833/ClickUp/) Click up was too technical for everyone outside of production- notion is more user friendly to non tech staff Review Source SC Sean C. Marketer Marketing and Advertising Used the software for: 6-12 months ### "The best (anything) management tool, but it's not perfect" November 10, 2025 4.0 A lot of options to use for a variety of projects. I'm using Notion with different teams, and everyone has their workflows, but it's easy to adapt. Pros Notion is very common. Other teams likely use it, so collaboration is natural, and if the collaborators aren't on it, it's easy to learn. Cons It's clucky. Even though they clearly went for simplicity, the experience is not completely intuitive. Review Source JA Jason A. Commander Law Enforcement Used the software for: Less than 6 months ### "Use AI to improve notes, agendas and general documentation " January 11, 2026 4.0 Overall I am happy with it. I use the product to not only track meetings, agendas and thoughts, but the incorporation of artificial intelligence really gives me an advantage. Pros I am a new user of AI products. I like the way it organizes meeting notes, agendas and to-do lists. I can access it on my laptop and phone. Cons The initial adaptation was a bit of an adjustment, in terms of documentation in my preferred style. It took some deleting and adjusting to get into the proper format. Switched from [Google Keep](https://www.capterra.com/p/233847/Google-Keep/) More functionality and user experience with AI Review Source MT Michael T. Medical Lab Science Graduate Hospital & Health Care Used the software for: 1-2 years ### "My user experience with Notion" September 11, 2025 5.0 Pros Notion is by far the easiest and most intuitive resource platform I’ve used.Getting it up and running was simple even for new team members.Also Its wide range of features, combined with its flexibility and ease of use truly sets it apart from other platforms. Cons I’ve observed that when a page has too many embeds,it takes a while to load fully and can slow down noticeably. Review Source JH Jamie H. Executive Vice President at FEVO Information Technology and Services Used the software for: 1-2 years ### "Notion keeps everything in one place" April 7, 2026 5.0 Notion is a tool I rely on to organize projects, notes, and internal documentation across different teams. Pros It’s very flexible and adapts easily to different use cases, from simple note-taking to more structured workflows. I like how everything can be centralized, which helps reduce scattered information. Collaboration features also make it easy to keep everyone aligned. Cons It can take some time to set up properly, especially if you want a structured workspace. Without clear organization, things can become a bit messy over time. Review Source EG Eric G. Spécialiste EDM Electrical/Electronic Manufacturing Used the software for: 1-2 years ### "L’outil de productivité par excellence " September 17, 2025 4.0 Pros Notion est comme un gestionnaire de tâches dans lequel on peut gérer tous les projets en cours ainsi que toutes les données en temps réel qui sont stockées sur leurs serveurs. Cons L'ensemble du système du logiciel Notion a été développé pour les petites entreprises. Dès que vous commencez à être nombreux sur une seule page c'est un enfer. Review Source VR Verified Reviewer SRE Computer & Network Security Used the software for: Less than 6 months ### "Notion Knowledge Source for the team masquerading as a notepad" May 2, 2026 5.0 Pros Easy to use task manager, it looks like a notepad but behaves like a team's source of knowledge The team can collaborate easy on contributing more knowledge to it Cons Its packed in features and that can sometime overwhelm certain users Sometimes moving data from Notion to other place doesn't go smoothly (it doesn't look the same as it is on Notion) Review Source CfT Christian fredy T. Assistent Personalberatung Design Used the software for: 6-12 months ### "Notion vielseitig" September 15, 2025 4.0 Bietet eine große Vielfalt an Nutzungsmöglichkeiten – vorausgesetzt, man weiß, wie man damit umgeht, versteht die Integrationen und zahlt für die Business-Version, wenn man richtig zusammenarbeiten will. Pros Notion funktioniert super als Tool für Notizen, Dokumentenmanagement und zum Teilen, indem man Seiten einfach online veröffentlicht. So hat man eine Plattform zum Schreiben und gleichzeitig alle Funktionen und Farben zur Verfügung. Cons Man kann Notion vorwerfen, entweder zu simpel oder zu kompliziert zu sein – mal schreibt man nur oder fügt ein paar Items in eine Datenbank ein, und dann wiederum gibt es Integrationen und Optionen, die nicht immer leicht zu verstehen sind. Review Source MZ Malika Z. Executive assistant Computer Hardware Used the software for: I used a free trial ### "Unlimited options for any type of project" April 13, 2026 5.0 Once you get more comfortable with the program, you can use it for anything you want, starting from work organizing, to basic day to day planning Pros Notion offers a spectacular variety of options for organizing any project, you can utilize it for absolutely anything Cons May seem a bit confusing in the beginning, as the set up has no limits and you can do absolutely anytjing Review Source EH Emma H. Communications Director Non-Profit Organization Management Used the software for: 6-12 months ### "Subtly powerful tool" January 6, 2026 5.0 It’s been very positive. Our team has really benefitted from using Notion for project management and collaboration. Pros It is designed well for collaboration and for customization within certain parameters. I like being able to describe what I need and have it recommend certain parameters I haven’t thought of (NotionAI) to organize projects. Cons I wish it were slightly more intuitive at times. It isn’t always clear how powerful of a tool it is if you don’t already know what you’re doing. Alternatives considered [ClickUp](https://www.capterra.com/p/158833/ClickUp/) Reason for choosing Notion Customization, functionality, and ease of training new users Review Source AB Anne B. research assistant Research Used the software for: 6-12 months ### "Notion supports the interconnected way my brain works" April 9, 2025 4.0 I use Notion as a student and as a professional with two jobs; I use it as a personal workspace and not as part of any shared environment. It helps me stay organized by letting me link all my different notes/thoughts to other elements within Notion as well as on the internet. I can keep a reading list of articles and things that interest me, manage my personal to do list, plan trips, maintain a log of meeting notes, journal/brainstorm, craft a library database, and all kinds of things I haven't even discovered yet. It can be overwhelming to get started because there are so many options, but once you get the flow of things, you can really make it work for you. Pros I love the broad range of things you can do in Notion with even a free account, and I especially love the structure that lets me organize and connect things in lateral ways, which matches with the way my brain works. Cons I wish I had a little more freedom on the page as far as where I can click and create elements, similar to OneNote. The only other major drawback to Notion is that it does not currently integrate with my Outlook calendars. Switched from [Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)[Google Keep](https://www.capterra.com/p/233847/Google-Keep/) Just never kept up with them once I got started; probably because I used them in isolation, not connected to other tools Review Source JF Jennifer F. Marketing Lead Information Technology and Services Used the software for: 2+ years ### "Tool for centralized organization" January 22, 2026 5.0 I use Notion for collaborative features, sush as comments on pages, mentioning, and assigning tasks, all of this is possible for free. Pros Notion pros are the version history , bringing a teammate onto a page , and offline accessibility . Cons It is not easy to unsubscribe after a trial. Workspaces are locked until you pay, and you cannot even downgrade to the free offer. Review Source EC Ewan C. Billing and Accounts Administrator Telecommunications Used the software for: 2+ years ### "Notion keeps our internal documentation tidy." June 30, 2025 5.0 Instead of individual spreadsheets and docs everywhere, we now have a central billing wiki that’s easy to search and keep up to date. Pros We can keep tabs on payment processes, SOPs, and internal memos together in one place. Linking out to pages and adding checklists is especially useful. Cons It doesn’t allow for granular permission control per block, which we realise would be useful for us to differentiate between finance and support access. Review Source GJ Gash J. IT Technician Real Estate Used the software for: 2+ years ### "Notion - The Platform of Great Customization" March 21, 2025 5.0 Notion is a great product. Notion, by design gives you the freedom to create many custom systems for various business needs. Notion gives you the feeling that you are coding your own platform with a great scale of customizability. I have built an inventory system, a knowledge base, and many other custom systems with Notion. Pros I like that Notion is a blank slate that allows you to customize and meet whatever needs you have. Cons I don't like that Notion is an online-only platform. Review Source SP Sian P. Consultant Public Relations and Communications Used the software for: 1-2 years ### "My go-to for work and personal stuff!" May 9, 2025 5.0 I use it all the time and having an iphone app that ties in is really helpful on the move with work, and personal. I'd be a bit lost without it. Pros As a person with late diagnosis ADHD, I find this product unbelievably helpful. It helps me keep things together in one place - both for work and personal details - such as household documentation, health related documents, and just a great place to keep the stuff you forget! Cons Needs a few more training videos as the very basics seem to be swamped out by the wide range of things it can do! It took about three weeks to get my head around it - and I still don't think I'm using it to its full capacity. Alternatives considered [Microsoft OneNote](https://www.capterra.com/p/227211/Microsoft-OneNote/)[WorkFlowy](https://www.capterra.com/p/234849/WorkFlowy/) Reason for choosing Notion They did both lists, and document management in one product Review Source UÖ Umut Ö. durchblicker Information Technology and Services Used the software for: 6-12 months ### "Powerful and Highly Customizable" December 22, 2024 5.0 Notion has been a game-changer from managing projects and organizing ideas. Its versatile and powerful but takes time to set up and learn effectively Pros The flexibility is incredible, you can customize it to fit almost any workflow, from task management to knowledge bases, all in one app. Cons It can be overwhelming for new users, and some advanced features feel hidden behind a learning curve, offline access could also be more reliable Switched from [Trello](https://www.capterra.com/p/211559/Trello/)[Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/)[Google Keep](https://www.capterra.com/p/233847/Google-Keep/) Each served their purpose, but Notion's flexibility and all in one approach won us over Review Source RC Rajesh C. President Financial Services Used the software for: 1-2 years ### "Notion Review as a new user" July 20, 2025 5.0 Notion sets up without too much effort for a small finance team. We create fast a space for internal procedures, prospects pipeline, clients follow up. Pros We keep in same pages compliance checklists, a mini CRM via linked databases, history of exchanges, reusable templates for onboarding or internal control. Cons Does not handle everything very advanced but if your main need is centralize procedures, basic client files and avoid dispersed files, it does largely the job for this stage. Review Source HG Heldor G. Manager Mental Health Care Used the software for: 2+ years ### "Stay Organized and keep your ideas in one place. " April 9, 2025 5.0 Notion has become one of my go-to tools for organizing both work and personal projects to keep my notes and plans in one place. Pros You can use it for just about anything: notes, to-do lists, project planning, team collaboration, etc. Cons It has too many options, so it takes time to to figure out how to make it work best for you. Review Source DD Denise D. Web Consultant Internet Used the software for: Less than 6 months ### "Notion is amazing for organizing busy life " April 1, 2026 5.0 Overall great, I take notes and organize everything by using the database and page features. Also, I'm satisfied with Notion AI. Pros Notion has so many benefits, it's difficult to choose only a few. I use Notion on my desktop as a daily task tracker, and recently as a calendar. The platform is very friendly and the free version is great. Cons I cannot think of anything I dislike about Notion. It has been an incredible note taking and task management tool for me and continues to be. Perhaps one thing they could improve on is the mobile app. Review Source DP Daniel P. Marketing Strategist Media Production Used the software for: 6-12 months ### "Don't think about a different one" October 9, 2025 5.0 Overall experience with Notion is solid! One of the best task managing tools as well as places I go to to store information. Pros Ease of use and the organization it allows for within your organization, UI design is great and handles task management incredibly well Cons Can be sometimes a bit time conserving to get used to, there is a learning curve on certain features Review Source SM Sampad M. Software developer Information Technology and Services Used the software for: 6-12 months ### "Beautiful workspace" October 30, 2025 5.0 I have used Notion for plan projects, write content, and track goals. The interface is neatly clear. It's been a huge boost for my productivity and creativity. Pros I like Notion because of its flexibility and minimal interface. It combines notes, databases, and notes in one. Cons It has slightly learning curve for new users. Offline mode is weak and large pages takes time to load. Review Source BH Bart H. Head of Content Internet Used the software for: 1-2 years ### "Notion has range" July 27, 2025 5.0 I really liked using Notion, a bit of writing, a bit of modern Excel with tables and smart properties. Pros I like Notion because besides the minimalist look, it gives users the freedom to do whatever they want. It’s not easy to understand how to use all the options, but even with just the basics, you can build your own system. Cons I like Notion and I’d love to learn more about how to use it better, but I find the courses from users way too expensive. Review Source MB Manny B. Senior Desktop and AV Technician Education Management Used the software for: 1-2 years ### "Notion makes your work and personal life just a little easier" December 13, 2024 5.0 I started using Notion to keep track of various personal tasks but it has grown to encompass most of the administration of my work and personal to-do lists and projects. A superb experience. Pros I love the ability to combine notes, code, project management, wiki building and documentation under one interface. Cons Some of the text editing can be a little quirky until you get used to the interface, but this is improving swiftly. Switched from [Trello](https://www.capterra.com/p/211559/Trello/) I like the interface in Notion a little more, and the power features Review Source Similar Products Featured ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.