# Page 9 | Notion Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Page 9 - Is Notion the right Task Management solution for you? Explore 2731 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/186596/Notion/reviews --- Notion 4.7 (2731) [View alternatives](https://www.capterra.com/p/186596/Notion/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Page 9 - Reviews of Notion ## Showing most helpful reviews Showing 201-225 of 2731 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use TS Travis S. Communications Director Non-Profit Organization Management Used the software for: 6-12 months ### "Notion is fast, easy to learn, and flexible." July 9, 2025 4.0 Overall, I love the ease and flexibility Notion provides. If I were a team of one, or my team needed the full functionality of Notion instead of more task management, I would have continued to use the program. Pros I love having the flexibility to mix text content, links, and media in one place. My most used feature was hyperlinking to related content, which saved time as projects grew. Cons The system was simply not as robust as a task management tool for my entire team, so ultimately I switched to Asana. Review Source CM Charlotte M. Designer Design Used the software for: 1-2 years ### "Flexible space for teams" May 25, 2025 5.0 Pros I use it for notes, projects, even budget and team work. You can build pages like you want and it looks clean. It’s fun to use when you know how, but in beginning it’s not clear what to do. Cons Sync is fast and multi-user is very good. But mobile app is slow sometimes and offline mode not perfect. Review Source LS Loïc S. Gérant Architecture & Planning Used the software for: 1-2 years ### "Notion API c'est la vie !" March 7, 2025 5.0 Fluide, adaptée, exponentielle. Le logiciel ouvre des possibles importants Pros La personnalisation possible des vues de bases de données Cons L'extraction de certaines données sont compliqué en natif sans passer par API, c'est dommage. Review Source TH Tamir H. Startup GC Law Practice Used the software for: 2+ years ### "Great for personal management" June 20, 2025 5.0 Pros Versatility in ability to create systems that are very bespoke / personalized to how I want to operate Cons It's not as easy to templatize my databases for e.g. friends; as far as I'm aware you have to recreate them from scratch if you don't want records linked Review Source CB Cynthia B. Client Care Representative Professional Training & Coaching Used the software for: 2+ years ### "Reminds me of an old-school Diary but with Vibes" January 5, 2025 5.0 This is my go-to for personal task track outside of Asana. The fact that you can separate work-related stuff from sensible work information is a plus Pros This is the OCD dream come true. Personalization, templates and tasks managements for both personal use and team collaboration is amazing! Cons It has a very specific mouse limit for drag-and-drop features and you have to spend a couple of hours learning the kinks. Alternatives considered [Asana](https://www.capterra.com/p/184581/Asana-PM/) Reason for choosing Notion I use both, but only Notion for individual use. It complements each other as Notion is my note-taking software for the things that Asana lacks but still approved by the company Review Source MM Melanie M. Content Creator Online Media Used the software for: 1-2 years ### "If you've got goals, Notion can help you reach them through its stellar organization!" November 8, 2024 4.0 Notion is a tool that I am excited to use for work on my own or with others. It feels reminiscent of the days when I used to have papers, post-its, highlighters and such on a physical desk...except this is more organized an all online. It is a digital workspace that allows for all of my ideas to connect (if I want them to) and provides me an organized system (thank you, Templates) to actually keep myself accountable with making progress on my goals. Pros Project management is pretty great, helps with brainstorming, lists, tasks, and organizing ideas, templates are time-savers, easy to access on computer or phone (offline access is also a plus) Cons Limited/nonexistent design customizations, cannot manage complex projects, feels clunky at times, occasional lags with loading sections, search functionality leaves a little to be desired, challenging to learn for newbies to organizational software Switched from [Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/) I like Notion's visual timeline view and the way all notes, lists, tasks, etc can all be kept together. It saves me from having to click through tons of different sections, such as Sheets or Docs, or have tons of tabs open. Notion keeps things cohesive and smooth for idea and project organization. Review Source MH Michael H. Tech Coordinator Events Services Used the software for: 1-2 years ### "Lean research vault of ideas" June 17, 2025 5.0 Pros I have utilized Notion in the compilation of web research and in writing creative content and it is a perfect place to house it in. It has a clipper plus database so that gathering and connecting materials is no trouble. Cons Sometimes loading PDFs can be slow and scrolling through long documents also takes a bit of time to load. Review Source SH Suhail H. QA Member Apparel & Fashion Used the software for: 2+ years ### "Worked as my personal assistant in my life." April 6, 2025 5.0 At Suho Garmindo, it’s been a life saver in terms of organizing testing schedules and tracking progress, which made it easier to collaborate on quality checks with my fellow team members. Pros Love Notion’s all-in-one workspace. It’s great for building detailed QA checklists and databases that I can tailor to every project. Cons On first run, it’s a little overwhelming, and the offline mode is unpredictably unreliable when I’m away from solid internet. Review Source DJ Daphnah J. Web Designer Design Used the software for: 2+ years ### "Infinite possibilities to organize your company and your life" November 15, 2024 5.0 Overall I am very pleased to use Notion both in my professional and personal life. Pros What I like most about Notion is that it has infinite possibilities on how to use it. I can use it for business to track my project management but I can also set it up to help me run a Dungeons & Dragons session in my free time. Cons What I like least about Notion is that some of my clients find it too complicated to use. They are usually not very tech-savvy. Alternatives considered [Trello](https://www.capterra.com/p/211559/Trello/)[monday.com](https://www.capterra.com/p/147657/monday-com/)[ClickUp](https://www.capterra.com/p/158833/ClickUp/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) Reason for choosing Notion Because Notion has more customization than any of the above platforms. Review Source JS Jai S. Marketing Strategist Marketing and Advertising Used the software for: 1-2 years ### "I’m a BIG fan of Notion" January 14, 2025 5.0 I love Notion and I use it for all my task tracking. I have also recommended to others, especially in the start-up space. Pros Love the capabilities and integrations available with the array of templates. I like that the community can build templates, so there are many options to suit whatever your needs are. I like that you can use light coding to tailor your workspaces and templates to be exactly what you want them to be. Cons It’s a little difficult to reset a template or get all the values to zero when you want to repurpose it or get ride of placeholder content. Switched from [Trello](https://www.capterra.com/p/211559/Trello/) Trello is good for task management, but the boards have their limitations unless you pay a great deal more. Just being about to pay for templates and then operate with a free solo account makes more sense for me. Review Source DK David K. Head of Community Marketing and Advertising Used the software for: 1-2 years ### "Build however you need" July 28, 2025 5.0 Pros Notion is practical because you can use it however you want. It’s up to you to make a todo, a data table or even a wiki. For people with no experience, it also offers a marketplace with lots of free templates or some more advanced ones for a few dollars. Cons It’s the learning curve, you quickly get frustrated having a very messy workspace and buying a template is useless if you don’t know how to use it in cases where you’ll need to make a big change. Review Source DG Deyan G. Managing Editor Internet Used the software for: 2+ years ### "Powerful daily tool, but can become chaotic at scale" January 27, 2026 4.0 Overall, quite good. Powerful and mostly reliable for daily work, but it needs a lot of discipline at scale. Pros Notion is extremely flexible and works well as a central place for notes, documentation, and planning. We use it daily, and once things are set up, it replaces several other tools. Cons Once you scale, it becomes super messy. Larger workspaces need constant structure and cleanup, and performance can occasionally lag, especially when opening huge documents. Switched from [Coda](https://www.capterra.com/p/193164/Coda/) Coda was a lot more chaotic and not so user-friendly for our organization. Review Source VR Verified Reviewer Marketing and Digital Projects Events Services Used the software for: Less than 6 months ### "A must have for efficient businesses" March 6, 2025 5.0 I have been thoroughly impressed with Notion since we started using it as a tool. We have now been able to centralise all our documentation, task management and projects into a single source of truth - a gamechanger for us. Pros How multipurpose it is as a tool. We have been able to combine data from across our business into a single source of truth, a gamechanger for us. Cons We would like to see more integration with Microsoft 365. Alternatives considered [monday.com](https://www.capterra.com/p/147657/monday-com/) Reason for choosing Notion Whilst we had used Monday before, Notion was a more flexible tool. Review Source TK Terrywhite K. Operations Manager Construction Used the software for: 1-2 years ### "Easy integrations improved my work every day" June 23, 2025 5.0 Pros Notion allowed me to create a dynamic relational database to follow tasks, meeting notes and content ideas. Changing the format and jiggling around blocks became a natural extension of my own thinking somehow. Cons Sometimes loading of large databases resulted in perceptible delays, and loading of certain nested templates was not performed rapidly. Review Source TEK Tarik Efe K. Social Media Marketing Online Media Used the software for: 1-2 years ### "Double your potential with Notion" February 13, 2025 5.0 I find Notion really useful, it is one of the softwares that I use daily. I can just recommend it if you want to work organised. Pros It has a really huge potential, only limitation is your imagination. You can build a system to follow your business, build a second brain etc. Cons If you build a really good system or second brain, you have to be able to make them. It is a little bit struggling to learn all the tools and you have to buy a subscription after a certain number of pages. Review Source VR Verified Reviewer Junior Newspapers Used the software for: 2+ years ### "productive tool for your personal projects" December 18, 2024 5.0 I used it just for my personal projects, so not for a collaboration with people. I used it to organise my projects, data, lists, schedule, timeline etc. It really helped me. Pros You can be really productive with this app as creative as you are. You can create a database and tables so you can make a list and keep your data coherent and valuable. Also you can design your own Notion page using so many different templets. Cons You can create your Notion page but that doesn't make you productive automatically. It can help you. It is really up to you. Do not spend too much time to equip your dashboard and etc., and then you wouldn't you it. I encourage you to use this program as simple as possible first and then keep the routine. Then you would like to elaborate your pages. Switched from [Google Sheets](https://www.capterra.com/p/169718/Google-Sheets/) it was more intuitive and design attractive. Review Source ND Naveed D. Executive Assistant to CEO, Research Assistant, Production Technician Medical Devices Used the software for: 2+ years ### "Want to build a digital library? Use Notion" October 31, 2024 5.0 Pros Notion was the first app I used on my Macbook Pro to organize my entire life, track all of my notes, coursework progress, document drafting, saving bookmarks, publishing public pages to the web and sharing information with others. These are just some of the older features, recently they've added new tools to customize and make the most out of the app. There are plenty of free features to make this app very useful. Cons There is no Offline version, unfortunately. Not only that, I wish there was a way to turn off the AI feature, or use an API key from a non-Notion AI integration. I also wish there were more integrations as well, but I haven't looked into that side of things for quite a while, so there might be many more that I'm unaware of. Review Source MS Maria S. Personal Trainer Sports Used the software for: 6-12 months ### "Notion as a Tool for Project Planning and Social Media Content Strategy" November 1, 2024 4.0 I’m extremely pleasantly surprised by how many features Notion offers, even in its free version. Previously, my work tasks and tracking their progress were scattered across different places. Now, I can keep everything in one place and monitor the progress of various tasks within a single app. With Notion, my workflow is now clearer, and things are more under control. Overall, it’s a very flexible application that adapts to a wide range of needs. Pros I started using Notion because I needed to organize my work tasks better. Soon, I realized that Notion allows me to plan my content strategy and social media calendar with extreme ease and clarity. The biggest benefit has been the ability to save inspirational material from around the internet without consuming storage space on my computer or phone. I’ve created tables and a calendar where I can track the progress of each of my projects. Cons Alongside Notion, I started using the Notion calendar, which can also sync with Google Calendar, for example. This calendar is, of course, synchronized with the project management table I created in Notion. This feature has also been extremely helpful. However, I would appreciate the ability to customize the calendar’s color scheme (it’s currently just gray), so that different events and reminders would stand out more clearly. Alternatives considered [Microsoft OneNote](https://www.capterra.com/p/227211/Microsoft-OneNote/) Reason for choosing Notion More appealing design and an intuitive way to use various features. Review Source VR Verified Reviewer Owner Marketing and Advertising Used the software for: Less than 6 months ### "All in one powerhouse" June 9, 2025 5.0 Once I got the hang of it, Notion became super helpful for organizing my personal life, schoolwork, and business ideas. Pros I love how flexible Notion is because you can build anything from to-do lists to full project and personal organisational dashboards all in one place. Cons It can feel overwhelming at first since important features like the database or advanced layouts were not fully intuitive. Review Source RE Raheel E. IT Engineer Construction Used the software for: 1-2 years ### "Linking work and notes logically" June 8, 2025 5.0 Pros Notion works for me because I can use it to write, embed spreadsheets and list tasks all within the same workspace. That provides me the freedom to structure information on the way which meets my needs. Cons The notifications don’t trigger consistently, so I might not get reminded or see updates unless I actively go check the app. Review Source MS Michael S. Director of Marketing Technology and Insights Religious Institutions Used the software for: 6-12 months ### "Notion is the superior notes taking app" November 5, 2024 5.0 I was an Apple Notes guy for a long time. However, there were two features that I didn't like about it. One, I couldn't link my notes together and two, it was cumbersome to share my notes with others, especially non-iphone users. Notion solved both these problems and provides an excellent user interface. Pros Notion is the superior notes taking app. A few of my favorite features are the ability to organize withing projects and tasks, the ability to have different kind of notes (one type for personal notes, and another to track tasks), the ability to publish notes to the web without needing a specific domain, and the ability to share notes with others on your team and have them update easily. Cons Notion does take a little while to learn, but once you understand how the system works, it's excellent. I use it for my personal notes as well as project tracking with my team. Alternatives considered [Trello](https://www.capterra.com/p/211559/Trello/) Reason for choosing Notion We tried Trello for a while, but Notion gives way more flexibility in the ability to take notes and add documents. It also does not make you upgrade in order to set deadlines on tasks. Review Source PP Prerna P. Social Media Marketing Specialist Marketing and Advertising Used the software for: 2+ years ### "HUGE thumbs up!" March 11, 2025 5.0 I’ve had such a great experience using Notion. Not one day goes by that I don’t use the platform. I don’t know what I would do without it Pros I love how much it helps me organize all aspects of my life! As a content planner, the auto population features as well as the categorization and calendar features are a lifesaver! Cons Honestly no complaints! If I could add one thing I would add more integrations with other softwares or platforms (e.g. scheduling platforms, content schedules) for more convenience. Review Source JN Jonathan N. Technology Director Graphic Design Used the software for: 6-12 months ### "Helps keep the team organised and stay on track." February 23, 2026 5.0 Notion has been a realgame changer and now everyone knows where to access team knowledge and info instead of it being dotted and siloed all around the business. This allows everyone to stay on the same page. Pros I have found Notion to be a really powerful tool and has allowed us to combine various platforms and pieces of knowledge dotted around the business into a single pane. For my team, we are using this as a wiki/knowledge base, project tracker and source of all team updates. Cons It can be a little expensive to get the whole team on board and it can be alittle confusing with different teams and access the data but once you gte your head round it everything seems striaghtforward. Review Source NK Nader K. Product Manager Oil & Energy Used the software for: 6-12 months ### "Great Organizational Tool" December 26, 2024 4.0 Its been good and really helpful to keep me organized on all my projects Pros The creation of different pages that allows me to keep my tasks/projects organized for easy reference. Cons It can be difficult to edit pages and somethings and not as user friendly as i'd hoped. Review Source GS Guillaume S. Chef de projet Design Used the software for: 1-2 years ### "Je l’ai déjà adopté" May 7, 2025 5.0 Pros Polyvalent, pages et bases liées hyper modulables, tags pour retrouver vite une page ou mentionner, gestion de tâches et fonctionne bien même hors ligne, léger. Cons Il faut cependant un minimum de temps pour apprendre à l'utiliser car le principe des blocs est bien basique, mais pour construire un espace perso, il faut passer du temps Review Source Similar Products Featured ## Related categories [Note-Taking](https://www.capterra.com/note-taking-software/)[Project Management](https://www.capterra.com/project-management-software/)[Project Planning](https://www.capterra.com/project-planning-software/) ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.