--- title: "Notion Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Notion Software - reviews, pricing plans, popular comparisons to other Task Management products and more." source_url: "https://www.capterra.com/p/186596/Notion/" page_type: "product" language: "en" --- # Notion Software Review 2026: Features, Integrations, Pros & Cons Last updated on July 21, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Users](#users)[Pros and Cons](#pros-cons)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Notion ## What is Notion? Notion is the only task management software that connects your notes, tasks, and wiki in one tool. Tens of thousands of teams and companies around the world use it to keep their employees informed and working together in one place. By bringing all work and knowledge together and making it highly customizable, Notion creates focus and transparency, while consolidating tools, saving time, and driving more productivity for teams of all sizes. ## What is Notion used for? [Task Management](https://www.capterra.com/task-management-software/)[Note-Taking](https://www.capterra.com/note-taking-software/)[Project Management](https://www.capterra.com/project-management-software/) Recognitions Shortlist Top alternative Featured Overall rating Based on 2,785 user reviews Reviews sentiment Positive 97% Neutral 3% Negative 1% Pros & cons Real-time team collaboration tools Centralized notes and project hub Slow performance with large content Subpar mobile usability Starting price $12 Per User, Per Month Free trial available Capterra Shortlist charts the highest-rated and most popular products... - Knowledge Management / 2026 - Project Management / 2026 - Task Management / 2026 - Project Planning / 2025 - Remote Work / 2025 Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Notion?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://www.notion.so&name=Notion) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Notion 4.7 (2,785) VS. [4.6 (5,303)](https://www.capterra.com/p/153140/Connecteam/reviews/) Starting Price $12 Per User, Per Month Starting Price $29 Flat Rate, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.4 (2,785) Ease Of Use 4.7 (22,388) Value For Money 4.6 (2,011) Value For Money 4.5 (15,195) Customer Service 4.4 (1,639) Customer Service 4.6 (12,694) ## Notion alternatives [Trello](https://www.capterra.com/p/211559/Trello/) [4.5 (23,574)](https://www.capterra.com/p/211559/Trello/reviews/) Starting price $5.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars [Jira](https://www.capterra.com/p/19319/JIRA/) [4.4 (15,434)](https://www.capterra.com/p/19319/JIRA/reviews/) Starting price $7.91 Per User, Per Month Pricing Options Free Trial Free Version User Rating 91% of reviewers rated it above 4 stars Highest Rated [Any.do](https://www.capterra.com/p/173614/Any-do/) [4.7 (1,072)](https://www.capterra.com/p/173614/Any-do/reviews/) Starting price $4.99 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [Asana](https://www.capterra.com/p/184581/Asana-PM/) [4.5 (13,624)](https://www.capterra.com/p/184581/Asana-PM/reviews/) Starting price $10.99 Per User, Per Month Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/186596/Notion/alternatives/) ## FAQs about Notion Overview ### What problems does Notion solve? Notion solves scattered notes, disconnected project data, and inefficient knowledge sharing by centralizing tasks, documents, wikis, calendars, and databases in one workspace. It helps project managers, marketers, startups, remote teams, educators, and students reduce context switching, track ownership and timelines clearly, and keep procedures, meeting notes, and resources easy to find. Answer based on 1148 reviews Overview ### Which roles and teams benefit most from Notion? Notion benefits founders, executives, and business owners who need a central hub for planning, documentation, and team alignment. Product managers, project managers, developers, and designers use it to organize roadmaps, specs, and creative work, while students, consultants, and freelancers rely on it for note-taking, knowledge management, and personal workflow organization. Answer based on 2778 reviews Talk to an expert ### More questions? Ask our experts Overview ### What company size and industries is Notion built for? Notion is built primarily for small businesses, which make up 79% of reviewers, and it is used most in computer software at 11%. It also serves teams and companies managing knowledge, projects, documents, and collaboration, with additional adoption in IT services at 10%, marketing and advertising at 9%, and some midsize and enterprise use. Answer based on 2778 reviews Features and Usability ### What are the key features of Notion? Notion includes core features for page creation, note-taking, and task management, plus customizable templates and databases. Reviewers often highlight project management views like kanban boards, calendars, and timelines, along with collaboration tools such as real-time editing, comments, and page sharing. Differentiators include wiki-style knowledge bases and Notion AI. Answer based on 534 reviews Pricing ### How much does it cost and what fees or limitations are included? Notion starts at $12/user/month for the Plus plan, with a free version and free trial available. Paid options include Plus with 30-day page history and Business at 24/user/month with 90-day history. Reviewers often say the free plan covers personal use well, but larger teams find per-user pricing expensive and note limits on collaboration, file size, or blocks. Answer based on 383 reviews Integrations ### Which third-party tools and platforms does Notion integrate with? Notion integrates with Trello, Google Drive, Google Docs, Slack, Asana, YouTube, Google Calendar, and Zapier. Reviewers also frequently mention Evernote Teams, Airtable, Microsoft Excel, Microsoft OneNote, and Google Sheets. Official catalog data indicates more than 100 integrations across collaboration, storage, scheduling, and workflow tools. Answer based on 676 reviews Getting Started and Support ### How easy is it to onboard and train a team on Notion? Notion is fairly quick for everyday team members to learn for notes, documents, and shared pages, especially with templates. Training is available through live online sessions, webinars, videos, and documentation. Reviewers say nontechnical users can still need guidance, while builders, admins, and database-heavy teams usually need more setup time. Answer based on 506 reviews Getting Started and Support ### What customer support options does Notion offer, and how do users rate the experience? Notion offers email/help desk, FAQ/forum, a knowledge base, phone support, 24/7 live representative assistance, and chat. Users often find the documentation, tutorials, and community resources useful, and some describe support as prompt and helpful. Others report slow replies, billing disputes, limited immediate help, and unresolved technical issues. Answer based on 71 reviews Security ### How does Notion handle data security and access control? Notion uses permission and access management, role-based control, admin and visitor roles, guest invitations, and view-only or editing links to control who sees and changes content. Users can restrict pages, share limited information externally, and separate public and private spaces, though some reviewers find permissions clunky, not granular enough, or difficult to revoke. Answer based on 299 reviews ## Who uses Notion? Based on Capterra reviews from the past year Talk to a software expert to get a free software list tailored to your business needs ## Pros and Cons Real-time team collaboration tools 97% positive reviews out of 329 Most reviewers describe collaboration in Notion as seamless, highlighting real-time editing, easy sharing, and centralized teamwork across devices. Mahazi Christian S. Notion review, 2 - 10 employees. "The ability to interlink pages and databases makes organizing and accessing information seamless, while real-time collaboration features enable teams to work together effortlessly." Slow performance with large content 84% negative reviews out of 170 Most reviewers report performance and speed issues in Notion, especially with large databases, complex pages, or heavy content, leading to noticeable delays. Becky O. NUTRITIONIST, 2 - 10 employees. "I did not like how slow it was to load pages with heavy databases, which interrupted the normal workflow." Centralized notes and project hub 98% positive reviews out of 269 Most reviewers find note and project management in Notion highly effective for organizing diverse content, tracking tasks, and managing projects in one customizable workspace. Tolga A. Marketing Executive, 501 - 1,000 employees. "It offers a highly flexible and customizable workspace for note-taking, project management, and collaboration." Subpar mobile usability 49% negative reviews out of 140 Some reviewers find the mobile experience in Notion less responsive, with slower load times, limited features, and a less intuitive interface than desktop. Andrew M. Owner, 1 employee. "Can be slow at times (on mobile) and also time consuming to setup correctly for the long term." Highly adaptable workspace platform 95% positive reviews out of 166 Most reviewers appreciate flexibility in Notion, allowing adaptation to various workflows, personal preferences, and changing organizational needs. Fernando L. Technical engineer , 2 - 10 employees. "The flexibility to adapt Notion to our unique workflows is a great advantage." Limited offline functionality 77% negative reviews out of 81 Most reviewers indicate offline access in Notion is unreliable, making it difficult to work without a stable internet connection or in remote locations. Shreyas N. IT Manager, 11 - 50 employees. "The biggest issue is the lack of a proper offline mode. If my campus Wi-Fi drops, accessing my notes is a headache." ## Features AI summary Based on 23,337 Task Management reviews Capterra data shows that buyers of Task Management software rank the following features as their top priorities: - **Task Scheduling** (**46%** of reviewers rated this feature as critical) - **Task Editing** (**44%**) - **Workflow Management** (**49%**) Notion supports all three of the features reviewers consider most important: **Task Scheduling**, **Task Editing**, and **Workflow Management**. Together, these capabilities help teams plan deadlines, update work as priorities change, and manage processes across projects, allowing businesses to keep tasks organized and work moving forward more efficiently. Task Scheduling 4.4 (861) 56.45% of 861 reviewers that rated this feature as important or highly important You can schedule tasks with deadlines, reminders, and calendar views, making organization easier. Reviewers indicate it's flexible and customizable, but some wish for better integration with Google Calendar and more automated scheduling or notification options. Task Editing 4.6 (679) 59.20% of 679 reviewers that rated this feature as important or highly important Edit task information and all related elements Mobile Access 4.3 (111) 49.55% of 111 reviewers that rated this feature as important or highly important Access software remotely via mobile devices Task Progress Tracking 4.5 (742) 58.76% of 742 reviewers that rated this feature as important or highly important Notion helps you visually track task progress with customizable statuses, reminders, and Kanban boards. Some reviewers find the tracking motivating and collaborative, but mention that setting up progress bars or formulas can be manual and less intuitive than in specialized tools. Collaboration Tools 4.6 (517) 61.32% of 517 reviewers that rated this feature as important or highly important Provides a channel for team members to share AI models, media files, communicate, and work together Task Management 4.6 (1,101) 65.03% of 1101 reviewers that rated this feature as important or highly important It gives you customizable lists, Kanban boards, and reminders for organizing tasks. Reviewers appreciate the flexibility, collaboration, and ability to assign tasks, but some say automation and calendar integration are limited compared to dedicated task management tools. Notion 114 features ### All Features - @mentions: An @mention is a way to tag or notify a specific person about a message/post - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Activity Tracking: Track and document all activities across devices, networks, and other systems - Activity/News Feed: Continuous profile-based stream of news and activity - Agile Methodologies: Iterative project Management approach that involves technologies such as Kanban, Scrum, XP, APF, XPM and more - Annotations: Highlight content and/or make notations about parts of content - API: Application programming interface that allows for integration with other systems/databases - Approval Process Control: Manage the process of evaluating documents or requests submitted for approval - Archiving & Retention: Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes - Brainstorming: Group collaboration to solve ideas in a productive and concentrated manner. - Budget Management: Forecast, allocate funds, organize financial resources and report & analyze project's income and expenditure - Calendar Management: Track and manage schedules and meetings via an integrated calendar - Catalog Management: Create and manage digital catalog of products/services with their details, specifications, and price - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Commenting/Notes: Leave comments and notes on documents for others to view - Communication Management: Manage and track all internal and external communication conducted via calls, email, text, or chat - Configurable Workflow: Configure existing workflows to meet your organization's needs - Contact Management: Manage, organize, and store contact information - Content Management: Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving - Customizable Dashboard: Alter the layout and content of dashboards - Customizable Fields: Customize data fields to support various needs and use cases - Customizable Templates: Pre-designed layouts that can be customized to match preferences and requirements - Dashboard: Assembly of graphs and charts for visualizing and tracking statistics/metrics - Data Import/Export: Import and export data to and from software applications - Document Capture: Scan, move or upload electronic files within the software's repository - Document Classification: Assign categories, labels, tags, or attributes to documents for organization, search and storage - Document Generation: Custom forms to streamline repetitious aspects of a document - Document Management: Store, manage, and track all electronic documents in a centralized location - Document Storage: Notion offers you the ability to store, organize, and embed various file types within pages and databases. Users think it's helpful for centralizing documents, but note limitations like file size on the free plan and prefer Google Drive for large-scale storage or advanced privacy controls. - Drag & Drop: Assemble applications and processes by dragging over and arranging pre-built components - File Management: Create, save, and store files - File Recovery: Recover lost, deleted, or damaged files - File Sharing: Public or private sharing of digital files such as documents, audio/video, images, and more - For Small Businesses: Designed for small businesses - Forecasting: Form predictions based on past and present data/trends - Full Text Search: Search for specific words or phrases within a document or database - Gantt/Timeline View: Visual representation of project's schedule, sequence and duration of tasks, benchmarks and dependencies - Generative AI: Use AI to generate content in the form of text, images, videos, etc. - Goal Setting/Tracking: Establish measurable goals and objectives and track their progress over a specific period of time - Guest Access: Allow guests to view the software and interact with users - Handwriting Recognition: To scribe and interpret the written words received from online or offline inputs - Idea Management: Create, collect, discuss, improve, and evaluate insights or alternative thinking before starting projects - Issue Management: Identify and respond to unexpected problems or failures (ie. "negative events") - Kanban Board: Visualization tool to organize and optimize tasks and track their status at every stage of workflow - Knowledge Base Management: Manage a repository of information that includes articles, FAQs, or tutorials used for self-service support - Knowledge Management: Gather, organize, share, and analyze knowledge in terms of resources, documents, and people skills - KPI Monitoring: Tracking the status of previously identified performance measurements - Meeting Management: Manage the process of planning and scheduling meetings, including agenda creation - Meeting Notes: Create and share notes/annotations taken during meetings - Milestone Tracking: Monitor task progress and planned accomplishments to better manage project status - Mobile Access: Access software remotely via mobile devices - Mobile App: Access the system via a mobile application - Monitoring: Observe and track the demand, usage, progress or quality of a system, product, or user - Multi-Device Support: Support multiple types of devices - Multi-Language: Manage and support multiple languages - Multiple Projects: Ability to handle several projects simultaneously - Natural Language Processing: Process and analyze human language in text or audio form - No-Code: Drag and drop/visual interfaces that allow non-tech users to build without writing code - Notes Management: Allow users to create, edit, and sort multiple notes - Offline Access: Ability of websites, web applications, or mobile applications to function without an active internet connection - Performance Metrics: A set of indicators that tracks the performance of networks, applications, systems, teams, etc. - Portfolio Management: Overview of all programs that help compare initiatives, align projects with strategic goals and identify risk - Prioritization: Arrange tasks based on the level of priority or urgency - Progress Tracking: Reporting on how each user, task or process has advanced since its initiation - Project Management: Plan and coordinate all the resources, costs and time needed to execute assignments - Project Planning: Organize and schedule projects - Project Planning/Scheduling: With this capability, you can customize project timelines, use templates, and collaborate in real time. Reviewers appreciate the flexible layouts, multiple views (calendar, Kanban, Gantt), and integration with tools like Google Calendar and Figma, though some feel it lacks advanced analytics. - Project Templates: Pre-designed project plans that can be customized - Project Tracking: Monitor the progress of projects from start to finish - Project Workflow: Create, manage, or update project workflows. - Projections: Estimate or forecast of a future scenario based on the study of present trends - Real Time Editing: Preview and make real-time changes in the web content - Real-Time Updates: Receive system updates as soon as any changes are made - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Remote Access/Control: Access work applications remotely, for when working away from the office and/or traveling - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Reporting/Analytics: View and track pertinent metrics to find patterns and gain insights from data - Reporting/Project Tracking: Track task progress, milestones, delays, or other key information and generate reports on them for evaluation - Requirements Management: Enables creation, management, and tracking of product requirements & features during product production/development - Resource Management: Process of planning, scheduling and executing the optimal and effective use of human capital across projects - Search: Search and/or filter for items using names, keywords, descriptions, tags, metadata, etc. - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Self Service Portal: Online portal through which end users can access the system, manage tasks, or obtain information - Snippets: Create and save approved content for re-use across the team or business - Spreadsheet View: UI looks like a spreadsheet - Status Tracking: Track the status over time for a request, process, asset, or transaction - Strategic Planning: At a high level, visualize a preferred outcome, define goals and identify specific steps to achieve them - Sub-Task Management: Split and manage tasks into individual components - Tagging: Attach digital tags to documents and assets for identification, search, or monitoring purposes - Task Board View: UI looks like task board - Task Editing: Edit task information and all related elements - Task Import: Import tasks from external sources - Task Management: It gives you customizable lists, Kanban boards, and reminders for organizing tasks. Reviewers appreciate the flexibility, collaboration, and ability to assign tasks, but some say automation and calendar integration are limited compared to dedicated task management tools. - Task Progress Tracking: Notion helps you visually track task progress with customizable statuses, reminders, and Kanban boards. Some reviewers find the tracking motivating and collaborative, but mention that setting up progress bars or formulas can be manual and less intuitive than in specialized tools. - Task Scheduling: You can schedule tasks with deadlines, reminders, and calendar views, making organization easier. Reviewers indicate it's flexible and customizable, but some wish for better integration with Google Calendar and more automated scheduling or notification options. - Task Tagging: Add labels or tags to tasks - Team Management: Organizing a group of people to accomplish a task - Template Management: Create, save, and re-purpose templates for emails, forms, etc. - Templates: Sample files or documents that could be customized as needed or used as is - Text Editing: Edit text as needed - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Time & Expense Tracking: Log and record hours worked and costs spent to assist in billing and invoicing - Time Tracking: Measure and track time including hours worked and paid time off (PTO) - Timeline Management: Manage a detailed schedule of a product plan - To-Do List: A digital list of items that need to be completed - Traditional Methodologies: Sequential approach (i.e. Waterfall) in which users break down and plan an entire project before the launch - Version Control: Track revisions and updates made to files and navigate between different versions - Visualization: Graphical representation of data or processes - Web-based Deployment: SaaS, web-based, online deployment - Widgets: An extended application or connector that enables users to perform additional services with their current set of tools - Wiki: An informational database that allows users to add, delete, or revise content - Workflow Configuration: Alter the default workflow to meet your organization's needs - Workflow Management: Create, design and manage workflows for repetitive tasks --- Get Advice We can help you find the software with the features you need. Features 4.6 (2,785) 4.6 Based on 2,785 reviews ## Pricing Value for money 4.6 (2011) Free Trial Free Version [View pricing plan details](https://www.capterra.com/p/186596/Notion/pricing/) Plus $12.00 Per User,Per Month It includes: - Unlimited blocks for teams - Unlimited file uploads - Invite 100 guests - Custom websites - Custom automations - Charts & dashboards Business $24.00 Per User,Per Month It includes: - SAML SSO - Private teamspaces - Bulk PDF export - Advanced page analytics - Invite 250 guests Enterprise Custom Quote Available It includes: - User provisioning (SCIM) - Advanced security & controls - Audit log - Customer success manager - Workspace analytics - Security & Compliance integrations - Invite 250+ guests - Unlimited page history Value for money 4.6 (2,011) 4.6 Based on 2,011 reviews ## Integrations [ Google Docs](https://www.capterra.com/p/160756/Google-Docs/)[ Google Drive](https://www.capterra.com/p/161425/Drive/)[ Slack](https://www.capterra.com/p/135003/Slack/)[ Trello](https://www.capterra.com/p/211559/Trello/)[ Dropbox](https://www.capterra.com/p/143068/Dropbox-Business/)[ Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/)[ Jira](https://www.capterra.com/p/19319/JIRA/)[ Zoom Workplace](https://www.capterra.com/p/144037/Zoom-Video-Conferencing/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.4 (1639) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.4 (1,639) 4.4 Based on 1,639 reviews ## User reviews Overall rating 4.7 Based on 2,785 reviews Filter by rating 5(2106) 4(591) 3(70) 2(9) 1(9) Mentioned topic Sorted by most recent Qusai A. graphic desginer Broadcast Media ### "Incredibly versatile and customizable all-in-one workspace for personal and team productivity" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 28, 2026 Overall, Notion has been a powerful and highly adaptable workspace tool that successfully brings notes, project tracking, and document organization together. While it requires some initial setup time to master, its flexibility makes it an incredible asset for building personalized workflows and managing complex information efficiently. Pros Offers an exceptionally flexible, all-in-one workspace that lets you combine notes, tasks, databases, and wikis into a single custom layout. Provides powerful customization and templating options, allowing you to tailor pages precisely to your personal or professional workflow. Clean, minimalist interface that makes organizing complex projects and documentation visually appealing and structured. Cons Has a steep learning curve for new users due to the sheer depth of block-based customization and database features available. Can occasionally feel slow or laggy when handling massive databases or extensive pages filled with media and nested links. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. MF Matteo F. Personal Trainer Health, Wellness and Fitness ### "Ordine e ottimizzazione delle task" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 July 27, 2026 Esperienza più che positiva visto che è entrato nella mia quotidianità, mi facilita e mi rende il lavoro più ordinato. Pros Software veramente pratico che porta a ottimizzare il lavoro aumentando la produttività, ordine e task. Anche in Team un ottimo alleato. Cons La mancanza di cambiare lingua rende il software non utilizzabile al 100% da parte di chi non sa benissimo l’inglese. Switched from [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) Era tutto dispersivo, adesso ho tutto in ordine e sotto controllo Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. MR Monica R. Insurance Agent Insurance ### "The tool that everyone needs" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 July 27, 2026 Pros In Notion I can make simple document page and download as a PDF. Also with Notion, it's possible to create a table for pages having same properties. That can be almost like Excel but with more features. Cons It's not easy for me to use some features like link databases and get more than one item. These functions are not explained well in Notion. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. SS Savannah S. Associate Dentist Hospital & Health Care ### "Flexible workspace for notes and tasks " 3.0 Overall Rating 3.0 3.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 3.0 3.0 Likelihood to Recommend 8/10 July 25, 2026 Notion is a useful tool for productivity, but it requires time to fully understand and use properly. Pros Notion is a flexible workspace that allows user to build their own productivity workflows meets their specific requirements. You can organize notes, tasks and data in one place. Cons The learning curve can be confusing at the beginning. Nothing is built on Notion, users have to create pages with elements by themselves, and choosing a template when you don't know how it works solves nothing at all. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Chiara L. Worker Legal Services ### "How Notion saved my college years" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 July 25, 2026 Very much more than great! I recommend it even to many of my friends that now use also the app daily. Pros Throughout all my university period I used notion all the time, it's easy to use you can do a lot of things and take notes with it, I used it also to work with colleagues and the storage it holds it's also amazing. All the data were saved on my tablet, it helped me so much in those years. Cons I would expand it for other devices, but apart from that it's a good app to have on your tab (for example) it's totally recommended it for student and non. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AN Anonymous User Founder Marketing and Advertising ### "Notion: Not the Right Target Audience" 4.0 Overall Rating 4.0 4.0 Ease of Use 3.0 3.0 Features 3.0 3.0 Customer Service 5.0 5.0 Likelihood to Recommend 5/10 July 21, 2026 Overall, it's a fine product. I don't think that I'm necessarily the person that would benefit the most from using it. I think people probably will either love it or hate it, and I'm just in the indifferent crowd. Pros I think that the document management and setup is very professional-looking and creates the ability to make a really nice-looking wiki. I also like that it's easy to use with multiple team members and collaborate on larger projects together. Also, in terms of value for money, it is not the most expensive platform out there, so definitely like that. Cons Some of the UI is just janky, for lack of better words. I just found that some of the ways that they do things just don't make a ton of sense. It was really ineffective for managing tasks and projects compared to a dedicated project management software. Ultimately, I ended up preferring to use it just for wiki and record keeping. Alternatives considered [Asana](https://www.capterra.com/p/184581/Asana-PM/) Reasons for choosing Notion We initially thought that we could manage tasks out of Notion as well, but that ended up not being the case, and so we ended up moving to Asana as well. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. PR Pupp R. Owner Events Services ### "Notion is clunky and over-complicated for most simple tasks. " 2.0 Overall Rating 2.0 2.0 Ease of Use 1.0 1.0 Features 4.0 4.0 Customer Service 2.0 2.0 Likelihood to Recommend 2/10 July 19, 2026 I found the possibilities of Notion very exciting but the reality of using it felt too clunky, over-complicated and would require too much learning for the sorts of tasks we want to use it for. It’s not a simple and intuitive interface and I was spending more time trying to figure out how to do simple things on Notion than I wanted to. Overall it just didn’t feel like a very efficient piece of software to use. Pros Notion ticks a lot of boxes in terms of its capabilities. I like that there are various templates available to use and edit straight away. Cons I found Notion to be overly complicated even for simple things. It is also not the easiest software to use. This isn’t a drag and drop situation with a user friendly interface. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Ankith T. Software Developer Information Technology and Services ### "One Place for Notes, Tasks, and Team Work" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 10/10 July 19, 2026 Overall, I've had a really good experience. Before using Notion, my notes, tasks, and documents were scattered across different apps, making it hard to stay organized. Now everything is in one place, so it's much easier to find information, keep track of work, and collaborate with my team. It has helped me stay organized and save time throughout the day. Pros What I like most about Notion is that it brings everything into one place. I use it for notes, task lists, meeting notes, and project planning, so I don't have to switch between different apps. It's flexible enough to organize things the way I want, and sharing pages with teammates is really easy. Once everything is set up, it saves a lot of time. Cons The biggest downside is that it can feel overwhelming when you're starting out because there are so many ways to organize your workspace. Sometimes pages with a lot of content take a little longer to load, and I wish offline access was more reliable. It also takes some trial and error before you find a setup that works well. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. DC Daniel C. Digital Asset Manager Facilities Services ### "A mixed bag for our team" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 July 19, 2026 I've had a mostly positive experience with Notion, using it daily for note-taking, task management, and collaboration with my team. It's flexible and customizable, but sometimes feels cluttered and overwhelming, especially when working on complex projects, which prevents me from giving it a perfect score. Pros Notion's flexibility and customization options are a big plus for us. We've created a pretty solid knowledge base for our team, and it's really helped with onboarding new members. The drag-and-drop interface is also a major time-saver. Cons One minor annoyance is the lack of a built-in project timeline view. It took a bit to figure out how to get around this, and we ended up using a third-party integration to get the functionality we needed. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. JG Jessee G. Director of Media Media Production ### "My experience with Notion" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 14, 2026 Pros We use Notion as a company wiki, project manager, and database for all our video scripts and podcast outlines. Real-time collaboration is seamless, allowing me to annotate my writers' ideas instantly. Cons once our databases start accumulating hundreds of scripts and embedded media files, the app can suffer from lag Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/186596/Notion/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. 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