# Page 2 | Notion Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Page 2 - Is Notion the right Task Management solution for you? Explore 2754 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/186596/Notion/reviews --- Notion 4.7 (2754) [View alternatives](https://www.capterra.com/p/186596/Notion/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated June 3rd, 2026 # Page 2 - Reviews of Notion ## Showing most helpful reviews Showing 26-50 of 2754 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use CQ Connor Q. IT Team Lead Media Production Used the software for: 2+ years ### "A great tool for small or solo management, until you scale to enterprise" April 2, 2026 4.0 A powerful tool to use that excels when working at higher levels or individually. As it is expanded to larger teams and/or enterprise however it might be worth exploring dedicated solutions - but in this regard Notion absolutely stands great in it's own corner. Pros Notion provides an easy place for notes and task tracking. It is ideal for project management and allows for a variety of views and filters, such as bullet points, kantan board, etc. As expected from task management solutions it allows for different status' flags that can be customised (Completed, pending, cancelled, etc) as well as creation of different 'buckets' that can be set according to whatever logic is fit for your purpose. (For example, you could have 3 projects 'buckets' and split tasks according to their ownership). It also allows for nested tasks withing tasks; this could include prerequisites or parallel functions that must be completed before an entire entry is marked complete. It boasts a fresh and modern interface with modular interactivity -i.e dragging and dropping tasks between sections or rearranging is smooth and snaps/rearranges the order nicely, whereas some alternative softwares might lack a refined or polished finish as such. Cons Notion works great as a higher level PM tool but lacks a lot of the functionality or features that you might find in a dedicated enterprise project management solution. As content grows in this respect, it can cause some dips in performance, sometimes resulting in the usually smooth graphics lagging a bit and feels a bit jarring. As teams expand it can also become a bit more difficult managing permissions and sharing. Switched from [Microsoft Planner](https://www.capterra.com/p/227201/Microsoft-Planner/) At the time I started using Notion, Microsoft Planner was undergoing changes and switching from a legacy version to a newer moduler version (about 1-1.5 years ago) and as a result it was very buggy and couldn't implement with other services and functions in MS Project. As such I switched to Notion which felt less complicated as a dedicated task management tool and didn't need to be accessed via a 3rd party app (Like Teams or web browser) Review Source KA Khyan A. Senior Business Development Representative Computer Software Used the software for: 1-2 years ### "Simple, Flexible and Great for Team Collaboration" May 12, 2026 4.0 Overall, my experience with Notion has been very positive. It’s one of those tools that naturally becomes part of the daily workflow because it’s simple, reliable, and genuinely useful. From a sales and SDR perspective, it works really well for collaboration, knowledge sharing, onboarding, and keeping internal information organised without overcomplicating things. The ease of use is probably the standout feature, and access across devices has always been smooth and reliable. I also like that it fits naturally into a broader SaaS stack without feeling disconnected from other workflows or systems. I can’t comment too deeply on value for money since I’m not involved in the commercial side, and I haven’t needed customer support because the platform has been stable from my experience. Overall, it’s a very practical and well-designed workspace tool that adds genuine value for teams, particularly in fast-moving SaaS environments where collaboration and access to information are important. Pros The biggest strengths for me are the ease of use and collaboration side of the platform. Notion is very intuitive, easy to navigate, and doesn’t require heaps of training to get value out of it quickly. That's not to say there isn't a learning curb though, like with most solutions it can take a little time to adjust to how things area created. From an SDR perspective, it’s really useful for keeping meeting notes, onboarding material, SME information, sales processes, and campaign notes all centralised in one place. It saves a lot of time compared to digging through folders or disconnected docs, and you can create intuitive configurable layouts for ease of use. Team collaboration is also a strong point because everyone can work from the same source of truth, and updates happen in real time. Access and connectivity have been seamless as well across desktop, browser, and mobile, which makes it easy to stay organised in a fast-paced SaaS environment. From a value perspective, while I’m not directly across what the business pays for it, it feels like good value purely based on how many different use cases it covers in one platform. Cons The flexibility can become a downside if there isn’t proper structure or ownership internally. Over time, workspaces can get cluttered with duplicate pages or outdated information if teams aren’t maintaining things consistently. I haven’t really had issues with bugs or stability personally, although larger pages can occasionally feel a bit slow to load. Customer support also isn’t something I can comment on too heavily because I haven’t needed to engage with them due to not having major issues with the platform. Spam filtering isn’t really relevant to Notion specifically, but in terms of information management, things can become noisy if content governance isn’t handled properly internally. Review Source SP Stephanie P. American accent coach E-Learning Used the software for: 2+ years ### "Multi-Faceted Workhorse App" March 1, 2026 5.0 Pros I love that I can use Notion for an incredibly wide variety of purposes, from basic note-taking to project management and website creation. I started creating multimedia websites for my students, complete with text, videos, and audio files, which makes it super easy for them to practice in between sessions, and I don't have to fight with the limitations of a course-creation platform in order to build the pages the way I want them to look and function. I also love how much you can do with it for free, and if you want increased file sizes (as I do for audio), it's only about $10 a month. Considering how many things I do with Notion, I save so much money compared to having separate subscriptions for all of those functionalities. Cons I have found the addition of AI to the app to be kind of annoying, especially when a note-taking banner would automatically pop up every time I started a Zoom call or even made a call via Google Voice in my browser. It took a while to find the setting to turn off this functionality. Other than that, I have been incredibly happy with the app for years, including when using it in a corporate setting, as a freelancer, and in my personal life. Review Source Elena T. Full Stack Copywriter Marketing and Advertising Used the software for: 2+ years ### "Notion is the ultimate tool for Digital Nomads & Remote teams" February 2, 2026 5.0 Notion has given me the flexibility I was looking for in my projects. I have everything I need in one place. As a digital marketer, it's very useful for team collaboration or project collaboration; you can personalize every dashboard for every client. Use it as a time tracker, Kanban task tracker, Feedback, content planning, etc.. Pros My coworker recommended me Notion in 2019 for team collaboration dashboards and project management collaborations, and it was the best decision ever. Although I have the free plan, I use it every day for work-related issues, but also personal, like trips, and personal finances. Cons Now they are being a little bit too pushy to subscribe to their paid plan, but it's normal. Nothing much more to add here. Alternatives considered [Coda](https://www.capterra.com/p/193164/Coda/) Reason for choosing Notion My friend recommended me, and all my colleagues were using Notion at that time Switched from [Trello](https://www.capterra.com/p/211559/Trello/) I wanted to have only one place for everything Review Source Alicia E. Full stack developer Information Technology and Services Used the software for: 2+ years ### "An amazing tool for collaborative work and personal projects" December 29, 2025 5.0 As an IT developer who works with a team of other programmers Notion has been a really good tool for the team communication, task management or collaborative projects. You can adapt your dashboard the way you want and lso connect it with other tools like google drive , Notion calendar Pros I love the versatility Notion has. Because I can use the tool the way I want and personalize it the way I like (even with the free version). Some people use it as a digital notebook or website, I use it for everything like a task management dashboard for my IT team or as a personal diary when I travel around the world. Cons Mmm the only con I can think about it’s their poor UX on their mobile app. I don’t like it because you cannot use some functionalities they have on their desktop version. Alternatives considered [Coda](https://www.capterra.com/p/193164/Coda/)[monday.com](https://www.capterra.com/p/147657/monday-com/)[ClickUp](https://www.capterra.com/p/158833/ClickUp/) Reason for choosing Notion Because I purchased a Notion paid plan and I had all the info in Notion. Coda is pretty similar but Notion formulas are more advanced. Review Source Jiahao H. Deployment Strategist Information Technology and Services Used the software for: 1-2 years ### "A Flexible, All-in-One Workspace for Organizational Knowledge" January 4, 2026 5.0 Overall, my experience with Notion has been very positive. It serves as a reliable source of truth for information across the organization and makes documentation both easy and flexible. Creating and formatting documents is intuitive and efficient, and features like tables, databases, and strong search capabilities help keep information well organized and accessible. Notion AI adds significant value by making it easy to surface existing knowledge quickly, reducing repetitive questions and saving time. While it can require thoughtful organization to scale well, Notion is a powerful and versatile tool for knowledge management and collaboration. Pros Notion is an excellent source of truth for information across my organization. I love how easy it is to start a document, and the many keyboard shortcuts to format my document (e.g. bullets, numbers, etc). I also love Notion AI—it's my first stop whenever I have a question to ask, since likely the question has already been answered inside of a doc. The search functionality is very helpful, and the ability to use tables and databases helps organize our information. Cons Since Notion can be vast and overwhelming, there should be a primary person in charge of organizing the entire workspace. This can lead to bottlenecks where we rely on that one person when we have questions. Notion can feel overwhelming due to its flexibility and lack of strong structure out of the box. Setting up effective workflows often requires significant customization, which can be time-consuming. As workspaces grow, performance can slow down, and finding information can become difficult without strict organization. Offline functionality is also limited, which can be frustrating when access to the internet is inconsistent. Review Source SM Sean M. Chief Editor at deBanked Financial Services Used the software for: 2+ years ### "My ultra-customizable second brain to organize everything" June 11, 2026 5.0 A sense of regained mental clarity. By taking all my notes and project tracking out of my head and structuring them in Notion, I considerably reduce my mental load and always know exactly where to look for the information I need. Pros Notion has become my daily companion for centralizing my thoughts, notes, and team wikis. What I love above all else is its infinite flexibility. The interface starts with a blank page, and thanks to the block system, I can design the exact workspace I need: tracking tables, interconnected databases, task lists, or meeting minutes. The design is clean, modern, and very visually appealing. The ability to link pages together allows me to build a true knowledge network across my projects. Cons This total freedom is also its greatest flaw. At first, I felt completely overwhelmed standing in front of that blank page. Without a precise idea of what you want to build, you can spend hours setting up complex templates instead of actually working. Additionally, I find that pure task management features remain a bit lightweight: reminders and notifications are not as sharp or intuitive as those found in dedicated applications. Finally, the mobile app tends to be a bit slow to load when pages contain a lot of data. Review Source Ozzie B. Senior Systems Admiministrator Computer Software Used the software for: 2+ years ### "Notion - The best note editor you'll ever need" December 11, 2025 5.0 Painless and straightforward migration from OneNote to Notion and that netted Notion a customer for life! Pros For starters the ease of use is by far it's best feature. You can be up and notating in seconds with Notion. Cons I wish I could opt out of this question, but I have to answer it so here it goes: Absolutely nothing is a con about Notion. Switched from [Microsoft OneNote](https://www.capterra.com/p/227211/Microsoft-OneNote/) OneNote's feature set is way lacking compared to Notion. Review Source YC Yujin C. Real Estate Law Clerk Legal Services Used the software for: 2+ years ### "Flexible tool for organizing tasks, data, and more" September 19, 2025 5.0 Despite the learning curve, Notion has proven to be one of the most versatile productivity tools I’ve used. With consistent use, it can replace multiple apps by serving as a planner, tracker, and knowledge base in a single platform. Pros I’ve been using Notion since 2022, and it has gradually become my main tool for managing tasks, data, and personal projects. I’ve built a habit tracker, a weekly planner, and even a game guide archive, all in one place. What I like most is the flexibility. the block system and databases give me endless ways to customize layouts to fit my needs. The collaboration features are also helpful when sharing templates with friends or working on group projects. Recently, I’ve started using Notion AI, and while it’s still developing, it’s useful for setting up a base structure when I create new pages, which saves time. Cons The downside is that Notion can feel overwhelming for beginners. Adding even a single block brings up a long scroll of options; text, media, databases, and more which can be confusing at first. It definitely requires some patience to learn. The AI feature is promising but not advanced enough yet to replace manual structuring. Review Source VR Verified Reviewer Strategy and Operations Computer Software Used the software for: 6-12 months ### "Fairly powerful, not intuitive to use and terrible customer support" October 30, 2025 3.0 Pros It is much more powerful than I originally realized and gave it credit for. While I don't believe that it's traditionally used as a task/project management system, it can be configured that way, albeit a bit clunkily. It is very powerful as a database and has a lot of neat features once you get a hang of how to use it. The AI features are also pretty helpful, too. Cons Their customer support, in my opinion, has been pretty terrible. Long wait times for helpful responses, no real resolution for other issues that were pretty substantial blockers. It's also just NOT very intuitive to use, in my opinion. I've had to do a lot of my own research on features in order to get it to work for me. If I had my druthers, I'd probably use other products for some of the user cases that I'm currently using it for, even though that would be at a greater cost. Also, I think more of the baseline AI functions should be included in the paid seats as opposed to as an exorbitant add on. There are no live chat-with-a-human options, getting in touch via email can also be a struggle, and no ability to call unless you're at a certain payment tier. That would be fine if the product itself were more intuitive to use. Review Source Garvita G. Teacher E-Learning Used the software for: 6-12 months ### "Notion: an all in one space for modern businesses. " January 9, 2026 5.0 The interface is clean, modern, and intuitive. Even users who are not tech-savvy can quickly understand how to create pages and organize information. Drag-and-drop blocks, templates, and shortcuts make work faster and more structured. Pros One of Notion’s strongest advantages is its flexibility. Users can create:Task trackers, Project timelines,Client databases,Meeting notes,Knowledge hubs. All of these can be linked and customized, making it suitable for startups, freelancers, marketing teams, and even large enterprises. Cons Notion is a very helpful software overall but for someone who is new to it may take a lot of amount of time to understand. A proper guide would be really beneficial. Review Source MT Maël T. Graphiste freelance Design Used the software for: 2+ years ### "Mon avis sur ce fabuleux outil" April 6, 2026 5.0 Formidable! je ne sais pas où j’en serais aujourd’hui sans un outil comme Notion. Tout est à ma disposition et je peux laisser libre cours à mon imagination pour structurer et organiser mes projets comme je le veux et souvent concorder avec certaines nécessités. Pros J’apprécie Notion car c'est un outil ultra polyvalent, pratique et structuré pour les entrepreneurs, les freelances et les étudiants. La marketplace regorge de tellement de modèles que l’on peut utiliser et, si besoin, customiser à notre sauce. Cons C’est compliqué à utiliser au début. Le fait que l’utilisateur doit apprendre lui-même à créer son espace nécessite une bonne connaissance des options, des propriétés, des relations entre les différentes bases de données et aussi des formules pour certains calculs dynamiques. Sur la marketplace, il n'y a pas la possibilité de prévisualiser les modèles payants ; une fois acheté, si ça ne vous convient pas, bah c’est tant pis. Review Source VR Verified Reviewer Lead Hospital & Health Care Used the software for: 1-2 years ### "Love it- cant live without it now " January 14, 2026 5.0 Overall, i love using notion. I am a free member but its been fantastic and honesty im satisfied about what is offered as a free member. Pros I fricken LOVE notion. I love everything about it. It has completely transformed my workflows at work- making almost everything i do 10x easier to keep track of. I use it in my personal life as well to keep track of appointments and things i often forget about. The templates are also fantastic. Cons It took a little bit of time to get used to all of the features and possibilities. There are still many components i am not as confident with but theres a lot of great resources out there to help. Review Source Gabby W. Founder E-Learning Used the software for: 6-12 months ### "Great for getting organized" May 25, 2026 5.0 I’ve had a very positive experience with Notion overall. It’s an incredibly flexible tool for organizing notes, projects, databases, content calendars, and workflows all in one place. I like that it can function as a simple note-taking app or a much more advanced workspace depending on what you need. The clean design and customization options make it easy to stay organized and productive. Pros Pros: Extremely flexible and customizable for many different workflows Great for project management, note-taking, content planning, and collaboration Clean and modern interface that is easy to navigate Helpful templates for business, personal organization, and team projects Combines documents, databases, calendars, and task management in one platform Cons Cons: There can be a learning curve because the platform is so customizable Some advanced database and automation features take time to understand The mobile app can feel slower or less intuitive than the desktop version It can become disorganized if you create too many pages and systems without structure Review Source Alejandro A. C. Postdoctoral Researcher Research Used the software for: 1-2 years ### "Great app for managing your projects " May 25, 2026 5.0 Overall it has been a slow but great experience. I started to migrate task I was doing in others apps to Notion one at the time, since I found that was the best way of not getting too over overwhelmed. Pros It is an excellent platform for creating a customized work environment. You can organize and follow up your projects and tasks as much as you want. Despite it takes a couple of hour to get familiar with how it works, it is totally worth it. it is really easy to keep track of your notes and task in all your devices. Cons I think the only limitation about Notion is the time it takes to get proficient using it if you are not use to these kind of softwares. Nevertheless, it is totally worth it to invest some hours watching and reading tutorials for getting familiar with it. Review Source MA Murat A. Manager Construction Used the software for: 2+ years ### "Great All-in-One Workspace with Room for Improvement" June 5, 2026 4.0 Notion is an excellent platform for teams & individuals looking to centralize information & manage projects efficiently. Despite a few usability and performance limitations, it delivers strong value and remains one of the best workspace tools available. Pros notion is incredibly flexible and has become the central hub for our documentation, project management & team collaboration. I like how easy it is to organize information, create databases &build custom workflows without needing technical expertise. The interface is clean and the ability to keep notes, task and knowledge bases in one place helps improve productivity. Cons While Notion is very powerful, some advanced features have a learning curve, especially when setting up more complex databases and automations. Performance can occasionally slow down with large workspaces & certain features require workarounds that are not always intuitive. Improved offline functionality would also be a welcome addition. Review Source Fabrice L. Founder Computer Software Used the software for: 2+ years ### "Great fit for startups, product teams, and anyone who lives in documents and needs a central hub." March 9, 2026 4.0 Pros Incredibly flexible. You can build pretty much any workflow you need, from a product roadmap to a CRM to a content calendar ​ Real-time collaboration is smooth and reliable for teams ​ The template library saves a ton of setup time ​ The free plan is useful ​ Notion AI is a nice bonus for rewriting / summarizing docs Cons The learning curve is real. Large databases slow down noticeably once you hit scale Offline mode is limited It's a generalist tool, so if you need serious depth in project management or CRM, dedicated tools still win Review Source Nino Z. \- Internet Used the software for: 6-12 months ### "All-in-One Workspace der wirklich überzeugt" May 15, 2026 5.0 Insgesamt bin ich sehr zufriden mit Notion. Es hat meine Produktivität deutlich verbessert und ich nutz es täglich für alles mögliche. Sehr empfelenswert. Pros Notion ist extrem flexibel und ich kann alles in einem Ort verwalten. Notizen, Aufgaben, Datenbanken, Wikis - das alles geht in einem Tool. Die Vorlagen sind super hilfreich. Cons Die Lernkurve ist am Anfang etwas steil. Vorallem für neue User ist es manchmal unübersichtich was alles möglich ist. Offline-Modus könnte besser sein. Review Source VR Verified Reviewer Prior Authorization Specialist Hospital & Health Care Used the software for: 2+ years ### "Flawless Until AI Was Implemented " March 8, 2026 4.0 Overall, my experience is positive! I just wish I could opt out of the AI aspect. While you can still use it for anything you can think of (work, school, and personal), I feel less secure with the AI hovering over my shoulder. Pros What I like most about notion is the ease of use, customizing, and the “dsshboard” feature that allows you to keep all your links in one place Cons What I don’t like about notion is that it’s pivoted to AI, and I’m just trying to take notes on meetings and keep my tasks organized. I don’t need an AI assistant for that Review Source Jibtesh K. Student Computer Software Used the software for: 6-12 months ### "Notion Review " May 15, 2026 5.0 The overall experience has been very good. I use notion daily, from making notes to noting down my journals. I would recommend Notion Everyone trying to increase their productivity. Pros One of the best productivity apps that I have ever used! The simplicity and number of features provided is generous. I make my class notes, project assignments etc through Notion only. The BEST feature is the Free sync with the app and pc version. Cons I wish we could integrate our existing ChatGPT/Gemini/Claude accounts into Notion AI without purchasing a separate subscription. Review Source DD Domenico D. Business Manager Graphic Design Used the software for: 1-2 years ### "Organizza, pianifica e gestisce tutti i mie progetti, idei e lavoro in un unica piattaforma. facile e intuitivo." April 27, 2026 5.0 Utilizzo Notion tutti i giorni, sia per le mie note, sia per organizzare tutta la mia vita lavorativa. Per tanti progetti ho trovato sempre degli strumenti ottimi condivisi facile di incorporare nei miei progetti. Tanti strumenti infiniti che risolvono qualsiasi richiesta. Pros Piattaforma ricca di strumenti e plugin per organizzare e gestire tutti i miei progetti. Intuitiva e facile da usare, permette organizzare qualsiasi task, appunti, idea progetto di una maniera molto pratica e professionale. Cons Notion è perfetto così com' è, non ha difetti ed è una piattaforma molto versatile, veloce, di facile condivisioni, tante informazioni e aiuti disponibili di supporto che permettono di realizzare qualsiasi cosa. Switched from [Bitrix24](https://www.capterra.com/p/113540/Bitrix24/) in Notion ho trovato tanti strumenti e pluging facili da incorporare nel mio progetto che non avevo prima, molto intuitivo con tante risorse disponibili Review Source MP Michael P. Administrator Information Technology and Services Used the software for: 6-12 months ### "Gets things done on time!" June 5, 2026 5.0 Notion has been a great supplement to the way we work with projects and tasks. It has helped the Admin department to communicate better with other departments in the company, such as procurement or HR. It was a lot easier to delegate and track a task once over the learning curve. For that money, it's useful and good, particularly for us as a small organisation. Pros I have used Notion for managing larger projects as well as for day to day tasks and it's been fantastic! An office administrator myself, I use it for task lists for my team and tracking vendor follow-up tasks. The dashboard is particularly useful for prioritizing and visualizing deadlines. It's adaptable as well enough to fit to the way that various departments in our organization such as procedures and logistics are working. Cons For many team members unfriendly to technology, it took some time until everyone got the gist of it. There are numerous features which is great, but it can be overwhelming at first. Another thing, sometimes I would like to see some more prebuilt templates for sectors such as ours (Oil & Energy). Review Source Marco C. Pre Litigation Legal Assistant Legal Services Used the software for: Less than 6 months ### "EXCELLENT COLLABORATIVE NOTE-TAKING APP" December 28, 2025 5.0 It is an excellent application for achieving optimal collaborative work in large teams on complete cases, as it allows you to customize notes for a better visual and informational flow. Pros It's an app that lets you keep your notes organized, with a high level of customization. It's easy to use, intuitive, and allows for easy group collaboration so no one misses the latest updates on case notes. Cons Sometimes, when many notes are added, it creates confusion because it's not clear who created each note. Additionally, many features might require prior tutorials to learn how to use them. Review Source VR Verified Reviewer CEO Computer Software Used the software for: 2+ years ### "A flexible system that scales with the team" February 10, 2026 5.0 Overall, Notion has been a reliable, all-in-one workspace for managing strategy, documentation, and team execution. It’s flexible enough to adapt as the company grows and has become part of my daily workflow. Pros The flexibility. I can tailor Notion exactly to how I think and work—from strategy docs to execution tracking—while keeping everything searchable and aligned across the team. Cons Because Notion is so flexible, it can take time to set up and standardize workflows—but that upfront effort pays off once the system is in place. Review Source JD Jamal D. PT Health, Wellness and Fitness Used the software for: 1-2 years ### "My experience using Notion" December 22, 2025 5.0 I use it for management of my 1-1 clients as a portal if you will and it helps organisation millions Pros It is simple and allows so much successful productivity. The toolbar is simple and didnt take i long time for me to self learn Cons I like least the availability to colour the page for captivating webpage purposes and sometimes the tool bar disappears Switched from [My PT Hub](https://www.capterra.com/p/146651/My-PT-Hub/) They were really bad regarding customer service Review Source Similar Products Featured ## Related categories [Project Management](https://www.capterra.com/project-management-software/)[Note-Taking](https://www.capterra.com/note-taking-software/)[Project Planning](https://www.capterra.com/project-planning-software/) ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.