--- title: "Notion Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Notion Software - reviews, pricing plans, popular comparisons to other Knowledge Base products and more." source_url: "https://www.capterra.com/p/186596/Notion/" page_type: "product" language: "en" --- # Notion Software Review 2026: Features, Integrations, Pros & Cons Last updated on September 17, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Users](#users)[Pros and Cons](#pros-cons)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Notion ## What is Notion? Notion is the all-in-one workspace for notes, project management, documents, and collaboration. Tens of thousands of teams and companies around the world use it to keep their employees informed and working together in one place. By bringing all work and knowledge together and making it highly customizable, Notion creates focus and transparency, while consolidating tools, saving time, and driving more productivity for teams of all sizes. ## What is Notion used for? [Task Management](https://www.capterra.com/task-management-software/)[Note-Taking](https://www.capterra.com/note-taking-software/)[Project Management](https://www.capterra.com/project-management-software/) Recognitions Shortlist Top alternative Featured Overall rating Based on 2,816 user reviews Reviews sentiment Positive 97% Neutral 2% Negative 1% Pros & cons Real-time collaborative workspace Flexible all-in-one organization hub Sluggish with large content Mobile app usability issues Starting price $12 Per User, Per Month Free trial available Includes Free Version Capterra Shortlist charts the highest-rated and most popular products... - Knowledge Management / 2026 - Project Management / 2026 - Task Management / 2026 - Project Planning / 2025 - Remote Work / 2025 Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Notion?[Manage this product listing](https://www.g2.com/products/notion/claim_requests/new?auto=true) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Notion 4.7 (2,816) VS. [4.6 (6,112)](https://www.capterra.com/p/147657/monday-com/reviews/) Starting Price $12 Per User, Per Month Starting Price $9 Per User, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.4 (2,816) Ease Of Use 4.5 (22,429) Value For Money 4.6 (2,035) Value For Money 4.3 (15,233) Customer Service 4.4 (1,663) Customer Service 4.4 (12,731) ## Notion alternatives [4.6 (5,311)](https://www.capterra.com/p/153140/Connecteam/reviews/) Starting price $29.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [4.4 (3,039)](https://www.capterra.com/p/76113/Wrike/reviews/) Starting price $10.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 89% of reviewers rated it above 4 stars [4.5 (3,548)](https://www.capterra.com/p/79104/Smartsheet/reviews/) Starting price $9.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars [4.6 (2,244)](https://www.capterra.com/p/146652/Airtable/reviews/) Starting price $20.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 95% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/186596/Notion/alternatives/) ## FAQs about Notion Overview ### What problems does Notion solve? Notion solves scattered notes, fragmented project tracking, and hard-to-find company knowledge by centralizing tasks, documents, wikis, calendars, and databases in one workspace. It reduces context switching, missed deadlines, manual status updates, and onboarding confusion. Marketing teams, startups, remote collaborators, students, and operations or project managers benefit most. Answer based on 1158 reviews Overview ### Which roles and teams benefit most from Notion? Notion is most used by founders, executives, and business owners managing company knowledge, planning, and cross-functional visibility. Product, project, and engineering teams use it for roadmaps, documentation, and task tracking, while designers, consultants, freelancers, and students rely on it to organize creative work, notes, and personal workflows. Answer based on 2807 reviews Overview ### What company size and industries is Notion built for? Notion is built mainly for small businesses, which account for 79% of reviewers, and is used most in computer software at 11%. It serves teams managing knowledge, projects, documents, and collaboration, with additional adoption in information technology and services at 10%, marketing and advertising at 9%, plus some midsize and enterprise use. Answer based on 2807 reviews Features and Usability ### What are the key features of Notion? Notion includes core features for note-taking and project management, including page creation, task management, and templates. Differentiating capabilities include customizable databases with kanban, calendar, table, and timeline views, plus real-time collaboration through comments, sharing, and synced workspaces for documents, meeting notes, and wikis. Answer based on 535 reviews Pricing ### How much does it cost and what fees or limitations are included? Notion starts with a free version and free trial, while paid plans begin at $12/user/month for Plus and $24/user/month for Business. Reviewers say the free tier works well for personal use and students, but collaboration, larger file uploads, and team-wide per-user pricing can make costs feel high for bigger groups. Answer based on 385 reviews Integrations ### Which third-party tools and platforms does Notion integrate with? Notion integrates with over 90 third-party tools, including Slack, Google Drive, Google Docs, Google Calendar, Asana, Trello, Zapier, and Microsoft Excel. It also connects with platforms such as Dropbox, Box, Calendly, Canva, and Adobe XD, covering collaboration, file storage, scheduling, design, and workflow automation. Answer based on 684 reviews Getting Started and Support ### How easy is it to onboard and train a team on Notion? Notion offers live online sessions, webinars, documentation, and videos, which helps teams learn the basics quickly. Reviewers say everyday users often adapt fast with templates and tutorials, while admins, builders, and less technical users usually need more time to set up databases, workflows, and consistent team conventions. Answer based on 508 reviews Getting Started and Support ### What customer support options does Notion offer, and how do users rate the experience? Notion offers email/help desk, FAQ/forum, a knowledge base, phone support, 24/7 live rep, and chat. Users often find the help docs, tutorials, and community resources useful, and some describe support as responsive and friendly. Others report slow replies, frustrating billing disputes, unresolved bugs, and difficulty getting timely assistance. Answer based on 71 reviews Security ### How does Notion handle data security and access control? Notion uses permissions, guest access, role-based controls, and view-only or editing links to manage who can see and change content. Users can share specific pages, keep workspaces private, and separate public and private areas. Some reviewers say permissions can feel clunky, lack deeper granularity, and are harder to remove or manage for larger teams. Answer based on 299 reviews ## Who uses Notion? Based on Capterra reviews from the past year Talk to a software expert to get a free software list tailored to your business needs ## Pros and Cons Real-time collaborative workspace 97% positive reviews out of 337 Most reviewers indicate collaboration features enable teams to edit, comment, and share content instantly, supporting seamless teamwork, project tracking, and centralized knowledge sharing across devices. Mahazi Christian S. Notion review, 2 - 10 employees. "The ability to interlink pages and databases makes organizing and accessing information seamless, while real-time collaboration features enable teams to work together effortlessly." Sluggish with large content 85% negative reviews out of 178 Most reviewers find performance and speed decline with large databases or complex pages, causing slow loading, lag, and occasional unresponsiveness, especially on mobile devices or with heavy workspaces. MOHAMMAD A. free lancer, 1 employee. "The application faces clear challenges in terms of performance and speed; when dealing with large databases or heavy pages cluttered with elements, slow response times and data loading issues arise." Flexible all-in-one organization hub 98% positive reviews out of 280 Most reviewers describe note and project management as highly adaptable, letting them centralize notes, tasks, and documents in one customizable workspace, which streamlines daily routines and reduces the need for multiple apps. Ankith T. Software Developer, 10,001+ employees. "I use it for notes, task lists, meeting notes, and project planning, so I don't have to switch between different apps." Mobile app usability issues 50% negative reviews out of 143 Some reviewers indicate the mobile experience is less intuitive, slower, and lacks features compared to desktop, with navigation and editing feeling cumbersome on smaller screens. Alex C. Project Analyst, 51 - 200 employees. "I mostly avoid using it on my phone because navigation feels clunky compared to desktop." Productivity booster with integrations 95% positive reviews out of 159 Most users report productivity is enhanced by consolidating tools, customizable workflows, and integrations, allowing efficient task management, centralized information, and reduced context switching. Anonymous User Senior Lead Consultant, 10,001+ employees. "The ability to centralize knowledge, tasks, and documentation significantly improves productivity for both personal and professional use." Limited offline functionality 76% negative reviews out of 87 Most users report offline access is unreliable or unavailable, making it difficult to view or edit content without a stable internet connection, which disrupts work during travel or outages. Shreyas N. IT Manager, 11 - 50 employees. "The biggest issue is the lack of a proper offline mode. If my campus Wi-Fi drops, accessing my notes is a headache." ## Features AI summary Based on 23,605 Knowledge Base reviews Capterra data shows that buyers of task management software rank the following features as their top priorities: - **Task Scheduling** (**46%** of reviewers rated this feature as critical) - **Task Editing** (**44%**) - **Workflow Management** (**49%**) Notion supports all three features that reviewers rate most highly: **Task Scheduling**, **Task Editing**, and **Workflow Management**. Together, these capabilities help teams plan deadlines, update work as priorities change, and manage processes more effectively, allowing teams to stay organized and keep projects moving forward. Task Scheduling 4.4 (863) 56.55% of 863 reviewers that rated this feature as important or highly important You can schedule tasks using calendars, reminders, and templates, customizing views to fit your workflow. Reviewers indicate scheduling is flexible and collaborative, but some wish for better calendar integration and more automated reminders, especially compared to specialized scheduling tools. Task Editing 4.6 (683) 59.59% of 683 reviewers that rated this feature as important or highly important Edit task information and all related elements Mobile Access 4.3 (111) 49.55% of 111 reviewers that rated this feature as important or highly important Access software remotely via mobile devices Collaboration Tools 4.6 (527) 61.86% of 527 reviewers that rated this feature as important or highly important Provides a channel for team members to share AI models, media files, communicate, and work together Task Progress Tracking 4.5 (752) 59.31% of 752 reviewers that rated this feature as important or highly important This aspect helps you monitor task status visually with customizable boards, progress bars, and reminders. Some reviewers find it motivating and useful for team oversight, but others note setup can be manual and wish for more intuitive, built-in progress tracking options. Task Management 4.6 (1,116) 65.50% of 1116 reviewers that rated this feature as important or highly important Notion gives you customizable task lists, Kanban boards, reminders, and collaboration tools. Reviewers appreciate the flexibility to assign, track, and organize tasks, but some mention the lack of automation and native calendar integration compared to dedicated task management tools. Notion 114 features An @mention is a way to tag or notify a specific person about a message/post Define levels of authorization for access to specific files or systems Dashboard to view the status of ongoing processes, identify current incidents and track past activities Track and document all activities across devices, networks, and other systems Continuous profile-based stream of news and activity Iterative project Management approach that involves technologies such as Kanban, Scrum, XP, APF, XPM and more Highlight content and/or make notations about parts of content Application programming interface that allows for integration with other systems/databases Manage the process of evaluating documents or requests submitted for approval Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes Group collaboration to solve ideas in a productive and concentrated manner. Forecast, allocate funds, organize financial resources and report & analyze project's income and expenditure Track and manage schedules and meetings via an integrated calendar Create and manage digital catalog of products/services with their details, specifications, and price Provides a channel for team members to share AI models, media files, communicate, and work together Leave comments and notes on documents for others to view Manage and track all internal and external communication conducted via calls, email, text, or chat Configure existing workflows to meet your organization's needs Manage, organize, and store contact information Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving Alter the layout and content of dashboards Customize data fields to support various needs and use cases Pre-designed layouts that can be customized to match preferences and requirements Assembly of graphs and charts for visualizing and tracking statistics/metrics Import and export data to and from software applications Scan, move or upload electronic files within the software's repository Assign categories, labels, tags, or attributes to documents for organization, search and storage Custom forms to streamline repetitious aspects of a document Store, manage, and track all electronic documents in a centralized location With this capability, you can store and organize various file types, embed documents within pages, and access them from any device. Users think Notion’s document storage is convenient and unlimited on paid plans, but some prefer Google Drive for advanced management or encounter file size limits on free plans. Assemble applications and processes by dragging over and arranging pre-built components Create, save, and store files Recover lost, deleted, or damaged files Public or private sharing of digital files such as documents, audio/video, images, and more Designed for small businesses Form predictions based on past and present data/trends Search for specific words or phrases within a document or database Visual representation of project's schedule, sequence and duration of tasks, benchmarks and dependencies Use AI to generate content in the form of text, images, videos, etc. Establish measurable goals and objectives and track their progress over a specific period of time Allow guests to view the software and interact with users To scribe and interpret the written words received from online or offline inputs Create, collect, discuss, improve, and evaluate insights or alternative thinking before starting projects Identify and respond to unexpected problems or failures (ie. "negative events") Visualization tool to organize and optimize tasks and track their status at every stage of workflow Manage a repository of information that includes articles, FAQs, or tutorials used for self-service support Gather, organize, share, and analyze knowledge in terms of resources, documents, and people skills Tracking the status of previously identified performance measurements Manage the process of planning and scheduling meetings, including agenda creation Create and share notes/annotations taken during meetings Monitor task progress and planned accomplishments to better manage project status Access software remotely via mobile devices Access the system via a mobile application Observe and track the demand, usage, progress or quality of a system, product, or user Support multiple types of devices Manage and support multiple languages Ability to handle several projects simultaneously Process and analyze human language in text or audio form Drag and drop/visual interfaces that allow non-tech users to build without writing code Allow users to create, edit, and sort multiple notes Ability of websites, web applications, or mobile applications to function without an active internet connection A set of indicators that tracks the performance of networks, applications, systems, teams, etc. Overview of all programs that help compare initiatives, align projects with strategic goals and identify risk Arrange tasks based on the level of priority or urgency Reporting on how each user, task or process has advanced since its initiation Plan and coordinate all the resources, costs and time needed to execute assignments Organize and schedule projects Notion offers flexible project planning with customizable calendars, Kanban boards, and templates, letting you organize tasks, set deadlines, and collaborate in real time. Reviewers appreciate its adaptability, visual scheduling, and integration with Google Calendar, though some want more advanced analytics. Pre-designed project plans that can be customized Monitor the progress of projects from start to finish Create, manage, or update project workflows. Estimate or forecast of a future scenario based on the study of present trends Preview and make real-time changes in the web content Receive system updates as soon as any changes are made Timed notification for any upcoming task, deadline, appointment, or activity Access work applications remotely, for when working away from the office and/or traveling Collection, analysis, and representation of numerical data and generation of reports to understand various patterns View and track pertinent metrics to find patterns and gain insights from data Track task progress, milestones, delays, or other key information and generate reports on them for evaluation Enables creation, management, and tracking of product requirements & features during product production/development Process of planning, scheduling and executing the optimal and effective use of human capital across projects Search and/or filter for items using names, keywords, descriptions, tags, metadata, etc. Search and filter data across systems to locate required information by entering keywords or certain criteria Online portal through which end users can access the system, manage tasks, or obtain information Create and save approved content for re-use across the team or business UI looks like a spreadsheet Track the status over time for a request, process, asset, or transaction At a high level, visualize a preferred outcome, define goals and identify specific steps to achieve them Split and manage tasks into individual components Attach digital tags to documents and assets for identification, search, or monitoring purposes UI looks like task board Edit task information and all related elements Import tasks from external sources Notion gives you customizable task lists, Kanban boards, reminders, and collaboration tools. Reviewers appreciate the flexibility to assign, track, and organize tasks, but some mention the lack of automation and native calendar integration compared to dedicated task management tools. This aspect helps you monitor task status visually with customizable boards, progress bars, and reminders. Some reviewers find it motivating and useful for team oversight, but others note setup can be manual and wish for more intuitive, built-in progress tracking options. You can schedule tasks using calendars, reminders, and templates, customizing views to fit your workflow. Reviewers indicate scheduling is flexible and collaborative, but some wish for better calendar integration and more automated reminders, especially compared to specialized scheduling tools. Add labels or tags to tasks Organizing a group of people to accomplish a task Create, save, and re-purpose templates for emails, forms, etc. Sample files or documents that could be customized as needed or used as is Edit text as needed Set up connections to third-party platforms to improve business processes Log and record hours worked and costs spent to assist in billing and invoicing Measure and track time including hours worked and paid time off (PTO) Manage a detailed schedule of a product plan A digital list of items that need to be completed Sequential approach (i.e. Waterfall) in which users break down and plan an entire project before the launch Track revisions and updates made to files and navigate between different versions Graphical representation of data or processes SaaS, web-based, online deployment An extended application or connector that enables users to perform additional services with their current set of tools An informational database that allows users to add, delete, or revise content Alter the default workflow to meet your organization's needs Create, design and manage workflows for repetitive tasks Get Advice We can help you find the software with the features you need. Features 4.6 (2,816) 4.6 Based on 2,816 reviews ## Pricing Value for money 4.6 (2035) Free Trial Free Version [View pricing plan details](https://www.capterra.com/p/186596/Notion/pricing/) Plus $12.00 Per User,Per Month It includes: - Unlimited blocks for teams - Unlimited file uploads - Invite 100 guests - Custom websites - Custom automations - Charts & dashboards Business $24.00 Per User,Per Month It includes: - SAML SSO - Private teamspaces - Bulk PDF export - Advanced page analytics - Invite 250 guests Enterprise Custom Quote Available It includes: - User provisioning (SCIM) - Advanced security & controls - Audit log - Customer success manager - Workspace analytics - Security & Compliance integrations - Invite 250+ guests - Unlimited page history Value for money 4.6 (2,035) 4.6 Based on 2,035 reviews ## Integrations [ Google Docs](https://www.capterra.com/p/160756/Google-Docs/)[ Google Drive](https://www.capterra.com/p/161425/Drive/)[ Slack](https://www.capterra.com/p/135003/Slack/)[ Trello](https://www.capterra.com/p/211559/Trello/)[ Dropbox](https://www.capterra.com/p/143068/Dropbox-Business/)[ Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/)[ Jira](https://www.capterra.com/p/19319/JIRA/)[ Zoom Workplace](https://www.capterra.com/p/144037/Zoom-Video-Conferencing/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.4 (1663) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.4 (1,663) 4.4 Based on 1,663 reviews ## User reviews Overall rating 4.7 Based on 2,816 reviews Filter by rating 5(2135) 4(593) 3(70) 2(9) 1(9) Mentioned topic Sorted by most recent RM Ramon M. Office Manager Computer Software ### "Flexible and Powerful for Team Collaboration" 4.0 Overall Rating 4.0 4.0 Ease of Use 3.0 3.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 7/10 September 16, 2026 Overall, Notion is a very useful platform for keeping information centralized and organized. It works particularly well for team documentation, project tracking and collaboration. There is a bit of a learning curve with some of the editing features, but once you get used to them, it is a very powerful tool for everyday work. Pros I really like the flexibility Notion offers for organizing information and working with a team. It is very convenient to have documentation, projects, tasks and shared knowledge in one place, and it makes collaboration and information sharing much easier. Cons Some document editing features are not as intuitive as they could be. Certain formatting options or changes can take a while to figure out, especially compared with more traditional document editing tools. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. HM Hannah M. IT Support Assistant Health, Wellness and Fitness ### "LOVE this for Professional and Personal Use" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 September 14, 2026 Great! I've used it for personal things and have my own personal dashboard, and we also use it professionally. I'll say, the paid version with the AI assistant is AMAZING. If you are an organization looking at getting Notion for scrum, system management, data management, etc. Get the paid version with the AI Assistant. It will save you so much time. Pros For our company, we use it as a database for all our IT Asset management and tracking. What we like most about it is the customizability of the software. Basically, we can create anything we want and how we want it to look. The AI assistant is also very handy and we have used it for many things, from pulling information from our database, to creating formulas, to importing information and having it add it directly where we need it! It's easy to communicate with other team members as well, we can just tag each other, chat, ask question questions, assign people, etc. The team collaboration feature is very nice! Cons It takes a long time to build things out. If you want it truly customized, you have to build it brick by brick. There are templates of course you can use as a jumping off point or just use the template as is, but for us, we just started from a blank page and built everything how we needed it to work. Switched from [Basecamp](https://www.capterra.com/p/56808/Basecamp/) [Google Sheets](https://www.capterra.com/p/169718/Google-Sheets/) Google sheets was becoming too limited for what we needed to use it for in terms of Asset Management. We also used Basecamp for purchasing and it was very very limited in its features. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Nikitha Y. AI Proposal Intern Computer Software ### "Flexible workspace for project and team collaboration" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 September 12, 2026 My overall experience with Notion has been positive. The Ease of Use makes it convenient to organize notes, documents, tasks, and project information in one workspace. Project Collaboration and Team Collaboration are useful when multiple people need to contribute to shared information, while Task Management helps track ongoing work and deadlines. Data Synchronization makes information accessible across devices, although occasional delays can occur. Overall, I believe Notion provides good Value for Money for users who want a flexible platform for organizing and collaborating on work. Pros Notion is easy to use and provides good value for money for organizing information, notes, and project work in one place. Project Collaboration and Team Collaboration are useful for keeping shared information organized and making it easier for team members to work together. Task Management is also helpful for tracking assignments, deadlines, and ongoing work. The platform's flexible workspace makes it possible to organize information according to different project requirements. Cons Notion can take some time to set up and organize effectively, especially when creating more detailed workspaces and databases. As the amount of information grows, finding the right page or maintaining a consistent structure can become challenging. I have also experienced occasional Data Synchronization issues when changes take time to appear across devices. I have limited direct experience with Customer Support, so I cannot strongly evaluate that aspect. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Bakiza T. bakiza with here Accounting ### "'Notion with bakiza " 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 10/10 September 11, 2026 Benefits: It saves time, keeps things organized, and makes everyday tasks easier. Problems: Some features may be limited or require more time to learn. Pros Best thing: The best thing about the app is that it is easy to use and helps me complete tasks more efficiently. Cons Worst thing: The app has some limitations, and it may take some time to get used to all of its features. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. DC Daniel C. Product Manager Information Technology and Services ### "My Project Tracker Companion" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 9/10 September 11, 2026 I’ve been using Notion for a couple of years, and the linked database feature has become my go‑to for project tracking. I can pull data from a master task list into a sprint board, auto‑update statuses, and the whole team sees the same live view, which saves me hours of manual updates. Pros Notion’s flexible database templates let me build a project tracker that syncs with my calendar. The drag‑and‑drop layout is intuitive, and the inline comments keep the team in the loop without leaving the page. Cons The learning curve for advanced formulae can be steep; I had to spend a couple of days hunting through the help docs to set up a multi‑column roll‑up. Also occasional sync lags when editing large pages. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. DD Dee D. OPS Consumer Services ### "Notion Review" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 8/10 September 10, 2026 Pros We mainly used Notion to have our meeting notes, team space and for storing our documents. It is great for project collaboration; intuitive and easy to use. Cons Occasionally the files we upload does not merge well with the pages we set up. It was difficult to move the graphics (png) around to fit the margin or in the space. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. DR Didier R. Coach de vie Health, Wellness and Fitness ### "Note et organisation" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 0.0 0.0 Likelihood to Recommend 8/10 September 9, 2026 Pros Notion est une superbe application qui permet de prendre des notes et de les organiser de manière structurée. Grâce aux différents blocs, on peut ajouter n’importe quoi sur une page: image, lien, aperçu, etc. Cons Je déplore juste l’absence de guide réel pour apprendre à l’utiliser. D’après ce que l’on constate, Notion peut faire plus, mais il faut les compétences. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. DD Dee D. Customer Service Consumer Services ### "Notion Review" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 9/10 September 8, 2026 Pros Our team enjoy using Notion for task management and project collaboration. We loved the fact that teams can join in and see the progress on what we were doing. Very intuitive and easy to use. Cons We had occasional difficulties synching, or uploading some of the files. Also, unless your team is organized and know how to set up the platform it may be overwhelming in the beginning. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. diyaa O. Software Engineer Business Supplies and Equipment ### "Flexible and Powerful Project Organization" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 September 6, 2026 Pros Notion makes it easy to organize projects, tasks, notes, and documentation in one place. I especially like its flexibility, customizable pages, databases, and clean interface, which make it easy to adapt to different workflows. Cons The wide range of features can feel overwhelming at first, especially when setting up databases and advanced workflows. Some advanced features also take time to learn and configure effectively. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AN Anonymous User Licensed Psychotherapist Mental Health Care ### "Worth Every Penny: The Only App You'll Ever Need (Once You Learn It)" 5.0 Overall Rating 5.0 5.0 Ease of Use 3.0 3.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 29, 2026 I absolutely love Notion. It is worth every single dollar. I know I’m not even using it to its full potential yet, and that’s the beauty of it—there is always more to discover. The only real downside is that because it does so much, you have to give it time to learn. It’s not a tool you just pick up and master in an hour. However, the payoff is massive. I plan to purchase an annual subscription, which I never do, but for Notion I will. If you are willing to put in the time to learn how it works, it becomes the only app you’ll ever need. It’s an investment in your own organization and peace of mind. Pros Unmatched Customization: It is incredibly flexible. You can build a workspace that fits your exact workflow—it worked for all the things I need: documentation for clients, writing scripts for content, managing my time/calendar, and storage. It links to so many different apps; it's better than Google in every possible way. Stop using Google. All-in-One Powerhouse: You genuinely don’t need any other app. It combines an amazing calendar, robust document editing (far better than Google Docs), and seamless notifications into one affordable platform. Future-Proof Investment: The value is so high that it’s worth purchasing an annual subscription—a rare move for me, but Notion has earned it. Efficiency Once Set Up: While it takes time to build, once the system is running, it makes everything easy and keeps your mental load lighter. Cons The "Overwhelming" Factor: The sheer number of features can be a double-edged sword. It is almost too customizable, which can feel overwhelming at first. Steep Learning Curve: Because it is an "all-in-one" app, it’s easy to overlook features or get lost in the options. It requires a dedicated investment of time to learn how to use it to its full potential. Initial Intuition: It might feel slightly unintuitive when you first dive in, even though it becomes very intuitive once you understand the logic. Switched from [Google Docs](https://www.capterra.com/p/160756/Google-Docs/) [Gmail](https://www.capterra.com/p/202338/Gmail/) [Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/) [Google Drive](https://www.capterra.com/p/161425/Drive/) [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) Google is slow, I hate Chrome, the privacy and data sharing issues, I just want to move away from Google as much as possible, and use other apps. Google used to be the best, and now it's the worst. I tried Notion randomly one day, I heard it was good, and a friend recommended it. When I used it, I was like, "oh... now I see why people love this and hate google." Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/186596/Notion/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. 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