--- title: "Notion Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Notion Software - reviews, pricing plans, popular comparisons to other Task Management products and more." source_url: "https://www.capterra.com/p/186596/Notion/" page_type: "product" language: "en" --- # Notion Software Review 2026: Features, Integrations, Pros & Cons Last updated on August 3, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Users](#users)[Pros and Cons](#pros-cons)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Notion ## What is Notion? Notion is the only task management software that connects your notes, tasks, and wiki in one tool. Tens of thousands of teams and companies around the world use it to keep their employees informed and working together in one place. By bringing all work and knowledge together and making it highly customizable, Notion creates focus and transparency, while consolidating tools, saving time, and driving more productivity for teams of all sizes. ## What is Notion used for? [Task Management](https://www.capterra.com/task-management-software/)[Note-Taking](https://www.capterra.com/note-taking-software/)[Project Management](https://www.capterra.com/project-management-software/) Recognitions Shortlist Top alternative Featured Overall rating Based on 2,787 user reviews Reviews sentiment Positive 97% Neutral 3% Negative 1% Pros & cons Real-time team collaboration tools Centralized notes and project hub Slow performance with large content Subpar mobile usability Starting price $12 Per User, Per Month Free trial available Includes Free Version Capterra Shortlist charts the highest-rated and most popular products... - Knowledge Management / 2026 - Project Management / 2026 - Task Management / 2026 - Project Planning / 2025 - Remote Work / 2025 Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Notion?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://www.notion.so&name=Notion) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Notion 4.7 (2,787) VS. [4.6 (6,079)](https://www.capterra.com/p/147657/monday-com/reviews/) Starting Price $12 Per User, Per Month Starting Price $9 Per User, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.4 (2,787) Ease Of Use 4.5 (22,395) Value For Money 4.6 (2,013) Value For Money 4.3 (15,201) Customer Service 4.4 (1,641) Customer Service 4.4 (12,701) ## Notion alternatives [4.6 (5,303)](https://www.capterra.com/p/153140/Connecteam/reviews/) Starting price $29.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [4.4 (3,032)](https://www.capterra.com/p/76113/Wrike/reviews/) Starting price $10.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 89% of reviewers rated it above 4 stars [4.5 (3,531)](https://www.capterra.com/p/79104/Smartsheet/reviews/) Starting price $12.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars [4.6 (2,240)](https://www.capterra.com/p/146652/Airtable/reviews/) Starting price $20.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/186596/Notion/alternatives/) ## FAQs about Notion Overview ### What problems does Notion solve? Notion solves scattered notes, disconnected project data, and inefficient knowledge sharing by centralizing tasks, documents, wikis, calendars, and databases in one workspace. It helps project managers, marketers, startups, remote teams, educators, and students reduce context switching, track ownership and timelines clearly, and keep procedures, meeting notes, and resources easy to find. Answer based on 1148 reviews Overview ### Which roles and teams benefit most from Notion? Notion benefits founders, executives, and business owners who need a central hub for planning, documentation, and team alignment. Product managers, project managers, developers, and designers use it to organize roadmaps, specs, and creative work, while students, consultants, and freelancers rely on it for note-taking, knowledge management, and personal workflow organization. Answer based on 2778 reviews Overview ### What company size and industries is Notion built for? Notion is built primarily for small businesses, which make up 79% of reviewers, and it is used most in computer software at 11%. It also serves teams and companies managing knowledge, projects, documents, and collaboration, with additional adoption in IT services at 10%, marketing and advertising at 9%, and some midsize and enterprise use. Answer based on 2778 reviews Features and Usability ### What are the key features of Notion? Notion includes core features for page creation, note-taking, and task management, plus customizable templates and databases. Reviewers often highlight project management views like kanban boards, calendars, and timelines, along with collaboration tools such as real-time editing, comments, and page sharing. Differentiators include wiki-style knowledge bases and Notion AI. Answer based on 534 reviews Pricing ### How much does it cost and what fees or limitations are included? Notion starts at $12/user/month for the Plus plan, with a free version and free trial available. Paid options include Plus with 30-day page history and Business at 24/user/month with 90-day history. Reviewers often say the free plan covers personal use well, but larger teams find per-user pricing expensive and note limits on collaboration, file size, or blocks. Answer based on 383 reviews Integrations ### Which third-party tools and platforms does Notion integrate with? Notion integrates with Trello, Google Drive, Google Docs, Slack, Asana, YouTube, Google Calendar, and Zapier. Reviewers also frequently mention Evernote Teams, Airtable, Microsoft Excel, Microsoft OneNote, and Google Sheets. Official catalog data indicates more than 100 integrations across collaboration, storage, scheduling, and workflow tools. Answer based on 676 reviews Getting Started and Support ### How easy is it to onboard and train a team on Notion? Notion is fairly quick for everyday team members to learn for notes, documents, and shared pages, especially with templates. Training is available through live online sessions, webinars, videos, and documentation. Reviewers say nontechnical users can still need guidance, while builders, admins, and database-heavy teams usually need more setup time. Answer based on 506 reviews Getting Started and Support ### What customer support options does Notion offer, and how do users rate the experience? Notion offers email/help desk, FAQ/forum, a knowledge base, phone support, 24/7 live representative assistance, and chat. Users often find the documentation, tutorials, and community resources useful, and some describe support as prompt and helpful. Others report slow replies, billing disputes, limited immediate help, and unresolved technical issues. Answer based on 71 reviews Security ### How does Notion handle data security and access control? Notion uses permission and access management, role-based control, admin and visitor roles, guest invitations, and view-only or editing links to control who sees and changes content. Users can restrict pages, share limited information externally, and separate public and private spaces, though some reviewers find permissions clunky, not granular enough, or difficult to revoke. Answer based on 299 reviews ## Who uses Notion? Based on Capterra reviews from the past year Talk to a software expert to get a free software list tailored to your business needs ## Pros and Cons Real-time team collaboration tools 97% positive reviews out of 329 Most reviewers describe collaboration in Notion as seamless, highlighting real-time editing, easy sharing, and centralized teamwork across devices. Mahazi Christian S. Notion review, 2 - 10 employees. "The ability to interlink pages and databases makes organizing and accessing information seamless, while real-time collaboration features enable teams to work together effortlessly." Slow performance with large content 84% negative reviews out of 170 Most reviewers report performance and speed issues in Notion, especially with large databases, complex pages, or heavy content, leading to noticeable delays. Becky O. NUTRITIONIST, 2 - 10 employees. "I did not like how slow it was to load pages with heavy databases, which interrupted the normal workflow." Centralized notes and project hub 98% positive reviews out of 269 Most reviewers find note and project management in Notion highly effective for organizing diverse content, tracking tasks, and managing projects in one customizable workspace. Tolga A. Marketing Executive, 501 - 1,000 employees. "It offers a highly flexible and customizable workspace for note-taking, project management, and collaboration." Subpar mobile usability 49% negative reviews out of 140 Some reviewers find the mobile experience in Notion less responsive, with slower load times, limited features, and a less intuitive interface than desktop. Andrew M. Owner, 1 employee. "Can be slow at times (on mobile) and also time consuming to setup correctly for the long term." Highly adaptable workspace platform 95% positive reviews out of 166 Most reviewers appreciate flexibility in Notion, allowing adaptation to various workflows, personal preferences, and changing organizational needs. Fernando L. Technical engineer , 2 - 10 employees. "The flexibility to adapt Notion to our unique workflows is a great advantage." Limited offline functionality 77% negative reviews out of 81 Most reviewers indicate offline access in Notion is unreliable, making it difficult to work without a stable internet connection or in remote locations. Shreyas N. IT Manager, 11 - 50 employees. "The biggest issue is the lack of a proper offline mode. If my campus Wi-Fi drops, accessing my notes is a headache." ## Features AI summary Based on 23,337 Task Management reviews Capterra data shows that buyers of Task Management software rank the following features as their top priorities: - **Task Scheduling** (**46%** of reviewers rated this feature as critical) - **Task Editing** (**44%**) - **Workflow Management** (**49%**) Notion supports all three of the features reviewers consider most important: **Task Scheduling**, **Task Editing**, and **Workflow Management**. Together, these capabilities help teams plan deadlines, update work as priorities change, and manage processes across projects, allowing businesses to keep tasks organized and work moving forward more efficiently. Task Editing 4.6 (680) 59.26% of 680 reviewers that rated this feature as important or highly important Edit task information and all related elements Workflow Management 4.4 (176) 46.02% of 176 reviewers that rated this feature as important or highly important Create, design and manage workflows for repetitive tasks Mobile Access 4.3 (111) 49.55% of 111 reviewers that rated this feature as important or highly important Access software remotely via mobile devices Collaboration Tools 4.6 (519) 61.46% of 519 reviewers that rated this feature as important or highly important Provides a channel for team members to share AI models, media files, communicate, and work together Task Progress Tracking 4.5 (744) 58.87% of 744 reviewers that rated this feature as important or highly important Notion helps you monitor task status with customizable boards, progress bars, and notifications. Users think visual tracking, reminders, and real-time updates are valuable, though some say setup can be manual and more complex than in dedicated project management software. Task Management 4.6 (1,103) 65.10% of 1103 reviewers that rated this feature as important or highly important It gives you a customizable workspace for creating, assigning, and tracking tasks with lists, boards, and reminders. Reviewers appreciate the flexibility, collaboration, and visual organization, but some mention the lack of automation and limited calendar integration compared to specialized apps. Notion 114 features An @mention is a way to tag or notify a specific person about a message/post Define levels of authorization for access to specific files or systems Dashboard to view the status of ongoing processes, identify current incidents and track past activities Track and document all activities across devices, networks, and other systems Continuous profile-based stream of news and activity Iterative project Management approach that involves technologies such as Kanban, Scrum, XP, APF, XPM and more Highlight content and/or make notations about parts of content Application programming interface that allows for integration with other systems/databases Manage the process of evaluating documents or requests submitted for approval Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes Group collaboration to solve ideas in a productive and concentrated manner. Forecast, allocate funds, organize financial resources and report & analyze project's income and expenditure Track and manage schedules and meetings via an integrated calendar Create and manage digital catalog of products/services with their details, specifications, and price Provides a channel for team members to share AI models, media files, communicate, and work together Leave comments and notes on documents for others to view Manage and track all internal and external communication conducted via calls, email, text, or chat Configure existing workflows to meet your organization's needs Manage, organize, and store contact information Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving Alter the layout and content of dashboards Customize data fields to support various needs and use cases Pre-designed layouts that can be customized to match preferences and requirements Assembly of graphs and charts for visualizing and tracking statistics/metrics Import and export data to and from software applications Scan, move or upload electronic files within the software's repository Assign categories, labels, tags, or attributes to documents for organization, search and storage Custom forms to streamline repetitious aspects of a document Store, manage, and track all electronic documents in a centralized location Notion offers you the ability to store, embed, and organize various file types within pages and databases. Users highlight unlimited storage on paid plans, easy file access, and contextual embedding, but note limitations compared to Google Drive and a 5MB upload cap on the free plan. Assemble applications and processes by dragging over and arranging pre-built components Create, save, and store files Recover lost, deleted, or damaged files Public or private sharing of digital files such as documents, audio/video, images, and more Designed for small businesses Form predictions based on past and present data/trends Search for specific words or phrases within a document or database Visual representation of project's schedule, sequence and duration of tasks, benchmarks and dependencies Use AI to generate content in the form of text, images, videos, etc. Establish measurable goals and objectives and track their progress over a specific period of time Allow guests to view the software and interact with users To scribe and interpret the written words received from online or offline inputs Create, collect, discuss, improve, and evaluate insights or alternative thinking before starting projects Identify and respond to unexpected problems or failures (ie. "negative events") Visualization tool to organize and optimize tasks and track their status at every stage of workflow Manage a repository of information that includes articles, FAQs, or tutorials used for self-service support Gather, organize, share, and analyze knowledge in terms of resources, documents, and people skills Tracking the status of previously identified performance measurements Manage the process of planning and scheduling meetings, including agenda creation Create and share notes/annotations taken during meetings Monitor task progress and planned accomplishments to better manage project status Access software remotely via mobile devices Access the system via a mobile application Observe and track the demand, usage, progress or quality of a system, product, or user Support multiple types of devices Manage and support multiple languages Ability to handle several projects simultaneously Process and analyze human language in text or audio form Drag and drop/visual interfaces that allow non-tech users to build without writing code Allow users to create, edit, and sort multiple notes Ability of websites, web applications, or mobile applications to function without an active internet connection A set of indicators that tracks the performance of networks, applications, systems, teams, etc. Overview of all programs that help compare initiatives, align projects with strategic goals and identify risk Arrange tasks based on the level of priority or urgency Reporting on how each user, task or process has advanced since its initiation Plan and coordinate all the resources, costs and time needed to execute assignments Organize and schedule projects With this capability, you can visually organize projects using customizable calendars, Kanban boards, timelines, and templates. Reviewers appreciate the flexibility, real-time collaboration, and integration with Google Calendar, though some feel it lacks advanced analytics found in dedicated tools. Pre-designed project plans that can be customized Monitor the progress of projects from start to finish Create, manage, or update project workflows. Estimate or forecast of a future scenario based on the study of present trends Preview and make real-time changes in the web content Receive system updates as soon as any changes are made Timed notification for any upcoming task, deadline, appointment, or activity Access work applications remotely, for when working away from the office and/or traveling Collection, analysis, and representation of numerical data and generation of reports to understand various patterns View and track pertinent metrics to find patterns and gain insights from data Track task progress, milestones, delays, or other key information and generate reports on them for evaluation Enables creation, management, and tracking of product requirements & features during product production/development Process of planning, scheduling and executing the optimal and effective use of human capital across projects Search and/or filter for items using names, keywords, descriptions, tags, metadata, etc. Search and filter data across systems to locate required information by entering keywords or certain criteria Online portal through which end users can access the system, manage tasks, or obtain information Create and save approved content for re-use across the team or business UI looks like a spreadsheet Track the status over time for a request, process, asset, or transaction At a high level, visualize a preferred outcome, define goals and identify specific steps to achieve them Split and manage tasks into individual components Attach digital tags to documents and assets for identification, search, or monitoring purposes UI looks like task board Edit task information and all related elements Import tasks from external sources It gives you a customizable workspace for creating, assigning, and tracking tasks with lists, boards, and reminders. Reviewers appreciate the flexibility, collaboration, and visual organization, but some mention the lack of automation and limited calendar integration compared to specialized apps. Notion helps you monitor task status with customizable boards, progress bars, and notifications. Users think visual tracking, reminders, and real-time updates are valuable, though some say setup can be manual and more complex than in dedicated project management software. You can schedule tasks using customizable calendars, reminders, and templates. Reviewers indicate scheduling is flexible and easy to personalize, with notifications and priority settings, but some wish for better automation and deeper integration with external calendars like Google Calendar. Add labels or tags to tasks Organizing a group of people to accomplish a task Create, save, and re-purpose templates for emails, forms, etc. Sample files or documents that could be customized as needed or used as is Edit text as needed Set up connections to third-party platforms to improve business processes Log and record hours worked and costs spent to assist in billing and invoicing Measure and track time including hours worked and paid time off (PTO) Manage a detailed schedule of a product plan A digital list of items that need to be completed Sequential approach (i.e. Waterfall) in which users break down and plan an entire project before the launch Track revisions and updates made to files and navigate between different versions Graphical representation of data or processes SaaS, web-based, online deployment An extended application or connector that enables users to perform additional services with their current set of tools An informational database that allows users to add, delete, or revise content Alter the default workflow to meet your organization's needs Create, design and manage workflows for repetitive tasks Get Advice We can help you find the software with the features you need. Features 4.6 (2,787) 4.6 Based on 2,787 reviews ## Pricing Value for money 4.6 (2013) Free Trial Free Version [View pricing plan details](https://www.capterra.com/p/186596/Notion/pricing/) Plus $12.00 Per User,Per Month It includes: - Unlimited blocks for teams - Unlimited file uploads - Invite 100 guests - Custom websites - Custom automations - Charts & dashboards Business $24.00 Per User,Per Month It includes: - SAML SSO - Private teamspaces - Bulk PDF export - Advanced page analytics - Invite 250 guests Enterprise Custom Quote Available It includes: - User provisioning (SCIM) - Advanced security & controls - Audit log - Customer success manager - Workspace analytics - Security & Compliance integrations - Invite 250+ guests - Unlimited page history Value for money 4.6 (2,013) 4.6 Based on 2,013 reviews ## Integrations [ Google Docs](https://www.capterra.com/p/160756/Google-Docs/)[ Google Drive](https://www.capterra.com/p/161425/Drive/)[ Slack](https://www.capterra.com/p/135003/Slack/)[ Trello](https://www.capterra.com/p/211559/Trello/)[ Dropbox](https://www.capterra.com/p/143068/Dropbox-Business/)[ Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/)[ Jira](https://www.capterra.com/p/19319/JIRA/)[ Zoom Workplace](https://www.capterra.com/p/144037/Zoom-Video-Conferencing/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.4 (1641) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.4 (1,641) 4.4 Based on 1,641 reviews ## User reviews Overall rating 4.7 Based on 2,787 reviews Filter by rating 5(2108) 4(591) 3(70) 2(9) 1(9) Mentioned topic Sorted by most recent EW Emilia W. Network Support Coordinator Facilities Services ### "Reliable for Coordinating Team Work" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 2, 2026 It has helped our team centralize documentation, coordinate recurring tasks, and maintain clear records of operational processes. Instead of relying on multiple spreadsheets and scattered documents, everything is stored in one organized workspace that's easy to update and share. Synchronization across devices has been reliable, collaboration is seamless, and the platform adapts well as our documentation grows. Pros Notion has been a great tool for keeping operational procedures, network documentation, and daily task tracking organized in one place. I like that I can create structured pages for troubleshooting guides, maintenance schedules, and asset information without needing separate tools. Sharing updates with teammates is simple, and everyone always has access to the latest documentation. The search feature also makes it easy to find information quickly during busy support hours. Cons For teams handling fast-moving operational incidents, notifications can sometimes feel less immediate than dedicated communication platforms. Setting up larger databases also takes some planning, especially if you're new to the platform. I would also like to see more built-in reporting options for tracking operational metrics. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. DV David V. Lead Developer Information Technology and Services ### "Still solid, but please less Ai" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 7/10 July 31, 2026 Overall solid when I keep it simple, but not loving the Ai push on the platform. It does some things really well still. Pros Notion is still great for creating a 2nd brain and tracking lots of documentation to be able to access it quickly - the mobile app is still solid Cons The injection of Ai is not welcome and while I get all the cool features it can add - it's clogging up the interface and is intrusive. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. IA Iness A. UX UI Designer Design ### "Je dirais TOUT" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 July 30, 2026 Pros J’ai toujours Notion avec moi, soit sur mon ordinateur portable, ma tablette et encore plus sur mon téléphone portable. Avoir Notion sur tous mes appareils me permet de terminer des tâches n’importe où et aussi de prendre des notes ou de checker mon agenda. Cons Mes préoccupations concernent l’interface utilisateur de l’application mobile et tablette. La gestion du fil d’Ariane reste compliquée. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. CH Camilo H. Marketing Specialist Computer Software ### "The ultimate tool for collaborative work and organization" 5.0 Overall Rating 5.0 5.0 Ease of Use 3.0 3.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 10/10 July 29, 2026 Its the most indispensable tool I use daily in my work, for content, projects organizations, CRM, database analisis and many more Pros All the Notion AI functions, that allowes me to synthetize recording for meetings, create different views for personal projects, remote work organization and even as a CRM Cons I still think it is a difficult to understand from the beginning, and also having today so many functions some of them might be hiding Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Qusai A. graphic desginer Broadcast Media ### "Incredibly versatile and customizable all-in-one workspace for personal and team productivity" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 28, 2026 Overall, Notion has been a powerful and highly adaptable workspace tool that successfully brings notes, project tracking, and document organization together. While it requires some initial setup time to master, its flexibility makes it an incredible asset for building personalized workflows and managing complex information efficiently. Pros Offers an exceptionally flexible, all-in-one workspace that lets you combine notes, tasks, databases, and wikis into a single custom layout. Provides powerful customization and templating options, allowing you to tailor pages precisely to your personal or professional workflow. Clean, minimalist interface that makes organizing complex projects and documentation visually appealing and structured. Cons Has a steep learning curve for new users due to the sheer depth of block-based customization and database features available. Can occasionally feel slow or laggy when handling massive databases or extensive pages filled with media and nested links. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. MF Matteo F. Personal Trainer Health, Wellness and Fitness ### "Ordine e ottimizzazione delle task" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 July 27, 2026 Esperienza più che positiva visto che è entrato nella mia quotidianità, mi facilita e mi rende il lavoro più ordinato. Pros Software veramente pratico che porta a ottimizzare il lavoro aumentando la produttività, ordine e task. Anche in Team un ottimo alleato. Cons La mancanza di cambiare lingua rende il software non utilizzabile al 100% da parte di chi non sa benissimo l’inglese. Switched from [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) Era tutto dispersivo, adesso ho tutto in ordine e sotto controllo Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. MR Monica R. Insurance Agent Insurance ### "The tool that everyone needs" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 July 27, 2026 Pros In Notion I can make simple document page and download as a PDF. Also with Notion, it's possible to create a table for pages having same properties. That can be almost like Excel but with more features. Cons It's not easy for me to use some features like link databases and get more than one item. These functions are not explained well in Notion. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. SS Savannah S. Associate Dentist Hospital & Health Care ### "Flexible workspace for notes and tasks " 3.0 Overall Rating 3.0 3.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 3.0 3.0 Likelihood to Recommend 8/10 July 25, 2026 Notion is a useful tool for productivity, but it requires time to fully understand and use properly. Pros Notion is a flexible workspace that allows user to build their own productivity workflows meets their specific requirements. You can organize notes, tasks and data in one place. Cons The learning curve can be confusing at the beginning. Nothing is built on Notion, users have to create pages with elements by themselves, and choosing a template when you don't know how it works solves nothing at all. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Chiara L. Worker Legal Services ### "How Notion saved my college years" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 July 25, 2026 Very much more than great! I recommend it even to many of my friends that now use also the app daily. Pros Throughout all my university period I used notion all the time, it's easy to use you can do a lot of things and take notes with it, I used it also to work with colleagues and the storage it holds it's also amazing. All the data were saved on my tablet, it helped me so much in those years. Cons I would expand it for other devices, but apart from that it's a good app to have on your tab (for example) it's totally recommended it for student and non. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AN Anonymous User Founder Marketing and Advertising ### "Notion: Not the Right Target Audience" 4.0 Overall Rating 4.0 4.0 Ease of Use 3.0 3.0 Features 3.0 3.0 Customer Service 5.0 5.0 Likelihood to Recommend 5/10 July 21, 2026 Overall, it's a fine product. I don't think that I'm necessarily the person that would benefit the most from using it. I think people probably will either love it or hate it, and I'm just in the indifferent crowd. Pros I think that the document management and setup is very professional-looking and creates the ability to make a really nice-looking wiki. I also like that it's easy to use with multiple team members and collaborate on larger projects together. Also, in terms of value for money, it is not the most expensive platform out there, so definitely like that. Cons Some of the UI is just janky, for lack of better words. I just found that some of the ways that they do things just don't make a ton of sense. It was really ineffective for managing tasks and projects compared to a dedicated project management software. Ultimately, I ended up preferring to use it just for wiki and record keeping. Alternatives considered [Asana](https://www.capterra.com/p/184581/Asana-PM/) Reasons for choosing Notion We initially thought that we could manage tasks out of Notion as well, but that ended up not being the case, and so we ended up moving to Asana as well. 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