--- title: "OneVault Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about OneVault Software - reviews, pricing plans, popular comparisons to other Archiving products and more." source_url: "https://www.capterra.com/p/187398/OneVault/" page_type: "product" language: "en" --- # OneVault Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on August 26, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) OneVault ## What is OneVault? OneVault is a comprehensive information governance and information security platform that supports all the most common data applications and sources in the market today. OneVault provides value across the organization for Information Security, Legal, Risk Management, Compliance and more. An important component of today's Zero Trust strategies, its homomorphic encryption protects data at all times (even in use) eliminating the potential for data leaks and ransomware. All data secured within OneVault is protected with our patent-pending encryption technology. OneVault doesn't just protect your data, it makes it accessible to the right staff - within seconds. Powerful indexing an intuitive interface and audit trails make it simple to run e-Discovery on your data to find the emails, files, video calls or chats you need. All without any assistance from IT personnel. It's that easy to use. ## What is OneVault used for? [Email Archiving](https://www.capterra.com/email-archiving-software/)[Electronic Discovery](https://www.capterra.com/electronic-discovery-software/)[Data Governance](https://www.capterra.com/data-governance-software/) Overall rating Based on 3 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price $600 Usage Based, Per Month Free trial available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for OneVault?[Manage this product listing](https://www.g2.com/products/donoma-software-onevault/claim_requests/new?auto=true) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### OneVault 5.0 (3) VS. [### Aware](https://www.capterra.com/p/237462/AwareHQ/) [3.5 (4)](https://www.capterra.com/p/237462/AwareHQ/#reviews) Starting Price $600 Usage Based, Per Month Starting Price Contact vendor Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 5.0 (3) Ease Of Use 4.0 (4) Value For Money 5.0 (3) Value For Money 3.8 (4) Customer Service 5.0 (3) Customer Service 4.8 (4) ## OneVault alternatives [ArcTitan Email Archiving](https://www.capterra.com/p/168612/ArcTitan/) [4.7 (20)](https://www.capterra.com/p/168612/ArcTitan/reviews/) Starting price $4.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/168612/ArcTitan/) [Jatheon](https://www.capterra.com/p/176595/Jatheon-Archiving-Suite/) [4.8 (26)](https://www.capterra.com/p/176595/Jatheon-Archiving-Suite/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/176595/Jatheon-Archiving-Suite/) Highest Rated [MirrorWeb](https://www.capterra.com/p/171780/Website-Social-Media-Archiving/) [5.0 (5)](https://www.capterra.com/p/171780/Website-Social-Media-Archiving/#reviews) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/171780/Website-Social-Media-Archiving/) [Onna](https://www.capterra.com/p/151741/Onna/) [4.6 (5)](https://www.capterra.com/p/151741/Onna/#reviews) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/151741/Onna/) ## FAQs about OneVault Overview ### What company size and specific industries is OneVault built for? OneVault is designed for organizations in financial services, government, healthcare, K-12 education, higher education, and energy. The description does not specify company size, but it appears aimed at institutions and public-sector or regulated industry teams that need secure document and data management. Features and Usability ### What are the key features of OneVault? OneVault offers access controls and role-based permissions, plus encryption, two-factor authentication, and single sign-on for data security. Core records and document features include document management, archiving and retention, audit trail, eDiscovery, and compliance management. It also includes workflow management, reporting and analytics, and real-time notifications. Integrations ### Which third-party tools and platforms does OneVault integrate with? OneVault integrates with 10 third-party tools and platforms, including communication and productivity apps such as Cisco Jabber, Gmail, Microsoft 365, Microsoft Exchange, Microsoft Outlook, Microsoft SharePoint, Microsoft Teams, Slack, Webex Connect, Webex Suite, and Zoom Events and Webinars. Getting Started and Support ### What training and onboarding options does OneVault offer? OneVault provides live online training, webinars, and documentation to help teams get started. Live online sessions support guided setup, webinars offer scheduled learning sessions, and documentation gives written reference material for self-paced review and feature lookup. Getting Started and Support ### What customer support options does OneVault offer? OneVault provides email/help desk, FAQ/forum, phone support, and chat. Support is described only through these listed channels, with no reviewer feedback available on response times, helpfulness, or common frustrations. ## Features AI summary Based on 390 Archiving reviews Capterra data shows that buyers of archiving software rank the following features as their top priorities: - **Secure Data Storage** (**60%** of reviewers rated this feature as critical) - **Data Storage Management** (**58%**) - **Disaster Recovery** (**75%**) OneVault supports all three features that reviewers rate most highly: **Secure Data Storage**, **Data Storage Management**, and **Disaster Recovery**. Together, these capabilities help businesses protect archived information, manage stored data more efficiently, and recover critical records when disruptions happen, allowing teams to maintain compliance, reduce risk, and keep important information accessible. Secure Data Storage 5.0 (2) 100.00% of 2 reviewers that rated this feature as important or highly important Securely stores data to prevent data loss or breaches Data Storage Management 5.0 (2) 100.00% of 2 reviewers that rated this feature as important or highly important Manage and store data in a database Archiving & Retention 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes Access Controls/Permissions 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Define levels of authorization for access to specific files or systems Data Capture and Transfer 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Import, collect, and capture data from multiple sources Document Classification 5.0 (1) 0.00% of 1 reviewers that rated this feature as important or highly important Assign categories, labels, tags, or attributes to documents for organization, search and storage OneVault 104 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Active Directory Integration: Integrates with Active Directory - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Activity Tracking: Track and document all activities across devices, networks, and other systems - Ad hoc Query: One-off queries made on an as-needed basis - Alerts/Escalation: System alerts about the need to escalate an issue or request - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - Archiving & Retention: Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes - Assessment Management: Creation, administration, and evaluation of assessments or tests - Audit Management: Plan, schedule, and execute organization's accounts and assets to ensure compliance with policies and laws - Audit Trail: A record of all activities within the system, including user access, changes made, etc. - Automatic Backup: Data is backed up automatically to prevent data loss - Backup and Recovery: Create backups and provide methods to recover deleted/lost data - Behavior Tracking: Track visitors'/audience's responses across web pages and other optimized content - Case Management: Work on a set of tasks related to a particular charge, patient, legal issue or any other complex entity or process - Categorization/Grouping: Organize and group data or items based on various criteria - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Compliance Management: Track and manage adherence to policies for any service, product, process, or supplier - Compliance Tracking: Track and report regulatory data to either internal management or external stakeholders - Configurable Workflow: Configure existing workflows to meet your organization's needs - Content Management: Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving - Corrective and Preventive Actions (CAPA): Investigate and take action at root cause or error in processes to prevent recurring issues - Dashboard: Assembly of graphs and charts for visualizing and tracking statistics/metrics - Data Capture and Transfer: Import, collect, and capture data from multiple sources - Data Cleansing: Removes data that is incomplete, inaccurate, or irrelevant from a dataset - Data Compression: Encode, restructure, and modify data to reduce its size - Data Connectors: Connect to big data sources - Data Discovery: Discover and connect variety of data sources to the application for analysis - Data Extraction: Automatically retrieve and pull information from documents, websites, images, data sets, and other sources - Data Import/Export: Import and export data to and from software applications - Data Mapping: Track the management and flow of data throughout the organization - Data Migration: Move from one database to another, or upgrade the version of database software being used - Data Recovery: Ability to restore deleted, hidden, or lost data from an email server/system - Data Retention Management: Manage/customize policies to organize data and determine where data should be stored or archived and for how long. - Data Security: Protect sensitive data for digital privacy - Data Storage Management: Manage and store data in a database - Data Synchronization: Synchronizing data between two or more devices/systems and automatically updating changes to maintain consistency - Deduplication: Data compression technique for eliminating duplicate copies of repeating data - Digital Asset Management: Manage digital assets - Disaster Recovery: Plan and implement business continuity measures in case of unforeseen events - Document Classification: Assign categories, labels, tags, or attributes to documents for organization, search and storage - Document Management: Store, manage, and track all electronic documents in a centralized location - Document Review: Review and analyze existing information across documents - Document Storage: Store and organize documents in a centralized system - Duplicate Detection: Compare new data with existing records to detect duplicate entries - eDiscovery: Finding, identifying and collecting information for legal proceedings - Email Alerts: Receive and/or send email notifications for urgent updates, requests, or other information - Email Attachment Protection: Provides protection against malicious attachments. - Email Management: Manage, store and organize emails within the system or via third-party apps - Encryption: Convert data into a code for security - Event Logs: A chronological record of actions or occurrences within a network, software, or process - FDA Compliance: Track and ensure quality of products in accordance with food and drug administration (FDA) act - File Encryption: Encrypts data within the file, which can only be decrypted using a password or encryption key - File Management: Create, save, and store files - File Transfer: Move files across different systems or networks - Filtering: Find & retrieve relevant data or documents - Full Text Extraction: Pull information from scanning entire documents - Full Text Search: Search for specific words or phrases within a document or database - HIPAA Compliant: Compliant with HIPAA, which sets standards for sensitive patient data protection - Incident Management: Manage and track all disruptions and incidents - Indexing: Compile and organize data into specific metrics - Insider Threat Protection: Prevent malicious actions by individuals connected to the organization, such as current and past employees, contractors, or associates - Intellectual Property Protection: The process of discovering content on the web that is same or similar to logos, trademarks or other proprietary content - ISO Compliance: Guidelines set by the International Organization for Standardization - Keyword Search: Identify specific keywords in documents - Match & Merge: Looking at data from different sources and finding possible duplicates, or identical matches - Metadata Extraction: Retrieval of embedded metadata that is present within a file - Metadata Management: Collect and maintain structured information that describes data or content - Monitoring: Observe and track the demand, usage, progress or quality of a system, product, or user - Multi-Location: Manage and support multiple locations - Multimedia Archiving: Archiving documents of different digital mediums - Multiple Data Sources: Allows users to manage data from a number of sources - Multiple File Format Support: Supports multiple file formats, such as Doc, Docx, PDF, HTML, etc. - Multiple Format Support: Includes a variety of messaging formats including industry-specific (EDIFACT, HL7, X12) - Natural Language Search: Ability to interact with the application using human languages such as English - Optical Character Recognition: Ability to recognize printed or written text within digital images or scanned documents - OSHA Compliance: Enforces guidelines set by the Occupational Safety and Health Administration to remain legally compliant - Personally Identifiable Information Protection: Prevent unauthorized access to personally identifiable information - Policy Management: Create, manage, and track policies and procedures within an organization - Real-Time Monitoring: Active monitoring of systems, applications, or networks - Real-Time Notifications: Notifications that are delivered to users as soon as an event occurs - Records Management: Ability to record, store, update, and retrieve information - Reporting/Analytics: View and track pertinent metrics to find patterns and gain insights from data - Risk Management: Process of identifying, evaluating, mitigating, addressing and reporting on potential risks or uncertainties - Role-Based Permissions: Set & manage permission levels based on user roles and restrict access to only authorized individuals - Rules-Based Workflow: Automates and streamlines business processes by creating a sequence of predefined rules and actions that govern the flow of work - Sarbanes-Oxley Compliance: Regulations on a company's internal process when dealing with financial reporting - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Secure Data Storage: Securely stores data to prevent data loss or breaches - Self Service Portal: Online portal through which end users can access the system, manage tasks, or obtain information - Sensitive Data Identification: Identify sensitive or personal information collected from users - Simple Mail Transfer Protocol (SMTP): Internet standard communication protocol to transmit electronic mails - Single Sign On: Allow users to access multiple services after entering their login credentials once - SSL Security: Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access - Storage Management: Store items for a designated period of time - Tagging: Attach digital tags to documents and assets for identification, search, or monitoring purposes - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Threat Protection: Protect incoming and outgoing communications against malware, spam, display spoofing, and other threats - Topic Clustering: Identify topics to prioritize document research - Two-Factor Authentication: Extra layer of security that requires not only a password and username but also something specific to that user - User Interface: A visual way of interacting with a computer using items such as windows, icons, and menus, used by most modern operating systems - User Management: Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks - Web Archiving: Gathering, storing and preserving data found on the World Wide Web - Workflow Management: Create, design and manage workflows for repetitive tasks --- Get Advice We can help you find the software with the features you need. Features 5.0 (3) 5.0 Based on 3 reviews ## Pricing Value for money 5.0 (3) Free Trial Starter Plan $600.00 Usage Based,Per Month Value for money 5.0 (3) 5.0 Based on 3 reviews ## Integrations [ Slack](https://www.capterra.com/p/135003/Slack/)[ Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/)[ Gmail](https://www.capterra.com/p/202338/Gmail/)[ Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/)[ Webex Suite](https://www.capterra.com/p/237272/Webex/)[ Zoom Events and Webinars](https://www.capterra.com/p/157062/Zoom-Video-Webinar/)[ Microsoft SharePoint](https://www.capterra.com/p/1167/SharePoint/)[ Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 5.0 (3) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 5.0 (3) 5.0 Based on 3 reviews ## User reviews Overall rating 5.0 Based on 3 reviews Filter by rating 5(3) 4(0) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent EP Elizabeth P. Director of Technology Education Management ### "OneVault" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 January 25, 2023 OneVault solves our email archiving needs and provides peace of mind regarding retrieval, e-discovery and more. Pros The speed with which OneVault searches and retrieves information is impressive, as is the ease of use. The ability to tag emails for a specific reason, project, etc, makes OneVault a powerful data management tool. Set up and training were a breeze as well. Cons Looking forward to adding more integrations with other applications. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. TC Tracie C. CFO Computer & Network Security ### "Quick & easy search functionality that resulted in a happy customer!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 17, 2022 The system allowed us to retrieve information from a user that was on extended PTO. It saved me a considerable amount of time not having to search through data without having to contact the employee on leave. Pros The OneVault software provides quick and easy search functionality with multiple filter options that make it extremely easy to find specific information in vast amounts of data. Cons If you don't know the exact email address, it may take a few tries to narrow down the search field. But still fairly quick to narrow down through trial and error. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. DA Daniel A. Senior Network Engineer Financial Services ### "Best archiving solution for Cisco Jabber" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 5, 2019 The sales team and support are absolutely superb. Best people, super responsive, and most importantly they follow through with commitments meeting or exceeding expectations. Pros plugin that is integrated with the jabber software for easy access. Also, Donoma helped with building and maintaining the database for archiving, where other vendors such as Smarsh simply refuse to touch the database or help build that piece, which is required for archiving. Cons Getting a copy of a 3rd party audit of Donoma's archive is next to impossible. Alternatives considered [Smarsh](https://www.capterra.com/p/130954/Email-Archiving/) Reasons for choosing OneVault Sales, support, and a fully integrated turnkey solution. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor August 6, 2019 Aw shucks Dan, Thanks! . Seriously, our team works very hard to ensure great products and great customer experiences. Thanks so much for sharing your experience. ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.