--- title: "Vacation Tracker Reviews 2026. Verified Reviews, Pros & Cons | Capterra" description: "Is Vacation Tracker the right Leave Management System solution for you? Explore 128 verified user reviews from people in industries like yours to make a confident choice." source_url: "https://www.capterra.com/p/189276/Vacation-Tracker/reviews/" page_type: "reviews" language: "en" --- Vacation Tracker 4.7 (128) [View alternatives](https://www.capterra.com/p/189276/Vacation-Tracker/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated August 26th, 2026 # Reviews of Vacation Tracker Ease of use 4.8 Customer Service 4.7 ## Pros and Cons in Reviews SM Susan M Delivery coordinatorInformation Technology and Services, 11 - 50 employeesUsed the software for: 6-12 months. “The tool helps manage employee attendance score and tracking leave plans easier.“ September 16, 2025 CM Cat M SVP of OperationsPublic Relations and Communications, 11 - 50 employeesUsed the software for: Less than 6 months. “My only quibble with Vacation Tracker is that, while it allows for 2 levels of approval, it does not allow flexibility for different approval structures (we often need 3-4 managers to each approve).“ May 13, 2026 CM Cat M SVP of OperationsPublic Relations and Communications, 11 - 50 employeesUsed the software for: Less than 6 months. “It is incredibly intuitive and the integration with Teams makes it a breeze for both managers and employees.“ May 13, 2026 AM Aleksandra M Head of OperationsMarketing and Advertising, 11 - 50 employeesUsed the software for: 6-12 months. “Holidays have to be set, which doesn't work for my team because it's international and we let everyone choose their own holiday, etc“ October 10, 2024 SE Sarah E Project CoordinatorPublic Relations and Communications, 11 - 50 employeesUsed the software for: 6-12 months. “Overall super happy with the product, and it has really helped us track and manage time off - before, we were using an excel sheet and there was too much room for human error.“ September 16, 2025 JB Jamie B Office AdministratorConstruction, 11 - 50 employeesUsed the software for: Less than 6 months. “I also don't think the reports are useful since a date range can't be selected so it's doesn't align with payroll.“ August 25, 2025 AN Amanda N HR LeadReligious Institutions, 11 - 50 employeesUsed the software for: Less than 6 months. “As an HR Admin with my eyes on several areas, the ease of use (for both me and our staff) of Vacation Tracker is my favorite.“ September 16, 2025 EF Eva F Chief of StaffInternet, 11 - 50 employeesUsed the software for: Less than 6 months. “Cannot set notification for last minute leave summation“ March 17, 2025 ## Showing most helpful reviews Showing 1-25 of 128 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Keylor A. Director of Strategy Computer Software Used the software for: Less than 6 months ### "Does exactly what you need if you're looking for a time off management tool" April 10, 2023 4.0 I needed a tool to move out of Pause since it wasn't working for me, and I did not need a fully fledged HR management system, just a time off application, this was perfect for that purpose Pros It's easy to use and implement, it can be customized to multiple team needs and requirements where others tools had failed me Cons It's rather expensive for what it does, we're currently looking to develop a similar app internally since the functionality, while effective, is not particularly sophisticated, at a lower price points we might've considered using this as a permanent solution Reason for choosing Vacation Tracker It was more customizable and could be integrated into Slack seamlessly Review Source Response from Vacation Tracker April 11, 2023 Hi Keylor, first of all, thank you so much for your feedback and for choosing Vacation Tracker! Our Complete plan does offer the Accrual option but it also includes a lot of other great features such as Smaller Time Intervals; Labels; Scheduled Reporting etc. It's also a plan that we will keep adding great automations to (hence the difference between the Core and the Complete plan). RB Rachel B. Operations Coordinator Insurance Used the software for: 6-12 months ### "Feedback Review" September 16, 2025 5.0 Great experience overall, fast responses from the team whenever I have a question or issue. So far so good! Pros The interface is very user friendly for all our employees. The app is very helpful as well for sick employees to request leave from home when they don't have access to their emails. Cons Not a lot of personalization. Like personalizing who can see who else's leave not only based on department Alternatives considered [Day Off](https://www.capterra.com/p/182523/Day-Off-Leave-Tracker/) Reason for choosing Vacation Tracker I liked the email requests better and the interface a little more friendly and colorful Review Source Response from Vacation Tracker September 17, 2025 Thank you for sharing your feedback. We’re glad to hear you find the interface user friendly and that our team has been responsive when you need help, we’re always here for you. Regarding personalization, you can filter users by location or department, and each team member’s profile also allows for custom working hours and leave balances. For visibility, you can adjust settings so users only see their own information or just their department’s (or full organization). EF Eva F. Chief of Staff Internet Used the software for: Less than 6 months ### "AIFIAN review " March 17, 2025 3.0 Overall it gets the job done (timesheet tracking) but the UX can be improved, and some settings can be more customizable Pros Slack integration / monthly report / wallchart view Cons Slack integration can be buggy Slack notification is hard to read Slack status does not update automatically for hourly leave type Cannot set notification for last minute leave summation Alternatives considered [Flamingo](https://www.capterra.com/p/250447/Flamingo/) Reason for choosing Vacation Tracker Team history and status, update frequency Review Source Response from Vacation Tracker March 19, 2025 Eva, thanks so much for sharing your feedback. We really appreciate it and take it seriously. Our team will reach out and see how we can help with the issues you’ve been experiencing. We’re always working to make things better, and we’ll do our best to get this sorted for you as soon as possible. OV Ophelia V. VP of Operations Non-Profit Organization Management Used the software for: Less than 6 months ### "Great value, user friendly" April 13, 2026 5.0 Pros Vacation Tracker had all the customization I needed for managing different teams and time with the organization. It is very user friendly and I was able to set up our account fairly quickly. Reviewing time off balances is easy and the integration with Google Workspace for calendar and apps makes it very easy to access. We are a small team so we pay for more users than we are using, but the cost is still worth removing the admin burden from our staff. Cons General admin users sometimes have issues linking their google accounts to the app but it has been quickly resolved when help has been requested. Review Source TK Theresa K. Director Staffing and Recruiting Used the software for: 1-2 years ### "Simple to use" September 16, 2025 4.0 It has served it's initial purpose for leave management in giving my employees visibility to their allocated leave time. Pros Leave Management and employee management. It took the manual process using spreadsheets to automation in a tracking tool. Cons Reporting. Would like the ability to create some ad hoc reports per branch, or by division, or certain group of employees. Review Source Response from Vacation Tracker September 17, 2025 Thank you for your feedback! We do have various reporting options available, so please reach out to hello@vacationtracker.io and our team will be happy to help you set them up. GT Georgina T. Front Office Manager Accounting Used the software for: 6-12 months ### "Would definitely reccommend" September 23, 2025 4.0 My experience has been great and I have no issues at all. I would definitley reccommend this software as it is so user friendly and easy to undertand and use. Pros Very user friendly and easy to use. I like having the oprion of usin different versions of what calender I perfer to use. Cons When you purchase the lower cost version you can't use the hourly add on unless you pay extra. It would be nice to have a few more options for items that you don't have to pay to add on. Review Source KC Kristen C. Operations and Finance Religious Institutions Used the software for: Less than 6 months ### "Operation and Finance Director" February 18, 2026 5.0 The support team has been great, as employees learn to use it, it has been very helpful. I was thankful for the time they spent helping me learn. Pros ease of use for employee, that it is integrated in slack a system we already use, the team went out of their way to help me with the set up. Cons a little harder to set up than I would have liked, we have so many people and departments it required me to think through all the possibilities, but in the end it worked. Review Source SB Sarah B. Chief of Staff Information Services Used the software for: 6-12 months ### "Easy to use, wish there was HRIS integration " September 16, 2025 5.0 Works well, no issues. Easy to navigate. I really like how it has given our small team visibility into outages. Pros I like that there are records (logs, reports, etc.) and it is super easy to use. The system has not had any bugs or issues. Cons I wish it integrated into our HRIS system (like JustWorks) because we have to track the PTO in two separate places. On days that there is no one on PTO, I'd prefer no alerts or just "forward-looking alerts" if there is someone leaving soon. Review Source DS Dylan S. Operations Manager Accounting Used the software for: Less than 6 months ### "Vacation Tracker Review" November 17, 2025 4.0 Very easy to use. Loved the setup and all of the functionalities. Very clear and quick to set up. Pricing is also super competitive Pros It's really simple, easy to use and to set up. Team is able to onboard super quick and the the value for money is very good as well. Slack integration is great as well Cons I'd like to see accrued vacation when requestions time of. Ex. If I want to request vacation in 2 months I'd like to be able to see how much time i've accrued Alternatives considered [Day Off](https://www.capterra.com/p/182523/Day-Off-Leave-Tracker/) Reason for choosing Vacation Tracker Vacation Tracker had more robust features Review Source SB Shania B. Office Manager Financial Services Used the software for: 6-12 months ### "Office Manager" September 16, 2025 5.0 I love it for the cost and the employees have enjoyed how easy it is to operate. Also logging in and out is easy, attendance is a helpful thing to see but I wish the users couldn't see others time off. Pros The simplicity and the teams integration. It makes payroll tracking a lot easier when we can easily click on each user. Cons how the time off requests come through teams instead of an alert on the app and I wish the users couldn't see others time off. Review Source AM Aleksandra M. Head of Operations Marketing and Advertising Used the software for: 6-12 months ### "The Super Mega Review" October 10, 2024 4.0 It does the job, but I'd like a little more flexibility of the system Pros Slack integration and ease of use when it comes to the basic functions for teams (time off and toil) Cons The frigidity of the system. For example, I couldn't switch from email to Slack without customer support. Holidays have to be set, which doesn't work for my team because it's international and we let everyone choose their own holiday, etc Alternatives considered [BambooHR](https://www.capterra.com/p/110968/BambooHR/) Reason for choosing Vacation Tracker Because of budget constraints - vacation tracker is more affordable Switched from [Jotform](https://www.capterra.com/p/158456/JotForm-4-0/)[Slack](https://www.capterra.com/p/135003/Slack/)[Google Sheets](https://www.capterra.com/p/169718/Google-Sheets/) Form in Jot + notif in slack + tracker in sheets. Switched because I'm too busy to do things manually Review Source Response from Vacation Tracker February 11, 2025 Thanks for sharing your feedback! 😊 Automatic platform switching will soon be available - stay tuned for more updates! Regarding holidays, with Vacation Tracker, you can configure multiple locations and import holidays specific to each one, plus manually add others. This gives you great flexibility! Feel free to reach out if you need help setting it up - our Support team is always there to help. SP Sara P. Controller Marketing and Advertising Used the software for: 6-12 months ### "Controller" October 9, 2024 5.0 Overall the system works extremely well, is straight forward to use and offers a lot of flexibility for time tracking. Pros Ease of use, Quick Set Up and the email integration of notifications. Cons Would like the dashboard to open up to a visual of the calendar versus the tabs. Alternatives considered [WhosOff](https://www.capterra.com/p/65528/WhosOff-com/) Reason for choosing Vacation Tracker Ease, Cost, email integration of notifications and requests. Review Source Response from Vacation Tracker February 10, 2025 Thanks so much for your review! We're happy to hear that Vacation Tracker is working well for you. For the calendar view, you have multiple options available. You can integrate the Vacation Tracker calendar with your own calendar for an easy overview, and we also offer the Wallchart view for better planning. We hope these options help with your workflow! CN Casey N. Director of IT Printing Used the software for: Less than 6 months ### "DPi Review" December 14, 2023 5.0 Pros I like the fact that you can go to "Teams" and request and approve time off, working from home, and sick days all from one place Cons I don't like how it takes a few hours to update on your office calendar. On the website it updates immediately but not for the office calendar when you connect it unless you connect another vacation tracker then it does update automatically Reason for choosing Vacation Tracker Because they didn't have an app that let you request off from your phone and also couldn't see the calendar from your phone. Review Source Response from Vacation Tracker December 28, 2023 Thank you for a great review and for your feedback Casey! Please don't forget, we offer a few calendar connections including the Teams tab calendar view and the personal calendar connection that syncs immediately. If you need any assistance setting these up, feel free to reach out at any time! JS Jonathan S. Accounting and Human Resource Specialist Non-Profit Organization Management Used the software for: Less than 6 months ### "Great program for tracking PTO" December 14, 2023 5.0 Even though I am relatively new user/admin, so far the experience has been a positive one and I believe it fits our organization's needs nicely! Pros I love that it integrates directly with Microsoft Teams and Outlook so that employees can see everything in one application. Cons It is a bit confusing to navigate as there are multiple ways in Teams to request leave, see your profile, cancel leaves, etc. Alternatives considered [TimeOut](https://www.capterra.com/p/120151/TimeOut/)[LeaveBoard](https://www.capterra.com/p/167068/LeaveBoard/) Reason for choosing Vacation Tracker We like that it integrates right into Microsoft Teams and Outlook Calendar. Review Source Response from Vacation Tracker December 28, 2023 Jonathan, thank you for your review and feedback! Please keep in mind, if you have any questions or need any assistance you can always check our step by steps on our HelpDesk or reach out to Support directly! AO Amanda O. Client Service Assistant Financial Services Used the software for: Less than 6 months ### "Very good for Vacation Management" April 18, 2024 5.0 So far we have been very happy with the ease and functions of Vacation Tracker. Pros It's very easy to use. Both for the user and the administrator. I also really like the fact that emails can be sent to let everyone know who will be out for the week. Cons I would like to be able to customize hours for employees. Not everyone works an 8 hour day, so to be able to adjust for different hours would be great. Switched from [TrackSmart Attendance](https://www.capterra.com/p/120374/TrackSmart-Attendance/) TrackSmart became Personelle and the transition was terrible. We lost all our previous data that was supposed to be migrated, and there was no way to reach anyone by phone. Terrible customer service on new platform. Review Source Response from Vacation Tracker February 11, 2025 Hello Amanda, thank you for your review! Vacation Tracker currently allows you to customize working hours per location, and we're excited to soon be launching the ability to customize them per user! SE Sarah E. Project Coordinator Public Relations and Communications Used the software for: 6-12 months ### "Vacation Tracker Fan" September 16, 2025 5.0 Overall super happy with the product, and it has really helped us track and manage time off - before, we were using an excel sheet and there was too much room for human error. This has saved us a ton of time and effort and has mitigated mistakes. Pros I like that the interface is easy to use both for admin and regular users. The reason we chose this product is because it integrates seamlessly with Microsoft 365 and helps our management team manage employee leaves straight from the software we use everyday. Cons I wish that the Teams app was able to perform more tasks, instead of having to open the browser dashboard anytime I need to carry out bigger things like editing users etc. Review Source Response from Vacation Tracker September 18, 2025 Thank you for your feedback, Sarah. We’re glad you find the integration useful, and we’re always working to make it even better. LS Laura S. Director of Operations Automotive Used the software for: Less than 6 months ### "Simple with great features" February 7, 2025 4.0 It's been a great tool for us so far! All of our employees have caught on to it quickly. Pros Easy to use. Has just about every feature we were looking for. Cons Not being able to adjust when or if requests expire Review Source Response from Vacation Tracker February 11, 2025 Thanks for your review! Glad to hear your team is loving Vacation Tracker. 😊 Appreciate the feedback on request expirations—it's on our roadmap. Keep an eye on your inbox for future updates! ML Maddie L. Human Resources Consumer Services Used the software for: Less than 6 months ### "Thankful that we found Vacation Tracker" December 20, 2023 5.0 Overall, we are happy with the product for the cost, the UI, and the ease of use. The VT team is nice and pretty easy to work with but the actual process of merging our data was a nightmare. I wish there was an easier way - honestly we were ready to pay VT for this service because our tiny team didn't have enough hours in the day to do it ourselves. We ended up outsourcing this task to another team with more bandwidth. I'd just suggest that VT include this as part of the pricing to onboard with the platform. Pros The simplicity of the platform and the ease of setting it up was great. We also love the Slack integration - this was huge for our global company. Cons The merging of data was excruciating. It was NOT an easy process and required many hours to get the data exactly perfect for VT to be able to merge. This was really really difficult for our small HR team as we were in the midst of a hiring surge and nobody had the capacity to do this incredibly time consuming data gathering. The report from our old PTO tracker did not work for the needs of VT so someone had to go through a years worth of PTO/Sick Time, etc. for 50+ employees one by one. Switched from [absence.io](https://www.capterra.com/p/153192/absence-io/) Cost primarily, ease of use, simplicity. Review Source Response from Vacation Tracker December 28, 2023 Thank you so much for your review and for helping us spread the word about Vacation Tracker. We understand the import of data can be a difficult task when switching from another system, which is why we've introduced our new Import feature to help future teams easily enter their data into Vacation Tracker. We'll be working on improving the Import feature with time. We appreciate your feedback and happy holidays to you and your team! JT Josh T. Post Production Director Broadcast Media Used the software for: 1-2 years ### "Great time off management system built right into Slack" August 7, 2023 4.0 Pros We love using Vacation Tracker because it was super easy to deploy across our full team, and the best part is that it integrates right into Slack. This is a big deal since we all spend most of our day with Slack open, so not having to worry about another app or website is nice. We also love the ability to create custom types of time off, since our company has many different categories of time off that all have different allotments. Cons My only complaint would be that I wish the Vacation Tracker website was a little bit more robust. Sometimes I find it a little TOO simple. However, I think it's a double edged sword because I really do love the simplicity of its layout. Reason for choosing Vacation Tracker We chose Vacation Tracker because of its affordable price and instant deployment across our team via Slack. The onboarding process was seamless for us. Review Source Response from Vacation Tracker December 28, 2023 Thank you for your review, Josh, we really appreciate it! AP Avni P. Deputy Director Environmental Services Used the software for: 1-2 years ### "Thankful to have eliminated our clunky spreadsheets! " April 22, 2024 5.0 Pros Vacation Tracker is simple to use, and whenever we had an issue, customer service was INCREDIBLE about addressing our issues quickly. Cons I wish the plans were more customizable. For example, our team needs the "Time Off in Lieu" feature for about half our staff (6 people). Unfortunately, we would have to upgrade all the way to Pro in order to get this feature. We'd be willing to pay a little bit more for just this one feature, but if we have to go all the way to pro, we can forgo the upgrade and work around this one issue. Reason for choosing Vacation Tracker Compatibility with google calendar is a massive plus. Review Source Response from Vacation Tracker February 11, 2025 Hello Avni, thank you so much for your feedback! We’re thrilled to hear your team is happy with Vacation Tracker. Regarding TOIL, it's currently available only as part of the Complete plan. If you need help setting it up, our team is always here to assist! MG Michael G. IT Director Marketing and Advertising Used the software for: 1-2 years ### "Effective Tool" April 22, 2024 4.0 Overall, Vacation Tracker has streamlined our time off request, approval and tracking processes very well. We're very happy with the service, and look forward to expanded functionality and features. Pros Makes it very easy to manage time off requests and have visibility across departments and teams. Cons Would like some additional reporting, or the ability to have the date/time that a request is submitted, the name of the approver, and approval date and time of a request be included in export data. Review Source Response from Vacation Tracker February 11, 2025 Thank you for the review, Michael! We’ve released new reports that offer more flexibility, and we’re continuing to improve them. Keep an eye out for more updates coming soon! OV Olga V. Finance & Operations Manager Information Technology and Services Used the software for: 1-2 years ### "Simple and well integrated" October 25, 2021 5.0 I've been very happy with it and the wider team has had no issues adapting it. It offers great visibility and accountability for leave taken. They are always updating it and the support has been very responsive. Pros Vacation Tracker has excellent integration with Slack and Google Calendar, with most leave requests and approvals done through Slack. The support team is extremely responsive and has been able to quickly solve any questions or issues we had with the app. The app itself is very easy to navigate and mostly self-explanatory. The leave policies, locations and approval flow are quite customisable and extremely user friendly. The leave accrual functionality has been a fantastic addition, and allowances can be adjusted by individual. Cons Could us more flexibility in leave policies, for example ability to submit requests retroactively Alternatives considered [Spock](https://www.capterra.com/p/182838/Spock/)[LeaveBoard](https://www.capterra.com/p/167068/LeaveBoard/)[Timetastic](https://www.capterra.com/p/146655/Timetastic/) Review Source Response from Vacation Tracker December 9, 2021 Olga thank you for your review and we are so happy to hear all the positive feedback. As for the feature mentioned, your feature request is on our list and we will make sure to let you know once it becomes available! CL Charlie L. CFO Construction Used the software for: 6-12 months ### "Perfect System for Us" November 7, 2023 4.0 Pros Ease of use. There was not much training involved to get things going. Cons Customer support is not based in the US so can't easily call someone for tech support. Review Source Response from Vacation Tracker December 28, 2023 Charlie thank you for taking the time to give us a review! Our head office is in Montreal and our Support team works in the EST time zone (9AM to 5PM, Monday to Friday). If you're reaching out to us outside of those hours just make sure to leave us your email address so we can get back to you as soon as we're back online! TA Tomi A. HR Adminstrator Staffing and Recruiting Used the software for: 6-12 months ### "Vacation Tracker review" June 15, 2023 5.0 It has been good. Overall customer service is great and value for the money being paid. Pros The Platform is very user-friendly and i love that i can make adjustments on behalf of clients. Cons Maybe clocking in options for hourly employees or an attendance tracker . Also wish it can be integrated into our internal HRIS system or payroll system Review Source Response from Vacation Tracker June 29, 2023 Hello Tomi, thank you for your review! Integrating with HR and payroll systems is definitely on our roadmap. As for the clock-in option, this is something we won't be introducing in Vacation Tracker at this time. VR Verified Reviewer Project Admin Construction Used the software for: Less than 6 months ### "Easy use and implementation " February 14, 2024 5.0 Pros Our company is delighted with Vacation Tracker. The app's seamless implementation and user-friendly interface made it a breeze to set up. From request to approval, the process is intuitive and efficient. With automated notifications and insightful analytics, Vacation Tracker has significantly improved our vacation management process. Highly recommended for its ease of use and effectiveness. Cons Vacation Tracker excels in managing vacations, but a notable absence is the lack of automatic vacation day increases for Ontario employees after five years of employment. We recommend considering this enhancement in future updates for better compliance with local regulations. Review Source Response from Vacation Tracker February 11, 2025 Thanks for your feedback! We actually offer this feature now as part of our Seniority Entitlements add-on. It allows you to automatically increase vacation days based on an employee’s tenure, ensuring compliance with local regulations like those in Ontario. Let us know if you’d like help setting it up! Similar Products Featured ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.