--- title: "Vacation Tracker Reviews 2026. Verified Reviews, Pros & Cons | Capterra" description: "Is Vacation Tracker the right Leave Management System solution for you? Explore 128 verified user reviews from people in industries like yours to make a confident choice." source_url: "https://www.capterra.com/p/189276/Vacation-Tracker/reviews/" page_type: "reviews" language: "en" publication_date: "2026-10-19" --- Vacation Tracker 4.7 (128) [View alternatives](https://www.capterra.com/p/189276/Vacation-Tracker/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated October 19th, 2026 # Reviews of Vacation Tracker Ease of use 4.8 Customer Service 4.7 ## Pros and Cons in Reviews David H Project managerComputer & Network Security, 11 - 50 employeesUsed the software for: 6-12 months. “Vacation Tracker made it much easier for our team to keep track of holidays and time off.“ July 29, 2026 CM Cat M SVP of OperationsPublic Relations and Communications, 11 - 50 employeesUsed the software for: Less than 6 months. “My only quibble with Vacation Tracker is that, while it allows for 2 levels of approval, it does not allow flexibility for different approval structures (we often need 3-4 managers to each approve).“ May 13, 2026 CM Cat M SVP of OperationsPublic Relations and Communications, 11 - 50 employeesUsed the software for: Less than 6 months. “It is incredibly intuitive and the integration with Teams makes it a breeze for both managers and employees.“ May 13, 2026 JB Jamie B Office AdministratorConstruction, 11 - 50 employeesUsed the software for: Less than 6 months. “I also don't think the reports are useful since a date range can't be selected so it's doesn't align with payroll.“ August 25, 2025 SM Susan M Delivery coordinatorInformation Technology and Services, 11 - 50 employeesUsed the software for: 6-12 months. “The tool helps manage employee attendance score and tracking leave plans easier.“ September 16, 2025 EF Eva F Chief of StaffInternet, 11 - 50 employeesUsed the software for: Less than 6 months. “Cannot set notification for last minute leave summation“ March 17, 2025 SE Sarah E Project CoordinatorPublic Relations and Communications, 11 - 50 employeesUsed the software for: 6-12 months. “Overall super happy with the product, and it has really helped us track and manage time off - before, we were using an excel sheet and there was too much room for human error.“ September 16, 2025 HE Holden E FounderFinancial Services, 11 - 50 employeesUsed the software for: Less than 6 months. “I had to search through a bunch of bullshit competitors to land here.“ February 11, 2026 ## Showing most helpful reviews Showing 1-25 of 128 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Keylor A. Director of Strategy Computer Software Used the software for: Less than 6 months ### "Does exactly what you need if you're looking for a time off management tool" April 10, 2023 4.0 I needed a tool to move out of Pause since it wasn't working for me, and I did not need a fully fledged HR management system, just a time off application, this was perfect for that purpose Pros It's easy to use and implement, it can be customized to multiple team needs and requirements where others tools had failed me Cons It's rather expensive for what it does, we're currently looking to develop a similar app internally since the functionality, while effective, is not particularly sophisticated, at a lower price points we might've considered using this as a permanent solution Reason for choosing Vacation Tracker It was more customizable and could be integrated into Slack seamlessly Review Source Response from Vacation Tracker April 11, 2023 Hi Keylor, first of all, thank you so much for your feedback and for choosing Vacation Tracker! Our Complete plan does offer the Accrual option but it also includes a lot of other great features such as Smaller Time Intervals; Labels; Scheduled Reporting etc. It's also a plan that we will keep adding great automations to (hence the difference between the Core and the Complete plan). RB Rachel B. Operations Coordinator Insurance Used the software for: 6-12 months ### "Feedback Review" September 16, 2025 5.0 Great experience overall, fast responses from the team whenever I have a question or issue. So far so good! Pros The interface is very user friendly for all our employees. The app is very helpful as well for sick employees to request leave from home when they don't have access to their emails. Cons Not a lot of personalization. Like personalizing who can see who else's leave not only based on department Alternatives considered [Day Off](https://www.capterra.com/p/182523/Day-Off-Leave-Tracker/) Reason for choosing Vacation Tracker I liked the email requests better and the interface a little more friendly and colorful Review Source Response from Vacation Tracker September 17, 2025 Thank you for sharing your feedback. We’re glad to hear you find the interface user friendly and that our team has been responsive when you need help, we’re always here for you. Regarding personalization, you can filter users by location or department, and each team member’s profile also allows for custom working hours and leave balances. For visibility, you can adjust settings so users only see their own information or just their department’s (or full organization). EF Eva F. Chief of Staff Internet Used the software for: Less than 6 months ### "AIFIAN review " March 17, 2025 3.0 Overall it gets the job done (timesheet tracking) but the UX can be improved, and some settings can be more customizable Pros Slack integration / monthly report / wallchart view Cons Slack integration can be buggy Slack notification is hard to read Slack status does not update automatically for hourly leave type Cannot set notification for last minute leave summation Alternatives considered [Flamingo](https://www.capterra.com/p/250447/Flamingo/) Reason for choosing Vacation Tracker Team history and status, update frequency Review Source Response from Vacation Tracker March 19, 2025 Eva, thanks so much for sharing your feedback. We really appreciate it and take it seriously. Our team will reach out and see how we can help with the issues you’ve been experiencing. We’re always working to make things better, and we’ll do our best to get this sorted for you as soon as possible. OV Ophelia V. VP of Operations Non-Profit Organization Management Used the software for: Less than 6 months ### "Great value, user friendly" April 13, 2026 5.0 Pros Vacation Tracker had all the customization I needed for managing different teams and time with the organization. It is very user friendly and I was able to set up our account fairly quickly. Reviewing time off balances is easy and the integration with Google Workspace for calendar and apps makes it very easy to access. We are a small team so we pay for more users than we are using, but the cost is still worth removing the admin burden from our staff. Cons General admin users sometimes have issues linking their google accounts to the app but it has been quickly resolved when help has been requested. Review Source Response from Vacation Tracker October 26, 2026 Hi Ophelia, thank you for this. Managing different teams and tenure with one setup, plus quick access through Google Workspace, sounds like a perfect fit. - The Vacation Tracker Team TK Theresa K. Director Staffing and Recruiting Used the software for: 1-2 years ### "Simple to use" September 16, 2025 4.0 It has served it's initial purpose for leave management in giving my employees visibility to their allocated leave time. Pros Leave Management and employee management. It took the manual process using spreadsheets to automation in a tracking tool. Cons Reporting. Would like the ability to create some ad hoc reports per branch, or by division, or certain group of employees. Review Source Response from Vacation Tracker September 17, 2025 Thank you for your feedback! We do have various reporting options available, so please reach out to hello@vacationtracker.io and our team will be happy to help you set them up. KC Kristen C. Operations and Finance Religious Institutions Used the software for: Less than 6 months ### "Operation and Finance Director" February 18, 2026 5.0 The support team has been great, as employees learn to use it, it has been very helpful. I was thankful for the time they spent helping me learn. Pros ease of use for employee, that it is integrated in slack a system we already use, the team went out of their way to help me with the set up. Cons a little harder to set up than I would have liked, we have so many people and departments it required me to think through all the possibilities, but in the end it worked. Review Source Response from Vacation Tracker October 26, 2026 Hi Kristen, thank you for writing this. With lots of people and departments, setup really does make you think through every scenario, so we're glad it all came together. Happy to hear our support team made the learning curve easier. - The Vacation Tracker Team GT Georgina T. Front Office Manager Accounting Used the software for: 6-12 months ### "Would definitely reccommend" September 23, 2025 4.0 My experience has been great and I have no issues at all. I would definitley reccommend this software as it is so user friendly and easy to undertand and use. Pros Very user friendly and easy to use. I like having the oprion of usin different versions of what calender I perfer to use. Cons When you purchase the lower cost version you can't use the hourly add on unless you pay extra. It would be nice to have a few more options for items that you don't have to pay to add on. Review Source Response from Vacation Tracker October 26, 2026 Hi Georgina, thank you! Love hearing your experience has been positive!. Understood on hourly leave costing extra on the lower-priced plan. That's fair feedback on how our plans are packaged, and the team will discuss! - The Vacation Tracker Team SB Sarah B. Chief of Staff Information Services Used the software for: 6-12 months ### "Easy to use, wish there was HRIS integration " September 16, 2025 5.0 Works well, no issues. Easy to navigate. I really like how it has given our small team visibility into outages. Pros I like that there are records (logs, reports, etc.) and it is super easy to use. The system has not had any bugs or issues. Cons I wish it integrated into our HRIS system (like JustWorks) because we have to track the PTO in two separate places. On days that there is no one on PTO, I'd prefer no alerts or just "forward-looking alerts" if there is someone leaving soon. Review Source Response from Vacation Tracker October 26, 2026 Hi Sarah, thanks! Love that your small team has better visibility into who's out and that the logs and reports earn their keep! Tracking PTO in two places is a real pain, and the idea about integrations is on our product teams mind a lot so be on the lookout! - The Vacation Tracker Team DS Dylan S. Operations Manager Accounting Used the software for: Less than 6 months ### "Vacation Tracker Review" November 17, 2025 4.0 Very easy to use. Loved the setup and all of the functionalities. Very clear and quick to set up. Pricing is also super competitive Pros It's really simple, easy to use and to set up. Team is able to onboard super quick and the the value for money is very good as well. Slack integration is great as well Cons I'd like to see accrued vacation when requestions time of. Ex. If I want to request vacation in 2 months I'd like to be able to see how much time i've accrued Alternatives considered [Day Off](https://www.capterra.com/p/182523/Day-Off-Leave-Tracker/) Reason for choosing Vacation Tracker Vacation Tracker had more robust features Review Source Response from Vacation Tracker October 26, 2026 Hi Dylan, thank you! Quick onboarding and a Slack integration your team likes, love to hear it. Our support team can show you how advance requests based on anticipated accruals work, so feel free to reach out. - The Vacation Tracker Team SB Shania B. Office Manager Financial Services Used the software for: 6-12 months ### "Office Manager" September 16, 2025 5.0 I love it for the cost and the employees have enjoyed how easy it is to operate. Also logging in and out is easy, attendance is a helpful thing to see but I wish the users couldn't see others time off. Pros The simplicity and the teams integration. It makes payroll tracking a lot easier when we can easily click on each user. Cons how the time off requests come through teams instead of an alert on the app and I wish the users couldn't see others time off. Review Source Response from Vacation Tracker October 26, 2026 Hi Shania, thanks! Making payroll tracking easier with a click on each user is a great win. On keeping users from seeing each other's time off, our Visibility Manager is built for that, so reach out to our support team and they can check it for your plan. - The Vacation Tracker Team AM Aleksandra M. Head of Operations Marketing and Advertising Used the software for: 6-12 months ### "The Super Mega Review" October 10, 2024 4.0 It does the job, but I'd like a little more flexibility of the system Pros Slack integration and ease of use when it comes to the basic functions for teams (time off and toil) Cons The frigidity of the system. For example, I couldn't switch from email to Slack without customer support. Holidays have to be set, which doesn't work for my team because it's international and we let everyone choose their own holiday, etc Alternatives considered [BambooHR](https://www.capterra.com/p/110968/BambooHR/) Reason for choosing Vacation Tracker Because of budget constraints - vacation tracker is more affordable Switched from [Jotform](https://www.capterra.com/p/158456/JotForm-4-0/)[Slack](https://www.capterra.com/p/135003/Slack/)[Google Sheets](https://www.capterra.com/p/169718/Google-Sheets/) Form in Jot + notif in slack + tracker in sheets. Switched because I'm too busy to do things manually Review Source Response from Vacation Tracker February 11, 2025 Thanks for sharing your feedback! 😊 Automatic platform switching will soon be available - stay tuned for more updates! Regarding holidays, with Vacation Tracker, you can configure multiple locations and import holidays specific to each one, plus manually add others. This gives you great flexibility! Feel free to reach out if you need help setting it up - our Support team is always there to help. MO McKinley O. Office Manager Commercial Real Estate Used the software for: Less than 6 months ### "Makes OOO organization a breeze. " April 17, 2024 5.0 I was in charge of implementing a new OOO organization, and after heafty research I came across Vacation Tracker. My boss could not be more pleased!! Pros \- VERY easy to use / user friendly - approval process takes out a middleman - customizable Cons \- wish I could have some people not need approval (the bosses) but still be able to put their time off in Alternatives considered [absentify](https://www.capterra.com/p/268414/absentify/) Reason for choosing Vacation Tracker more customizability / better user interface Switched from [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) One shared calendar for whole office = not convenient Review Source Response from Vacation Tracker February 11, 2025 Hello McKinley, we really appreciate your review! You can set certain leave policies to not require approval. If you’d like help setting this up, just email us at hello@vacationtracker.io—we’d be happy to assist! MP Melissa P. Finance Accounting Used the software for: Less than 6 months ### "Thumbs up - Convenient site " April 17, 2024 5.0 Pros the automated renewal balance applied instantly to the employees profile and also the sync data to microsoft and google. the calendar is great Cons no phone number to contact customer support or instant chat assistance Alternatives considered [QuickBooks Online](https://www.capterra.com/p/190778/QuickBooks-Online/) Reason for choosing Vacation Tracker much easier and consistent use for our members Review Source Response from Vacation Tracker February 11, 2025 Hello Melissa, thank you for your great review! Our Support team offers live chat assistance Monday to Friday from 9 AM to 5 PM EST. RI Ruth I. HR and Business Support Manager Facilities Services Used the software for: Less than 6 months ### "Annual Leave Recording " December 15, 2023 5.0 Excellent experience and very satisfied with the roll out to all our employees Pros Easy to use for administrator and also users Cons I am struggling to think of any cons. The implementation went very well and was explained in great detail from Vacation Tracker support team Switched from [Cezanne HR](https://www.capterra.com/p/12452/Cezanne-HR/) A new HR system was introduced but did not allow annual leave tracking Review Source Response from Vacation Tracker December 28, 2023 Always happy to help Ruth, thank you so much for a great review! We have a lot of companies that have an HR system but still choose to use us for leave tracking and we're happy to be a solid add-on. GS Gil S. Accoounting and People Operations Information Technology and Services Used the software for: Less than 6 months ### "Easy to use - very useful" February 7, 2024 5.0 I have only just began (Less than 2 months) but I like it. Easy and gives me what I need Pros Easy to set up and operate (even for the technologically challenged). The ability to categorise defferent locations with their own holidays and time zones. Importing holidays for the different locations. Diferent ways of outlooks (Calendar, summaries, individuals) Cons Would have liked it if I could set up the user before inviting them so they will not fall on the default location but the location I prepare for them in advance. Could have a cheaper starter for small companies (which we are). Reason for choosing Vacation Tracker Some didn't have the actions I needed and some had too big a product which I didn't need Switched from [Personio](https://www.capterra.com/p/158622/Personio/) It was a very expensive package that we used for other things too. We didn't need the whole service Review Source Response from Vacation Tracker February 19, 2024 Thank you for sharing your experience, Gil. We appreciate it! CB Charissa B. Director of Operations Medical Practice Used the software for: Less than 6 months ### "HR Department of One" February 6, 2024 5.0 Very Good. I have already recommended the product to others Pros I like the ease of implementation and it's the first tracker I have used that it's too robust for a small operation. We have some folks who are not tech savvy and they have been able to navigate the app with minimal instruction. It's intuitive and has a good user experience Cons That I can't turn off email notifications to managers. They would like to just login to check things out and not have their inboxes flooded. Reason for choosing Vacation Tracker Ease of use and accessibility for admin and employee Switched from [Paylocity](https://www.capterra.com/p/86714/WebPay/) Paylocity was too robust - we just wanted to track, not have any of it tied to payroll or benefits received. For each category we created of "time off", Paylocity required a three page document to be filled out. the Paylocity interface was also harder for our employees to intuitively understand. Review Source Response from Vacation Tracker February 20, 2024 Charissa, thank you for your feedback! mV maria V. Owner Accounting Used the software for: 6-12 months ### "Vacation Tracker is your guy!" September 16, 2025 5.0 easy experience and not much training needed. We implemented to all staff with in a week and have had positive feedback. Pros We have been using vacation tracker for a year and what a great decision. Keeps accurate record keeping and takes a burden off of management. Wise use of dollars spent. Cons not much- not a problem at all with implementation. Employees appreciate the ease of use and tracking at your fingers tips is a plus Review Source Response from Vacation Tracker September 17, 2025 We’re so glad Vacation Tracker has made managing time off easier for your team and lifted some of the load from management. Thank you for choosing Vacation Tracker! HE Holden E. Founder Financial Services Used the software for: Less than 6 months ### "Simple=good" February 11, 2026 5.0 Thus far my experience has been good. As I mentioned above, no complaints on the platform. Products like this should be simple and this is that. Pros Quite easy to use, for both myself and the team. Easy to set up, and great for the price. I kind of set and forget. Cons Its hard to find online. I had to search through a bunch of bullshit competitors to land here. So maybe more SEO or AEO. Check out profound, I can link you with a rep there. Review Source Response from Vacation Tracker October 26, 2026 Hi Holden, Set and forget is exactly the goal. Point taken on being hard to find, We are always working on that! Thanks for digging through the search results to get to us! - The Vacation Tracker Team ML Maddie L. Human Resources Consumer Services Used the software for: Less than 6 months ### "Thankful that we found Vacation Tracker" December 20, 2023 5.0 Overall, we are happy with the product for the cost, the UI, and the ease of use. The VT team is nice and pretty easy to work with but the actual process of merging our data was a nightmare. I wish there was an easier way - honestly we were ready to pay VT for this service because our tiny team didn't have enough hours in the day to do it ourselves. We ended up outsourcing this task to another team with more bandwidth. I'd just suggest that VT include this as part of the pricing to onboard with the platform. Pros The simplicity of the platform and the ease of setting it up was great. We also love the Slack integration - this was huge for our global company. Cons The merging of data was excruciating. It was NOT an easy process and required many hours to get the data exactly perfect for VT to be able to merge. This was really really difficult for our small HR team as we were in the midst of a hiring surge and nobody had the capacity to do this incredibly time consuming data gathering. The report from our old PTO tracker did not work for the needs of VT so someone had to go through a years worth of PTO/Sick Time, etc. for 50+ employees one by one. Switched from [absence.io](https://www.capterra.com/p/153192/absence-io/) Cost primarily, ease of use, simplicity. Review Source Response from Vacation Tracker December 28, 2023 Thank you so much for your review and for helping us spread the word about Vacation Tracker. We understand the import of data can be a difficult task when switching from another system, which is why we've introduced our new Import feature to help future teams easily enter their data into Vacation Tracker. We'll be working on improving the Import feature with time. We appreciate your feedback and happy holidays to you and your team! TS Tanith S. Sales Director Outsourcing/Offshoring Used the software for: 1-2 years ### "Great tool to track overall vaca days" September 28, 2023 5.0 By syncing dates onto a calendar for all to see Pros That it can tie into MS/TEAMS CalendersSends permission for days to be approved Cons Does not allow for birthdays & anniversary datesDoes not send people notifications on how many days they have leftDoes not send notifications on day or days a person is out It puts "Paid time off South Carolina" on the MS Outlook calendar, which takes out too much room! Reason for choosing Vacation Tracker I believe the cost and ease of integration within our platform. Review Source Response from Vacation Tracker December 28, 2023 Thank you for your review and feedback Tanith, we really appreciate it! We do not have birthday and anniversary dates at this time but we are planning to introduce those features in the future! As for notifications, please keep in mind, we do offer daily and weekly notifications which Admins can turn on to send information that includes both who is away and during which dates! If you are an Admin and need any assistance with turning these notifications on, please feel free to reach out at any time! DS Dana S. Office Accountant Non-Profit Organization Management Used the software for: 6-12 months ### "Vacation Tracker works for us" August 30, 2023 5.0 It was easy to roll out Pros This software allows staff to submit their requests and be responsible for monitoring their vacation days; we do not need to send out monthly summaries of vacation balances. Cons Wish we could do a reset when a work schedule changes on our own instead of requesting a ticket. We set us with our email and wish we set it up with Teams. Review Source Response from Vacation Tracker December 28, 2023 Thanks for your review, Dana! We're looking into adding more scheduling options soon. Please contact us at hello@vacationtracker.io, and we'll assist you with switching to our Microsoft Teams integration. TA Th A. Assistant Control Non-Profit Organization Management Used the software for: Less than 6 months ### "FOK Review " December 19, 2023 5.0 My overall experience with Vacation Tracker is that so far this product is great. It's easy to use. No one had a problem to start using this. product. Custom Service is also helpful when I have a problem, I email them, and they email me back. Pros Having updates readily available for who’s taking time off, and when, helps the employee be more efficient. Everyone can easily monitor their time off activity through individual profiles without having to ask for their remaining time off which is great. Everyone will be informed about upcoming absences and holidays. Approve or decline leave requests is a great feature. Love that it goes straight to the approves email and then you get notified when your request is approved or denied. Added your leave to the company calendar is great as well. We use a company calendar to see who is in off or off. Cons Have no issue with vacation tracker so far. Review Source Response from Vacation Tracker December 28, 2023 Thanks for such a great review, we're always happy to help! Happy Holidays! NR Neil R. IT Manager Wholesale Used the software for: Less than 6 months ### "Perfect to Track Staff " February 6, 2024 4.0 Excellent piece fo kit for a small and medium sized businesses. Pros Perfect for our staff to let us know when they will be off work with Sickness and also perfect for lettin gus know when staff have booked the time off. Its also great that it lets you know when someone else is off in the team when you get your notification that holiday has been requested Cons That it does not connect directly to Teams Shifts as this would be a neat feature as you cannot clock in and out on Vacation Tracker Review Source Response from Vacation Tracker October 26, 2026 Hi Neil, thanks so much! Love that seeing how it is useful for you! Connecting to Teams Shifts and clocking in and out may sit outside what we do today, but we do have an MCP server that has read and write capabilities. Additionally, using Zapier could be a great workaround! Good luck and thanks again for the review! - The Vacation Tracker Team ZC Zaymar C. HR Consultant Financial Services Used the software for: 1-2 years ### "Honest Truth!" June 23, 2023 5.0 Pros Tracker is extremely user friendly and constantly updates new features. Support is extremely amazing and responsive. Cons When we first started with VT, certain features were not available Review Source Response from Vacation Tracker June 28, 2023 Hello Zaymar, we really appreciate your honest review. We are constantly working on improving Vacation Tracker, and your feedback plays a crucial role in shaping new features. JC Jack C. CEO Computer Software Used the software for: 6-12 months ### "I really respect this product " June 11, 2022 5.0 Pros This may be the first unprompted review I have ever left. I googled and found this solutions swiftly. It solved a very simple but complex global vacation and national leave challenge we had that has been crucial to our culture. Managed everything through the UX. Just generally a happy and impressed customer Cons It would have been mildly helpful if it could have imported more international vacation days by region, or even ranked them In terms of adoption Review Source Response from Vacation Tracker June 24, 2022 Thank you Jack! We are very proud to be your first unprompted review. :) We'll definitely take your feedback into consideration. If you do have any other feedback or questions/requests, feel free to reach out to our Support team at any time! 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