# Page 2 | Vacation Tracker Reviews 2026. Verified Reviews, Pros & Cons | Capterra

> Page 2 - Is Vacation Tracker the right Leave Management System solution for you? Explore 123 verified user reviews from people in industries like yours to make a confident choice.

Source: https://www.capterra.com/p/189276/Vacation-Tracker/reviews

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Vacation Tracker

4.7 (123)

[View alternatives](https://www.capterra.com/p/189276/Vacation-Tracker/alternatives/)

Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/)

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Last updated March 13th, 2026

# Page 2 - Reviews of Vacation Tracker

## Showing most helpful reviews

Showing 26-50 of 123 Reviews

Sort by:

Most Helpful

Rating

Company Size

Reviewer's Role

Length of Use

Frequency of Use

AN

Amanda N.  
HR Lead  
Religious Institutions  
Used the software for: Less than 6 months

### "Vacation Tracker has made my life as an HR Admin MUCH easier"

September 16, 2025

5.0

I have thoroughly enjoyed Vacation Tracker and it's helped me carry my role well. I can easily, confidently, clearly help our staff follow policies well, as well as get insightful dashboards to our executive teams quickly.

Pros

As an HR Admin with my eyes on several areas, the ease of use (for both me and our staff) of Vacation Tracker is my favorite. From clean visuals for our staff, to dashboards for the entire company, to customization, its made this process much easier than we had before. It was very easy to launch. I would say it's very cost effective as it covers all the bases without being so high priced.

Cons

I do wish it was a bit more clear on how to set accrual/allotment rules, as well as personal employee settings dependent on role & location versus overarching company rules. I do think most of my cons could be me not yet discovering everything the system provides. One thing we would love is a notes feature within time off, if I could add on the admin side any notes about the employees leave, whether it be a care note, out of policy request note, etc. so that when it comes to tracking overall patterns it could help shed light as well as help us better care for them as an oversight team.

Alternatives considered

[Timetastic](https://www.capterra.com/p/146655/Timetastic/)

Reason for choosing Vacation Tracker

Ultimately its ease of use for not just us as HR but our staff, also cost

Switched from

[Gusto](https://www.capterra.com/p/131882/Gusto/)

Gusto does not have a good time off portal, it's very confusing on the employee view end with how it displays available versus total time, we had spent a lot of time on the phone with them about this and it just wasn't something we could continue to invest time in, especially with a growing staff.

Review Source

Response from Vacation Tracker

September 17, 2025

Thank you for your thoughtful review. For help with accruals, employee settings, and other features, our Helpdesk and YouTube videos are great resources. And if you’d like more personalized guidance, feel free to reach out at hello@vacationtracker.io to book a setup call and we’ll be happy to walk you through everything.

JF

Jennifer F.  
Director of Operations  
Real Estate  
Used the software for: Less than 6 months

### "Good product for the money"

September 16, 2025

4.0

So far it has been great with little complication. The setup was easy. The Vacation Traker team was great to work with. Our salesperson was responsive and friendly. I would recommend this product.

Pros

We were looking for a program that tracked PTO without collecting excessive data that did not pertain to our employees. This is a great, straightforward product that makes it easy for our employees and the corporate office. We also love the support team; they have been incredibly helpful in getting us the answers we need in a timely manner.

Cons

We offer sick time on a yearly basis and vacation time based on the anniversary date. There isn't an option to select multiple leave time periods, so we have had to work around that.

Alternatives considered

[Connecteam](https://www.capterra.com/p/153140/Connecteam/)

Reason for choosing Vacation Tracker

The system has too much information and was not easy to implement. We did a free trial with them as well and it was difficult to navigate. We also didn't receive communication from them until a couple of weeks after the free trial. Vacation Tracker's team was introduced immediately and offered guidance almost from day one.

Switched from

[Personnel Pulse](https://www.capterra.com/p/10026621/Personnel-Pulse/)

The product (Personelle - wasn't in the drop-down screen) did not allow us to customize leave time based on our company policies.

Review Source

Response from Vacation Tracker

September 18, 2025

Thank you for your review, Jennifer!

Glen N.  
IT Director  
Religious Institutions  
Used the software for: Less than 6 months

### "Vacation Tracker is Great!"

July 24, 2025

5.0

We used to track and manage PTO with excel and email chains. This works so much better! You setup who each person's Approver/Manager is to receive their PTO requests, and what else needs to happen, as well as all the categories for PTO (PTO, sick time, Flex day, etc - you can make up the names and categories to fit your Org) and it does the rest easily enough for you. I love that it reminds people who else is taking time off during that time, and shows them how much time off they have now, and after they take the PTO they are requesting so they always are current on these things.

Pros

Vacation Tracker has an easy to understand UI and integrates directly with Teams. They also just put out an App that also looks slick.

Cons

There's not much I could say I dislike. They DO give the appearance of a smaller Organization. There have been occasional outages and there's sometimes bugs in the software that you need to wait for them to fix, but I'd still say it's a great company to work with!

Switched from

[Microsoft Excel](https://www.capterra.com/p/176574/Excel/)

Tracking PTO by excel, and yearly doing calculations on who gets more PTO, etc was frustrating and difficult. Vacation Tracker is worth the money for the conveniences it brings.

Review Source

Response from Vacation Tracker

September 17, 2025

Thanks for the feedback! We’re glad the Microsoft Teams integration and reminders are making things easier for your team. We’ll keep improving Vacation Tracker to make it even better.

JW

John W.  
Executive Pastor  
Religious Institutions  
Used the software for: 2+ years

### "Vacation Tracker is easy to implement, manage and for our staff to use. Good value for the money"

September 16, 2025

4.0

Vacation Tracker has been a great tool for both our church and school. This software was the solution we needed and I recommend it highly.

Pros

I very much appreciate VacationTracker's ease of use and value for the money. The software is easy to setup, manage and for our staff to use. The required learning curve is low, which is a good thing.

Cons

Technical issues have occasionally come up and the response time hasn't been immediate - no quick fixes. In fact, it may take 1-3 days to resolve. Also, the notification process thru Microsoft Teams is poor. If I don't hear the ding, I miss the time off request. It would great if the request came in thru outlook.

Alternatives considered

[Asure](https://www.capterra.com/p/159581/Payroll-Tax-Management/)

Reason for choosing Vacation Tracker

Vacation Tracker's pricing and ease of use. It met our needs.

Review Source

Response from Vacation Tracker

September 18, 2025

Thanks for your review, John. We’re always working to make our app better, and if you ever need us, we’re just an email away.

RB

Rachel B.  
Operations Coordinator  
Insurance  
Used the software for: 6-12 months

### "Feedback Review"

September 16, 2025

5.0

Great experience overall, fast responses from the team whenever I have a question or issue. So far so good!

Pros

The interface is very user friendly for all our employees. The app is very helpful as well for sick employees to request leave from home when they don't have access to their emails.

Cons

Not a lot of personalization. Like personalizing who can see who else's leave not only based on department

Alternatives considered

[Day Off](https://www.capterra.com/p/182523/Day-Off-Leave-Tracker/)

Reason for choosing Vacation Tracker

I liked the email requests better and the interface a little more friendly and colorful

Review Source

Response from Vacation Tracker

September 17, 2025

Thank you for sharing your feedback. We’re glad to hear you find the interface user friendly and that our team has been responsive when you need help, we’re always here for you. Regarding personalization, you can filter users by location or department, and each team member’s profile also allows for custom working hours and leave balances. For visibility, you can adjust settings so users only see their own information or just their department’s (or full organization).

JB

Jamie B.  
Office Administrator  
Construction  
Used the software for: Less than 6 months

### "It will be great one day"

August 25, 2025

3.0

So far I've been using it like an excel sheet. I haven't trained the staff on it yet because there are too many issues. Once they are resolved, I think it's going to be a great program.

Pros

It's intuitive and easy to use, and it looks nice. I like that the calendar is shared, and once the issues are fixed, it's going to solve a lot of our problems.

Cons

Ongoing technical issues: The balances shown are incorrect on the app, but are correct on the desktop site. It can be difficult to get everyone signed in. I also don't think the reports are useful since a date range can't be selected so it's doesn't align with payroll.

Alternatives considered

[Calabrio ONE](https://www.capterra.com/p/110588/Calabrio-One-Suite/)[BambooHR](https://www.capterra.com/p/110968/BambooHR/)

Reason for choosing Vacation Tracker

We didn't need such robust programs, so we went with the cheaper option

Switched from

[Microsoft Excel](https://www.capterra.com/p/176574/Excel/)

It would be nice for the users to be able to submit their own leaves and see the shared calender

Review Source

Response from Vacation Tracker

September 17, 2025

Thank you for sharing your thoughts. We are glad to hear that you find Vacation Tracker intuitive and that the shared calendar is helpful for your team. Our web version and integrations are fully functional and reliable, while the mobile app is still very new. We are actively gathering feedback from users and working on improvements to make sure it delivers the same smooth experience. Your input is very valuable in helping us make the mobile app even better.

CC

Candice C.  
Sales Manager  
Insurance  
Used the software for: Less than 6 months

### "We would absolutely recommend using this for tracking any leave types, seamless and easy to use!"

March 3, 2026

5.0

Definitely has been a great experience and we plan on using it for years to come. When we've needed help, responses are prompt and thorough.

Pros

Vacation Tracker is easy to use and extremely easy to manage all PTO and time off as well as tenured employees with more benefits.

Cons

When an employee edits a leave that's already been approved, you are forced to choose a time that may not be accurate- (i.e. doctor appt for 12:00-1:30 and employee edits to end time of 1:00, it will not allow it.)

Alternatives considered

[Zoho CRM](https://www.capterra.com/p/155928/Zoho-CRM/)[PTO Exchange](https://www.capterra.com/p/204586/PTO-Exchange/)

Reason for choosing Vacation Tracker

We liked the options, slack integration and the free trial.

Switched from

[AgencyHR](https://www.capterra.com/p/161819/AgencyHR/)

Agency Zoom had too many errors when setting up and although the price point was better, we enjoy the access and rules we can set in place as well as the multiple points of use like Slack integration.

Review Source

GT

Georgina T.  
Front Office Manager  
Accounting  
Used the software for: 6-12 months

### "Would definitely reccommend"

September 23, 2025

4.0

My experience has been great and I have no issues at all. I would definitley reccommend this software as it is so user friendly and easy to undertand and use.

Pros

Very user friendly and easy to use. I like having the oprion of usin different versions of what calender I perfer to use.

Cons

When you purchase the lower cost version you can't use the hourly add on unless you pay extra. It would be nice to have a few more options for items that you don't have to pay to add on.

Review Source

SB

Sarah B.  
Chief of Staff  
Information Services  
Used the software for: 6-12 months

### "Easy to use, wish there was HRIS integration "

September 16, 2025

5.0

Works well, no issues. Easy to navigate. I really like how it has given our small team visibility into outages.

Pros

I like that there are records (logs, reports, etc.) and it is super easy to use. The system has not had any bugs or issues.

Cons

I wish it integrated into our HRIS system (like JustWorks) because we have to track the PTO in two separate places. On days that there is no one on PTO, I'd prefer no alerts or just "forward-looking alerts" if there is someone leaving soon.

Review Source

SB

Shania B.  
Office Manager  
Financial Services  
Used the software for: 6-12 months

### "Office Manager"

September 16, 2025

5.0

I love it for the cost and the employees have enjoyed how easy it is to operate. Also logging in and out is easy, attendance is a helpful thing to see but I wish the users couldn't see others time off.

Pros

The simplicity and the teams integration. It makes payroll tracking a lot easier when we can easily click on each user.

Cons

how the time off requests come through teams instead of an alert on the app and I wish the users couldn't see others time off.

Review Source

KC

Kristen C.  
Operations and Finance  
Religious Institutions  
Used the software for: Less than 6 months

### "Operation and Finance Director"

February 18, 2026

5.0

The support team has been great, as employees learn to use it, it has been very helpful. I was thankful for the time they spent helping me learn.

Pros

ease of use for employee, that it is integrated in slack a system we already use, the team went out of their way to help me with the set up.

Cons

a little harder to set up than I would have liked, we have so many people and departments it required me to think through all the possibilities, but in the end it worked.

Review Source

AC

Andrea C.  
CSR  
Insurance  
Used the software for: Less than 6 months

### "Simple, reliable, and time-saving PTO tracker"

September 16, 2025

4.0

Overall, Vacation Tracker has been a reliable and user-friendly tool that saves a lot of time compared to managing PTO manually. It keeps the team organized, reduces confusion, and helps the team stay on top of leaves. A few improvements in reporting and mobile functionality would make it even better, but it already does the core job very well.

Pros

What I liked most about Vacation Tracker is how simple and intuitive it is to request and approve time off. The calendar view makes it easy to see who’s away and avoid scheduling conflicts.

Cons

What I liked least is that the reporting options could be more flexible. Would love to be able to have the option to input repetitive events such set up WFH days

Review Source

Response from Vacation Tracker

September 17, 2025

We’re happy to hear Vacation Tracker is making time off requests easier and helping your team stay organized. Thank you for the suggestions on reporting and repetitive events, we’ll keep them in mind as we continue improving the app.

DS

Dylan S.  
Operations Manager  
Accounting  
Used the software for: Less than 6 months

### "Vacation Tracker Review"

November 17, 2025

4.0

Very easy to use. Loved the setup and all of the functionalities. Very clear and quick to set up. Pricing is also super competitive

Pros

It's really simple, easy to use and to set up. Team is able to onboard super quick and the the value for money is very good as well. Slack integration is great as well

Cons

I'd like to see accrued vacation when requestions time of. Ex. If I want to request vacation in 2 months I'd like to be able to see how much time i've accrued

Alternatives considered

[Day Off](https://www.capterra.com/p/182523/Day-Off-Leave-Tracker/)

Reason for choosing Vacation Tracker

Vacation Tracker had more robust features

Review Source

mV

maria V.  
Owner  
Accounting  
Used the software for: 6-12 months

### "Vacation Tracker is your guy!"

September 16, 2025

5.0

easy experience and not much training needed. We implemented to all staff with in a week and have had positive feedback.

Pros

We have been using vacation tracker for a year and what a great decision. Keeps accurate record keeping and takes a burden off of management. Wise use of dollars spent.

Cons

not much- not a problem at all with implementation. Employees appreciate the ease of use and tracking at your fingers tips is a plus

Review Source

Response from Vacation Tracker

September 17, 2025

We’re so glad Vacation Tracker has made managing time off easier for your team and lifted some of the load from management. Thank you for choosing Vacation Tracker!

SE

Sarah E.  
Project Coordinator  
Public Relations and Communications  
Used the software for: 6-12 months

### "Vacation Tracker Fan"

September 16, 2025

5.0

Overall super happy with the product, and it has really helped us track and manage time off - before, we were using an excel sheet and there was too much room for human error. This has saved us a ton of time and effort and has mitigated mistakes.

Pros

I like that the interface is easy to use both for admin and regular users. The reason we chose this product is because it integrates seamlessly with Microsoft 365 and helps our management team manage employee leaves straight from the software we use everyday.

Cons

I wish that the Teams app was able to perform more tasks, instead of having to open the browser dashboard anytime I need to carry out bigger things like editing users etc.

Review Source

Response from Vacation Tracker

September 18, 2025

Thank you for your feedback, Sarah. We’re glad you find the integration useful, and we’re always working to make it even better.

EW

Elisabeth W.  
Loan servicing  
Financial Services  
Used the software for: Less than 6 months

### "Vacation Tracker "

February 27, 2026

5.0

My experience with Vacation Tracker has been great. Simple and intuitive to use and responsive customer service.

Pros

Vacation Tracker makes it simple and easy to track our employees vacation and sick days. All of our employees find it easy to request days off.

Cons

No complaints. I haven’t had any issues so far with using Vacation Tracker on the administrator end and no complaints from employees either.

Alternatives considered

[Kickserv](https://www.capterra.com/p/122541/Kickserv/)[BambooHR](https://www.capterra.com/p/110968/BambooHR/)

Reason for choosing Vacation Tracker

We chose vacation tracker after having a demo session and seeing the ease of use.

Review Source

EF

Edith F.  
HR Generalist and Recruiter  
Market Research  
Used the software for: 6-12 months

### "Vacation Tracker is great!"

October 10, 2024

4.0

Overall a good experience and hope they will be adding to their features soon!

Pros

I like the ability to organize by department and location, prorating leaves for new hires, and the integration with Slack. User's can see each other's leaves in their calendar and it makes things easier for our teams.

Cons

Not being able to view a users prorated total for the year. (Their actual amount instead of their total given for a normal year). Not being able to automatically block of calendar days (or the option) for full vacation days or holidays. Holiday leaves should list the users who will be away

Alternatives considered

[Day Off](https://www.capterra.com/p/182523/Day-Off-Leave-Tracker/)

Reason for choosing Vacation Tracker

Vacation Tracker was easier to integrate with Slack

Review Source

Response from Vacation Tracker

February 11, 2025

Thanks so much for the great review! 😊 We’re thrilled to hear that Vacation Tracker is helping your team. You can prorate, just reach out to us at hello@vacationtracker.io and we’ll help you get it set up. We also offer the "Blackout Period" add-on, which lets you block specific days, like during busy seasons, to ensure you have enough staff available. Additionally, locations that are on holidays arw visible within notifications, the wallchart, calendar, and more. We’ll keep you posted as we roll out more features!

JA

Joseph A.  
Partner  
Financial Services  
Used the software for: Less than 6 months

### "So far so good"

January 29, 2025

5.0

So far so good. I was looking for something intuitive and this checks that box.

Pros

It's very easy to use for both employees and employers.

Cons

I wish we could get email notifications when employees request time off, rather than only getting Teams notifications.

Switched from

[isolved](https://www.capterra.com/p/164417/iSolved/)

It was very difficult to use for both employers and employees. It was extremely clunky.

Review Source

Response from Vacation Tracker

February 11, 2025

Happy to hear Vacation Tracker is working well for you! 😊 We appreciate the feedback on the notifications and we'll keep you updated, it's on our roadmap. 🚀

RB

Rob B.  
Support Manager  
Food & Beverages  
Used the software for: Less than 6 months

### "Great product with lots of potential"

March 14, 2025

5.0

Really good, the demo was great and we love using it.

Pros

The quickness and simpleness of requesting leave is great, we were using a paper book and email before this!

Cons

Would like to have a few more restrictions on what the teams can see and do etc.

Review Source

Response from Vacation Tracker

March 17, 2025

Thanks for getting back to us, Rob! We're always working on making our product better, so stay tuned for updates!

HE

Holden E.  
Founder  
Financial Services  
Used the software for: Less than 6 months

### "Simple=good"

February 11, 2026

5.0

Thus far my experience has been good. As I mentioned above, no complaints on the platform. Products like this should be simple and this is that.

Pros

Quite easy to use, for both myself and the team. Easy to set up, and great for the price. I kind of set and forget.

Cons

Its hard to find online. I had to search through a bunch of bullshit competitors to land here. So maybe more SEO or AEO. Check out profound, I can link you with a rep there.

Review Source

SP

Sara P.  
Controller  
Marketing and Advertising  
Used the software for: 6-12 months

### "Controller"

October 9, 2024

5.0

Overall the system works extremely well, is straight forward to use and offers a lot of flexibility for time tracking.

Pros

Ease of use, Quick Set Up and the email integration of notifications.

Cons

Would like the dashboard to open up to a visual of the calendar versus the tabs.

Alternatives considered

[WhosOff](https://www.capterra.com/p/65528/WhosOff-com/)

Reason for choosing Vacation Tracker

Ease, Cost, email integration of notifications and requests.

Review Source

Response from Vacation Tracker

February 10, 2025

Thanks so much for your review! We're happy to hear that Vacation Tracker is working well for you. For the calendar view, you have multiple options available. You can integrate the Vacation Tracker calendar with your own calendar for an easy overview, and we also offer the Wallchart view for better planning. We hope these options help with your workflow!

AF

Ashley F.  
Executive Manager  
Investment Management  
Used the software for: Less than 6 months

### "Get your set up today"

April 17, 2024

5.0

So far this has been amazing. From customer support to implentation, to everyday use this has been a smooth process.

Pros

I like the ease of use for both the administrator and the user. I enjoy how easily you can customize to your company's particular needs.

Cons

Haven't found one yet. But I'll report back if that changes.

Switched from

[ADP TotalSource](https://www.capterra.com/p/113109/ADP-TotalSource/)

Ease and personalization to our company needs.

Review Source

Response from Vacation Tracker

February 11, 2025

Thank you for your awesome review, Ashley!

RN

Rick N.  
Dir of Marketing  
Education Management  
Used the software for: 1-2 years

### "Great product that keeps getting better"

June 6, 2024

5.0

Pros

Slick system that is accessible on Teams, mobile, web.

Cons

Time increments are limited. Email integration for making requests would be a nice addition.

Review Source

Response from Vacation Tracker

February 11, 2025

Thanks for the awesome review! 😊 We offer full day, half day (both available on the Core plan), and hourly increments on the Complete plan for added flexibility. We're always working to improve our platform, so stay tuned for updates. Let us know if you need anything else!

SH

Sheila H.  
Wholesale Account Manager  
Health, Wellness and Fitness  
Used the software for: 2+ years

### "First issue with Vacation Tracker"

April 19, 2024

5.0

My overall experience with Vacation Tracker has always been good. It is user-friendly, and the first and ONLY time I had an issue, the problem was resolved quickly. Their customer service team is great as well. They always followed up with me through the entire process until my issue was resolved. Thank you!

Pros

What I like the most about Vacation Tracker is the ability to see how much leave time (vacation, sick time, bereavement, etc) you have available and what has been used.

Cons

The only thing I don't like about the tool is only having 2 options for hours (8 hrs or 4 hrs). It would be great if we could select 2 hrs because sometimes, I don't need the entire 4 hrs.

Review Source

Response from Vacation Tracker

February 11, 2025

Hello Sheila, thank you for your feedback, we really appreciate it! You can request hourly leave on the Complete plan. Let us know if there's anything else we can assist with!

DC

Diana C.  
Executive Assistant, Office Administrator  
Non-Profit Organization Management  
Used the software for: 1-2 years

### "Please to use VT"

April 30, 2024

5.0

Pros

it's important to know who is in vacation, also no over lap vacation employees at the same period

Cons

we have 1personal day per semester so 2 in total however would be good if the system stoppped user to book 2 in the same period.

Review Source

Response from Vacation Tracker

February 11, 2025

Thanks for the feedback! We have an add-on that can help you limit the number of days that can be taken within a specific time period. You can check it out on the app (add-ons section) or reach out to our team, and we’ll be happy to assist you with the setup.

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