# Vacation Tracker Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about Vacation Tracker Software - reviews, pricing plans, popular comparisons to other Leave Management System products and more. Source: https://www.capterra.com/p/189276/Vacation-Tracker --- # Vacation Tracker Software Review 2026: Features, Integrations, Pros & Cons Last updated on June 3, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Users](#users)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Vacation Tracker ## What is Vacation Tracker? Vacation Tracker is the go-to tool for hassle-free leave management. It makes tracking and managing paid time off (PTO) a breeze, giving everyone a clear view of leave balances and keeping everyone in sync. The platform is super easy to use—no extra training needed—so managers can quickly see who’s in or out across different locations and handle things like PTO accruals, rollovers, and custom leave types without the usual fuss. And because Vacation Tracker works directly with Slack, Microsoft Teams, Google Workspace, and email, teams can manage leave from the tools they’re already using, making it easier than ever to stay connected and up-to-date. ## What is Vacation Tracker used for? [Leave Management System](https://www.capterra.com/leave-management-system-software/)[Absence Management](https://www.capterra.com/absence-management-software/)[Attendance Tracking](https://www.capterra.com/attendance-tracking-software/) Top alternative Featured Overall rating Based on 127 user reviews Reviews sentiment Positive 97% Neutral 3% Negative 0% Starting price $2 Per User, Per Month Free trial available Includes Free Version Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... - Human Resources / 2025 Our "Best of" badge program showcases products with the highest ratings... Do you work for Vacation Tracker?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://vacationtracker.io&name=Vacation Tracker) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Vacation Tracker 4.7 (127) VS. [4.8 (4,284)](https://www.capterra.com/p/205015/Deel/reviews/) Starting Price $2 Per User, Per Month Starting Price $5 Per User, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.8 (127) Ease Of Use 4.8 (4,284) Value For Money 4.6 (115) Value For Money 4.7 (3,934) Customer Service 4.7 (115) Customer Service 4.7 (4,036) ## Vacation Tracker alternatives [4.6 (3,434)](https://www.capterra.com/p/110968/BambooHR/reviews/) Starting price $10.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 95% of reviewers rated it above 4 stars Highest Rated [4.9 (4,818)](https://www.capterra.com/p/172127/Rippling/reviews/) Starting price $8.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 98% of reviewers rated it above 4 stars [4.8 (117)](https://www.capterra.com/p/147749/HR-Partner/reviews/) Starting price $104.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars [4.7 (609)](https://www.capterra.com/p/141217/Calamari/reviews/) Starting price $2.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 98% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/189276/Vacation-Tracker/alternatives/) ## FAQs about Vacation Tracker Overview ### What problems does Vacation Tracker solve? Vacation Tracker solves messy, manual leave management by replacing spreadsheets, paper forms, and email chains with clear request, approval, balance tracking, and team calendar workflows. HR admins, managers, payroll teams, and distributed teams benefit from better visibility into upcoming absences, fewer balance questions, reduced errors, and easier staffing coverage across locations. Answer based on 109 reviews Overview ### Which roles and teams benefit most from Vacation Tracker? Vacation Tracker is most used by office managers, HR teams, and operations leaders who need a simple way to manage leave policies, approvals, and team availability. Chiefs of staff, administrators, and executives use it to keep schedules visible, reduce conflicts, and maintain staffing coverage across departments. Answer based on 127 reviews Overview ### What company size and industries is Vacation Tracker built for? Vacation Tracker is built primarily for small businesses automating PTO management, with 94% of reviewers from small companies. It serves midsize firms at 5% and enterprises at 2%, and is most common in Information Technology and Services and Computer Software at 9% each, followed by Non-Profit Organization Management at 8%. Answer based on 127 reviews Features and Usability ### What are the key features of Vacation Tracker? Vacation Tracker offers core leave management features like time off requests, approval workflows, leave tracking, and team calendars. Its most-cited differentiators are Slack, Microsoft Teams, Outlook, and Google Calendar integrations, plus customizable leave policies, accrual rules, department and location settings, notifications, and reporting for payroll and manager visibility. Answer based on 50 reviews Pricing ### How much does it cost and what fees or limitations are included? Vacation Tracker starts at $2 per active user monthly for the Core plan, with a $50 minimum charge. The Complete plan costs 4 per active user monthly with a $100 minimum. A free version and free trial are available. Reviewers often call it cost-effective, though some say higher-tier needs and onboarding work can raise costs. Answer based on 12 reviews Integrations ### Which third-party tools and platforms does Vacation Tracker integrate with? Vacation Tracker integrates with Slack, Microsoft Teams, Microsoft Outlook, Google Workspace, and Google Calendar. Reviewer feedback most often confirms Slack, with additional mentions of Microsoft Teams, Outlook, and Google tools. These integrations center on communication and calendar workflows for submitting requests, approvals, notifications, and leave visibility. Answer based on 60 reviews Getting Started and Support ### What training and onboarding options does Vacation Tracker offer? Vacation Tracker provides live online sessions, webinars, documentation, and videos to help teams get started. Live online sessions and webinars support guided training, while documentation and videos offer written and visual reference materials for self-paced setup and later review. Answer based on 3 reviews Getting Started and Support ### What customer support options does Vacation Tracker offer, and how do users rate the experience? Vacation Tracker offers email/help desk, FAQ/forum, knowledge base, and chat. Users generally describe support as responsive, helpful, and thorough, with strong follow-up during setup and issue resolution. Some mention occasional technical issues that can take a few days to fix, and a few found certain changes required support assistance. Answer based on 50 reviews Tracking ### How well does Vacation Tracker handle PTO tracking? Vacation Tracker simplifies PTO tracking for many teams by replacing spreadsheets, email chains, and manual record keeping with an easy request and approval process. Small businesses and managers like the clear visibility, Slack and Teams access, and flexible leave categories, though some users want deeper HRIS integration, better reporting, and more custom hourly options. Answer based on 35 reviews ## Who uses Vacation Tracker? Based on Capterra reviews from the past 4 years Talk to a software expert to get a free software list tailored to your business needs Company size Based on 102 reviews 100% 75% 50% 25% Smallbusiness Midsizebusinesses Enterprise Top job functions Based on 102 reviews Administrative 37% Administrative 37% Human Resources 17% Strategy & Operations 12% Finance & Accounting 11% Others 23% Top industries Based on 102 reviews Non-Profit Organization Management 27% Financial Services 25% Accounting 16% Information Technology and Services 16% Other 16% ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Time Off Management 4.7 (61) 104.92% of 61 reviewers that rated this feature as important or highly important Track and manage employee time-off, vacation, and sick leave requests Time Off Requests 4.8 (54) 103.70% of 54 reviewers that rated this feature as important or highly important Tools that allow employees to request/schedule time off Vacation/Leave Tracking 4.8 (47) 110.64% of 47 reviewers that rated this feature as important or highly important Request, track, and manage time off requests and vacation time Sick Leave Tracking 4.8 (44) 93.18% of 44 reviewers that rated this feature as important or highly important Track and manage sick leave time Leave Tracking 4.7 (42) 107.14% of 42 reviewers that rated this feature as important or highly important Manage and track employee attendance Approval Process Control 4.4 (36) 83.33% of 36 reviewers that rated this feature as important or highly important Manage the process of evaluating documents or requests submitted for approval Vacation Tracker 37 features Manage and track employee attendance Define levels of authorization for access to specific files or systems Dashboard to view the status of ongoing processes, identify current incidents and track past activities Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Application programming interface that allows for integration with other systems/databases Manage the process of evaluating documents or requests submitted for approval Route documents and other data through one or more stakeholders for review and approval Manage attendance for classes, shifts, meetings, or events Track the attendance of specific individuals or groups A record of all activities within the system, including user access, changes made, etc. Record employee's benefit plans and selections throughout career progression Track and manage schedules and meetings via an integrated calendar Alter the layout and content of reports Import and export data to and from software applications Electronic storage of staff/employee contact information and job status in a centralized repository Track employee schedules, availability, and performance across projects and tasks Centralized storage for employee data, records, and performance metrics Assign working shifts or tasks to employees based on their availability Track employee time off under the family and medical leave act (FMLA) Create and manage leave policies including multiple policies per department, branch, shift, region, etc. Manage and track employee attendance Manage and support multiple locations Manage and record overtime hours for hourly employees Receive data and information in real time Notifications that are delivered to users as soon as an event occurs Timed notification for any upcoming task, deadline, appointment, or activity Access work applications remotely, for when working away from the office and/or traveling Provide support to your customers and employees remotely over a shared network Collection, analysis, and representation of numerical data and generation of reports to understand various patterns View and track pertinent metrics to find patterns and gain insights from data Set & manage permission levels based on user roles and restrict access to only authorized individuals Track and manage sick leave time Allow users to access multiple services after entering their login credentials once Set up connections to third-party platforms to improve business processes Track and manage employee time-off, vacation, and sick leave requests Tools that allow employees to request/schedule time off Request, track, and manage time off requests and vacation time Get Advice We can help you find the software with the features you need. Features 4.3 (127) 4.3 Based on 127 reviews ## Pricing Value for money 4.6 (115) Free Trial Free Version [View pricing plan details](https://www.capterra.com/p/189276/Vacation-Tracker/pricing/) Free $0.00 It includes: - Approve Leave Requests - Send Leave Updates - Apply for Leave - See Time-off Overlaps - Integrate With Your Calendar - Calendar Overview Core $2.00 Per User,Per Month It includes: - Apply for Leave - Approve Leave Requests - Assign Approvers - Calendar Overview - Chat & Email Support - Create Multiple Locations - Customize Leave Policies - Customize Leave Types - Generate Reports - Integrate With Your Calendar - Manage Multiple Departments - See Time-off Overlaps - Send Leave Updates Complete $4.00 Per User,Per Month It includes: - Apply for Leave - Approve Leave Requests - Assign Approvers - Calendar Overview - Chat & Email Support - Create Multiple Locations - Customize Leave Policies - Customize Leave Types - Generate Reports - Integrate With Your Calendar - Manage Multiple Departments - See Time-off Overlaps - Send Leave Updates - Set Accruals Value for money 4.6 (115) 4.6 Based on 115 reviews ## Integrations [ Slack](https://www.capterra.com/p/135003/Slack/)[ Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/)[ Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/)[ Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/)[ Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.7 (115) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.7 (115) 4.7 Based on 115 reviews ## User reviews Overall rating 4.7 Based on 127 reviews Filter by rating 5(94) 4(29) 3(4) 2(0) 1(0) Mentioned topic Sorted by most recent DN Dar N. Co-Director, Finance Lead Non-Profit Organization Management ### "Excellent and easy for annual leave tracking" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 June 4, 2026 Excellent and easy. I think it is a bit annoying it is forcing me to write more in my review since I already wrote enough under the previous two sections. Pros This is an extremely user friendly vacation tracking/leave management app. It is very self explanatory to use as an administrator or end user. We do not use the scheduling functionality. We are able to use the free version of the app to meet all of our vacation management needs. It requires minimal data input which decreases potential security threat of data leaks. Cons There is nothing in particular that we dislike about the app. We were only a bit concerned when looking into data sharing process since data is employee related data. Switched from [Freshteam](https://www.capterra.com/p/166825/Freshteam/) Product discontinued, why forcing me to write more... Alternatives considered [DontGo](https://www.capterra.com/p/152787/DontGo/) Reasons for choosing Vacation Tracker backend functionality and easy user interface Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. EV Edith v. Head of Research ### "Review of vacation tracker" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 3/10 May 31, 2026 Overall I think it’s a good product and I would highly recommend it. I think it would be valuable resource for any employee. Pros I like that it’s connected to Slack. It makes it easier for the employees. It makes it easier for the the managers everybody seems to like it Cons It doesn’t really sometimes have good reporting features or sometimes it doesn’t sync up to what’s really in payroll. Alternatives considered [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) Reasons for choosing Vacation Tracker Because it integrated with Slack and that was major important to our company Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. CM Cat M. SVP of Operations Public Relations and Communications ### "Simple, flexible and intuitive" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 2.0 2.0 Likelihood to Recommend 10/10 May 13, 2026 Simple to set up, easy to use. The best PTO tool I have ever used and I have been recommending it to others. Pros Vacation Tracker is extremely customizable and allowed us set up our bespoke PTO policies easily. It is incredibly intuitive and the integration with Teams makes it a breeze for both managers and employees. Cons My only quibble with Vacation Tracker is that, while it allows for 2 levels of approval, it does not allow flexibility for different approval structures (we often need 3-4 managers to each approve). Switched from [PrismHR](https://www.capterra.com/p/187705/PrismHR/) Inability to have real time balances available for employees and be able to accommodate our policies. Alternatives considered [absence.io](https://www.capterra.com/p/153192/absence-io/) Reasons for choosing Vacation Tracker Better functionality and user interface. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. OV Ophelia V. VP of Operations Non-Profit Organization Management ### "Great value, user friendly" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 10/10 April 13, 2026 Pros Vacation Tracker had all the customization I needed for managing different teams and time with the organization. It is very user friendly and I was able to set up our account fairly quickly. Reviewing time off balances is easy and the integration with Google Workspace for calendar and apps makes it very easy to access. We are a small team so we pay for more users than we are using, but the cost is still worth removing the admin burden from our staff. Cons General admin users sometimes have issues linking their google accounts to the app but it has been quickly resolved when help has been requested. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. CC Candice C. Sales Manager Insurance ### "We would absolutely recommend using this for tracking any leave types, seamless and easy to use!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 3, 2026 Definitely has been a great experience and we plan on using it for years to come. When we've needed help, responses are prompt and thorough. Pros Vacation Tracker is easy to use and extremely easy to manage all PTO and time off as well as tenured employees with more benefits. Cons When an employee edits a leave that's already been approved, you are forced to choose a time that may not be accurate- (i.e. doctor appt for 12:00-1:30 and employee edits to end time of 1:00, it will not allow it.) Switched from [AgencyHR](https://www.capterra.com/p/161819/AgencyHR/) Agency Zoom had too many errors when setting up and although the price point was better, we enjoy the access and rules we can set in place as well as the multiple points of use like Slack integration. Alternatives considered [Zoho CRM](https://www.capterra.com/p/155928/Zoho-CRM/) [PTO Exchange](https://www.capterra.com/p/204586/PTO-Exchange/) Reasons for choosing Vacation Tracker We liked the options, slack integration and the free trial. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. EW Elisabeth W. Loan servicing Financial Services ### "Vacation Tracker " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 27, 2026 My experience with Vacation Tracker has been great. Simple and intuitive to use and responsive customer service. Pros Vacation Tracker makes it simple and easy to track our employees vacation and sick days. All of our employees find it easy to request days off. Cons No complaints. I haven’t had any issues so far with using Vacation Tracker on the administrator end and no complaints from employees either. Alternatives considered [Kickserv](https://www.capterra.com/p/122541/Kickserv/) [BambooHR](https://www.capterra.com/p/110968/BambooHR/) Reasons for choosing Vacation Tracker We chose vacation tracker after having a demo session and seeing the ease of use. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. KC Kristen C. Operations and Finance Religious Institutions ### "Operation and Finance Director" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 February 18, 2026 The support team has been great, as employees learn to use it, it has been very helpful. I was thankful for the time they spent helping me learn. Pros ease of use for employee, that it is integrated in slack a system we already use, the team went out of their way to help me with the set up. Cons a little harder to set up than I would have liked, we have so many people and departments it required me to think through all the possibilities, but in the end it worked. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. HE Holden E. Founder Financial Services ### "Simple=good" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 11, 2026 Thus far my experience has been good. As I mentioned above, no complaints on the platform. Products like this should be simple and this is that. Pros Quite easy to use, for both myself and the team. Easy to set up, and great for the price. I kind of set and forget. Cons Its hard to find online. I had to search through a bunch of bullshit competitors to land here. So maybe more SEO or AEO. Check out profound, I can link you with a rep there. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. FC Fabio C. Head of Business Development Financial Services ### "Honest review" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 3.0 3.0 Customer Service 4.0 4.0 Likelihood to Recommend 10/10 January 11, 2026 Good, its a good value for money, easy to use and the support are very helpful, I would recommed it to a friend. Pros I like that it is easy to use and the quality of the platform, I could figure it out mostly by myself. Cons The design could be improved, not very attractive, the calendar and some of the features dont have a great apperance. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. DS Dylan S. Operations Manager Accounting ### "Vacation Tracker Review" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 10/10 November 17, 2025 Very easy to use. Loved the setup and all of the functionalities. Very clear and quick to set up. Pricing is also super competitive Pros It's really simple, easy to use and to set up. Team is able to onboard super quick and the the value for money is very good as well. Slack integration is great as well Cons I'd like to see accrued vacation when requestions time of. Ex. If I want to request vacation in 2 months I'd like to be able to see how much time i've accrued Alternatives considered [Day Off](https://www.capterra.com/p/182523/Day-Off-Leave-Tracker/) Reasons for choosing Vacation Tracker Vacation Tracker had more robust features Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/189276/Vacation-Tracker/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. 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