--- title: "Vacation Tracker Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Vacation Tracker Software - reviews, pricing plans, popular comparisons to other Leave Management System products and more." source_url: "https://www.capterra.com/p/189276/Vacation-Tracker/" page_type: "product" language: "en" --- # Vacation Tracker Software Review 2026: Features, Integrations, Pros & Cons Last updated on July 31, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Users](#users)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Vacation Tracker ## What is Vacation Tracker? Vacation Tracker is the go-to tool for hassle-free leave management. It makes tracking and managing paid time off (PTO) a breeze, giving everyone a clear view of leave balances and keeping everyone in sync. The platform is super easy to use—no extra training needed—so managers can quickly see who’s in or out across different locations and handle things like PTO accruals, rollovers, and custom leave types without the usual fuss. And because Vacation Tracker works directly with Slack, Microsoft Teams, Google Workspace, and email, teams can manage leave from the tools they’re already using, making it easier than ever to stay connected and up-to-date. ## What is Vacation Tracker used for? [Leave Management System](https://www.capterra.com/leave-management-system-software/)[Absence Management](https://www.capterra.com/absence-management-software/)[Attendance Tracking](https://www.capterra.com/attendance-tracking-software/) Top alternative Featured Overall rating Based on 128 user reviews Reviews sentiment Positive 97% Neutral 3% Negative 0% Starting price $2 Per User, Per Month Free trial available Includes Free Version Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... - Human Resources / 2025 Our "Best of" badge program showcases products with the highest ratings... Do you work for Vacation Tracker?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://vacationtracker.io&name=Vacation Tracker) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Vacation Tracker 4.7 (128) VS. [4.7 (610)](https://www.capterra.com/p/141217/Calamari/reviews/) Starting Price $2 Per User, Per Month Starting Price $2 Per User, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.8 (128) Ease Of Use 4.6 (394) Value For Money 4.6 (116) Value For Money 4.7 (293) Customer Service 4.7 (116) Customer Service 4.9 (288) ## Vacation Tracker alternatives [4.6 (3,521)](https://www.capterra.com/p/110968/BambooHR/reviews/) Starting price $10.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 95% of reviewers rated it above 4 stars Highest Rated [4.9 (4,851)](https://www.capterra.com/p/172127/Rippling/reviews/) Starting price $8.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 98% of reviewers rated it above 4 stars [4.6 (5,304)](https://www.capterra.com/p/153140/Connecteam/reviews/) Starting price $29.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [4.8 (118)](https://www.capterra.com/p/147749/HR-Partner/reviews/) Starting price $130.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/189276/Vacation-Tracker/alternatives/) ## FAQs about Vacation Tracker Overview ### What problems does Vacation Tracker solve? Vacation Tracker solves manual PTO tracking, spreadsheet errors, paper requests, and poor visibility into who is off, when, and how much leave remains. HR teams, managers, payroll staff, and distributed teams use it to streamline approvals, monitor balances, coordinate coverage across locations, and reduce employee questions through Slack, Teams, and calendar integrations. Answer based on 111 reviews Overview ### Which roles and teams benefit most from Vacation Tracker? Vacation Tracker is most used by office managers, HR teams, and operations leaders who need a simple way to track leave, approvals, and team availability. Administrators and chiefs of staff use it to reduce scheduling conflicts, while executives and IT leaders rely on it for visibility, policy consistency, and smoother workforce planning. Answer based on 127 reviews Overview ### What company size and industries is Vacation Tracker built for? Vacation Tracker is built for small businesses automating PTO management, with 94% of reviewers from small companies. It also serves midsize businesses at 5% and enterprises at 2%. The most common industries are Information Technology and Services at 9%, Computer Software at 9%, and Non-Profit Organization Management at 8%. Answer based on 127 reviews Features and Usability ### What are the key features of Vacation Tracker? Vacation Tracker includes core leave management features like time off requests, approval workflows, leave tracking, and team calendars. Differentiating features include Slack and Microsoft Teams integrations, calendar integration with Google and Outlook, customizable leave policies and accruals, department and location-based management, plus reports and notifications for visibility into balances and upcoming absences. Answer based on 50 reviews Pricing ### How much does it cost and what fees or limitations are included? Vacation Tracker starts at $2 per active user/month for the Core plan, with a $50 monthly minimum; Complete costs 4 per user with a $100 minimum. Annual billing cuts 10%, and both a free version and free trial are available. Reviews often call it cost-effective, though some found it expensive for limited functionality or hour-based needs. Answer based on 12 reviews Integrations ### Which third-party tools and platforms does Vacation Tracker integrate with? Vacation Tracker integrates with Slack, Microsoft Teams, Microsoft Outlook, Google Workspace, and Google Calendar. Reviewer feedback most often confirms Slack, Teams, and Outlook for leave requests, approvals, notifications, and calendar visibility, while the catalog also lists Outlook Backup Toolbox. These integrations center on communication and calendar management. Answer based on 61 reviews Getting Started and Support ### What training and onboarding options does Vacation Tracker offer? Vacation Tracker provides live online sessions, webinars, documentation, and videos to help teams get started. Live online sessions and webinars support guided training, while documentation and videos offer self-paced reference materials for setup and ongoing learning. Answer based on 3 reviews Getting Started and Support ### What customer support options does Vacation Tracker offer, and how do users rate the experience? Vacation Tracker offers email/help desk, FAQ/forum, a knowledge base, and chat. Users generally describe support as quick, helpful, thorough, and consistent with follow-up, while help articles answer many routine questions. Some users mention technical issues that can take a few days to resolve and occasional dependence on support for configuration changes. Answer based on 50 reviews Tracking ### How well does Vacation Tracker handle PTO tracking? Vacation Tracker makes PTO tracking simple and visible for managers, payroll teams, and employees. It replaces spreadsheets and email chains with leave requests, balances, approvals, and records in one place. Some teams want deeper HRIS syncing, more flexible hourly options, and better reporting or mobile consistency. Answer based on 36 reviews ## Who uses Vacation Tracker? Based on Capterra reviews from the past 4 years Talk to a software expert to get a free software list tailored to your business needs ## Features AI summary Based on 2,914 Leave Management System reviews Capterra data shows that buyers of leave management systems rank the following features as their top priorities: - **Leave Tracking** (**47%** of reviewers rated this feature as critical) - **Vacation/Leave Tracking** (**47%**) - **Time Off Management** (**47%**) Vacation Tracker supports all three of the features reviewers value most: **Leave Tracking**, **Vacation/Leave Tracking**, and **Time Off Management**. Together, these capabilities help businesses keep employee absences organized, maintain accurate leave records, and manage time-off requests more efficiently, allowing teams to plan coverage and reduce scheduling conflicts. Leave Tracking 4.7 (43) 106.98% of 43 reviewers that rated this feature as important or highly important Manage and track employee attendance Vacation/Leave Tracking 4.8 (47) 110.64% of 47 reviewers that rated this feature as important or highly important Request, track, and manage time off requests and vacation time Time Off Management 4.7 (62) 104.84% of 62 reviewers that rated this feature as important or highly important Track and manage employee time-off, vacation, and sick leave requests Time Off Requests 4.8 (55) 103.64% of 55 reviewers that rated this feature as important or highly important Tools that allow employees to request/schedule time off Employee Database 4.4 (18) 72.22% of 18 reviewers that rated this feature as important or highly important Electronic storage of staff/employee contact information and job status in a centralized repository Sick Leave Tracking 4.8 (44) 93.18% of 44 reviewers that rated this feature as important or highly important Track and manage sick leave time Vacation Tracker 37 features ### All Features - Absence Management: Manage and track employee attendance - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - API: Application programming interface that allows for integration with other systems/databases - Approval Process Control: Manage the process of evaluating documents or requests submitted for approval - Approval Workflow: Route documents and other data through one or more stakeholders for review and approval - Attendance Management: Manage attendance for classes, shifts, meetings, or events - Attendance Tracking: Track the attendance of specific individuals or groups - Audit Trail: A record of all activities within the system, including user access, changes made, etc. - Benefits Management: Record employee's benefit plans and selections throughout career progression - Calendar Management: Track and manage schedules and meetings via an integrated calendar - Customizable Reports: Alter the layout and content of reports - Data Import/Export: Import and export data to and from software applications - Employee Database: Electronic storage of staff/employee contact information and job status in a centralized repository - Employee Management: Track employee schedules, availability, and performance across projects and tasks - Employee Profiles: Centralized storage for employee data, records, and performance metrics - Employee Scheduling: Assign working shifts or tasks to employees based on their availability - FMLA Administration: Track employee time off under the family and medical leave act (FMLA) - Leave Policy Management: Create and manage leave policies including multiple policies per department, branch, shift, region, etc. - Leave Tracking: Manage and track employee attendance - Multi-Location: Manage and support multiple locations - Overtime Calculation: Manage and record overtime hours for hourly employees - Real-Time Data: Receive data and information in real time - Real-Time Notifications: Notifications that are delivered to users as soon as an event occurs - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Remote Access/Control: Access work applications remotely, for when working away from the office and/or traveling - Remote Support: Provide support to your customers and employees remotely over a shared network - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Reporting/Analytics: View and track pertinent metrics to find patterns and gain insights from data - Role-Based Permissions: Set & manage permission levels based on user roles and restrict access to only authorized individuals - Sick Leave Tracking: Track and manage sick leave time - Single Sign On: Allow users to access multiple services after entering their login credentials once - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Time Off Management: Track and manage employee time-off, vacation, and sick leave requests - Time Off Requests: Tools that allow employees to request/schedule time off - Vacation/Leave Tracking: Request, track, and manage time off requests and vacation time --- Get Advice We can help you find the software with the features you need. Features 4.4 (128) 4.4 Based on 128 reviews ## Pricing Value for money 4.6 (116) Free Trial Free Version [View pricing plan details](https://www.capterra.com/p/189276/Vacation-Tracker/pricing/) Free $0.00 It includes: - Approve Leave Requests - Send Leave Updates - Apply for Leave - See Time-off Overlaps - Integrate With Your Calendar - Calendar Overview Core $2.00 Per User,Per Month It includes: - Apply for Leave - Approve Leave Requests - Assign Approvers - Calendar Overview - Chat & Email Support - Create Multiple Locations - Customize Leave Policies - Customize Leave Types - Generate Reports - Integrate With Your Calendar - Manage Multiple Departments - See Time-off Overlaps - Send Leave Updates Complete $4.00 Per User,Per Month It includes: - Apply for Leave - Approve Leave Requests - Assign Approvers - Calendar Overview - Chat & Email Support - Create Multiple Locations - Customize Leave Policies - Customize Leave Types - Generate Reports - Integrate With Your Calendar - Manage Multiple Departments - See Time-off Overlaps - Send Leave Updates - Set Accruals Value for money 4.6 (116) 4.6 Based on 116 reviews ## Integrations [ Slack](https://www.capterra.com/p/135003/Slack/)[ Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/)[ Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/)[ Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/)[ Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.7 (116) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.7 (116) 4.7 Based on 116 reviews ## User reviews Overall rating 4.7 Based on 128 reviews Filter by rating 5(95) 4(29) 3(4) 2(0) 1(0) Mentioned topic Sorted by most recent David H. Project manager Computer & Network Security ### "Simple and reliable vacation tracking" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 29, 2026 We used Vacation Tracker before and had a great experience with it. It simplified leave management and made planning around holidays much easier. The interface was clear, and we always knew where things stood. I would happily recommend it to teams looking for a simple way to manage time off. Pros Vacation Tracker made it much easier for our team to keep track of holidays and time off. It was straightforward to use, easy for the team to understand, and gave us a clear overview of everyone’s availability. Cons The initial setup took a little time, but it was straightforward. After that, Vacation Tracker worked smoothly for our team. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. DN Dar N. Co-Director, Finance Lead Non-Profit Organization Management ### "Excellent and easy for annual leave tracking" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 June 4, 2026 Excellent and easy. I think it is a bit annoying it is forcing me to write more in my review since I already wrote enough under the previous two sections. Pros This is an extremely user friendly vacation tracking/leave management app. It is very self explanatory to use as an administrator or end user. We do not use the scheduling functionality. We are able to use the free version of the app to meet all of our vacation management needs. It requires minimal data input which decreases potential security threat of data leaks. Cons There is nothing in particular that we dislike about the app. We were only a bit concerned when looking into data sharing process since data is employee related data. Switched from [Freshteam](https://www.capterra.com/p/166825/Freshteam/) Product discontinued, why forcing me to write more... Alternatives considered [DontGo](https://www.capterra.com/p/152787/DontGo/) Reasons for choosing Vacation Tracker backend functionality and easy user interface Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. EV Edith V. Head of Research ### "Review of vacation tracker" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 3/10 May 31, 2026 Overall I think it’s a good product and I would highly recommend it. I think it would be valuable resource for any employee. Pros I like that it’s connected to Slack. It makes it easier for the employees. It makes it easier for the the managers everybody seems to like it Cons It doesn’t really sometimes have good reporting features or sometimes it doesn’t sync up to what’s really in payroll. Alternatives considered [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) Reasons for choosing Vacation Tracker Because it integrated with Slack and that was major important to our company Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. CM Cat M. SVP of Operations Public Relations and Communications ### "Simple, flexible and intuitive" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 2.0 2.0 Likelihood to Recommend 10/10 May 13, 2026 Simple to set up, easy to use. The best PTO tool I have ever used and I have been recommending it to others. Pros Vacation Tracker is extremely customizable and allowed us set up our bespoke PTO policies easily. It is incredibly intuitive and the integration with Teams makes it a breeze for both managers and employees. Cons My only quibble with Vacation Tracker is that, while it allows for 2 levels of approval, it does not allow flexibility for different approval structures (we often need 3-4 managers to each approve). Switched from [PrismHR](https://www.capterra.com/p/187705/PrismHR/) Inability to have real time balances available for employees and be able to accommodate our policies. Alternatives considered [absence.io](https://www.capterra.com/p/153192/absence-io/) Reasons for choosing Vacation Tracker Better functionality and user interface. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. OV Ophelia V. VP of Operations Non-Profit Organization Management ### "Great value, user friendly" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 10/10 April 13, 2026 Pros Vacation Tracker had all the customization I needed for managing different teams and time with the organization. It is very user friendly and I was able to set up our account fairly quickly. Reviewing time off balances is easy and the integration with Google Workspace for calendar and apps makes it very easy to access. We are a small team so we pay for more users than we are using, but the cost is still worth removing the admin burden from our staff. Cons General admin users sometimes have issues linking their google accounts to the app but it has been quickly resolved when help has been requested. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. CC Candice C. Sales Manager Insurance ### "We would absolutely recommend using this for tracking any leave types, seamless and easy to use!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 3, 2026 Definitely has been a great experience and we plan on using it for years to come. When we've needed help, responses are prompt and thorough. Pros Vacation Tracker is easy to use and extremely easy to manage all PTO and time off as well as tenured employees with more benefits. Cons When an employee edits a leave that's already been approved, you are forced to choose a time that may not be accurate- (i.e. doctor appt for 12:00-1:30 and employee edits to end time of 1:00, it will not allow it.) Switched from [AgencyHR](https://www.capterra.com/p/161819/AgencyHR/) Agency Zoom had too many errors when setting up and although the price point was better, we enjoy the access and rules we can set in place as well as the multiple points of use like Slack integration. Alternatives considered [Zoho CRM](https://www.capterra.com/p/155928/Zoho-CRM/) [PTO Exchange](https://www.capterra.com/p/204586/PTO-Exchange/) Reasons for choosing Vacation Tracker We liked the options, slack integration and the free trial. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. EW Elisabeth W. Loan servicing Financial Services ### "Vacation Tracker " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 27, 2026 My experience with Vacation Tracker has been great. Simple and intuitive to use and responsive customer service. Pros Vacation Tracker makes it simple and easy to track our employees vacation and sick days. All of our employees find it easy to request days off. Cons No complaints. I haven’t had any issues so far with using Vacation Tracker on the administrator end and no complaints from employees either. Alternatives considered [Kickserv](https://www.capterra.com/p/122541/Kickserv/) [BambooHR](https://www.capterra.com/p/110968/BambooHR/) Reasons for choosing Vacation Tracker We chose vacation tracker after having a demo session and seeing the ease of use. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. KC Kristen C. Operations and Finance Religious Institutions ### "Operation and Finance Director" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 February 18, 2026 The support team has been great, as employees learn to use it, it has been very helpful. I was thankful for the time they spent helping me learn. Pros ease of use for employee, that it is integrated in slack a system we already use, the team went out of their way to help me with the set up. Cons a little harder to set up than I would have liked, we have so many people and departments it required me to think through all the possibilities, but in the end it worked. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. HE Holden E. Founder Financial Services ### "Simple=good" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 11, 2026 Thus far my experience has been good. As I mentioned above, no complaints on the platform. Products like this should be simple and this is that. Pros Quite easy to use, for both myself and the team. Easy to set up, and great for the price. I kind of set and forget. Cons Its hard to find online. I had to search through a bunch of bullshit competitors to land here. So maybe more SEO or AEO. Check out profound, I can link you with a rep there. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. FC Fabio C. Head of Business Development Financial Services ### "Honest review" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 3.0 3.0 Customer Service 4.0 4.0 Likelihood to Recommend 10/10 January 11, 2026 Good, its a good value for money, easy to use and the support are very helpful, I would recommed it to a friend. Pros I like that it is easy to use and the quality of the platform, I could figure it out mostly by myself. Cons The design could be improved, not very attractive, the calendar and some of the features dont have a great apperance. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. [View all Reviews](https://www.capterra.com/p/189276/Vacation-Tracker/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. 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