--- title: "Vacation Tracker Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Vacation Tracker Software - reviews, pricing plans, popular comparisons to other Leave Management System products and more." source_url: "https://www.capterra.com/p/189276/Vacation-Tracker/" page_type: "product" language: "en" publication_date: "2026-10-30" --- # Vacation Tracker Software Review 2026: Features, Integrations, Pros & Cons Last updated on October 30, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Users](#users)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Vacation Tracker ## What is Vacation Tracker? Vacation Tracker is a leave management system for multi-location and multi-country companies using Microsoft Teams, Slack or Google Workspace. Manage the full leave process, from employee requests and manager approvals to balances and reporting. Track vacation, sick leave, parental leave and custom leave types in one place. Give each office, country, US state or Canadian province its own leave policies, accruals, carryover rules and public holidays. Automate accrual calculations and prorate quotas for employees who join mid-year. Employees can check their balances and request time off where they work. Managers see overlapping leave before approving, with multi-level and substitute approvals to route requests to the right people. See upcoming leave in a shared calendar, sync approved time off to Outlook or Google Calendar, and send daily or weekly absence summaries. Export leave balances and history to Excel or CSV, or schedule reports for HR and payroll. ## What is Vacation Tracker used for? [Leave Management System](https://www.capterra.com/leave-management-system-software/)[Absence Management](https://www.capterra.com/absence-management-software/)[Attendance Tracking](https://www.capterra.com/attendance-tracking-software/) Top alternative Featured Overall rating Based on 128 user reviews Reviews sentiment Positive 97% Neutral 3% Negative 0% Starting price $2 Per User, Per Month Free trial available Includes Free Version Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... - Human Resources / 2025 Our "Best of" badge program showcases products with the highest ratings... Do you work for Vacation Tracker?[Manage this product listing](https://www.g2.com/products/vacation-tracker/claim_requests/new?auto=true) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Vacation Tracker 4.7 (128) VS. [4.6 (3,653)](https://www.capterra.com/p/110968/BambooHR/reviews/) Starting Price $2 Per User, Per Month Starting Price $10 Per User, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.8 (128) Ease Of Use 4.7 (397) Value For Money 4.6 (116) Value For Money 4.5 (296) Customer Service 4.7 (116) Customer Service 4.5 (291) ## Vacation Tracker alternatives [4.7 (610)](https://www.capterra.com/p/141217/Calamari/reviews/) Starting price $2.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 98% of reviewers rated it above 4 stars [4.6 (5,322)](https://www.capterra.com/p/153140/Connecteam/reviews/) Starting price $29.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars Highest Rated [4.9 (4,886)](https://www.capterra.com/p/172127/Rippling/reviews/) Starting price $8.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 98% of reviewers rated it above 4 stars [Leave Dates](https://www.capterra.com/p/190981/Leave-Dates/) [4.8 (397)](https://www.capterra.com/p/190981/Leave-Dates/reviews/) Starting price $0.75 Per User, Per Month Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/190981/Leave-Dates/) [View all alternatives](https://www.capterra.com/p/189276/Vacation-Tracker/alternatives/) ## FAQs about Vacation Tracker Overview ### What problems does Vacation Tracker solve? Vacation Tracker solves spreadsheet-based PTO tracking, unclear leave balances, and slow approval workflows by centralizing requests, policies, balances, and absence calendars. HR administrators, managers, payroll staff, and distributed teams benefit from visibility into upcoming absences, department coverage, and employee-specific leave rules through Slack, Teams, Google Workspace, and Microsoft 365. Answer based on 102 reviews Overview ### Which roles and teams benefit most from Vacation Tracker? Vacation Tracker is most used by office managers, HR and people operations teams, and operations leaders who manage leave requests, approvals, and absence calendars. Chief of staff and executive teams use it to maintain staffing visibility, while IT administrators support access and policy setup for distributed employees. Answer based on 128 reviews Overview ### What company size and industries is Vacation Tracker built for? Vacation Tracker is built for small businesses, which account for 94% of reviewers, especially Information Technology and Services teams (9%). It helps teams worldwide automate PTO management and replace time-consuming manual processes. Reviewer representation also includes Computer Software at 9%, Non-Profit Organization Management at 8%, midsize businesses at 5%, and enterprises at 2%. Answer based on 128 reviews Features and Usability ### What are the key features of Vacation Tracker? Vacation Tracker includes vacation/leave tracking, time off requests, and time off management that show employees used and remaining balances. Calendar management provides visibility into who is in or out across teams and locations. Sick leave tracking records absences, while approval process control and alerts/notifications support leave decisions and coverage planning. Answer based on 35 reviews Pricing ### How much does it cost and what fees or limitations are included? Vacation Tracker offers a free version and starts at $2 per active user monthly for Core, with a $50 monthly minimum. Complete costs 4 per active user monthly with a 100 minimum; annual billing saves 10%. Reviewers often find it affordable, though one cited higher costs for hour-based leave needs. Answer based on 12 reviews Integrations ### Which third-party tools and platforms does Vacation Tracker integrate with? Vacation Tracker integrates with six third-party tools and platforms, including Slack, Microsoft Teams, Microsoft Outlook, Google Calendar, Google Workspace, and Outlook Backup Toolbox. Reviewer feedback most often confirms Slack, Microsoft Teams, and Microsoft Outlook connections for leave requests, notifications, approvals, calendar visibility, and out-of-office coordination. Answer based on 59 reviews Getting Started and Support ### What training and onboarding options does Vacation Tracker offer? Vacation Tracker provides live online sessions, webinars, documentation, and videos to help teams get started. Live online sessions and webinars support guided setup and product walkthroughs, while documentation and videos offer written and visual reference materials for self-paced learning and review. Answer based on 3 reviews Getting Started and Support ### What customer support options does Vacation Tracker offer, and how do users rate the experience? Vacation Tracker offers email/help desk, FAQ/forum, knowledge base, and chat support. Users generally describe the support team as prompt, thorough, helpful, and attentive through issue resolution; help desk articles also answer common questions. Some users report that technical problems can take one to three days to resolve. Answer based on 50 reviews Tracking ### How well does Vacation Tracker track PTO and employee leave? Vacation Tracker makes PTO and leave tracking easier than spreadsheets by centralizing balances, requests, approvals, and employee absence records. Small business teams and managers value its simple setup, customizable leave categories, and visibility into who is away. Some users report mobile balance discrepancies, limited reporting filters, or duplicate work when HRIS integration is unavailable. Answer based on 36 reviews ## Who uses Vacation Tracker? Based on Capterra reviews from the past 4 years Talk to a software expert to get a free software list tailored to your business needs ## Features AI summary Based on 2,957 Leave Management System reviews Capterra data shows that buyers of leave management systems rank the following features as their top priorities: - **Leave Tracking** (**47%** of reviewers rated this feature as critical) - **Vacation/Leave Tracking** (**47%**) - **Time Off Management** (**47%**) Vacation Tracker supports all three of the features reviewers rate most important: **Leave Tracking**, **Vacation/Leave Tracking**, and **Time Off Management**. Together, these capabilities help businesses track employee absences accurately, manage vacation requests more efficiently, and maintain clear visibility into time off across the organization, allowing teams to plan coverage and reduce scheduling conflicts. Leave Tracking 4.7 (43) 106.98% of 43 reviewers that rated this feature as important or highly important Manage and track employee attendance Vacation/Leave Tracking 4.8 (47) 110.64% of 47 reviewers that rated this feature as important or highly important Request, track, and manage time off requests and vacation time Time Off Management 4.7 (62) 104.84% of 62 reviewers that rated this feature as important or highly important Track and manage employee time-off, vacation, and sick leave requests Employee Database 4.4 (18) 72.22% of 18 reviewers that rated this feature as important or highly important Electronic storage of staff/employee contact information and job status in a centralized repository Time Off Requests 4.8 (55) 103.64% of 55 reviewers that rated this feature as important or highly important Tools that allow employees to request/schedule time off Sick Leave Tracking 4.8 (44) 93.18% of 44 reviewers that rated this feature as important or highly important Track and manage sick leave time Vacation Tracker 37 features ### All Features - Absence Management: Manage and track employee attendance - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - API: Application programming interface that allows for integration with other systems/databases - Approval Process Control: Manage the process of evaluating documents or requests submitted for approval - Approval Workflow: Route documents and other data through one or more stakeholders for review and approval - Attendance Management: Manage attendance for classes, shifts, meetings, or events - Attendance Tracking: Track the attendance of specific individuals or groups - Audit Trail: A record of all activities within the system, including user access, changes made, etc. - Benefits Management: Record employee's benefit plans and selections throughout career progression - Calendar Management: Track and manage schedules and meetings via an integrated calendar - Customizable Reports: Alter the layout and content of reports - Data Import/Export: Import and export data to and from software applications - Employee Database: Electronic storage of staff/employee contact information and job status in a centralized repository - Employee Management: Track employee schedules, availability, and performance across projects and tasks - Employee Profiles: Centralized storage for employee data, records, and performance metrics - Employee Scheduling: Assign working shifts or tasks to employees based on their availability - FMLA Administration: Track employee time off under the family and medical leave act (FMLA) - Leave Policy Management: Create and manage leave policies including multiple policies per department, branch, shift, region, etc. - Leave Tracking: Manage and track employee attendance - Multi-Location: Manage and support multiple locations - Overtime Calculation: Manage and record overtime hours for hourly employees - Real-Time Data: Receive data and information in real time - Real-Time Notifications: Notifications that are delivered to users as soon as an event occurs - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Remote Access/Control: Access work applications remotely, for when working away from the office and/or traveling - Remote Support: Provide support to your customers and employees remotely over a shared network - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Reporting/Analytics: View and track pertinent metrics to find patterns and gain insights from data - Role-Based Permissions: Set & manage permission levels based on user roles and restrict access to only authorized individuals - Sick Leave Tracking: Track and manage sick leave time - Single Sign On: Allow users to access multiple services after entering their login credentials once - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Time Off Management: Track and manage employee time-off, vacation, and sick leave requests - Time Off Requests: Tools that allow employees to request/schedule time off - Vacation/Leave Tracking: Request, track, and manage time off requests and vacation time --- Get Advice We can help you find the software with the features you need. Features 4.4 (128) 4.4 Based on 128 reviews ## Pricing Value for money 4.6 (116) Free Trial Free Version [View pricing plan details](https://www.capterra.com/p/189276/Vacation-Tracker/pricing/) Core $2.00 Per User,Per Month It includes: - Apply for Leave - Approve Leave Requests - Assign Approvers - Calendar Overview - Chat & Email Support - Create Multiple Locations - Customize Leave Policies - Customize Leave Types - Generate Reports - Integrate With Your Calendar - Manage Multiple Departments - See Time-off Overlaps - Send Leave Updates Complete $4.00 Per User,Per Month It includes: - Set Accruals - Apply for Leave - Approve Leave Requests - Assign Approvers - Calendar Overview - Chat & Email Support - Create Multiple Locations - Customize Leave Policies - Customize Leave Types - Generate Reports - Integrate With Your Calendar - Manage Multiple Departments - See Time-off Overlaps - Send Leave Updates Value for money 4.6 (116) 4.6 Based on 116 reviews ## Integrations [ Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/)[ Slack](https://www.capterra.com/p/135003/Slack/)[ Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/)[ Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/)[ Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.7 (116) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.7 (116) 4.7 Based on 116 reviews ## User reviews Overall rating 4.7 Based on 128 reviews Filter by rating Counts reflect reviews available in this feed. 5(95) 4(29) 3(4) 2(0) 1(0) Mentioned topic Recent reviews first, then most helpful RE Reviewer Project manager Used the software for: Less than 1 year ### "Simple and reliable vacation tracking" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 31, 2026 We used Vacation Tracker before and had a great experience with it. It simplified leave management and made planning around holidays much easier. The interface was clear, and we always knew where things stood. I would happily recommend it to teams looking for a simple way to manage time off. Pros Vacation Tracker made it much easier for our team to keep track of holidays and time off. It was straightforward to use, easy for the team to understand, and gave us a clear overview of everyone’s availability. Cons The initial setup took a little time, but it was straightforward. After that, Vacation Tracker worked smoothly for our team. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer Co-Director, Finance Lead Used the software for: Less than 1 year ### "Excellent and easy for annual leave tracking" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 June 6, 2026 Excellent and easy. I think it is a bit annoying it is forcing me to write more in my review since I already wrote enough under the previous two sections. Pros This is an extremely user friendly vacation tracking/leave management app. It is very self explanatory to use as an administrator or end user. We do not use the scheduling functionality. We are able to use the free version of the app to meet all of our vacation management needs. It requires minimal data input which decreases potential security threat of data leaks. Cons There is nothing in particular that we dislike about the app. We were only a bit concerned when looking into data sharing process since data is employee related data. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer Head of Used the software for: Less than 1 year ### "Review of vacation tracker" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 3/10 June 2, 2026 Overall I think it’s a good product and I would highly recommend it. I think it would be valuable resource for any employee. Pros I like that it’s connected to Slack. It makes it easier for the employees. It makes it easier for the the managers everybody seems to like it Cons It doesn’t really sometimes have good reporting features or sometimes it doesn’t sync up to what’s really in payroll. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer SVP of Operations Used the software for: Less than 1 year ### "Simple, flexible and intuitive" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 2.0 2.0 Likelihood to Recommend 10/10 May 14, 2026 Simple to set up, easy to use. The best PTO tool I have ever used and I have been recommending it to others. Pros Vacation Tracker is extremely customizable and allowed us set up our bespoke PTO policies easily. It is incredibly intuitive and the integration with Teams makes it a breeze for both managers and employees. Cons My only quibble with Vacation Tracker is that, while it allows for 2 levels of approval, it does not allow flexibility for different approval structures (we often need 3-4 managers to each approve). Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer VP of Operations Used the software for: Less than 1 year ### "Great value, user friendly" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 10/10 April 15, 2026 Pros Vacation Tracker had all the customization I needed for managing different teams and time with the organization. It is very user friendly and I was able to set up our account fairly quickly. Reviewing time off balances is easy and the integration with Google Workspace for calendar and apps makes it very easy to access. We are a small team so we pay for more users than we are using, but the cost is still worth removing the admin burden from our staff. Cons General admin users sometimes have issues linking their google accounts to the app but it has been quickly resolved when help has been requested. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer Sales Manager Used the software for: Less than 1 year ### "We would absolutely recommend using this for tracking any leave types, seamless and easy to use!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 6, 2026 Definitely has been a great experience and we plan on using it for years to come. When we've needed help, responses are prompt and thorough. Pros Vacation Tracker is easy to use and extremely easy to manage all PTO and time off as well as tenured employees with more benefits. Cons When an employee edits a leave that's already been approved, you are forced to choose a time that may not be accurate- (i.e. doctor appt for 12:00-1:30 and employee edits to end time of 1:00, it will not allow it.) Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer Loan servicing Used the software for: Less than 1 year ### "Vacation Tracker " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 2, 2026 My experience with Vacation Tracker has been great. Simple and intuitive to use and responsive customer service. Pros Vacation Tracker makes it simple and easy to track our employees vacation and sick days. All of our employees find it easy to request days off. Cons No complaints. I haven’t had any issues so far with using Vacation Tracker on the administrator end and no complaints from employees either. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer Operations and Finance Used the software for: Less than 1 year ### "Operation and Finance Director" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 February 20, 2026 The support team has been great, as employees learn to use it, it has been very helpful. I was thankful for the time they spent helping me learn. Pros ease of use for employee, that it is integrated in slack a system we already use, the team went out of their way to help me with the set up. Cons a little harder to set up than I would have liked, we have so many people and departments it required me to think through all the possibilities, but in the end it worked. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer Founder Used the software for: Less than 1 year ### "Simple=good" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 16, 2026 Thus far my experience has been good. As I mentioned above, no complaints on the platform. Products like this should be simple and this is that. Pros Quite easy to use, for both myself and the team. Easy to set up, and great for the price. I kind of set and forget. Cons Its hard to find online. I had to search through a bunch of bullshit competitors to land here. So maybe more SEO or AEO. Check out profound, I can link you with a rep there. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer Head of Business Development Used the software for: Less than 1 year ### "Honest review" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 3.0 3.0 Customer Service 4.0 4.0 Likelihood to Recommend 10/10 January 13, 2026 Good, its a good value for money, easy to use and the support are very helpful, I would recommed it to a friend. Pros I like that it is easy to use and the quality of the platform, I could figure it out mostly by myself. Cons The design could be improved, not very attractive, the calendar and some of the features dont have a great apperance. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/189276/Vacation-Tracker/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Popular comparisons [Leave Dates vs Vacation Tracker](https://www.capterra.com/compare/189276-190981/Vacation-Tracker-vs-Leave-Dates)[Jibble vs Vacation Tracker](https://www.capterra.com/compare/156992-189276/Jibble-vs-Vacation-Tracker)[BambooHR vs Vacation Tracker](https://www.capterra.com/compare/110968-189276/BambooHR-vs-Vacation-Tracker)[Calamari vs Vacation Tracker](https://www.capterra.com/compare/141217-189276/Calamari-vs-Vacation-Tracker)[Connecteam vs Vacation Tracker](https://www.capterra.com/compare/153140-189276/Connecteam-vs-Vacation-Tracker)[greytHR vs Vacation Tracker](https://www.capterra.com/compare/150850-189276/greytHR-vs-Vacation-Tracker)[Rippling vs Vacation Tracker](https://www.capterra.com/compare/172127-189276/Rippling-vs-Vacation-Tracker)[Trackabi vs Vacation Tracker](https://www.capterra.com/compare/189276-189304/Vacation-Tracker-vs-Trackabi) [Bizneo HR vs Vacation Tracker](https://www.capterra.com/compare/184073-189276/bizneo-vs-Vacation-Tracker)[Access PeopleHR vs Vacation Tracker](https://www.capterra.com/compare/189276-211952/Vacation-Tracker-vs-Access-People-HR-Software)[PurelyHR vs Vacation Tracker](https://www.capterra.com/compare/106836-189276/PurelyHR-Time-Off-vs-Vacation-Tracker)[Deputy vs Vacation Tracker](https://www.capterra.com/compare/167811-189276/Deputy-vs-Vacation-Tracker)[edays vs Vacation Tracker](https://www.capterra.com/compare/161603-189276/edays-vs-Vacation-Tracker)[BrightHR vs Vacation Tracker](https://www.capterra.com/compare/151525-189276/BrightHR-vs-Vacation-Tracker)[Zoho People vs Vacation Tracker](https://www.capterra.com/compare/110931-189276/Zoho-People-vs-Vacation-Tracker)[HR Partner vs Vacation Tracker](https://www.capterra.com/compare/147749-189276/HR-Partner-vs-Vacation-Tracker)