# CostTracker Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about CostTracker Software - reviews, pricing plans, popular comparisons to other Purchasing products and more. Source: https://www.capterra.com/p/189908/CostTracker/reviews --- # CostTracker Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on March 13, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. Independent research methodology Capterra’s researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. [Learn more](https://www.capterra.com/resources/proprietary-data-research/) How Capterra verifies reviews Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI. [Learn more](https://www.capterra.com/resources/how-we-verify-reviews/) How Capterra ensures transparency Capterra lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Capterra is free for users. Software providers pay us for sponsored profiles to receive web traffic and sales opportunities. Sponsored profiles include a link-out icon that takes users to the provider’s website. [Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/) [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) CostTracker ## What is CostTracker? Real-time cost control in projects! CostTracker makes cost control easy! Create, approve and track purchase requisitions and purchase orders. Get real-time cost control and automate your cash flow forecasting. CostTracker is used by thousands of users worldwide. The software comes as an easy-to-use purchasing software with machine learning capabilities to further automate your process. Easy-to-use and you can get started in less than five minutes! ## What is CostTracker used for? [Purchasing](https://www.capterra.com/purchasing-software/)[Procurement](https://www.capterra.com/procurement-software/)[Financial Reporting](https://www.capterra.com/financial-reporting-software/) Top alternative Featured Overall rating Based on 8 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price $159 Flat Rate, Per Month Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for CostTracker?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://www.costtracker.com&name=CostTracker) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### CostTracker 4.6 (8) VS. [4.4 (3,284)](https://www.capterra.com/p/120109/Xero/reviews/) Starting Price $159 Flat Rate, Per Month Starting Price $25 Flat Rate, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.5 (8) Ease Of Use 4.4 (2,786) Value For Money 4.6 (8) Value For Money 4.2 (2,405) Customer Service 4.8 (8) Customer Service 4.0 (2,293) ## CostTracker alternatives [4.2 (2,007)](https://www.capterra.com/p/135757/NetSuite/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 85% of reviewers rated it above 4 stars [4.3 (630)](https://www.capterra.com/p/76/Intacct/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 86% of reviewers rated it above 4 stars [SAP Business One](https://www.capterra.com/p/214667/SAP-Business-One/) [4.3 (344)](https://www.capterra.com/p/214667/SAP-Business-One/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 86% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/214667/SAP-Business-One/) [Acumatica Cloud ERP](https://www.capterra.com/p/96371/Acumatica-Cloud-ERP/) [4.4 (243)](https://www.capterra.com/p/96371/Acumatica-Cloud-ERP/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/96371/Acumatica-Cloud-ERP/) [View all alternatives](https://www.capterra.com/p/189908/CostTracker/alternatives/) ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Purchase Order Management 5.0 (4) 50.00% of 4 reviewers that rated this feature as important or highly important Create, send, and track purchase orders and their statuses Approval Process Control 5.0 (2) 100.00% of 2 reviewers that rated this feature as important or highly important Manage the process of evaluating documents or requests submitted for approval Budgeting/Forecasting 5.0 (2) 100.00% of 2 reviewers that rated this feature as important or highly important Create budgets based on historical data and future projections Inventory Management 5.0 (2) 50.00% of 2 reviewers that rated this feature as important or highly important Track and manage inventory levels to maintain proper supply Invoice Processing 5.0 (2) 50.00% of 2 reviewers that rated this feature as important or highly important Creation, processing, verification, and execution of invoices till the payment is made Spend Management 5.0 (2) 100.00% of 2 reviewers that rated this feature as important or highly important Track the amount of money spent on a certain product or with a certain supplier CostTracker 44 features Define levels of authorization for access to specific files or systems Built-in accounting to manage ledger, accounts payable/receivable, financial reports, etc. Integrate with a third-party accounting system Dashboard to view the status of ongoing processes, identify current incidents and track past activities Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Application programming interface that allows for integration with other systems/databases Manage the process of evaluating documents or requests submitted for approval A record of all activities within the system, including user access, changes made, etc. Create budgets based on historical data and future projections Monitoring, analysis, and projection of the movement of cash into and out of a business over a specific period Process of managing an organization's cash resources, including cash on hand, investments, and bank account balances Create and manage digital catalog of products/services with their details, specifications, and price Provides a channel for team members to share media files, communicate, and work together Track and manage adherence to policies for any service, product, process, or supplier Configure existing workflows to meet your organization's needs Track, store, and access client contracts or licenses Pre-designed layouts that can be customized to match preferences and requirements Creation and customization of dashboards Import and export data to and from software applications Track and manage inventory levels to maintain proper supply Captures invoice data and maintains comprehensive records for auditing and reporting purposes Creation, processing, verification, and execution of invoices till the payment is made Manage the accounting and financial aspects of multiple locations or companies in a single location Manage and handle various international currencies Manage and support multiple locations Organize and manage all processes/procedures involved in purchasing goods and/or services A type of financial statement used to record and report an organization's revenues, costs, and expenses over a specific amount of time Create, send, and track purchase orders and their statuses Workflows that help acquire inventory, issue purchase orders and receive and store items in required quantity Reports that analyze a company's purchasing activities, including purchases made, suppliers used, and expenses incurred Analyze and gain insights into data in real-time Receive data and information in real time Active reporting of data and metrics Upload, track, and submit receipts in a central database Manage all receiving processes within a warehouse Collection, analysis, and representation of numerical data and generation of reports to understand various patterns View and track pertinent metrics to find patterns and gain insights from data Review, approve and cancel requests for goods/services to be purchased Search and filter data across systems to locate required information by entering keywords or certain criteria Negotiate best prices and choose the right vendor for various purchases Track the amount of money spent on a certain product or with a certain supplier Manage all supplier data and operations Set up connections to third-party platforms to improve business processes Create, design and manage workflows for repetitive tasks Get Advice We can help you find the software with the features you need. Features 4.5 (8) 4.5 Based on 8 reviews ## Pricing Value for money 4.6 (8) Free Trial Basic $159.00 Flat Rate,Per Month Plus $275.00 Flat Rate,Per Month Gold $409.00 Flat Rate,Per Month Diamond $689.00 Flat Rate,Per Month Value for money 4.6 (8) 4.6 Based on 8 reviews ## Integrations [ QuickBooks Online](https://www.capterra.com/p/190778/QuickBooks-Online/)[ Xero](https://www.capterra.com/p/120109/Xero/)[ Sage 50 Accounting](https://www.capterra.com/p/174753/Sage-50cloud/)[ 24SevenOffice](https://www.capterra.com/p/145628/24SevenOffice/)[ Sage 50cloud Pastel](https://www.capterra.com/p/213902/Sage-50cloud-Pastel/)[ Tripletex](https://www.capterra.com/p/10022990/Tripletex/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.8 (8) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.8 (8) 4.8 Based on 8 reviews ## User reviews Overall rating 4.6 Based on 8 reviews Filter by rating 5(5) 4(3) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent TB Tim B. Director Construction ### "Great project tracking software" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 February 4, 2025 Very happy overall with the software. It has allows us to get a detailed handle on our production jobs and get on top of our budgets. It also allows us to run reports quickly for stakeholders and access project invoices at the touch of a button. Pros Allows us to track our project budgets in real time. Gives us week by week visibility on what we have spent and what our upcoming commitments are which is invaluable to us as a business. The Xero integration is also extremely useful as it saves a tonne of work entering invoices twice. Cons Some of the usability can be a little clunky but the software is being improved all the time. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor February 6, 2025 Thanks, Tim! It’s fantastic to hear that our software has been serving your construction business well for several years. We truly appreciate your feedback. You're absolutely right—we’re constantly making improvements and remain committed to our goal of delivering the best purchasing software for project-based businesses. Fidelis M. Group Finance and Risk Manager Civil Engineering ### "Best fit for our operations." 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 January 15, 2025 Generally, the system has brought efficiency and fixed our operational problems. Pros The system is the best fit for our project-based operations. Very user friendly. Basically, Cost tracker has made our procurement process manageable. Cons No constraints for now but I wish if the system would include stores/inventory function (where stores items can be added and issued out). Alternatives considered [Eworks Manager](https://www.capterra.com/p/135340/E-Works-Manager/) [ServCraft](https://www.capterra.com/p/10014267/ServCraft/) Reasons for choosing CostTracker Cost Tracker was the best fit for our operations Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor January 22, 2025 Thanks for the encouraging words Fidelis. This means a lot to us and we will continue our efforts in making CostTracker the preferred purchase order system for project-based companies! JB James B. Head of Finance Hospitality ### "Delivered exactly what we required - recommend" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 February 13, 2024 Very smooth and easy to use for our business expansion project. CT ensured we hit our budget (versus prior expansions which have ran over budget) so the system helped us achieve our goal. Thank you Pros Easy to setup, implement across the business and use on a day to day basis. Employees outside of the finance function who used it also found the system simple to use. Cons Nothing to report. Granted we did not used all of the modules (Invoice and cash management). Reasons for choosing CostTracker Well priced, simple to setup and roll out across the business to the various users Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor January 22, 2025 Thanks a lot James, making things easy for our customers is a core value for us in which we strive for every day! Thanks! :) MR Matteo R. Fotografo e Grafico Photography ### "Ottimo per la gestione degli ordini in azienda" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 7/10 July 20, 2023 Pros Software per la gestione degli ordini buona Cons Molto costoso per quello che offre, ma tutto sommato è un buon software Switched from [Zapro](https://www.capterra.com/p/10005126/Zapro/) [Coupa](https://www.capterra.com/p/115928/Coupa/) [Tipalti](https://www.capterra.com/p/236980/Tipalti/) [JD Edwards EnterpriseOne](https://www.capterra.com/p/212037/JD-Edwards-EnterpriseOne/) Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor January 22, 2025 Thanks for your review Matteo! Good to hear that you are happy and find CostTracker easy to use. PC Patrik C. Controller Consumer Goods ### "Cost Tracker is my new best friend!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 January 14, 2022 Fantastic. The support team is exactly that, a team that supports you! Pros OCR invoice importing that improves over time. This has stream lined the matching process and made input into QBO effortless. Cons I purchased a European software and with that I have inherited some very European features, like the date format and currency conversion. None of these aspects have impaired my ability to use the software efficiently. Reasons for choosing CostTracker Price and ease of use for my team. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor January 22, 2025 Thanks for the review and feedback Patrik. Regional settings are now in place so you can select your preference! :) Thanks for the OCR feedback, your can expect even more automation going forward. LP Larissa P. Admin manager Media Production ### "Excellent service" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 December 22, 2021 Very pleased. Always have excellent customer service from Torstein Pros Ability to pull very detailed reports. Integration of purchase orders and budgets Cons We were not able to get the integration with our accounting software right. But we have found a solid work around. The problem is also partly on our side. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor January 22, 2025 Thanks Larissa, making our customers succeed is the most important thing. It warms to hear that you are happy with the support. Thank you. AK Andre K. Development Manager Environmental Services ### "On the First Site" 4.0 Overall Rating 4.0 4.0 Ease of Use 3.0 3.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 7/10 October 10, 2020 I find te tool help full while not manny other tools are available. Small issue should be solved like negative number in PO lines. Pros That you can send professional organized Purchase Orders. Then automatically processes the PO in relation to Budgets. Cons 1)You van not enter negative figures in a PO. We want also to be able to enter lines for discount like -10% over the order. 2) For beginners it is not straight forward clear how the proces flow need to be done from PO to Receive to Accounting. 3) in the accounting it is not clear when you enter project data, while you already put in the budget category at te beginning of the PO. Reasons for choosing CostTracker No other product had at the time I studied other products not the functionality of CT. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor January 22, 2025 Thanks for your feedback Andre. A lot has been done on the platform since your review to make things easier and more intuitive. Thanks. MH Morten H. CEO Oil & Energy ### "Great product that gives us full control" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 January 22, 2020 We used to work in excel or place order in an informal way. CostTracker has made it easier for us to have clear agreements with our suppliers and at the same time 100% cost control. W we save a lot of time and money by using CostTracker. Pros With CostTracker we get full control on the cost in our projects with drill-down into each project. Very easy to use and helps the whole team keep track of all our commitments, deliveries and budgets. Always easy access to all purchase related information. Easy to set up and easy to use. Cons Nothing so far, but we will keep looking Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor January 22, 2025 Thanks Morten, cost control in projects is one of our key objectives with CostTracker. We appreciate your feedback. Independent research methodology Capterra's researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. [Learn more](https://www.capterra.com/resources/proprietary-data-research/) How Capterra verifies reviews Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI. [Learn more](https://www.capterra.com/resources/how-we-verify-reviews/) How Capterra ensures transparency Capterra lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Capterra is free for users. Software providers pay us for sponsored profiles to receive web traffic and sales opportunities. Sponsored profiles include a link-out icon that takes users to the provider's website. [Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/)