# MetaShare Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about MetaShare Software - reviews, pricing plans, popular comparisons to other Document Management products and more. Source: https://www.capterra.com/p/191334/MetaShare --- # MetaShare Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on March 13, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. Independent research methodology Capterra’s researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. [Learn more](https://www.capterra.com/resources/proprietary-data-research/) How Capterra verifies reviews Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI. [Learn more](https://www.capterra.com/resources/how-we-verify-reviews/) How Capterra ensures transparency Capterra lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Capterra is free for users. Software providers pay us for sponsored profiles to receive web traffic and sales opportunities. Sponsored profiles include a link-out icon that takes users to the provider’s website. [Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/) [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) MetaShare ## What is MetaShare? MetaShare is a metadata centric document management app that simplifies document management in Microsoft 365 or SharePoint 2019 and increases the operational efficiency for organizations. MetaShare ensures that you can work instead of looking for documents. The solution ensures that you work in the correct version, never lose a document, never miss renegotiating an agreement or that sensitive documents end up astray. MetaShare streamlines the business – saving time, risk, and money. ## What is MetaShare used for? [Document Version Control](https://www.capterra.com/document-version-control-software/)[Enterprise Content Management](https://www.capterra.com/enterprise-content-management-software/)[Document Management](https://www.capterra.com/document-management-software/) Top alternative Featured Overall rating Based on 4 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price €8.5 Per User, Per Month Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for MetaShare?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://www.metashare.com&name=MetaShare) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### MetaShare 4.0 (4) VS. [4.6 (113)](https://www.capterra.com/p/220466/DocuWare/reviews/) Starting Price €8.5 Per User, Per Month Starting Price Contact vendor Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.3 (4) Ease Of Use 4.4 (112) Value For Money 4.0 (3) Value For Money 4.3 (85) Customer Service 3.7 (3) Customer Service 4.5 (96) ## MetaShare alternatives [4.7 (53)](https://www.capterra.com/p/15072/Contract-Insight/reviews/) Starting price $59.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars [4.6 (41)](https://www.capterra.com/p/152879/Onehub/reviews/) Starting price $15.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 95% of reviewers rated it above 4 stars Highest Rated [4.8 (179)](https://www.capterra.com/p/153712/ContractSafe/reviews/) Starting price $450.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 98% of reviewers rated it above 4 stars [4.3 (41)](https://www.capterra.com/p/19703/Content-Central/reviews/) Starting price $10.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 85% of reviewers rated it above 4 stars ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Access Controls/Permissions Define levels of authorization for access to specific files or systems Active Directory Integration Integrates with Active Directory Activity Tracking Track and document all activities across devices, networks, and other systems Alerts/Notifications Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges API Application programming interface that allows for integration with other systems/databases Approval Process Control Manage the process of evaluating documents or requests submitted for approval MetaShare 85 features Define levels of authorization for access to specific files or systems Integrates with Active Directory Track and document all activities across devices, networks, and other systems Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Application programming interface that allows for integration with other systems/databases Manage the process of evaluating documents or requests submitted for approval Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes Plan, schedule, and execute organization's accounts and assets to ensure compliance with policies and laws A record of all activities within the system, including user access, changes made, etc. Data is backed up automatically to prevent data loss Work on a set of tasks related to a particular charge, patient, legal issue or any other complex entity or process Private online space that lets businesses securely share documents and provide information access to clients Provides a channel for team members to share media files, communicate, and work together Leave comments and notes on documents for others to view Track and manage adherence to policies for any service, product, process, or supplier Track and report regulatory data to either internal management or external stakeholders Manage, organize, and store contact information Centralized repository to store content and assets Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving Create, edit, and revise contracts/written agreements Dialogue between two or more parties to resolve points of difference and agree on a set of legally binding terms Track, store, and access client contracts or licenses Built-in customer relationship management (CRM) capabilities or integration with a third-party CRM system Customize data fields to support various needs and use cases Pre-designed layouts that can be customized to match preferences and requirements Import and export data to and from software applications Move from one database to another, or upgrade the version of database software being used Manage/customize policies to organize data and determine where data should be stored or archived and for how long. Manage and store data in a database Specify or track the date/time a project, task, etc., is due for completion Manage digital assets Electronic signing method that validates the authenticity and integrity of a digital document Automated or logic-based workflows that assist in the creation of electronic documents Document Check-in/Check-out Switch documents into read-only mode to prevent concurrent editing by multiple users Assign categories, labels, tags, or attributes to documents for organization, search and storage Custom forms to streamline repetitious aspects of a document Store, manage, and track all electronic documents in a centralized location Review and analyze existing information across documents Store and organize documents in a centralized system Customizable sample documents that contain placeholder text or a standard layout that can be repeated for each new file Assemble applications and processes by dragging over and arranging pre-built components Digitally sign online documents Manage, store and organize emails within the system or via third-party apps Convert files to a different format Create, save, and store files Recover lost, deleted, or damaged files Public or private sharing of digital files such as documents, audio/video, images, and more Find & retrieve relevant data or documents Specifically designed to address the needs of law firms and legal departments Search for specific words or phrases within a document or database Contracts specific to government agencies or organizations who deal with government agencies Compile and organize data into specific metrics Collect and maintain structured information that describes data or content Access software remotely via mobile devices Manage and support multiple locations Archiving documents of different digital mediums Allows users to manage data from a number of sources Ability of websites, web applications, or mobile applications to function without an active internet connection Ability to recognize printed or written text within digital images or scanned documents Pre-defined templates within a library for common cases such as contracts, websites, emails, and more Ability to record, store, update, and retrieve information Timed notification for any upcoming task, deadline, appointment, or activity Collection, analysis, and representation of numerical data and generation of reports to understand various patterns Track what was updated, who made the changes, compare two revisions, and revert or perform another revision Set & manage permission levels based on user roles and restrict access to only authorized individuals Search and filter data across systems to locate required information by entering keywords or certain criteria Securely stores data to prevent data loss or breaches Allow users to access multiple services after entering their login credentials once An agreement that's only valid if signed by all involved parties, sealed, and delivered Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access Track the status over time for a request, process, asset, or transaction Attach digital tags to documents and assets for identification, search, or monitoring purposes Create, manage and track all task activities and progression Allow multiple team members to edit and work on the same document Create, save, and re-purpose templates for emails, forms, etc. Set up connections to third-party platforms to improve business processes Track employee/learner's progression through training programs Extra layer of security that requires not only a password and username but also something specific to that user A visual way of interacting with a computer using items such as windows, icons, and menus, used by most modern operating systems The process of cross-checking new versions with previous copies to identify changes Track revisions and updates made to files and navigate between different versions The process of reverting to a previous version or state Gathering, storing and preserving data found on the World Wide Web Create, design and manage workflows for repetitive tasks Get Advice We can help you find the software with the features you need. Features 3.8 (4) 3.8 Based on 4 reviews ## Pricing Value for money 4.0 (3) Free Trial Basic €8.50 Per User,Per Month Value for money 4.0 (3) 4.0 Based on 3 reviews ## Integrations [ Microsoft SharePoint](https://www.capterra.com/p/1167/SharePoint/)[ Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/)[ Microsoft Entra ID](https://www.capterra.com/p/219692/Azure-Active-Directory/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 3.7 (3) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 3.7 (3) 3.7 Based on 3 reviews ## User reviews Overall rating 4.0 Based on 4 reviews Filter by rating 5(0) 4(4) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent MJ Mikael J. Teamleader Oil & Energy ### "After One Year" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 7/10 October 28, 2019 Mosttly it´s a positiv experience compared to the classic file servers. Pros Reachable from the web. Easy way to search for dokuments. Cons There should be a warning when trying to save a new document with same name as an old document in a different location. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. MA Maria A. Business developer Real Estate ### "Thoughts of Metashare" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 3.0 3.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 October 21, 2019 Documents are more easily found now. Strict rules for saving and metatags are very good. Pros Easy to understand and to use. Very easy to customize to your company's needs. Easy to administrate and facilitates the searching for documents. Cons Somewhat inflexible. Not so good that you have to have the same access in the same room. Would be useful if you could amend the rights in the same room. Reasons for choosing MetaShare Price Administratability Userfriendlyness Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. LJ Lumumba J. IT Manager Non-Profit Organization Management ### "Document Management and Collaboration Tool" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 0.0 0.0 Likelihood to Recommend 9/10 August 29, 2019 Pros The best part of this software is the multi-dimensional search capabilities and 'virtual containers' structured approach to file management. A user does not need to remember file names, when they were created or which folders they were stored. Tags solve this problem. Software takes away multiple instances of the same file being created and allows collaboration with external partners. It leverages the power of SharePoint for document management and collaboration. Flexibility of the tool to create production and archive sites for retention. Cons Software is under constant revision with newer features. The core of the software is SharePoint, so one has to find workarounds to work with some applications files e.g. In-Design. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. EB Eva B. Administrator Non-Profit Organization Management ### "Metashare review" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 3.0 3.0 Likelihood to Recommend 8/10 August 29, 2019 Closing the VPN, now it's more convinient with Metashare. Easier to work in Pros It is very fast to learn how to do in the system and also very easy to login if your not in the office Cons Nice to have is to see Metashare as an option in Windows explorer. Sometimes it's hard to search for a specific document Reasons for choosing MetaShare Checking with other organisations like us and trade unions for referens and also a internal pilot before decision Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Independent research methodology Capterra's researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. [Learn more](https://www.capterra.com/resources/proprietary-data-research/) How Capterra verifies reviews Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI. [Learn more](https://www.capterra.com/resources/how-we-verify-reviews/) How Capterra ensures transparency Capterra lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Capterra is free for users. Software providers pay us for sponsored profiles to receive web traffic and sales opportunities. Sponsored profiles include a link-out icon that takes users to the provider's website. [Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/)