--- title: "MetaShare Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about MetaShare Software - reviews, pricing plans, popular comparisons to other Document Management products and more." source_url: "https://www.capterra.com/p/191334/MetaShare/" page_type: "product" language: "en" --- # MetaShare Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on August 26, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) MetaShare ## What is MetaShare? MetaShare is a metadata centric document management app that simplifies document management in Microsoft 365 or SharePoint 2019 and increases the operational efficiency for organizations. MetaShare ensures that you can work instead of looking for documents. The solution ensures that you work in the correct version, never lose a document, never miss renegotiating an agreement or that sensitive documents end up astray. MetaShare streamlines the business – saving time, risk, and money. ## What is MetaShare used for? [Document Version Control](https://www.capterra.com/document-version-control-software/)[Enterprise Content Management](https://www.capterra.com/enterprise-content-management-software/)[Document Management](https://www.capterra.com/document-management-software/) Top alternative Featured Overall rating Based on 4 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price €8.5 Per User, Per Month Free trial available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for MetaShare?[Manage this product listing](https://www.g2.com/products/metashare/claim_requests/new?auto=true) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### MetaShare 4.0 (4) VS. [4.8 (186)](https://www.capterra.com/p/153712/ContractSafe/reviews/) Starting Price €8.5 Per User, Per Month Starting Price $450 Flat Rate, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.3 (4) Ease Of Use 4.9 (275) Value For Money 4.0 (3) Value For Money 4.8 (231) Customer Service 3.7 (3) Customer Service 4.9 (235) ## MetaShare alternatives [M-Files](https://www.capterra.com/p/122215/M-Files/) [4.4 (276)](https://www.capterra.com/p/122215/M-Files/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 87% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/122215/M-Files/) [Contentverse](https://www.capterra.com/p/131559/Contentverse/) [4.1 (19)](https://www.capterra.com/p/131559/Contentverse/reviews/) Starting price $40.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 79% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/131559/Contentverse/) [DocuWare](https://www.capterra.com/p/220466/DocuWare/) [4.6 (120)](https://www.capterra.com/p/220466/DocuWare/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/220466/DocuWare/) [ELO ECM Suite](https://www.capterra.com/p/181103/ELOprofessional/) [4.8 (4)](https://www.capterra.com/p/181103/ELOprofessional/#reviews) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/181103/ELOprofessional/) ## FAQs about MetaShare Overview ### What company size and specific industries is MetaShare built for? MetaShare is designed for companies of all sizes that use Microsoft 365 and need efficient document management. It fits organizations across industries that want to make better use of their Microsoft 365 investment, especially those with frequent file sharing, collaboration, and document organization needs. Features and Usability ### What are the key features of MetaShare? MetaShare offers document management features such as document storage, version control, check-in/check-out, OCR, and full text search. It also includes workflow management, approval process control, access controls, audit trail, digital signature, and metadata management, plus archiving, retention, reporting, and Microsoft Outlook integration. Integrations ### Which third-party tools and platforms does MetaShare integrate with? MetaShare integrates with Microsoft Entra ID, Microsoft Outlook, and Microsoft SharePoint. These native connections cover identity management, email, and document collaboration, giving MetaShare a small but focused integration set for Microsoft-based environments. Getting Started and Support ### What training and onboarding options does MetaShare offer? MetaShare offers in person training, live online sessions, webinars, documentation, and videos to help teams get started. In person and live online sessions support guided setup, webinars cover group learning, documentation provides written reference material, and videos offer self-paced viewing for feature review. Getting Started and Support ### What customer support options does MetaShare offer? MetaShare provides Email/Help Desk, FAQ/Forum, Knowledge Base, and Phone Support. User feedback on support quality is not available here, so no conclusions can be drawn about response times, helpfulness, or common frustrations. The listed channels indicate direct assistance and self-serve resources for customers needing product help. ## Features AI summary Based on 32,025 Document Management reviews Capterra data shows that buyers of Document Management software rank the following features as their top priorities: - **Secure Data Storage** (**56%** of reviewers rated this feature as critical) - **Document Storage** (**51%**) - **File Sharing** (**49%**) MetaShare supports all three features that reviewers rate most highly: **Secure Data Storage**, **Document Storage**, and **File Sharing**. Together, these capabilities help businesses protect sensitive files, keep documents organized in one place, and share information quickly with the right people, allowing teams to manage content more efficiently and maintain better control over business records. Access Controls/Permissions Define levels of authorization for access to specific files or systems Active Directory Integration Integrates with Active Directory Activity Tracking Track and document all activities across devices, networks, and other systems Alerts/Notifications Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges API Application programming interface that allows for integration with other systems/databases Approval Process Control Manage the process of evaluating documents or requests submitted for approval MetaShare 88 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Active Directory Integration: Integrates with Active Directory - Activity Tracking: Track and document all activities across devices, networks, and other systems - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - API: Application programming interface that allows for integration with other systems/databases - Approval Process Control: Manage the process of evaluating documents or requests submitted for approval - Archiving & Retention: Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes - Audit Management: Plan, schedule, and execute organization's accounts and assets to ensure compliance with policies and laws - Audit Trail: A record of all activities within the system, including user access, changes made, etc. - Automatic Backup: Data is backed up automatically to prevent data loss - Case Management: Work on a set of tasks related to a particular charge, patient, legal issue or any other complex entity or process - Client Portal: Private online space that lets businesses securely share documents and provide information access to clients - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Commenting/Notes: Leave comments and notes on documents for others to view - Compliance Management: Track and manage adherence to policies for any service, product, process, or supplier - Compliance Tracking: Track and report regulatory data to either internal management or external stakeholders - Contact Management: Manage, organize, and store contact information - Content Library: Centralized repository to store content and assets - Content Management: Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving - Contract Drafting: Create, edit, and revise contracts/written agreements - Contract Negotiation: Dialogue between two or more parties to resolve points of difference and agree on a set of legally binding terms - Contract/License Management: Track, store, and access client contracts or licenses - CRM: Built-in customer relationship management (CRM) capabilities or integration with a third-party CRM system - Customizable Fields: Customize data fields to support various needs and use cases - Customizable Templates: Pre-designed layouts that can be customized to match preferences and requirements - Data Import/Export: Import and export data to and from software applications - Data Migration: Move from one database to another, or upgrade the version of database software being used - Data Retention Management: Manage/customize policies to organize data and determine where data should be stored or archived and for how long. - Data Storage Management: Manage and store data in a database - Data Synchronization: Synchronizing data between two or more devices/systems and automatically updating changes to maintain consistency - Deadline Management: Specify or track the date/time a project, task, etc., is due for completion - Digital Asset Management: Manage digital assets - Digital Signature: Electronic signing method that validates the authenticity and integrity of a digital document - Document Automation: Automated or logic-based workflows that assist in the creation of electronic documents - Document Check-in/Check-out: Document Check-in/Check-out - Document Check-In/Out: Switch documents into read-only mode to prevent concurrent editing by multiple users - Document Classification: Assign categories, labels, tags, or attributes to documents for organization, search and storage - Document Generation: Custom forms to streamline repetitious aspects of a document - Document Management: Store, manage, and track all electronic documents in a centralized location - Document Review: Review and analyze existing information across documents - Document Storage: Store and organize documents in a centralized system - Document Templates: Customizable sample documents that contain placeholder text or a standard layout that can be repeated for each new file - Drag & Drop: Assemble applications and processes by dragging over and arranging pre-built components - Electronic Signature: Digitally sign online documents - Email Management: Manage, store and organize emails within the system or via third-party apps - File Conversion: Convert files to a different format - File Management: Create, save, and store files - File Recovery: Recover lost, deleted, or damaged files - File Sharing: Public or private sharing of digital files such as documents, audio/video, images, and more - Filtering: Find & retrieve relevant data or documents - For Legal Professionals: Specifically designed to address the needs of law firms and legal departments - Full Text Search: Search for specific words or phrases within a document or database - Government Contracts: Contracts specific to government agencies or organizations who deal with government agencies - Indexing: Compile and organize data into specific metrics - Metadata Management: Collect and maintain structured information that describes data or content - Mobile Access: Access software remotely via mobile devices - Multi-Location: Manage and support multiple locations - Multimedia Archiving: Archiving documents of different digital mediums - Multiple Data Sources: Allows users to manage data from a number of sources - Offline Access: Ability of websites, web applications, or mobile applications to function without an active internet connection - Optical Character Recognition: Ability to recognize printed or written text within digital images or scanned documents - Pre-built Templates: Pre-defined templates within a library for common cases such as contracts, websites, emails, and more - Real-Time Notifications: Notifications that are delivered to users as soon as an event occurs - Records Management: Ability to record, store, update, and retrieve information - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Revision History: Track what was updated, who made the changes, compare two revisions, and revert or perform another revision - Role-Based Permissions: Set & manage permission levels based on user roles and restrict access to only authorized individuals - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Secure Data Storage: Securely stores data to prevent data loss or breaches - Single Sign On: Allow users to access multiple services after entering their login credentials once - Specialty Contracts: An agreement that's only valid if signed by all involved parties, sealed, and delivered - SSL Security: Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access - Status Tracking: Track the status over time for a request, process, asset, or transaction - Tagging: Attach digital tags to documents and assets for identification, search, or monitoring purposes - Task Management: Create, manage and track all task activities and progression - Team Collaboration: Allow multiple team members to edit and work on the same document - Template Management: Create, save, and re-purpose templates for emails, forms, etc. - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Training Management: Track employee/learner's progression through training programs - Two-Factor Authentication: Extra layer of security that requires not only a password and username but also something specific to that user - User Interface: A visual way of interacting with a computer using items such as windows, icons, and menus, used by most modern operating systems - User Management: Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks - Version Comparison: The process of cross-checking new versions with previous copies to identify changes - Version Control: Track revisions and updates made to files and navigate between different versions - Version Rollback: The process of reverting to a previous version or state - Web Archiving: Gathering, storing and preserving data found on the World Wide Web - Workflow Management: Create, design and manage workflows for repetitive tasks --- Get Advice We can help you find the software with the features you need. Features 3.8 (4) 3.8 Based on 4 reviews ## Pricing Value for money 4.0 (3) Free Trial Basic €8.50 Per User,Per Month Value for money 4.0 (3) 4.0 Based on 3 reviews ## Integrations [ Microsoft SharePoint](https://www.capterra.com/p/1167/SharePoint/)[ Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/)[ Microsoft Entra ID](https://www.capterra.com/p/219692/Azure-Active-Directory/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 3.7 (3) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 3.7 (3) 3.7 Based on 3 reviews ## User reviews Overall rating 4.0 Based on 4 reviews Filter by rating 5(0) 4(4) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent MJ Mikael J. Teamleader Oil & Energy ### "After One Year" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 7/10 October 28, 2019 Mosttly it´s a positiv experience compared to the classic file servers. Pros Reachable from the web. Easy way to search for dokuments. Cons There should be a warning when trying to save a new document with same name as an old document in a different location. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. MA Maria A. Business developer Real Estate ### "Thoughts of Metashare" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 3.0 3.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 October 21, 2019 Documents are more easily found now. Strict rules for saving and metatags are very good. Pros Easy to understand and to use. Very easy to customize to your company's needs. Easy to administrate and facilitates the searching for documents. Cons Somewhat inflexible. Not so good that you have to have the same access in the same room. Would be useful if you could amend the rights in the same room. Reasons for choosing MetaShare Price Administratability Userfriendlyness Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. LJ Lumumba J. IT Manager Non-Profit Organization Management ### "Document Management and Collaboration Tool" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 0.0 0.0 Likelihood to Recommend 9/10 August 29, 2019 Pros The best part of this software is the multi-dimensional search capabilities and 'virtual containers' structured approach to file management. A user does not need to remember file names, when they were created or which folders they were stored. Tags solve this problem. Software takes away multiple instances of the same file being created and allows collaboration with external partners. It leverages the power of SharePoint for document management and collaboration. Flexibility of the tool to create production and archive sites for retention. Cons Software is under constant revision with newer features. The core of the software is SharePoint, so one has to find workarounds to work with some applications files e.g. In-Design. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. EB Eva B. Administrator Non-Profit Organization Management ### "Metashare review" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 3.0 3.0 Likelihood to Recommend 8/10 August 29, 2019 Closing the VPN, now it's more convinient with Metashare. Easier to work in Pros It is very fast to learn how to do in the system and also very easy to login if your not in the office Cons Nice to have is to see Metashare as an option in Windows explorer. Sometimes it's hard to search for a specific document Reasons for choosing MetaShare Checking with other organisations like us and trade unions for referens and also a internal pilot before decision Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.