# Pagico Reviews 2026. Verified Reviews, Pros & Cons | Capterra

> Is Pagico the right Project Management solution for you? Explore 24 verified user reviews from people in industries like yours to make a confident choice.

Source: https://www.capterra.com/p/194934/Pagico/reviews

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Pagico

4.5 (24)

[View alternatives](https://www.capterra.com/p/194934/Pagico/alternatives/)

Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/)

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Last updated February 9th, 2026

# Reviews of Pagico

Ease of use

4.2

Customer Service

4.6

## Pros and Cons in Reviews

Joshua L

ChairNon-Profit Organization Management, 2 - 10 employeesUsed the software for: More than 2 years.

“Its intuitive interface, comprehensive features, and cross-platform compatibility make it an absolute game-changer for individuals and teams alike.“

June 17, 2023

ya

yoshi a

ArtistAnimation, Self-employedUsed the software for: More than 2 years.

“So many other online apps I've tried are run by large corporations and getting help is first going through through a series of "canned" responses from support and that makes me feel a lack of caring• I love the webinars they have that allow me to see ways to use Pagico that I might not have implemented or known about.“

June 16, 2023

ya

yoshi a

ArtistAnimation, Self-employedUsed the software for: More than 2 years.

“Kanban being there in Project view is helpful, but tasks would be that extra step of goodness! While it's a small thing, they have nice circular visuals to see completed vs incomplete tasks, but my mind seems to work best with a battery view of my progress.“

June 16, 2023

ya

yoshi a

ArtistAnimation, Self-employedUsed the software for: More than 2 years.

“Then being able to switch between timeline / list / calendar is wonderful. Since I am such a visual person, I believe the ability to have tasks in a Kanban view would pull me to use it even more.“

June 16, 2023

## Showing most helpful reviews

Showing 1-24 of 24 Reviews

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Most Helpful

Rating

Company Size

Reviewer's Role

Length of Use

Frequency of Use

Milton A.  
IT, Designer  
Design  
Used the software for: 1-2 years

### "Fast information management"

August 11, 2021

3.0

Generally it is an excellent concept, but there are some details to be improved in user experience.

Pros

With this application you can quickly manage a lot of information if you organize it well. There is a way to group, tag and link information.

Cons

Pagico is constantly updated in order to improve some details in user experience.

Alternatives considered

[Notion](https://www.capterra.com/p/186596/Notion/)

Switched from

[Notion](https://www.capterra.com/p/186596/Notion/)

As stated above.

Review Source

CL

Cedulie L.  
Managing Attorney  
Legal Services  
Used the software for: 2+ years

### "Excellent Task Management for Small Biz / Non-Profit / Committees"

December 19, 2023

5.0

Pagico has been an excellent asset for our business. It is very affordable and streamlines our project and call management. We rely very heavily on it.

Pros

Pagico packs a powerful punch for breaking down projects into discrete tasks, assigning those tasks to specific people and staying on track of what is/isn't done. We really like the ability to create and re-use templates, "tag" and color-code projects and categories. This single software /app carries the heaviest load in our practice making sure we service our clients well. For a modest amount of set up (for example you'll want to initially think through your projects and set up templates for specific types of projects, tasks for different types of projects, categories based on how you track, etc.) what you get is a very powerful workhorse for managing a micro / small business, committee, non-profit, etc. with a small team.

Cons

This is not an all-in-one app - if you need to invoice, for example, or collect payment, you'll need additional software. It doesn't automatically log our client calls (although we can configure with a "zap" to log certain call events as tasks), email integration didn't work well when we tried it. That said, it never bills itself as a comprehensive bundle and it does everything we ask it to do. While Pagico has Zap integrations we find our different systems (e.g., billing) require some double entry. It would be excellent if "zaps" were tied to all types of things you do in Pagico so that we could eliminate some double entry in our other systems but we haven't heavily explored that.

Alternatives considered

[Bento](https://www.capterra.com/p/209927/Bento/)[OmniFocus](https://www.capterra.com/p/177722/OmniFocus/)[Daylite for Mac](https://www.capterra.com/p/116272/Daylite-for-Mac/)[Evernote Teams](https://www.capterra.com/p/154969/Evernote-Business/)[Things](https://www.capterra.com/p/119096/Things/)

Reason for choosing Pagico

Pagico was head and shoulders above simple to-do list software (we looked at so many it is not possible to recall the names of each). It's simple, affordable pricing structure was especially attractive as compared to more expensive monthly subscription based database software.

Review Source

VR

Verified Reviewer  
CEO  
Education Management  
Used the software for: 1-2 years

### "Pagico develops into an office toolbox of sorts"

June 16, 2023

4.0

Love it. I think it has great potential, and it has already started to come along towards that potential in the time I have been around. The sad part is that each great update sometimes occurs outside of the paid upgrade cycle, but that is par for the course I guess, and although we work with education and this requires a license for each computer, it is a great option and backup to existing options. Would love to see more focus on development speed, but I respect the effort that has gotten this far. It is impressive.

Pros

Pagico is a powerful and versatile productivity tool that can help users manage tasks for projects, and contacts in a single, intuitive interface. Although the first versions of it were rather complex and lack-luster, the intent was always good, and sticking around was certainly worth the time, since now it offers a range of features such as task management, project planning, note-taking, and contact management designed to be flexible and customizable to suit a variety of workflows for a variety of types of companies.

Cons

Would love to see it better connect for workflows utilizing ticktick, obsidian, mem.ai, napkin, and project managers like trello and craft. With such isolation, and not a very clear workflow, things can become confusing unless you use similar products, and so as it is a great entry level option with superior pro possibility, it would be great to help showcase that. Also the templates (now new) are very lacking, and it is one of those things that I think can build quickly for people, and would make it so much easier to implement. Whether its for students, or social groups, or nonprofits, or even small business, I think integrating these things can help develop a bigger and better following.

Reason for choosing Pagico

Its ease of lifetime, its basic functions were useful, and its organizer was active and involved to respond to questions. I loved it and I encouraged our team to jump, and that is when it was still basic and rather dull. Now it is beyond basic, and if dull, only because I am so busy I cannot explore all of the opportunities (hence part of my greedy review above hoping for some workflow templates and ideas).

Switched from

[Trello](https://www.capterra.com/p/211559/Trello/)[Confluence](https://www.capterra.com/p/136446/Confluence/)

It offered a lifetime service that was not complicated to purchase and get in hand and not hard to install. That's good when working with staff from all over the world.

Review Source

AM

Alan M.  
Owner/ Cameraman  
Photography  
Used the software for: 2+ years

### "A "Must Have" pice of software for running my busy business "

June 16, 2023

5.0

A Fast reliable and easy-to-use piece of software which I would have no hesitation in recommending to anyone who wants organisation in life!

Pros

The fact that I can gather everything together in one place is brilliant, invoices, booking, work schedule for my agents etc in one really easy-to-use programme make it a total "No brainer" with the regular updates it just keeps getting better and better!

Cons

At first, it was a bit of a learning curve to get my head around, but it very quickly became second nature to use.

Reason for choosing Pagico

for the more advanced features and the fact you keep adding to the programme

Switched from

[Things](https://www.capterra.com/p/119096/Things/)

for the more advanced features and the fact you keep adding to the programme

Review Source

VR

Verified Reviewer  
Chair  
Non-Profit Organization Management  
Used the software for: 2+ years

### "Pagico beats out the competition "

June 17, 2023

5.0

We can work as a team with pagico, reminding each other of our priorities as a team daily.

Pros

Pagico is an outstanding task and project management tool that has completely transformed the way I organize and plan my work. Its intuitive interface, comprehensive features, and cross-platform compatibility make it an absolute game-changer for individuals and teams alike.One of the standout features of Pagico is its ability to seamlessly integrate tasks, notes, and files into projects. This holistic approach allows me to have a centralized hub for all my project-related information, eliminating the need to juggle multiple apps or platforms. The visual interface makes it easy to navigate through projects, tasks, and subtasks, enabling me to prioritize and stay on top of my work effortlessly.The powerful task management capabilities of Pagico truly set it apart. The ability to assign due dates, set reminders, and establish dependencies ensures that I never miss a deadline or lose track of critical tasks. The built-in calendar and timeline views provide a clear overview of my schedule, helping me allocate time effectively and optimize my productivity.Collaboration is made seamless with Pagico's team features. It allows me to share projects and tasks with colleagues, assign responsibilities, and track progress in real-time. The communication tools, such as comments and notifications, facilitate effective teamwork and eliminate the need for lengthy email threads.

Cons

Lack of web interface. This software would be even better if it could be accessed through a web portal.

Reason for choosing Pagico

Superior timeline graphics and task management features

Review Source

yA

yoshi A.  
Artist  
Animation  
Used the software for: 2+ years

### "Pagico: Tasks and Projects in a beautiful environment coupled with caring support."

June 16, 2023

4.0

Pagico is a great place to enter tasks in a aesthetically pleasing app environment. The ability to take those tasks, create projects out of them and categorize them is wonderful. Then being able to switch between timeline / list / calendar is wonderful. Since I am such a visual person, I believe the ability to have tasks in a Kanban view would pull me to use it even more. Kanban being there in Project view is helpful, but tasks would be that extra step of goodness! While it's a small thing, they have nice circular visuals to see completed vs incomplete tasks, but my mind seems to work best with a battery view of my progress. Overall, when you add amazing support to all this, that's what makes the product even better than just the product itself. You feel that they truly care and that is gold in my opinion.

Pros

• I love the design of the interface. I love the attention to detail in the care of the aesthetic of the app.• I love the TODAY page. It is brilliant to arrive at it because of that visual beauty• I love the ability to add a quote when Pagico boots up• I love the SUPPORT. Hands down, the support is exceptional and the responses are always helpful, polite, encouraging and appreciate.• I loved when I found out Pagico was created by just 2 people. So many other online apps I've tried are run by large corporations and getting help is first going through through a series of "canned" responses from support and that makes me feel a lack of caring• I love the webinars they have that allow me to see ways to use Pagico that I might not have implemented or known about.

Cons

I would really like to see the Kanban board implemented at the task level. Immediate visual understanding of my tasks is big part of my decision to choose a product. If I can't see it immediately I won't have a desire to frequently return to the product.I know it may be ideally another apps responsibility but I would love for a habit tracker to be implemented into the program. I know Pagico it more task/project related but since I manage life in it having a visual habit tracker in it would be awesome.I haven't used the iphone app in a bit, but years ago but was having syncing issued. This may have been resolved now.

Reason for choosing Pagico

• DESIGN: Pagico offers a beautiful design style interface.• FAST CAPTURE: Inputting tasks into the inbox to capture is key.• VISUALS: The ability to switch between timeline (gannt) / list (tasks/project) / calendar view (weekly/monthly) is key• PROJECTS/CATEGORIES: Ability to categorize my projects into Roles was so important.• OFFLINE MODE: It allowed me to exist fully offline but gives me the option to sync to my phone if I desire to do so again. • SUPPORT: The support above all is so key to me loving Pagico. The 2 people who make the product are the people who answer your support questions. Therefore they don't have that huge corporation feel at all. You honestly feel the care and gratitude in their support communications. They are always open to suggestions and you get to see the implementation of features based on user feedback.• THEY LISTEN: They listen and are humble.

Review Source

DJ

Dave J.  
Instructional consultant  
Education Management  
Used the software for: 2+ years

### "Robust and Good at What It Does"

June 16, 2023

5.0

Pros

I’m constantly evaluating new products to help improve my workflow and while I’m newer to Pagico (started with 8) it’s been a godsend at this point in my career for bringing together multiple programs into one.

Cons

Occasionally things like assigning dates and date ranges are clunky and it would be nice for batch changes to large stacks of tasks to function but it’s overall a small annoyance for something so well developed.

Review Source

AH

Andrew H.  
Director and Instructional Designer  
E-Learning  
Used the software for: 2+ years

### "Pagico is the manager that every startup and micro business owner needs"

June 16, 2023

4.0

I love Pagico and would like to start recording YouTube tutorials to help onboard others into the software as I think it is really good and one of the last fair-price pieces of software available. It also doesn't mine your data like Zoho or Hubspot.

Pros

It has multiple views - Kanban, Calendar, list etc

Cons

I would really love to just copy an email or send it directly to Pagico as a task. The feature that is there now is unreliable. I've put the Pagico email in but it sometimes takes ages to get to my Pagico if at all! I would love to see this feature developed as I could sift quickly through my emails and send them to my projects!

Alternatives considered

[Hub Planner](https://www.capterra.com/p/141119/Hub-Planner/)[Zoho Desk](https://www.capterra.com/p/169505/Zoho-Desk/)

Reason for choosing Pagico

Price and simplicity of interface.

Review Source

SH

Steven H.  
President  
Professional Training & Coaching  
Used the software for: 2+ years

### "BYNL Pagico Review"

June 17, 2023

5.0

My experience with Pagico has been a good experience. I like the product and would recommend it to smaller businesses like my self.

Pros

I like the features and ease of use. This is also a cost effective product for a one person business. I also like that it goes across many platforms, making it easy to use and get my data on the go.

Cons

Documentation in a pdf would be nice to have. Thus if the documentation was not only web based but pdf, could have when the Internet is not available. I would like to learn more about using other features of Pagico.

Reason for choosing Pagico

Mainly because of cost an it looked easy to use. It also had many of the features I was looking for.

Review Source

PA

Pernilla A.  
CEO  
Internet  
Used the software for: 2+ years

### "The perfect task management software"

June 18, 2023

5.0

Since I use Pagico I have control over my tasks and feel comfy as I know I have everything in my lists in order to not forget any task.

Pros

At first I liked the every day task schedule. Then I started using Projects and discovered a very good way to collect my customers / assignments in one place.

Cons

I would like to have the option to personalize the task colors more.

Review Source

RA

Rene A.  
Designer  
Graphic Design  
Used the software for: 2+ years

### "Caters exactly to my needs as a self employed business owner"

June 19, 2023

5.0

I enjoy working with Pagico and it helps me plan and execute my projects efficiently.

Pros

Pagico has a great Gantt/Timeline view and the calendar integration of iCal works great on the Mac. Projects and tasks are easy to manage and edit. The team behind Pagico is very dedicated and has an outstanding customer support.

Cons

Some features are a bit difficult to discover but the help pages and video tutorials are a great resource.

Review Source

MÖ

Mikkel Ö.  
Photographer  
Photography  
Used the software for: 1-2 years

### "Very very high value for money! "

June 16, 2023

4.0

Very very happy, and will continue using it. Recommending to many people and also introducing to quite a few to get them set up.

Pros

Pagico is my trusted business hub. The way one can slice data from a multitude of different conditions makes it VERY usable!

Cons

Slightly unreliable, especially the iOS app.

Reason for choosing Pagico

Price

Review Source

iU

ivan U.  
coPartner  
Non-Profit Organization Management  
Used the software for: 2+ years

### "Constantly evolving"

June 17, 2023

4.0

Pagico is a planning hub for the other applications I use, so interlinking and integration is an advantage.

Pros

Its simplicity most of all. I have seen it develop through the years and have given input which has been taken into consideration for adapting to our needs.

Cons

iOS Pagico app is not sufficiently developed to match functionality with MacOS. It needs to be updated in order to use the mobile device version in a more agile way.

Review Source

kB

kim B.  
office, seo, webdesign, etc  
Retail  
Used the software for: 2+ years

### "Pagico is above the others"

June 16, 2023

5.0

i can keep my eyes on what is due and coming up and have the files i need at my fingertips

Pros

the timelineability to save files across computers

Cons

redesigning a project once i have it laid out, it is very doable, I have just not taken the time to learn it.

Switched from

[OmniFocus](https://www.capterra.com/p/177722/OmniFocus/)[Things](https://www.capterra.com/p/119096/Things/)

the timelineability to save files across computers

Review Source

LH

Lee H.  
Tech manager  
Hospitality  
Used the software for: 2+ years

### "Feature rich"

June 16, 2023

4.0

Pros

There are lots of features here, that I am still learning. I can make simple lists of priorities, schedules of entire project timelines or anything in between. I can schedule recurring tasks as reminders

Cons

Mobile apps are still very messy and confusing! Mac app is good. Notifications are too easy to miss so reminders are not always reliable.

Reason for choosing Pagico

Timeline scheduling and priorities

Review Source

VR

Verified Reviewer  
Sr. Medical & Scientific Director, Neurology & Immunology, US Medical Affairs  
Biotechnology  
Used the software for: 2+ years

### "Best task/project tool available!"

June 16, 2023

5.0

Pros

Great functionality coupled with great visual organization - and yo have a winner

Cons

Maybe I missed it but it would be great to access your tasks and projects via any web browser. As of now I cannot access through the restricted PC i have to use at work so cannot access Pagico from this PC!

Review Source

SM

Stephen M.  
Security Analyst  
Computer & Network Security  
Used the software for: 1-2 years

### "Great software for staying on task and managing multiple users and projects."

June 16, 2023

5.0

Excellent experience with this product. I would recommend it without hesitation.

Pros

Pagico is easy to use and get up and running on quickly. The ability to manage multiple projects and tasks that involve multiple teams and departments made Pagico the perfect fit for our organization.

Cons

I have yet to find anything that Pagico can't do to meet our needs.

Review Source

SD

Sara D.  
Realtor  
Real Estate  
Used the software for: Less than 6 months

### "Pagico is the perfect fit for me"

June 16, 2023

5.0

It's just a good task manager without being overly complicated - or overly simple.

Pros

I like the UI. It's easy to navigate and pleasing to the eye. I love having notes about the project or task as part of the experience. Pagico brings in notes and tasks and projects together really well.

Cons

At times there are minor features that I'm missing, but the developer is extremely responsive. You can tell he cares about the user's experience and wants to please his customers. I like Pagico even more because of the personal care of the developer. If there is a missing feature, I know he's working on it. Upgrades are frequent, also.

Review Source

PF

Paul F.  
Director  
Computer Software  
Used the software for: 2+ years

### "Pagico, a Game Changer "

November 10, 2020

5.0

I use it to track all my IT service clients. Bookings, reminders, contact details billing details and it serves its purpose really well. I use the iPad and iPhone apps as well, and I feel that they are very responsive and managed to handle a mobile version of the system very powerfully. Of course you're not able to do everything on the mobile apps that you are available to do on the disk labs so quite often I use the mobile apps just to make notes on which I then transfer when I get to the desktop device to the correct categories and the different projects.

Pros

Ease of use, smoothness, no real learning curve and the ability to suit so many different needs.

Cons

The fact that every now and then the formatting goes a little awry in notes, but apart from that there is nothing to fault in this. I have been using it since Pagico 2 and it has never let me down.

Reason for choosing Pagico

Better value for money good recommendations good write-ups and to be honest a really solid product that has been around for many years and has developed itself over the years into a fine outstanding project management application.

Review Source

AT

Alexandre T.  
C.E.O.  
Electrical/Electronic Manufacturing  
Used the software for: 1-2 years

### "Recomend!!"

June 16, 2023

5.0

Pros

Pagico is very easy to use and it has an enormous amount of features!

Cons

Native calendar integration with MAC os, is a feature I would like to see.

Review Source

AB

Angus B.  
Referrals & Partnerships Manager  
Education Management  
Used the software for: 2+ years

### "Great project manager"

November 25, 2022

5.0

Managing my tasks and projects so that things get done efficiently and productively.

Pros

I really like the adaptability of it, the functionality, it looks great, handles repeating tasks superbly and you can build templates for repetitive projects so easily.Support for any problems is fantastic. The \[SENSITIVE CONTENT\] even emailed me on a Sunday afternoon to help sort something out!

Cons

Not really a complaint because it's more about how rich an experience it is, but it can take a little while to learn how to get the most out of it. Not that long though.

Review Source

SS

Sreejith S.  
Landscape Architect  
Architecture & Planning  
Used the software for: 2+ years

### "Good"

June 16, 2023

5.0

Pros

The interface is easy to use. Everything is good about this software but somehow I am not hooked on it. The old-fashioned calendar management still works for me. Great effort from the team.

Cons

I don't know. Everything seems to be good.

Review Source

tM

ted M.  
Partner/Sr Consultant  
Human Resources  
Used the software for: 2+ years

### "Looks great but does it work."

June 20, 2023

3.0

the jury is still out and I’m waiting for a response/solution. I’m eager to get this going on both my Mac and iOS as it could solve some big issues.

Pros

I’ve used Pagico for years but sporadically, Unfortunately it doesn’t allow much control over your own info so I haven’t been able to update my email address. So when I upgraded it I used my new email and the upgrade didn’t go through for my address.

Cons

ease of upgrading. control over my data

Review Source

FZ

Frank Z.  
Designer  
Media Production  
Used the software for: 6-12 months

### "Great tool to organize everything"

December 6, 2019

4.0

I organize all task, private also as business. I keep thoughts and know how in one place!

Pros

I like the clean UI and the possibility to collect all kind of information next to the tasks. Also the possibility to work offline combined with the syncing of all my devices.

Cons

Nothing so far, only small things. The Overview could do better and reminder of tasks could be more "loud".

Review Source

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