# WIVIO Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about WIVIO Software - reviews, pricing plans, popular comparisons to other Knowledge Management products and more. Source: https://www.capterra.com/p/195053/WBI/alternatives --- # WIVIO Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on March 13, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) WIVIO ## What is WIVIO? WBI makes knowledge management easy – and truly usable. Based on a pragmatic method developed in real business environments, WBI combines clear structures with the intuitive WIVIO software. Knowledge is captured, shared, and continuously improved without technical barriers or additional effort. Employees continue working with familiar tools while WIVIO provides transparency, version control, and clear ownership of knowledge. Intelligent search and AI-supported access ensure that critical information is always available. The result: less searching, fewer errors, secure know-how, and a growing knowledge base that strengthens efficiency, quality, and long-term competitiveness. ## What is WIVIO used for? [Knowledge Management](https://www.capterra.com/knowledge-management-software/) Top alternative Featured Overall rating Based on 4 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price €10 Per User, Per Month Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for WIVIO?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://www.wbi.at&name=WIVIO) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### WIVIO 4.5 (4) VS. [4.5 (3,661)](https://www.capterra.com/p/136446/Confluence/reviews/) Starting Price €10 Per User, Per Month Starting Price $5.42 Per User, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.5 (4) Ease Of Use 4.3 (3,632) Value For Money 4.8 (4) Value For Money 4.3 (2,233) Customer Service 5.0 (4) Customer Service 4.3 (2,122) ## WIVIO alternatives [4.6 (5,044)](https://www.capterra.com/p/153140/Connecteam/reviews/) Starting price $29.00 Per User, Per Month Highest Rated [4.7 (24,036)](https://www.capterra.com/p/135003/Slack/reviews/) Starting price $8.75 Per User, Per Month [4.7 (290)](https://www.capterra.com/p/177031/Document360/reviews/) Starting price Contact vendor for pricing [4.4 (4,071)](https://www.capterra.com/p/164283/Zendesk/reviews/) Starting price $39.00 Per User, Per Month ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Access Controls/Permissions Define levels of authorization for access to specific files or systems Activity Dashboard Dashboard to view the status of ongoing processes, identify current incidents and track past activities Activity Tracking Track and document all activities across devices, networks, and other systems Alerts/Notifications Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges API Application programming interface that allows for integration with other systems/databases Catalog Management Create and manage digital catalog of products/services with their details, specifications, and price WIVIO 29 features Define levels of authorization for access to specific files or systems Dashboard to view the status of ongoing processes, identify current incidents and track past activities Track and document all activities across devices, networks, and other systems Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Application programming interface that allows for integration with other systems/databases Create and manage digital catalog of products/services with their details, specifications, and price Provides a channel for team members to share media files, communicate, and work together Leave comments and notes on documents for others to view Manage and track all internal and external communication conducted via calls, email, text, or chat Centralized repository to store content and assets Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving Add customized logos and colors to align with company branding Alter the layout and content of reports Pre-designed layouts that can be customized to match preferences and requirements Import and export data to and from software applications Online forums/groups where users can ask questions, share ideas, best practices, etc. Store, manage, and track all electronic documents in a centralized location Assemble applications and processes by dragging over and arranging pre-built components Search for specific words or phrases within a document or database Use AI to generate content in the form of text, images, videos, etc. Manage a repository of information that includes articles, FAQs, or tutorials used for self-service support Manage and support multiple languages Collection, analysis, and representation of numerical data and generation of reports to understand various patterns Online portal through which end users can access the system, manage tasks, or obtain information Allow users to access multiple services after entering their login credentials once Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access Edit text as needed Set up connections to third-party platforms to improve business processes Create, design and manage workflows for repetitive tasks Get Advice We can help you find the software with the features you need. Features 4.5 (4) 4.5 Based on 4 reviews ## Pricing Value for money 4.8 (4) Free Trial Free Version WIVIO DEMO €0.00 WIVIO BUSINESS €10.00 Per User,Per Month WIVIO ENTERPRISE €15.00 Per User,Per Month Value for money 4.8 (4) 4.8 Based on 4 reviews ## Integrations [ Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/)[ Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 5.0 (4) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 5.0 (4) 5.0 Based on 4 reviews ## User reviews Overall rating 4.5 Based on 4 reviews Filter by rating 5(2) 4(2) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent HR Heinz R. CEO Wholesale ### "Sichert Wissen im KMU" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 16, 2021 Fazit: Nach 2 Jahren sind wir mit dem WBI noch lange nicht am Ziel, aber wir können uns eine Arbeit ohne dieses Tool und den dazugehörigen Denkansatz nicht mehr vorstellen. Pros In einem KMU steckt das Wissen nicht in Abteilungen wo jede Position im Idealfall abgesichert ist, sondern in Einzelpersonen. Dieses Wissen galt es zu digitalisieren und im Unternehmen zu halten, auch wenn Wechsel aus altersbedingten Gründen oder Arbeitgeberwechsel eintreten. Die Grundidee war es auch, das Wissen bei der Generationenübergabe niederzuschreiben, zu organisieren und allen notwendigen Personen bereitzustellen. Es sind oftmals ganz banale Dinge, wie eine aktualisierte Telefonliste, das WLAN-Passwort oder die Sicherheitsunterlagen, reicht aber auch bis hin zu Schnittstellenbeschreibungen, Projekten, Marketingplanungen oder Kontenplänen. In der Zwischenzeit läuft auch viel Berichtwesen über unser WBI. Cons Durch das sehr motivierte Team werden Nachteile eigentlich gleich aufgegriffen und zeitnah Lösungsansätze präsentiert. Wenn es ruckelt, dann ist das meist beim eigenen Mitarbeiterteam, das anfänglich immer wieder auf die neue Arbeitsweise hingewiesen werden muss - aber es überwiegen schnell die Vorteile und alles bekommt eine Eigendynamik. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Martin K. Abteilungsleiter Organisation Machinery ### "zentrales Tool in der täglichen Arbeit" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 12, 2021 WiVio ist mehr als eine Software. Es ist eine Methodik und eine Software. Wer sich darauf einlässt kann sehr profitieren und eine stetige Weiterentwicklung in der Organisation verankern. Es ist noch sehr viel Potential ungenützt soll aber kommen (Integrationen, Auswertungen, ..). Für mich das größte Alleinstellungsmerkmal ist, dass ich keine vergleichbare Software kenne , welche für dieses Einsatzgebiet so konzipiert wurde und nicht "nur" von einer anderen Software angepasst wurde. Pros Sehr gute Kombination aus Methodik, Goveranance und Software. Die Software mit der darunterliegenden Methodik löst Probleme der meisten Intranets (Aktualität, Verantwortung und bestätigte Information) ohne Mehraufwand. Außerdem ermöglicht es nicht nur die Wissensicherung und Verbreitung sondern erhöht auch die Übersicht für Führungskräfte über aktuelle Themen. Wir verwenden die Software auch in weiteren Anwendungsbereichen zum Sichern des Wissens und der Weiterentwicklung wie z.B. auch Projektmanagement oder der Customer Journey. Cons Software selbst ist (noch) jung und gewisse Funktionalitäten kommen erst nach und nach. Integration in andere Systeme wie MS Teams sind erst in der BETA oder auf der Roadmap. Ebenfalls ist die API noch nicht verfügbar - viel Potential auf das wir noch warten müssen. Software ohne Microsoft Lizenzen nicht brauchbar (Word, Excel, ..). Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. TJ Thomas J. IT Leitung Mining & Metals ### "Einfacher kommt man nicht zu einem richtigen Wissensmanagment System" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 12, 2021 Wivio ist zwar eine Software, dahinter ist aber eine Methode als ganzheitlicher Ansatz wie ein Unternehmen mit Wissen führbar ist. Kommunikation, Delelgation, Verbesserung, KVP, bis QS und ITIL Pros Man bekommt gleich ein Starterpaket an Dokumenten und Content Der Ansatz über Office Dokumente ist niederschwellig und jeder kann sofort mitarbeiten, auch wenn er kein HTML kann wie in Wikis Cons 2FA Authentifizierung sollte noch kommen. Automatisierung von administrativen Tätigkeiten (Eintritt, Austritt) Switched from [Microsoft SharePoint](https://www.capterra.com/p/1167/SharePoint/) Schlechte Usability, kann alles, aber das was es braucht muss erst programmiert werden und der Standard gebrochen Alternatives considered [Confluence](https://www.capterra.com/p/136446/Confluence/) Reasons for choosing WIVIO Wie Sharepoint ein Moloch.. Riesenprojekt, Was will ich überhaupt was nicht, ich brauche ne Governance..... mit Wivio ist man sofort am Start und legt los.. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. WH Wilfried H. Geschäftsfeldleiter Information Technology and Services ### "wichtigstes Werkzeug im Alltag" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 15, 2021 Wir Nutzen WBI in unserem täglichen Arbeiten um unser Wissen zu sichern und zu teilen sowie als Führungsinstrument um gewisse Themen loszutreten. Bis wir WBI eingeführt haben war das Wissen über unzählige Laufwerke, Server, PC's und Posteingänge verstreut. Mit Hilfe der Software und der praxisnahen Beratung von WBI haben wir es innerhalb kurzer Zeit geschafft das bestehende Wissen für alle, immer aktuell an einem zentralen Ort zur Verfügung zu stellen. Inzwischen Fragen wir uns wie wir davor arbeiten konnten. Pros äußerst einfache Bedienung und durch die Verwendung von Office (Word, Excel,...) als Wissenscontainer unkompliziert im Unternehmen zu etablieren schnelles Finden der gesuchten Inhalte mit sehr gute Suche durch hohe Trefferquote Cons eigenständige Bearbeitung der Vorlagen (Ci/CD usw) aktuell nicht möglich - hierzu wird der Support von WBI benötigt soll aber kommen :) Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Independent research methodology Capterra's researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. 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