# AIDA Software Pricing, Alternatives & More 2026 | Capterra

> With the help of Capterra, learn about AIDA Software - reviews, pricing plans, popular comparisons to other Document Management products and more.

Source: https://www.capterra.com/p/197178/AIDA

---

# 

 AIDA Software Review 2026: Features, Integrations, Pros & Cons

Last updated on March 27, 2026

Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.

[Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews)

AIDA

## What is AIDA?

AIDA is a revolutionary document management solution powered by AI, designed to streamline your business processes. With just one example, AIDA learns to extract any field from any document. Automate archiving, task management, and document relations with ease. AIDA's mobile app and cloud-based storage provide secure access to your documents, while smart file renaming ensures consistent organization. Boost productivity by 20x and enjoy an average ROI of 1500% with AIDA's document management.

## What is AIDA used for?

[Document Management](https://www.capterra.com/document-management-software/)[Data Extraction](https://www.capterra.com/data-extraction-software/)[OCR](https://www.capterra.com/ocr-software/)

Overall rating

Based on 30 user reviews

Reviews sentiment

Positive

100%

Neutral

0%

Negative

0%

Starting price

€3.25

Flat Rate, Per Month

Free trial  
not available

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## Compare with a popular alternative

Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status.

### AIDA

4.8 (30)

VS.

[4.7 (427)](https://www.capterra.com/p/65868/ABBYY-FineReader/reviews/)

Starting Price

€3.25

Flat Rate, Per Month

Starting Price

$16

Flat Rate, Per Month

Free Trial

Free Version

Pricing Options

Free Trial

Free Version

Ease Of Use

4.9 (30)

Ease Of Use

4.5 (427)

Value For Money

4.9 (27)

Value For Money

4.4 (345)

Customer Service

4.9 (28)

Customer Service

4.4 (280)

## AIDA alternatives

Highest Rated

[4.7 (4,165)](https://www.capterra.com/p/251329/Adobe-Acrobat-DC/reviews/)

Starting price

$19.99

Per User, Per Month

[4.5 (570)](https://www.capterra.com/p/167449/Nitro/reviews/)

Starting price

$17.70

Per User, Per Month

[4.5 (141)](https://www.capterra.com/p/161845/Square-9/reviews/)

Starting price

$50.00

Per User, Per Month

[4.7 (129)](https://www.capterra.com/p/10002513/DataSnipper/reviews/)

Starting price

Contact vendor for pricing

[View all alternatives](https://www.capterra.com/p/197178/AIDA/alternatives/)

## Features

Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically.

Document Storage

4.8 (12)

83.33% of 12 reviewers that rated this feature as important or highly important

Store and organize documents in a centralized system

Data Import/Export

4.8 (11)

72.73% of 11 reviewers that rated this feature as important or highly important

Import and export data to and from software applications

File Sharing

5.0 (8)

87.50% of 8 reviewers that rated this feature as important or highly important

Public or private sharing of digital files such as documents, audio/video, images, and more

Reporting/Analytics

4.7 (7)

71.43% of 7 reviewers that rated this feature as important or highly important

View and track pertinent metrics to find patterns and gain insights from data

Batch Processing

4.5 (6)

100.00% of 6 reviewers that rated this feature as important or highly important

Software's ability to perform similar action on multiple similar files simultaneously

File Conversion

4.7 (6)

83.33% of 6 reviewers that rated this feature as important or highly important

Convert files to a different format

AIDA 96 features

Define levels of authorization for access to specific files or systems

Built-in accounting to manage ledger, accounts payable/receivable, financial reports, etc.

Dashboard to view the status of ongoing processes, identify current incidents and track past activities

Track and document all activities across devices, networks, and other systems

Software program that continuously adjusts its behavior based on observed data

Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges

Application programming interface that allows for integration with other systems/databases

Manage the process of evaluating documents or requests submitted for approval

Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes

A record of all activities within the system, including user access, changes made, etc.

Automatically capture data from documents, records, or other online sources

Scan barcodes to ensure accurate pricing and label tracking

Software's ability to perform similar action on multiple similar files simultaneously

Track and manage schedules and meetings via an integrated calendar

Provides a channel for team members to share media files, communicate, and work together

Capability of a software or system to make decisions and perform actions based on specified conditions

Configure existing workflows to meet your organization's needs

Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving

Create, edit, convert to and from PDF files

Built-in customer relationship management (CRM) capabilities or integration with a third-party CRM system

Customize data fields to support various needs and use cases

Customize contracts and forms to collect specific information

Alter the layout and content of reports

Pre-designed layouts that can be customized to match preferences and requirements

Assemble data from multiple sources

Import, collect, and capture data from multiple sources

Connect to big data sources

Automatically retrieve and pull information from documents, websites, images, data sets, and other sources

Import and export data to and from software applications

Track the management and flow of data throughout the organization

Establish guidelines about how much and what kind of data can be stored in the repository

Search and find data in a structured format

Manage and store data in a database

Translate EDI formats into data suitable for use with company applications.

Process of checking different types of data for accuracy to avoid errors or inconsistencies

Supports common databases such as MySQL and Oracle

Automated or logic-based workflows that assist in the creation of electronic documents

Scan, move or upload electronic files within the software's repository

Assign categories, labels, tags, or attributes to documents for organization, search and storage

Convert documents and images into editable file formats

Extract documents and document data from data sources

Convert paper files into digital images

Store, manage, and track all electronic documents in a centralized location

Review and analyze existing information across documents

Store and organize documents in a centralized system

Customizable sample documents that contain placeholder text or a standard layout that can be repeated for each new file

Assemble applications and processes by dragging over and arranging pre-built components

Extract email addresses from multiple data sources

Manage, store and organize emails within the system or via third-party apps

Convert files to a different format

Create, save, and store files

Public or private sharing of digital files such as documents, audio/video, images, and more

Move files across different systems or networks

Intended to be used by online stores

Caters to sales teams

Search for specific words or phrases within a document or database

Process images and automatically scan for data

Compile and organize data into specific metrics

Captures invoice data and maintains comprehensive records for auditing and reporting purposes

Creation, processing, verification, and execution of invoices till the payment is made

Extract IP addresses from multiple data sources

Enable businesses to implement machine learning algorithms on business data such as sales and revenue

Retrieval of embedded metadata that is present within a file

Collect and maintain structured information that describes data or content

Access software remotely via mobile devices

Access the system via a mobile application

Manage and support multiple languages

Allows users to manage data from a number of sources

Create content in various formats, such as print, PDF, HTML and more

Ability to recognize printed or written text within digital images or scanned documents

Convert other file formats to and from PDF.

View, search, and print PDF files.

Extract pricing data from multiple data sources.

Extract phone numbers from multiple data sources

Streamlining repetitive tasks and activities through automated and predefined workflows

Aligns purchase orders with incoming invoices and receiving reports

Receive data and information in real time

Notifications that are delivered to users as soon as an event occurs

Upload, track, and submit receipts in a central database

Collection, analysis, and representation of numerical data and generation of reports to understand various patterns

View and track pertinent metrics to find patterns and gain insights from data

Search and filter data across systems to locate required information by entering keywords or certain criteria

Securely stores data to prevent data loss or breaches

Train your system to interpret and transcribe voice messages

Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access

Manage all supplier data and operations

Create, manage and track all task activities and progression

Edit text as needed

Process digital photos and/or scans of various document types and extract text from images (JPG, BMP, TIFF, GIF)

Set up connections to third-party platforms to improve business processes

Ability to track and store all vendor-related information, such as contacts, services offered, terms, etc.

Track revisions and updates made to files and navigate between different versions

Program systems that assist users with their daily administrative responsibilities

Extract data from any online source.

Create, design and manage workflows for repetitive tasks

Selects specific portions of images, files, texts, websites or documents

Get Advice

We can help you find the software with the features you need.

Features

4.6 (30)

4.6

Based on 30 reviews

## Pricing

Value for money

4.9 (27)

Free Version

[View pricing plan details](https://www.capterra.com/p/197178/AIDA/pricing/)

Personal

€3.25

Flat Rate,Per Month

It includes:

-   40 pages/month
-   Unlimited storage for document management

Professional

€10.75

Flat Rate,Per Month

It includes:

-   80 pages/month

Professional Plus

€29.08

Flat Rate,Per Month

It includes:

-   200 pages/month

Business

€45.75

Flat Rate,Per Month

It includes:

-   400 pages / month

Business Plus

€82.50

Flat Rate,Per Month

It includes:

-   800 pages / month

Enterprise

€140.83

Flat Rate,Per Month

Value for money

4.9 (27)

4.9

Based on 27 reviews

## Integrations

[

Google Drive](https://www.capterra.com/p/161425/Drive/)[

Dropbox Business](https://www.capterra.com/p/143068/Dropbox-Business/)[

OneDrive](https://www.capterra.com/p/161304/OneDrive/)[

Microsoft SharePoint](https://www.capterra.com/p/1167/SharePoint/)[

Xerox DocuShare](https://www.capterra.com/p/122153/DocuShare/)

Connect with a Capterra advisor for a free 15-minute consultation

Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs.

## Support, customer service and training options

Customer Service

4.9 (28)

Support

-   Email/Help Desk
-   FAQs/Forum
-   Knowledge Base
-   Phone Support
-   24/7 (Live rep)
-   Chat

Training

-   In Person
-   Live Online
-   Webinars
-   Documentation
-   Videos

Deployment

-   Web
-   Android
-   iPhone/iPad

Typical users

-   Freelancers
-   Small businesses
-   Mid size businesses
-   Enterprises

Customer Service

4.9 (28)

4.9

Based on 28 reviews

## User reviews

Overall rating

4.8

Based on 30 reviews

Filter by rating

5(25)

4(5)

3(0)

2(0)

1(0)

Mentioned topic

Sorted by most recent

AL

Andy L.

ProServices

Information Technology and Services

### "Excellent product. Very easy to use."

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

9/10

January 9, 2026

The product does exactly what I need it to. I had it set up in less than an hour, and it extracts all the data I need with minimal to no intervention. The cost of the product is very competitive and updates and features are added very frequently.

Pros

Ease of use. The interface is the most accessible I have encountered having had reasonably broad experience of Capture and Workflow products. The product works as intended, and the array of features within the product is exceptional.

Cons

I didn't encounter any major issues. My only negative point would be that one or two of the features weren't immediately obvious on how to configure. Once I worked out how, it makes sense, but initially it seemed a little counter-intuitive.

Alternatives considered

[Tungsten Capture](https://www.capterra.com/p/93092/Kofax-Capture/)

Reasons for choosing AIDA

AIDA is a much more modern and better supported product

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Response from Vendor

January 14, 2026

Hi Andy, Thank you very much for sharing your positive experience with AIDA. Your constructive feedback is certainly valid. It remains an ongoing challenge for us to clearly highlight to users the wide array of functionality within AIDA, but we will keep striving to do better! Many thanks and best regards, Team AIDA

MG

Maxime G.

Chargé de misisons

Medical Practice

### "Gain de productivité"

4.0

Overall Rating

4.0

4.0

Ease of Use

4.0

4.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

7/10

November 18, 2025

Pros

Optimisation du délai de traitement des dossiers, qualités des données remontées dans notre ERP. Support client performant.

Cons

Difficultés de configurations de l'outil et d’appréhender toutes les possibilités du logiciel mais il reste performant.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Response from Vendor

December 16, 2025

Bonjour Maxime, Un grand merci pour votre retour. Oui, il existe de très nombreuses possibilités de configuration dans AIDA. Il n’est pas toujours simple de mettre en avant celles qui sont les plus pertinentes pour nos utilisateurs, mais n’hésitez pas à continuer à faire appel à notre support si vous avez la moindre question ou le moindre doute sur la configuration d’AIDA en fonction de vos besoins. Bien cordialement, Team AIDA

QV

Quentin V.

CTO

Retail

### "Time saved, job done."

4.0

Overall Rating

4.0

4.0

Ease of Use

5.0

5.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

November 4, 2025

Pros

Time we save, and simplicity. The possibility of evolution, and the exchanges with the team. The fact we are able to configure it ourself.

Cons

As all technical solution, it's sometime hard to configure, and it take some time to master. But still a wery good tool.

Alternatives considered

[uniFLOW](https://www.capterra.com/p/210708/uniFLOW/)

Reasons for choosing AIDA

Less expensive, better to use, and better relationship with the team

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Response from Vendor

November 7, 2025

Dear Quentin, Thank you very much for your positive feedback. We will continue to strive to bring further value to AIDA whilst ensuring the highest levels of usability. Your feedback and ideas for further improvements are always welcome. Best regards, Team AIDA

DP

Damian P.

CTO

Information Technology and Services

### "Easy to start, bigger and stronger than you initially think."

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

9/10

October 8, 2025

Aida was immediately a nice place to be, the dashboard interface offering a logical place to manage my processes and the configuration being simple enough to dive in and have a go whilst offering deeper levels of tools to expand with as the knowledge grew.

Pros

In Aida it is quick and easy to get started creating powerful projects, and then there is a raft of capability to enhance and evolve your ideas into truly powerful data extraction tools. the ability to chose team members as destinations is a clever approach to workflow as is the easy relationship building between document types.

Cons

I would have enjoyed more show and tell videos or tutorials (since learned these are available) to align my vocabulary with Aida's. Only because every product has its own idea as to what a thing is called, or how it is achieved.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Response from Vendor

October 10, 2025

Hi Damian, Many thanks for your positive feedback. In terms of more show and tell videos, that is very pertinent feedback and consistent with other feedback we have received, so hopefully you will be seeing some improvements in that respect before too long. All the best, Team AIDA

SC

Simon C.

Pre Sales technical Consultant

Computer Software

### "Easy Web Based System"

4.0

Overall Rating

4.0

4.0

Ease of Use

5.0

5.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

8/10

October 3, 2025

The system processed many invoice examples, easily extracting the pertinent data and displaying it for storage and retrieval.

Pros

Slick and Easy Web based access and control. Feature rich, with seemingly flawless invoice extraction,

Cons

We work with a lot of internal, on premise, systems, so not sure if the integrations with them will be possible.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Response from Vendor

October 10, 2025

ADDITIONAL NOTE: In addition to our response below, we would like to highlight that if you are talking about an on premise integration that is perfectly possible via AIDA Link. Our response below was based on having an on premise instance of AIDA. I hope that clarifies things but if you have any further questions or ideas, please don't hesitate to contact us via the Support Link under your profile within AIDA. Thanks again, Team AIDA ---- Hi Steven, Many thanks for your positive feedback on AIDA's invoice extraction capabilities. Regarding on an premise solution, you're right currently that is not an option with AIDA, which is 100% hosted in the AWS cloud. It is not something we have excluded completely, however, so if you have a significant such opportunity, please feel free to get in touch with us. All the best with your use of AIDA in the meantime. Best regards, Alex

FH

Fabien H.

PROJECT MANAGER

Information Technology and Services

### "AIDA review - Installation projet FR"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

8/10

October 2, 2025

Pros

La rapidité de traitement des documents avec un taux de reconnaissance très précis. Egalement le support client réactif est très appréciable.

Cons

Rien de particulier. Le déploiement s'est bien passé malgré le temps de mise en place plus long que prévu dû a des problèmes internes.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Response from Vendor

October 13, 2025

Hi Fabien, Many thanks for your positive feedback. We'll keep doing our best to ensure you have the best experience with AIDA! Best regards, Team AIDA

DW

Diane W.

Channel Account Manager

Computer Software

### "If you are not already using Aida, you should be!"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

September 23, 2025

Positive experience, with its easy to use interface. It improved productivity and removed/minimised human error.

Pros

How simple it was to use. The interface is intuitive and does not require lengthy training. The ability to build a workflow, step by step was great.

Cons

Finding out if it was pronounced I-da or A-da!! I discovered it's I-da! Only having used it a couple of times, I've not yet uncovered any negatives or drawbacks.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Response from Vendor

September 29, 2025

Hi Diane, Many thank you for your positive feedback. And A-ida, I-ida, or even A-E-da, it's all good for us as long as you're getting value out of it! Best regards, Team AIDA

KS

Kai S.

Business Development Executive

Information Technology and Services

### "Does What It Says On The Tin"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

4.0

4.0

Likelihood to Recommend

9/10

September 22, 2025

Pros

The ease of use and simple digestible information from our usage has made using AIDA such a breeze. The support we received when taking on the product made us feel like an absolute priority.

Cons

The knowledge base, whilst broad, left a lot of effort on us to ask the right questions. It would be good to have a section called "good to know" or "getting started" with common hurdles.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Response from Vendor

September 23, 2025

Hi Kai, Thanks very much for your positive feedback and particularly for the idea to have a 'getting started' section within AIDA. We shall share that feedback with our product (marketing) team and hopefully we can make some improvements in that regard soon. Thanks again and best regards, AIDA Support.

LJ

Lee J.

Channel Manager

Information Technology and Services

### "Happy AIDA User "

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

September 22, 2025

User friendly Document Management solution, cloud based so easy to deploy with a very intuitive dashboard and UI, scalable via integrations into other business applications for account payble/recievable tasks. Reasonable price point backed up by helpful and friendly support.

Pros

Having used these types of solutions before it was refreshing to see just intuitive AIDA is to navigate your documents. Data Extraction of key field information is very reliable giving management between AIDA users a fluid experience. Also liking the dashboard showing user activity and ROI information.

Cons

Not much to dislike about this easy to use product, it does what it says on the tin! Perhaps more out the box integrations to e-signature platforms would be a good/nice to have. That being said, the friendly folk at AIDA are more than happy to discuss bespoke integration projects.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Response from Vendor

September 23, 2025

Hi Lee, Thank you very much for your detailed and positive feedback. We hope you continue to extract(!) value from AIDA as we continue to develop the product further. Any feedback or issues, please don't hesitate to use the Support link within AIDA. Best regards, AIDA Support

MM

Max M.

Head of Digital Workflow Solutions

Information Technology and Services

### "Comprehensive yet Simple data extraction. "

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

September 22, 2025

Fantastic, the ROI calculator and Productivity boost are great to see how the solution is performing in the business.

Pros

Ease of use is paramount, and AIDA makes workflows and data extraction straightforward. That, combined with the great support and value for money, makes it a no-brainer for anyone who needs automation for any of their processes. We primarily use it for AP and invoice extraction.

Cons

No cons so far. I would like a bit more information in the knowledge base, but there is plenty in there to do what I need.

Alternatives considered

[DocuWare](https://www.capterra.com/p/220466/DocuWare/)

Reasons for choosing AIDA

The Price difference was vast, and the ease of use of AIDA outshone that of the alternatives.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Response from Vendor

September 24, 2025

Hi Max, Thanks very much for your positive remarks. We hope you continue to extract(!) value from AIDA in the future, but you know where to find us if ever you need any support. Best regards, Team AIDA

[View all Reviews](https://www.capterra.com/p/197178/AIDA/reviews/)

Popular comparisons

[ABBYY FineReader PDF vs AIDA](https://www.capterra.com/compare/65868-197178/ABBYY-FineReader-vs-AIDA) 

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