# ToolTime Software Pricing, Alternatives & More 2026 | Capterra

> With the help of Capterra, learn about ToolTime Software - reviews, pricing plans, popular comparisons to other Business Management products and more.

Source: https://www.capterra.com/p/199423/ToolTime/pricing

---

# 

 ToolTime Software Review 2026: Features, Integrations, Pros & Cons

Last updated on March 13, 2026

Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.

[Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews)

ToolTime

## What is ToolTime?

ToolTime is an easy-to-use job management software for tradespeople, enabling them to effortlessly handle their paperwork and processes. Its user-friendly software and mobile app enhance communication and workflows, both on-site and in the office. In just a few clicks, users can generate quotes & invoices, schedule appointments, document jobs, track time and access job info from any device. ToolTime users benefit from fast and reliable customer service, regular updates and new features.

## What is ToolTime used for?

[Handyman](https://www.capterra.com/handyman-software/)[Billing and Invoicing](https://www.capterra.com/billing-and-invoicing-software/)[Business Management](https://www.capterra.com/business-management-software/)

Overall rating

Based on 31 user reviews

Reviews sentiment

Positive

74%

Neutral

10%

Negative

16%

Starting price

€79

Flat Rate, Per Month

Free trial  
available

Capterra Shortlist charts the highest-rated and most popular products...

Our "Best of" badge program showcases products with the highest ratings...

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## Compare with a popular alternative

Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status.

### ToolTime

3.9 (31)

VS.

[4.6 (1,420)](https://www.capterra.com/p/127994/Jobber/reviews/)

Starting Price

€79

Flat Rate, Per Month

Starting Price

$39

Flat Rate, Per Month

Free Trial

Free Version

Pricing Options

Free Trial

Free Version

Ease Of Use

4.3 (31)

Ease Of Use

4.6 (1,380)

Value For Money

3.8 (31)

Value For Money

4.4 (1,184)

Customer Service

4.3 (30)

Customer Service

4.6 (1,333)

## ToolTime alternatives

[4.4 (3,269)](https://www.capterra.com/p/120109/Xero/reviews/)

Starting price

$25.00

Per User, Per Month

[4.5 (4,506)](https://www.capterra.com/p/142390/FreshBooks/reviews/)

Starting price

$21.00

Per User, Per Month

Highest Rated

[4.7 (2,736)](https://www.capterra.com/p/140363/HouseCall-Pro/reviews/)

Starting price

$79.00

Per User, Per Month

[4.2 (1,991)](https://www.capterra.com/p/135757/NetSuite/reviews/)

Starting price

Contact vendor for pricing

[View all alternatives](https://www.capterra.com/p/199423/ToolTime/alternatives/)

## Features

Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically.

Quotes/Estimates

4.0 (17)

64.71% of 17 reviewers that rated this feature as important or highly important

Generate quotes or estimates for customers

Billing & Invoicing

4.0 (15)

86.67% of 15 reviewers that rated this feature as important or highly important

Create, manage, and send invoices or bills to customers

Customer Database

4.2 (14)

78.57% of 14 reviewers that rated this feature as important or highly important

A collection of customer information such as contact details, demographics, previous interactions, etc.

Scheduling

4.1 (11)

81.82% of 11 reviewers that rated this feature as important or highly important

Plan availability and assign specific time slots for tasks and resources

Mobile Access

3.3 (10)

70.00% of 10 reviewers that rated this feature as important or highly important

Access software remotely via mobile devices

Calendar Management

3.9 (8)

62.50% of 8 reviewers that rated this feature as important or highly important

Track and manage schedules and meetings via an integrated calendar

ToolTime 71 features

Define levels of authorization for access to specific files or systems

Dashboard to view the status of ongoing processes, identify current incidents and track past activities

Track and document all activities across devices, networks, and other systems

Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges

Application programming interface that allows for integration with other systems/databases

Schedule appointments via a calendar

Automatically create schedules based on business needs or employee availability and qualifications

Track billable hours and/or non-billable expenses for work performed

Create, manage, and send invoices or bills to customers

Track and manage schedules and meetings via an integrated calendar

Synchronize with other calendars to view mutual availability and schedules

Centralized database of stakeholders and their contact information such as names, address, phone number etc.

Manage, organize, and store contact information

A collection of customer information such as contact details, demographics, previous interactions, etc.

Access previous interactions or concerns to maintain customer relationships

Store and organize information about customers and previous interactions

A website or login for customers to access information

Customize contracts and forms to collect specific information

Pre-designed layouts that can be customized to match preferences and requirements

Import and export data to and from software applications

Store, manage, and track all electronic documents in a centralized location

Store and organize documents in a centralized system

Digitally sign online documents

Track employee schedules, availability, and performance across projects and tasks

Assign working shifts or tasks to employees based on their availability

Estimate expected cost based on various factors before a project begins

Serves handyman professionals

Software designed specifically for HVAC companies

Serving plumbing industry professionals

Create invoices from scratch or have recurring invoices

Captures invoice data and maintains comprehensive records for auditing and reporting purposes

Manage and track all job information and associated tasks

Planning and managing the execution of tasks or jobs within a computer system, network, or other automated environments

Track and visualize the status of an ongoing job and the time spent on tasks or projects

Schedule predetermined or ad hoc maintenance services and labor requests

Access software remotely via mobile devices

Notifications via mobile devices

Access the system via a mobile application

Capture signatures via mobile devices

Manage and support multiple locations

Ability of websites, web applications, or mobile applications to function without an active internet connection

Track employee and task times without internet connection

Track/log the amount of time employees worked per job using a timer

Track employee and task times using internet connection

A set of indicators that tracks the performance of networks, applications, systems, teams, etc.

Plan and coordinate all the resources, costs and time needed to execute assignments

Organize and schedule projects

Defining the project's scope, deliverables, schedules, resources, budget, critical path, dependencies and constraints

Measure time to completion or hours worked for projects

Monitor the progress of projects from start to finish

Generate quotes or estimates for customers

Receive data and information in real time

Notifications that are delivered to users as soon as an event occurs

Active reporting of data and metrics

Receive system updates as soon as any changes are made

Timed notification for any upcoming task, deadline, appointment, or activity

Collection, analysis, and representation of numerical data and generation of reports to understand various patterns

Plan availability and assign specific time slots for tasks and resources

Track work performed and resources used for past customers, sites, or assets

Send messages via SMS

Track staff hours through a calendar view

Track the status over time for a request, process, asset, or transaction

Create, manage and track all task activities and progression

Track and manage the scheduling of tasks

Log and record hours worked and costs spent to assist in billing and invoicing

Measure and track time including hours worked and paid time off (PTO)

Track the amount of time spent on a job or task

Request, track, and manage time off requests and vacation time

Interact with data visualization elements, such as charts and graphs, to drill down into data

Creating, assign, and track jobs and/or tasks for work orders

Create, design and manage workflows for repetitive tasks

Get Advice

We can help you find the software with the features you need.

Features

3.6 (31)

3.6

Based on 31 reviews

## Pricing

Value for money

3.8 (31)

Free Trial

SOLO

€79.00

Flat Rate,Per Month

TEAM

€149.00

Flat Rate,Per Month

MAX

€299.00

Flat Rate,Per Month

Value for money

3.8 (31)

3.8

Based on 31 reviews

## Integrations

[

DATEV Report](https://www.capterra.com/p/217626/DATEV-Report/)

Connect with a Capterra advisor for a free 15-minute consultation

Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs.

## Support, customer service and training options

Customer Service

4.3 (30)

Support

-   Email/Help Desk
-   FAQs/Forum
-   Knowledge Base
-   Phone Support
-   24/7 (Live rep)
-   Chat

Training

-   In Person
-   Live Online
-   Webinars
-   Documentation
-   Videos

Deployment

-   Web
-   Android
-   iPhone/iPad

Typical users

-   Freelancers
-   Small businesses
-   Mid size businesses
-   Enterprises

Customer Service

4.3 (30)

4.3

Based on 30 reviews

## User reviews

Overall rating

3.9

Based on 31 reviews

Filter by rating

5(15)

4(8)

3(3)

2(0)

1(5)

Mentioned topic

Sorted by most recent

AW

Andreas W.

Installateur

Retail

### "ToolTime Erfahrungen"

4.0

Overall Rating

4.0

4.0

Ease of Use

4.0

4.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

January 28, 2026

Wenn man wie ich 10 Jahre mit Top Kontor Handwerk gearbeitet hat freut man sich über die einfache Struktur der Software

Pros

Das Programm ist einfach aufgebaut, so das man fast ohne Anleitung alles intuitiv bedienen kann. Dabei hält die Software trotz Ihrer wenigen Menüpunkte alles bereit um den Arbeitsalltag zu erleichtern.

Cons

Es ist in einigen Menüpunkten ein Umweg entsprechende Dokumente zu finden. zB. kann ein Lieferschein erst durch das aufrufen einer Rechnung angezeigt werden. Das könnte besser gelöst werden.

Switched from

[TOP PRODUCER](https://www.capterra.com/p/152143/Top-Producer-CRM/)

es lief aus und ich hätte die Nachfolger Version kaufen müssen. Diese war mir zu kompliziert

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

AA

Aref A.

truckenbau

Alternative Medicine

### "95326 kulmbach"

1.0

Overall Rating

1.0

1.0

Ease of Use

1.0

1.0

Features

1.0

1.0

Customer Service

1.0

1.0

Likelihood to Recommend

1/10

October 31, 2024

Es gibt viel bessere und günstigere Websites mit einem hervorragenden Kundenservice. Ich empfehle keinem Unternehmer oder Fachmann, mit der Website ToolTime zusammenzuarbeiten."

Pros

Ich habe ein Abonnement bei Tool Time abgeschlossen und möchte mein Bedauern über diesen Schritt und die extrem schlechte Servicequalität ausdrücken. Ich möchte meine Erfahrung mit anderen Selbstständigen teilen, damit sie nicht auf dieses Unternehmen hereinfallen. Ich habe mich für das Solo-Jahresabo entschieden, welches laut Aussagen des Unternehmens mit einem Rabatt und einem attraktiven Angebot kam. Ich zahlte 902,50 €. Nach zwei Wochen war ich extrem enttäuscht: das Programm ist schlecht, bietet nur Rechnungs- und Angebotsfunktionen, und ist sehr kompliziert in der Anwendung. Jedes Mal wird nach dem Passwort gefragt, und selbst wenn es korrekt eingegeben wird, erscheint eine Fehlermeldung. Bei Problemen dauert es oft mehr als zwei Stunden, bis eine Antwort per Nachricht kommt – und die Lösungen sind ineffektiv. Wenn ich anrufe, wird mein Anruf, da meine Nummer im System gespeichert ist, nicht entgegengenommen, egal wie oft ich es versuche. Meine Empfehlung an alle Unternehmer: Finger weg von diesem Anbieter! Es gibt Alternativen, die zum halben Preis einen wesentlich besseren Service bieten, mit respektvollem Kundenservice und umfangreicheren Funktionen.

Cons

Service und der Umgang mit den Mitarbeitern sind anfangs freundlich, aber nach der Registrierung antworten sie nicht auf Anrufe oder E-Mails.“

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

TB

Tommy B.

Director

Construction

### "Great System"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

August 28, 2024

Positive, this has gave me so much more time back allowing me to quote more jobs and spend time with my 3 boys. Its cut my admin workload down from hours every evening to an hour max.

Pros

Great tool, has been a massive help for me scaling my business. My partner \[sensitive content hidden\] works from home handling all of the work schedule, quoting and invoicing - she can instantly see whats been done on site and then create all of the docs really quickly. The team have been great, Lewis made it easy to sign up and Laura has been on hand for anything we got stuck with.

Cons

Nothing so far, the team have been really helpful with anything I needed. Initially I signed up for the trial but there was no button to purchase on the platform, but I just booked a demo instead.

Switched from

[Invoice2go](https://www.capterra.com/p/81858/Invoice2go/)

Too basic, I was basically paying money for a template. I still had to enter everything in manually and was no better than a word template - with ToolTime all of this is already done, you just click what you need and its done.

Alternatives considered

[Joblogic](https://www.capterra.com/p/134632/JobLogic/)

[Powered Now](https://www.capterra.com/p/148383/Powered-Now/)

[Tradify](https://www.capterra.com/p/152413/Tradify/)

[Jobber](https://www.capterra.com/p/127994/Jobber/)

Reasons for choosing ToolTime

Ease of use, the mobile app specifically - all of the others is just the website shrunk to a tiny screen, its just not useable. The team are also much better - Lewis and Laura are really approachable and great to work with.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

Response from Vendor

September 20, 2024

Hello Tommy, thank you very much for your fantastic review! We are delighted to hear that ToolTime is the perfect support for you and your team. Here's to many more exciting projects! Your ToolTime Team

AB

Adam B.

Director

Facilities Services

### "Just Plants "

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

August 23, 2024

Brilliant. It’s been embraced by the staff and is proving to be a valuable tool.

Pros

The functionality caters for all trades and isn’t set to one particular industry. As a landscaper, it’s hard to find an app that allows us to work it to our specific needs.

Cons

Our work is very visual and as such we often use images within our quotes. We are unable to do this when using the quote tool on ToolTime.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

Response from Vendor

September 20, 2024

Hello Adam, thank you very much for your fantastic review! We are delighted to hear that ToolTime is simplifying your day-to-day work. Here's to many more exciting projects! Your ToolTime Team

CY

Craig Y.

Painter and decorator

Printing

### "Would highly recommend "

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

August 22, 2024

From the first Tooltime I spoken to David regarding Tooltime my experience has been amazing never ever an hassle. When I had my induction with \[sensitive content hidden\] to help me set up it’s been a breeze and help my business so much. If I ever have any problems if I contact Laura nothing is ever to much trouble. Much obliged Tooltime.

Pros

Tooltime has saved me so so much doing invoices, quotes and appointments. Everything can be done via mobile phone or laptop. One of the best things I have brought into my business.

Cons

I have to be 100% honest here there is nothing I don’t like about Tooltime.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

Response from Vendor

September 20, 2024

Hello Craig, thank you very much for your fantastic review! We are delighted to hear that ToolTime is the perfect support for you. Here's to many more exciting projects! Your ToolTime Team

MV

Matthew V.

Business owner

Construction

### "Company management software review"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

9/10

August 14, 2024

Great, friendly onboarding and support throughout it's use.

Pros

Well thought out comprehensive software, good pricing and markup methods

Cons

Would like an administrator mobile app with the same ability to manage the business on the go. Current mobile app really geared towards operators which is fine but as a small company I'm still out on the tools

Alternatives considered

[Tradify](https://www.capterra.com/p/152413/Tradify/)

[Simpro](https://www.capterra.com/p/10529/Simpro-Enterprise/)

[Fergus](https://www.capterra.com/p/155571/Fergus/)

Reasons for choosing ToolTime

More suitable for carpentry firm not solely on service and maintenance jobs

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

Response from Vendor

September 20, 2024

Hello Matthew, thank you for your positive feedback! We are delighted to hear that ToolTime is simplifying your day-to-day work. We wish you lots of power for your projects! Your ToolTime Team

HC

Harry C.

Painter and Decorator

Construction

### "Impressive Usability & Customer Service"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

8/10

August 13, 2024

Very happy overall. Looking forward to further future improvements.

Pros

Usability, customer service, training, personable and individual communication, availability of customer service agents

Cons

Greater control from the mobile app itself, some smaller aspects of the mobile app and computer software could be improved. A few features I’d like to see are missing.

Switched from

[Tradify](https://www.capterra.com/p/152413/Tradify/)

Looking for a dedicated mobile app, not just a browser on your mobile. Also slightly improved usability. Interested in trying out different softwares to find the right fit.

Alternatives considered

[Powered Now](https://www.capterra.com/p/148383/Powered-Now/)

[QuickBooks Online Advanced](https://www.capterra.com/p/189398/QuickBooks-Online/)

[QuickBooks Desktop](https://www.capterra.com/p/212058/QuickBooks-Desktop-Pro/)

[Tradify](https://www.capterra.com/p/152413/Tradify/)

[QuickBooks Enterprise](https://www.capterra.com/p/174984/QuickBooks-Enterprise/)

Reasons for choosing ToolTime

Discounted price offered, good advertising/marketing, personable, wanted to give it a go first.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

Response from Vendor

September 20, 2024

Hello Harry, thank you for your positive feedback! We are delighted to hear that ToolTime is simplifying your day-to-day work. We wish you lots of power for your future projects! Your ToolTime Team

ML

Maurice L.

Geschäftsführer

Construction

### "Nicht empfehlenswert!!"

1.0

Overall Rating

1.0

1.0

Ease of Use

2.0

2.0

Features

2.0

2.0

Customer Service

3.0

3.0

Likelihood to Recommend

0/10

August 3, 2024

Mir wurde versprochen, dass ich mich von meiner jetzigen Buchhaltungssoftware zu ToolTime deutlich verbessern würde. Es gab keie Möglichkeit auf der messe eine vernünftige Darstellung zu bekommen. Der Verkäufer hat mich nicht richtig aufgeklärt, ansonsten hätte er mir die Software nicht empfehlen dürfen, da sie im Vergleich zu meiner jetzigen Software LEXOFFICE deutliche Nachteile hat. Nachdem ich die Nachteile bemängelt habe und vom Vertrag zurücktreten wollte, gab es keinerlei Entgegenkommen der Firma. Unmögliches Verhalten im Sinne von Kundenfreundlichkeit!!!

Pros

zur Organisation von täglichen Arbeiten auf der Baustelle geeignet.

Cons

Keine Rechnungsschreibung individuell, keine Anbindung an Konto, keine Abschlagszahlungen, keine individuellen Zahlungsbedingungen,

Switched from

[lexoffice](https://www.capterra.com/p/182953/lexoffice/)

Verbesserung der Abläufe sowie Rechnungsstellung und Artikelstammdaten

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

FK

Felix K.

Anlagenmechaniker

Construction

### "Einfach und hat alles was man braucht"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

9/10

July 10, 2024

Pros

Einfache Bedienung, Schnittstellen, Kundenservice is kostenlos und sehr hilfreich

Cons

Digitales Aufmaß koennte besser sein, sonst alles prima.

Switched from

[HERO Software](https://www.capterra.com/p/238470/Hero-Software/)

Kundenservice, Hero war kompliziert und unuebersichtlich, auch am Ende viel teurer

Alternatives considered

[plancraft](https://www.capterra.com/p/250754/Plancraft/)

Reasons for choosing ToolTime

Einfache Bedienung, Preis und Rabatte, top Beratung

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

Response from Vendor

September 20, 2024

Hallo Felix, vielen Dank für Deine positive Bewertung! Es motiviert uns sehr zu hören, dass ToolTime Dir weiterhilft. Viel Erfolg weiterhin! Dein ToolTime Team

AA

Angrit A.

Buchhaltung und Administration

Construction

### "Nicht für Ausschreibungen geeignet"

3.0

Overall Rating

3.0

3.0

Ease of Use

4.0

4.0

Features

3.0

3.0

Customer Service

4.0

4.0

Likelihood to Recommend

5/10

June 28, 2024

Als Tool bei "normalen" Projekten machte es Spaß und ist ein sehr hilfreiches Instrument, mit dem man den Überblick über die Aufträge behält. Da wir auch an Ausschreibungen teilnehmen und Aufträge der öffentlichen Hand bearbeiten, sind wir gezwungen, nun in 2 Programmen zu arbeiten. Es kostet sehr viel Zeit, um sicher zu stellen, dass es nicht zu Doppelvergabe von Angebots- und Rechnungsnummern kommt.

Pros

Als Tool für die Termin- und Mitarbeiterplanung ist es perfekt. Auch das Anlegen von Projekten ist sehr gut durchdacht und macht das Koordinieren einfacher. Für Handwerksbetriebe, die keine großen Projekte wie Ausschreibungen machen, das perfekte Tool.

Cons

Leider habe ich bei der Vorstellung von ToolTime nicht explizit nachgefragt, wie es mit der Bearbeitung von Ausschreibungen aussieht. Das war ein Fehler! Obwohl man GAEB Dateien (funktioniert nicht immer) einspielen kann, kann man keine vernünftige Kalkulation vornehmen, da alles als Material eingespielt wird und sich die Positionsart nicht mehr in eine Mischposition verändern läßt. Auch Texte und Positionsnummern sind nicht veränderbar. Positionsnummern werden übernommen. Sobald aber eine Position oder Gruppe gelöscht wird, rückt die nachfolgende an deren Stelle. Was bei Ausschreibungen, die sich auf ein LV beziehen, nicht vertretbar ist. Da muß ich die Positionsnummer aus dem LV übernehmen können oder bei Nachträgen die richtige eintragen können. Ob man in ToolTime kumulierte Rechnungen schreiben kann, habe ich aufgrund der oben stehenden Thematik noch nicht ausprobieren können, bezweifle es aber.

Switched from

[Powerbird](https://www.capterra.com/p/196002/Powerbird/)

ein vollständiger Wechsel konnte nicht vollzogen werden, da ToolTime nicht ausschreibungsfähig ist. Wir wollten wechseln, weil wir nicht bereit waren für weitere Module (mobiler Monteur) viel Geld auszugeben.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

Response from Vendor

September 20, 2024

Hallo Angrit, es tut uns leid, dass unsere Software aktuell noch nicht vollständig Deinen Ansprüchen genügt. Wir nehmen Dein Feedback ernst und würden uns freuen, Dein Anliegen persönlich zu besprechen. Viele Grüße, Dein ToolTime Team

[View all Reviews](https://www.capterra.com/p/199423/ToolTime/reviews/)

Popular comparisons

[Jobber vs ToolTime](https://www.capterra.com/compare/127994-199423/Jobber-vs-ToolTime) 

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