--- title: "Payhawk Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Payhawk Software - reviews, pricing plans, popular comparisons to other Expense Report products and more." source_url: "https://www.capterra.com/p/200192/Payhawk/" page_type: "product" language: "en" publication_date: "2026-10-02" --- # Payhawk Software Review 2026: Features, Integrations, Pros & Cons Last updated on October 2, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Users](#users)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Payhawk ## What is Payhawk? Payhawk enables you to streamline expense management processes, control employee card spend, reimburse mileage and per diem claims and out-of-pocket spend. The platform's robust workflows, customizable expense policies, business budgets and spend limits enable finance teams to control and track expenses in real time. Payhawk's native integrations with the most popular accounting systems and ERPs simplify the process of syncing financial data, eliminating the need for manual reconciliation. ## What is Payhawk used for? [Expense Report](https://www.capterra.com/expense-report-software/)[Spend Management](https://www.capterra.com/spend-management-software/)[Accounts Payable](https://www.capterra.com/accounts-payable-software/) Recognitions Shortlist Best ease of use Top alternative Featured Overall rating Based on 189 user reviews Reviews sentiment Positive 92% Neutral 7% Negative 1% Contact vendor for pricing Free trial available Free version not included Capterra Shortlist charts the highest-rated and most popular products... - Accounts Payable / 2026 - Expense Report / 2026 - Procurement / 2026 - Purchasing / 2026 - Financial Reporting / 2025 - Spend Management / 2025 Our "Best of" badge program showcases products with the highest ratings... - Accounts Payable / 2026 - Bookkeeper / 2026 - ESG / 2026 - Financial Reporting / 2026 - Time and Expense / 2026 - Travel Management / 2026 - Procure to Pay / 2025 - Procurement / 2025 Our "Best of" badge program showcases products with the highest ratings... Do you work for Payhawk?[Manage this product listing](https://www.g2.com/products/payhawk/claim_requests/new?auto=true) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Payhawk 4.6 (189) VS. [4.3 (2,264)](https://www.capterra.com/p/380/Concur-Expense/reviews/) Starting Price Contact vendor Starting Price $7 Usage Based, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.7 (189) Ease Of Use 4.1 (1,362) Value For Money 4.5 (162) Value For Money 4.1 (840) Customer Service 4.7 (177) Customer Service 4.1 (861) ## Payhawk alternatives [4.4 (3,332)](https://www.capterra.com/p/120109/Xero/reviews/) Starting price $25.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 88% of reviewers rated it above 4 stars Highest Rated [4.9 (4,886)](https://www.capterra.com/p/172127/Rippling/reviews/) Starting price $8.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 98% of reviewers rated it above 4 stars [4.3 (718)](https://www.capterra.com/p/76/Intacct/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 86% of reviewers rated it above 4 stars [Expensify](https://www.capterra.com/p/97594/Expensify/) [4.5 (1,395)](https://www.capterra.com/p/97594/Expensify/reviews/) Starting price $5.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 90% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/97594/Expensify/) [View all alternatives](https://www.capterra.com/p/200192/Payhawk/alternatives/) ## FAQs about Payhawk Overview ### What problems does Payhawk solve? Payhawk solves slow, manual expense processes by centralizing company cards, receipts, reimbursements, invoices, and approvals in one system. It reduces lost receipts, chasing employees, reconciliation delays, and poor spend visibility with real-time tracking, OCR, and accounting integrations. Finance teams, accountants, admins, and remote employees benefit most. Answer based on 149 reviews Overview ### Which roles and teams benefit most from Payhawk? Payhawk is most used by finance leaders, accountants, and controllers who need tighter control over company spending, expense reconciliation, and reporting. Executives and operations teams use it to oversee budgets, approvals, and policy compliance, while office administrators and managers streamline employee card management, purchasing, and day-to-day spend workflows. Answer based on 188 reviews Overview ### What company size and industries is Payhawk built for? Payhawk is built primarily for small businesses, which make up 76% of reviewers, with additional use across midsize companies at 16% and enterprises at 9%. It serves various industries globally, with the strongest representation in Information Technology and Services, Computer Software, and Marketing and Advertising, each at 7%. Answer based on 188 reviews Features and Usability ### What are the key features of Payhawk? Payhawk includes core spend management features like expense tracking, receipt management, invoice management, and accounts payable, plus corporate cards with card controls and approval workflows. Differentiating features include real-time spend visibility, accounting integrations with tools like Xero and NetSuite, and multi-entity, multi-currency support. Answer based on 76 reviews Integrations ### Which third-party tools and platforms does Payhawk integrate with? Payhawk integrates with Xero, NetSuite, Google Pay, TravelPerk, and EXACT, with additional connections to QuickBooks Online, Google Workspace, and Dynamics 365 Business Central. Accounting and ERP integrations appear most often in reviews, and Payhawk supports over 20 integrations across finance, HR, identity, and workplace tools. Answer based on 37 reviews Getting Started and Support ### How easy is it to onboard and train a team on Payhawk? Payhawk is quick to onboard for most employees, especially road staff and nontechnical users, who often get started with minimal training because the interface is intuitive. Payhawk offers in-person training, live online sessions, webinars, documentation, and videos. Admins and teams configuring settings, recurring subscriptions, or setup may need a more detailed introduction. Answer based on 16 reviews Getting Started and Support ### What customer support options does Payhawk offer, and how do users rate the experience? Payhawk offers email/help desk, FAQ/forum, a knowledge base, phone support, and chat. Users generally describe support as quick, helpful, and easy to reach, especially through chat and help articles, though some report occasional delays, next-day replies, and slower issue resolution during urgent or more complex problems. Answer based on 60 reviews Card management ### How well does Payhawk handle company cards? Payhawk makes company card setup and everyday spending easy, especially for teams managing expenses on mobile. Many users like virtual cards, Google Pay support, fast card assignment, and linked receipt capture, while some mention activation issues, limited card options, subscription transfer friction, and extra costs for physical cards. Answer based on 31 reviews ## Who uses Payhawk? Based on Capterra reviews from the past 3 years Talk to a software expert to get a free software list tailored to your business needs ## Features AI summary Based on 6,715 Expense Report reviews Not all expense report software covers every must-have feature. Here is what Capterra reviewers flag as essential when choosing a solution: - **Payroll Management** (**67%** of reviewers rated this feature as critical) - **Expense Tracking** (**53%**) - **Expense Claims** (**49%**) Payhawk supports **Expense Tracking** and **Expense Claims**, helping finance teams monitor spending and process reimbursements more efficiently. However, it does not offer **Payroll Management**. Instead, it provides other buyer-valued features, including **Receipt Management** (**49%**), **Mobile Receipt Upload** (**48%**), and **Audit Trail** (**51%**). These features help businesses keep records organized, capture expenses faster, and maintain clear documentation for compliance and review, allowing teams to manage expense workflows with better accuracy and control. Expense Tracking 4.4 (102) 72.55% of 102 reviewers that rated this feature as important or highly important Monitor and record expenses such as purchases or charges incurred Expense Claims 4.6 (7) 42.86% of 7 reviewers that rated this feature as important or highly important Attaching relevant receipts or supporting documents to submit expenses for reimbursement Receipt Management 4.5 (81) 75.31% of 81 reviewers that rated this feature as important or highly important Upload, track, and submit receipts in a central database Mobile Receipt Upload 4.6 (46) 73.91% of 46 reviewers that rated this feature as important or highly important Scan and upload receipts to a central database using a mobile device Audit Trail 4.4 (8) 87.50% of 8 reviewers that rated this feature as important or highly important A record of all activities within the system, including user access, changes made, etc. Mobile Access 4.5 (62) 67.74% of 62 reviewers that rated this feature as important or highly important Access software remotely via mobile devices Payhawk 200 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Account Sync: Sync with company accounts to transfer payments for approved invoices - Accounting: Built-in accounting to manage ledger, accounts payable/receivable, financial reports, etc. - Accounting Integration: Integrate with a third-party accounting system - ACH: Automated Clearing House (ACH) is an electronic network that processes large volumes of financial transactions, including B2B payments. - ACH Payment Processing: Accept electronic bank-to-bank transfers using a network called the Automated Clearing House (ACH) - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Activity Tracking: Track and document all activities across devices, networks, and other systems - Ad hoc Reporting: Generate one-off reports that meet information requirements - Adaptive Learning: Intuitive interface and user-friendly design which seamlessly integrate with existing workflows - Advanced Integrations: Allows advanced integrations to travel systems like Uber, airline ticketing systems, hotels, etc. - AI Copilot: A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - Alignment: Align all staheholders involved to improve collaboration, visibility, and performance - Anomaly Detection: Automatically identify unusual behavior - API: Application programming interface that allows for integration with other systems/databases - APIs: Application Programming Interface - Specification for how the application communicates with other software. API's typically enable integration of data, logic, objects, etc with other software applications. - Approval Process Control: Manage the process of evaluating documents or requests submitted for approval - Approval Workflow: Route documents and other data through one or more stakeholders for review and approval - Approvals: Administrator can submit payroll approval request and the approver can approve, deny, or re-assign it to the appropriate approver. - Audit Management: Plan, schedule, and execute organization's accounts and assets to ensure compliance with policies and laws - Audit Trail: A record of all activities within the system, including user access, changes made, etc. - Automated Receipt Matching: Match digital receipt images or data with corresponding expense entries - Autonomous Task Execution: Completes tasks independently without constant human intervention - Bank / Credit Card Integration: Can easily pull in receipts from all credit card statements - Bank Reconciliation: Compare and match accounting/financial records with corresponding bank statements - Batch Processing: Software's ability to perform similar action on multiple similar files simultaneously - Benchmarking: Compare key metrics for the business against prominent players in the industry - Benchmarks: Allows users to benchmark their product against other competitors in order to understand competitive position in the market - Billing & Invoicing: Create, manage, and send invoices or bills to customers - Biometric Recognition: Facial or other physical recognition to confirm identity - Booking Management: Create, update, and manage bookings, itineraries, and reservations - Budget Control: Manage and monitor spending to align with the financial constraints or goals - Budgeting/Forecasting: Create budgets based on historical data and future projections - Budgets: Report on and track spending against budgets - Business Tool Integration: Provides standard connectors for popular Finance, Payroll, HRMS and CRM systems - Capture: Provide features to capture and record invoices, such as import or scanning - Card Controls: Allow users to activate cards, define spend limits, or change PIN codes. - Card Networks: Provide integration with card networks such as Visa and Mastercard - Card Types: Manage multiple types of cards such as physical and virtual, debit and credit, or prepaid. - Cash Management: Process of managing an organization's cash resources, including cash on hand, investments, and bank account balances - Cashflow: Analyze variations between incoming and outgoing cash - Categorization/Grouping: Organize and group data or items based on various criteria - Cloud Backup: Process of backing up of files and applications to cloud-based remote servers for protection of data - Complex Approval Workflow: Provides workflow for complex approval structures - Compliance: Implements policies and controls to help the organization meet various compliance certifications and standards, such as SOC 1, SOC 2, SSAE 18, ISO 27001, HIPAA and PCI DSS. - Compliance Management: Track and manage adherence to policies for any service, product, process, or supplier - Configurable Workflow: Configure existing workflows to meet your organization's needs - Configuration: Users or customers can configure parts by using a parametric 3D configurator. - Consolidation: Centralize payments data from multiple sources such as gateways or payment service providers - Content: Standard templates and content for assessment purposes such as NIST (National Institute of Standards and Technology). - Contracts: Ability to review supplier contracts and identify critical requirements or potential risks. - Controls: Strengthens process controls by using analysis to proactively reduce errors before they happen and detect fraud risk - Corporate Card: Manage and track credit cards that are distributed to employees to use for authorized business expenses - Cost Savings: Uses AI and ML to automate tasks such as booking, expense reporting, and itinerary management, to reduce admin costs - Credit Card Management: Financial system that helps create and manage physical/digital credit cards and track transaction activities - Cross-system Integration: Works across multiple software systems or databases - Customer Support: Provide online support for your customers through live chat or help desk functionality - Customizable Fields: Customize data fields to support various needs and use cases - Customizable Reports: Alter the layout and content of reports - Customizable Templates: Pre-designed layouts that can be customized to match preferences and requirements - Dashboard: Assembly of graphs and charts for visualizing and tracking statistics/metrics - Dashboard Creation: Creation and customization of dashboards - Data Import/Export: Import and export data to and from software applications - Data Security: Protect sensitive data for digital privacy - Decision Making: Makes informed choices based on available data and objectives - Document Management: Store, manage, and track all electronic documents in a centralized location - Due Dates: Set deadlines and milestones for tasks, manually or automatically (based on project templates). - Duplicate Detection: Compare new data with existing records to detect duplicate entries - Duplicate Payment Alert: Receive an automatic notification when the exact same payment is about to be initiated for the second time - Duplicates: Detects and prevents a wide range of duplicate payments - Ease of Booking: Can book Flights, Hotels, and Rental cars directly from software. - Ease of Creating Expense Reports: Creation of expense reports takes little time and is intuitive for new users - Electronic Funds Transfer: Transfer money electronically between two bank accounts - Electronic Payments: Electronically collect payments for goods or services - Embedded AI / Machine Learning: Offers embedded AI/machine learning - Emergency Assistance Integration: Connects travelers to emergency services and support providers during incidents - Employee Reimbursement: Functionality to reimburse employees directly to their bank account or can easily integrate with payroll system - Employee Reimbursements: Reimburse an employee for all necessary expenditures or losses incurred by the employee within the employee's scope of employment - Employee Self Service: Gateway through which employees can access the system - Employees: Allows plan participants to select contribution amounts and investments - ERP: Integrates with ERP systems to reconcile financial data across various modules and departments - ERP integration: Integrate with existing ERP systems - Expense Automation: Captures data using scanned receipts and electronic invoices and automatically aligns invoices and expenses - Expense Claims: Attaching relevant receipts or supporting documents to submit expenses for reimbursement - Expense Tracking: Monitor and record expenses such as purchases or charges incurred - Expenses: Allow employees to track expenses related to business travel such as gas bills. - Filters: Includes a library of audit-tested filters to identify AP outliers that are outside company policy - Financial Analysis: Evaluate units, projects, budgets, and other finance-related data to gauge their performance and potential risk - Financial Management: Plan, manage, and track the financial activities of an individual or organization - Financial Reporting: Generate reports to assess the financial performance of an organization - Fraud Detection: Identify and prevent suspicious activity - Fulfillment: Track card fulfillment information such as orders, inventory, and shipping - Generative AI: Use AI to generate content in the form of text, images, videos, etc. - Identification: Identifies the visitor, tracks the pages that they are visiting, and the time they are spending on each page - Image-to-Text: Converts images into a textual description, identifying key elements. - Integration: Integrate with a variety of data sources, such as guest wifi, customer data platforms, visitor counters, POS systems, and third-party data sources. - Integration Management: Identify which applications need to exchange data and enable these data connections - Internationalization: Extend compensation configurations around the globe using flexible location profiles, multiple language options, and automatic currency conversion tools within the system. - Invoice Management: Captures invoice data and maintains comprehensive records for auditing and reporting purposes - Invoice Processing: Creation, processing, verification, and execution of invoices till the payment is made - Itinerary Management: Creates travel itineraries based on booking - KPIs: Provide performance metrics such as delivery performance, on-time arrival performance, and compliance. - Match Invoices: Match invoices with purchases and sales orders, as well as with payments - Matching: Ability to match AP invoices to POs, contracts, or payments - Mileage: Track traveled distances by employee, vehicle, location, or time period. - Mileage Tracking: Log miles driven for tax deduction or reimbursement purposes - Mobile Access: Access software remotely via mobile devices - Mobile Functionality: Snaps receipts, capture and approve expense on the move, and track travel through GPS - Mobile Receipt Upload: Scan and upload receipts to a central database using a mobile device - Mobile User Support: System supports users that want to access system data and fuctionalyt from a mobile devide (phone and/or tablet) - Monitoring: Observe and track the demand, usage, progress or quality of a system, product, or user - Multi-Currency: Manage and handle various international currencies - Multi-Language: Manage and support multiple languages - Multi-step Planning: Ability to break down and plan multi-step processes - Multiple User Accounts: Allow multiple users with individual logins and varying permissions to use the same account, software, portal, or service - Multiple Views: Reports that allow the user to sort and filter by vendor, team, GL, department, etc. - One-time Virtual: Online credit card number that can be instantly sent to employees and used for secure, one-time purchases - Online Banking: Ability to manage transactions online with a mobile device or computer. - Optical Character Recognition: Ability to recognize printed or written text within digital images or scanned documents - Order Management: Manage and track customer orders for goods, investments, or any other purchases - Overpayments: Recover overpayments, duplicate payments, or unused credits from suppliers - Payment Processing: Accept, record, and reconcile financial transactions - Payment Tracking: Track sent and received payments, invoices, and bills. - Payments: The ability to accept online payments for classes or equipment, store payment information, or set up recurring payments. - Payroll Integration: Facilitates integration with multiple third-party payroll systems - PCI Regulation Compliant: Complies with PCI security standards - Performance: Identify the most performant content and the types of content that can be improved or eliminated. - Performance and Reliability: Payment gateway is consistently available (up-time) and allows users to complete tasks quickly because they are not waiting for the gateway to respond to an action they took. System scales with load. - Personalization: Adjust communications based on previous interactions or personal preferences - Physical: Physical credit cards used by employees for various expenses that allow management to monitor spending and budgets - Policy Creation: Create new policies or alter existing policies - Policy Management: Create, manage, and track policies and procedures within an organization - Proactive Assistance: Uses webpage, tab, browsing session, or selected text context to generate responses and suggestions - Processes: Simulate manufacturing, material handling, and logistics processes to identify bottlenecks and safety concerns. - Procurement Management: Organize and manage all processes/procedures involved in purchasing goods and/or services - Purchase Order Management: Create, send, and track purchase orders and their statuses - Purchase Order Reconciliation: Aligns purchase orders with incoming invoices and receiving reports - Purchasing: Electronically create and manage purchase orders for products and services. - Purchasing & Receiving: Workflows that help acquire inventory, issue purchase orders and receive and store items in required quantity - QuickBooks Integration: Integrates with QuickBooks - Real-time Alerts: Receive notification of issues as soon as they occur - Real-Time Analytics: Analyze and gain insights into data in real-time - Real-Time Data: Receive data and information in real time - Real-Time Monitoring: Active monitoring of systems, applications, or networks - Real-Time Notifications: Notifications that are delivered to users as soon as an event occurs - Real-Time Reporting: Active reporting of data and metrics - Real-Time Updates: Receive system updates as soon as any changes are made - Receipt Capture: Can easily capture receipts, parse receipts and convert/assign them to a report from mobile device - Receipt Management: Upload, track, and submit receipts in a central database - Recurring: Manage and execute recurring payments, such as subscriptions, services, utilities, etc. - Recurring Payments: Automatic and regular transactions made through a secure online platform at predetermined intervals (monthly, quarterly, etc.) - Recurring Virtual: Online credit card number that can be instantly sent to employees and used for secure, recurring payments, such as subscriptions or services - Reimbursement: The platform is able to process claims reimbursement and reimburse medical expenses based on acceptance - Reimbursement Management: Manage compensation for out-of-pocket expenses incurred by an employee, client or another party - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Replacement: Manage replacements of stolen ,damaged, and lost cards. - Reporting: Empower brands with an intelligent reporting tool and dashborads to provide visibility into number of viewers, likes, number of asked questions, and chat entries, total number of clicks, CTR, and entire stream health - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Reporting/Analytics: View and track pertinent metrics to find patterns and gain insights from data - Repository: Stores all documentation, reports, and audit evidence in a secure, searchable library - Requisition: Define requisition rules for various types of procurement. - Requisition Management: Review, approve and cancel requests for goods/services to be purchased - Reservations Management: Manage the entire lifecycle of a reservation, from the initial booking to the actual service or event - Restriction Management: Establish limitations based on certain conditions - Rules: Allows users to create specific defense rules based on levels such as campaign, keyword, landing page, or device type. - Rules-Based Workflow: Automates and streamlines business processes by creating a sequence of predefined rules and actions that govern the flow of work - Secure Data Storage: Securely stores data to prevent data loss or breaches - Security: Ensures that the application itself is protected and assures data interacting with third-party plugins or integrations do not allow for unapproved access or privilege escalation. - Single Sign On: Allow users to access multiple services after entering their login credentials once - Smart Categorization: Automatically assigns categories/accounts based on past entries and credit card statements - Spend: Increases spend visibility into pricing and unintended or excessive use of discounts or promotions by customers. - Spend Analysis: Review and uncover trends in spending activity - Spend Control: Set allowances and ensure employees don't spend more than the allotted amounts - Status Tracking: Track the status over time for a request, process, asset, or transaction - Submit: Allows users to submit travel requests and expense reports directly to the correct approvers - Supplier Management: Manage all supplier data and operations - Sustainability Reporting: Generates reports on travel-related environmental impact for ESG tracking - Task Management: Create, manage and track all task activities and progression - Tax Compliance: Track tax-related transactions, tax remittance and tax reporting for various groups of employees and contractors - Testing: Tests the functionality of a software application. Detects and diagnoses issues in application. - Text Generation: Automate text responses to common security assessment questions. - Text Summarization: Generate a summary of short or long form text - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Time & Expense Tracking: Log and record hours worked and costs spent to assist in billing and invoicing - Tokenization: Convert sensitive data into unique identification symbols (Tokens) that retain all essential information - Transaction History: Record of all transactions such as purchases, deposits, withdrawals and transfers within a specific period - Travel Itinerary and Flight Status Updates: Mobile application can store travel itineraries, electronic documents, and updates user of travel delays/changes - Trip Notifications: Integrates to calendaring systems and/or provides notifications of upcoming flights, hotels, rental cars, etc. - Unique Cards: Individual, unique cards for each vendor to help manage duplicate and overpayments - User Management: Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks - User, Role, and Access Management: Grant access to select data, features, objects, etc. based on the users, user role, groups, etc. to both internal and external users. - Vendor: Pay vendors through a dashboard or portal and maintain vendor payment information - Vendor Checks: Enables automatic checks of new vendors being set up in the system to combat potential billing schemes - Vendor Management: Ability to track and store all vendor-related information, such as contacts, services offered, terms, etc. - Visibility: Provides real-time insight into procurement costs within categories, departments or projects - Workflow: Offers workflows to process Data Subject Access Requests to enable multiple departments to assist when complying with user access and deletion requests. - Workflow Automation: Streamlining repetitive tasks and activities through automated and predefined workflows - Workflow Management: Create, design and manage workflows for repetitive tasks - Workflows: Facilitate access from initial access ticket submission through supporting chain of custody throughout the workflow for OT environments. --- Get Advice We can help you find the software with the features you need. Features 4.4 (189) 4.4 Based on 189 reviews ## Pricing Value for money 4.5 (162) Free Trial [View pricing plan details](https://www.capterra.com/p/200192/Payhawk/pricing/) Premium Cards Custom Quote Available It includes: - Physical and virtual commercial credit cards (UK and US only) - Google Wallet and Apple Pay - Free online and offline payments - Bulk card issuing - Global first class bulk-shipping - 3D Security for online card payments - Carbon emission tracking on card spend - Recurring monthly limits - Daily and single transaction limits - ATM withdrawal control - Online payments control - Shared budgets for teams/project card spend - Top-up requests and custom approvals (single & multi-step) - Card requests and approvals - Card auto-blocking for late expenses - One-click issuing and freezing of cards - Split expenses into line items - Automatic creation of expenses in real-time after every payment - Receipt collection prompts - Real-time automated expense reconciliation - Receipts mailbox for automated expense matching - Push and email reminders for missing documents - Subscription management - Bulk approvals - Dedicated bank accounts in EUR, GBP, USD, BGN - Free and integrated fund top-ups - Supplier management - Automated transaction coding and categorisation - Optical Character Recognition in 60+ languages - User-friendly category mapping to chart of accounts - VAT coding - Expense field management - Close and archive accounting periods - Unlimited project, cost-centres, and custom labels - Default xlsx, csv, pdf exports - Custom-built export - Native Accounting integrations (Xero, Quickbooks, Datev, Exact Online etc.) - Travel expense automation with TravelPerk - VAT recovery with 60dias - Open API access - User-friendly mobile app for expense, card and user management - In-app AI-powered receipt camera - Live-chat, email & help center - Fast, multi-lingual human support All-in-one Spend Custom Quote Available It includes: - Bulk payments - Free invoice payments with SEPA Instant, Faster Payments, ACH and Bisera transfers - Fast and low-cost international bank payments in 50 currencies and 160+ countries - Dedicated success manager - Dedicated implementation manager - Custom multi-step approval workflows per spend type (card spend, reimbursements, supplier invoices) - Non-card expense tracking - Out-of-pocket reimbursements - Mileage - Per Diem - Reimbursement payments to employee domestic bank accounts - Fast and low-cost international reimbursements in 50 currencies and 160+ countries - Intelligent verification to ensure correct supplier payment details - Custom multi-step approval workflows for supplier payments - Invoice management - Mark invoices as paid Enterprise Custom Quote Available It includes: - Purchase order generation - 3-way matching (GRN support) - Discrepancy threshold set-up & automated identification - Purchase order approval workflow - Native ERP integrations/connectors (Oracle NetSuite, Microsoft Dynamics 365 Business Central, Dynamics 365 Finance) - Enterprise Authentication SSO / SAML for Okta, Microsoft Entra, GSuite, JumpCloud and more - Group dashboard (expense processing, cash-flow, spend analytics) - Group workflow settings - Group expense settings - Group employee and team structure management Value for money 4.5 (162) 4.5 Based on 162 reviews ## Integrations [ Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/)[ QuickBooks Online](https://www.capterra.com/p/190778/QuickBooks-Online/)[ Deel](https://www.capterra.com/p/205015/Deel/)[ Gusto](https://www.capterra.com/p/131882/Gusto/)[ BambooHR](https://www.capterra.com/p/110968/BambooHR/)[ Xero](https://www.capterra.com/p/120109/Xero/)[ NetSuite](https://www.capterra.com/p/135757/NetSuite/)[ Microsoft Azure](https://www.capterra.com/p/16365/Azure/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.7 (177) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.7 (177) 4.7 Based on 177 reviews ## User reviews Overall rating 4.6 Based on 189 reviews Filter by rating 5(131) 4(43) 3(13) 2(1) 1(1) Mentioned topic Sorted by most recent Jaroslaw K. Director of Support Information Technology and Services ### "Easy tool for team expense management" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 3.0 3.0 Customer Service 0.0 0.0 Likelihood to Recommend 9/10 September 9, 2026 The software is relatively easy to learn and to use. As the expense approver, I'm presented with a list of expenses my team has submitted and can either go through them one by one or approve them in a batch. Pros I just need to upload my invoice, receipt, etc., to the correct place, and the software will read everything on its own, extract the correct category for the expense, and keep you in the loop for the final confirmation or adjustments. It's easy for the finance team to return expense claims that lack specific data points, and you can correct them without the need to go through everything over once more. Cons You can upload receipts and additional evidence only with the initial submission; you cannot submit them later. It is only possible when the Finance team returns the expense, which typically requires additional messaging with your team. Sometimes the OCR/AI will give your expense claim a weird title that may also include names of other users of the system. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Tsvetelina B. Customer Support Manager Banking ### "Muy buena gestión de facturas, con margen de mejora en suscripciones" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 June 25, 2026 Payhawk es una solución sólida para la gestión de gastos corporativos: tarjetas, facturas y reembolsos funcionan bien y en un mismo lugar. Destaca especialmente en la parte de facturación, que es ágil y fácil de usar. El área de mejora más clara está en la gestión de suscripciones, que podría ser más intuitiva. En general, una herramienta recomendable para equipos que buscan centralizar el control de gastos. Pros La gestión de facturas es el punto fuerte de Payhawk. El flujo para cargar, revisar y aprobar facturas es ágil y claro, lo que simplifica mucho el control de gastos corporativos. Combinado con las tarjetas y la gestión de reembolsos, cubre bien las necesidades del día a día. Cons La gestión de suscripciones recurrentes resulta algo compleja. No es tan intuitiva como el resto de la plataforma y requiere más pasos de los esperados para configurarlas o hacer seguimiento de ellas. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Jochanan B. CEO Retail ### "Don't do it" 1.0 Overall Rating 1.0 1.0 Ease of Use 1.0 1.0 Features 1.0 1.0 Customer Service 1.0 1.0 Likelihood to Recommend 1/10 April 10, 2026 Payhawk has been a major disappointment for us. During the sales process, the platform was presented as being “almost free,” while the actual costs turned out to be nearly €3,000 per month. In hindsight, only part of the pricing and contractual obligations were disclosed transparently. They managed to convince our controller with an incomplete picture, while important commercial and contractual details were not properly highlighted. Once signed, you are locked into a very restrictive 3-year contract with little to no flexibility. Our experience: extremely expensive, lacking transparency, and highly aggressive commercially. Our advice to other businesses: think carefully before signing with Payhawk and have all pricing and contractual terms thoroughly reviewed before committing. Not a pleasant company to work with. Pros Easy to make a credit card for your employees, but that's it. But at companies like Revolut you can do this for free. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. TS Tomas S. Financial Controller Financial Services ### "Really good spend management SaaS" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 June 16, 2025 Overall - great experience, Payhawk as a product has improved over the last few years so we are happy with this SaaS. Pros Its easy to use and the app is great. Integration with NetSuite works well too as well as the platform overall is user friendly. Cons No USD bank to bank transfers yet, sometimes there are bugs with integrations. When they update cards - theres no easy way to move subscriptions. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. NS Nicole S. Finance and Admin Assistant Marketing and Advertising ### "Great Card Solution" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 14, 2025 9.5/10 - their customer service is quite responsive, the cards are compatible with google pay/ wallet as well Pros easy to use, great for a business, really ideal payment solution, the reimbursement feature is nice to have Cons chasing employees for receipts, but that's more an issue with the employees than the service. Would be great to have reimbursement requests go directly to a separate tab as they can get lost Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. MG Mirella G. TÉCNICO CONTABLE Airlines/Aviation ### "Rapidez de respuesta" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 3.0 3.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 May 12, 2025 Muy contenta, aunque no tenga atención física cuentan con un personal muy eficiente. Pros La rapidez de resolución de problemas. Puedes notificar una incidencia fácilmente a través del chat interno. Cons Que no puedo transferir los datos de Payhawk a mi programa contable de la forma que necesito Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. ML Marianne L. Junior finance change management Entertainment ### "Great experince!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 May 12, 2025 So far, it's been a pleasant experience. We're implementing it across our teams, and the FAQ is comprehensive. Otherwise, the chatbot and Payhawk's customer service teams are quick and efficient. Pros It's a practical application for our company's purchases, especially one-time payments. It's easy to use and understand. Cons Nothing to report. I haven't found anything annoying or inconvenient so far. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. SF Sam F. Credit Controller Wholesale ### "Worth it for the time savings!!!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 9, 2025 10/10 - expenses are so much more manageable and easy to track and track any issues and overall spenditure. Pros The support when needed is available within a few minutes - quick and easy resolutions Cons Sometimes no contact phoen number can be frustrating however the speed of email replies and the live chat certainly makes up for this Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. PE Pablo E. Accountant Information Technology and Services ### "Excelente herramienta para controlar los gastos empresariales" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 8, 2025 Pros Lo que más me gustó de Payhawk es la facilidad para controlar los gastos de empresa en tiempo real, así como la integración con otras herramientas contables que agiliza muchísimo los procesos administrativos. La interfaz es intuitiva y permite a los equipos financieros tener mayor visibilidad y control sin esfuerzo. Cons Lo que menos me gustó fue que la configuración inicial puede ser un poco compleja si no estás familiarizado con plataformas de gestión financiera. También hay ciertas funciones avanzadas que podrían estar mejor explicadas o documentadas para nuevos usuarios. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. AM Anmol M. Finance and Accounts Admin Officer Staffing and Recruiting ### "Smooth process for submitting office expenses" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 May 8, 2025 This is my first time using this system at my current workplace. And I like having clear visibility of expenses being submitted internally and approved by the respective managers. This helps both Finance and Sales to keep a track to not exceed the budget for the year or month. Pros Nice and easy to keep track of monthly expenses. Streamlined process of submitting and approving expenses/reimbursements. Cons An expense settled picks up the Supplier name in the invoice as default which ideally should be Payhawk. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. [View all Reviews](https://www.capterra.com/p/200192/Payhawk/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. 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