# Payhawk Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about Payhawk Software - reviews, pricing plans, popular comparisons to other Expense Report products and more. Source: https://www.capterra.com/p/200192/Payhawk --- # Payhawk Software Review 2026: Features, Integrations, Pros & Cons Last updated on March 13, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. Independent research methodology Capterra’s researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. 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[Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/) [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Users](#users)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Payhawk ## What is Payhawk? Payhawk enables you to streamline expense management processes, control employee card spend, reimburse mileage and per diem claims and out-of-pocket spend. The platform's robust workflows, customizable expense policies, business budgets and spend limits enable finance teams to control and track expenses in real time. Payhawk's native integrations with the most popular accounting systems and ERPs simplify the process of syncing financial data, eliminating the need for manual reconciliation. ## What is Payhawk used for? [Expense Report](https://www.capterra.com/expense-report-software/)[Spend Management](https://www.capterra.com/spend-management-software/)[Accounts Payable](https://www.capterra.com/accounts-payable-software/) Recognitions Shortlist Best ease of use Top alternative Featured Overall rating Based on 187 user reviews Reviews sentiment Positive 92% Neutral 7% Negative 1% Contact vendor for pricing Free trial available Capterra Shortlist charts the highest-rated and most popular products... - Accounts Payable / 2026 - Expense Report / 2026 - Purchasing / 2026 - Financial Reporting / 2025 - Procurement / 2025 - Spend Management / 2025 Our "Best of" badge program showcases products with the highest ratings... - Accounts Payable / 2026 - Bookkeeper / 2026 - ESG / 2026 - Financial Reporting / 2026 - Time and Expense / 2026 - Travel Management / 2026 - Procure to Pay / 2025 - Procurement / 2025 Our "Best of" badge program showcases products with the highest ratings... Do you work for Payhawk?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://payhawk.io&name=Payhawk) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Payhawk 4.6 (187) VS. [4.3 (684)](https://www.capterra.com/p/76/Intacct/reviews/) Starting Price Contact vendor Starting Price Contact vendor Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.6 (187) Ease Of Use 4.2 (610) Value For Money 4.5 (161) Value For Money 4.0 (517) Customer Service 4.7 (176) Customer Service 4.0 (549) ## Payhawk alternatives [4.3 (2,249)](https://www.capterra.com/p/380/Concur-Expense/reviews/) Starting price $7.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 86% of reviewers rated it above 4 stars Highest Rated [4.9 (4,781)](https://www.capterra.com/p/172127/Rippling/reviews/) Starting price $8.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 98% of reviewers rated it above 4 stars [4.8 (255)](https://www.capterra.com/p/148522/Precoro/reviews/) Starting price $499.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [webexpenses](https://www.capterra.com/p/140646/webexpenses/) [4.5 (1,105)](https://www.capterra.com/p/140646/webexpenses/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 93% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/140646/webexpenses/) [View all alternatives](https://www.capterra.com/p/200192/Payhawk/alternatives/) ## FAQs about Payhawk Overview ### What problems does Payhawk solve? Payhawk solves slow, manual expense processing, lost receipts, fragmented card and payment tracking, and weak real-time visibility into company spend. It helps finance teams, accountants, administrators, and employees automate receipt capture, approvals, reimbursements, and accounting sync, making policy control, cash-flow oversight, and multi-entity expense management far easier. Answer based on 148 reviews Overview ### Which roles and teams benefit most from Payhawk? Payhawk is most used by finance leaders, accountants, and accounts payable teams that need tighter control over company spending, reimbursements, and month-end processes. Operations and office managers use it to streamline purchasing and employee expenses, while executives rely on real-time visibility, approval workflows, and spend oversight across departments. Answer based on 187 reviews Overview ### What company size and industries is Payhawk built for? Payhawk is built mainly for small businesses, which make up 75% of reviewers, with the strongest presence in Computer Software, Information Technology and Services, and Marketing and Advertising at 7% each. It also serves midsize businesses at 16% and enterprises at 9% across a wide range of industries globally. Answer based on 187 reviews Features and Usability ### What are the key features of Payhawk? Payhawk includes core spend management features like expense tracking, receipt management, invoice management, and accounts payable workflows. Differentiators include corporate and prepaid cards with spend controls, approval workflows, real-time reporting, and accounting integrations such as Xero, QuickBooks, and NetSuite, plus multi-entity and multi-currency support. Answer based on 75 reviews Integrations ### Which third-party tools and platforms does Payhawk integrate with? Payhawk integrates with Xero, NetSuite, Google Pay, and TravelPerk, with reviewer-confirmed use also referencing DATEV and Exact Online. Official integrations extend that list to BambooHR and Dynamics 365. Overall, Payhawk supports over 20 integrations across accounting, ERP, HR, identity, and payments tools. Answer based on 37 reviews Getting Started and Support ### How easy is it to onboard and train a team on Payhawk? Payhawk is generally quick to onboard, especially for employees submitting expenses, road staff, and other nontechnical users who often need only minimal guidance. It offers in-person training, live online sessions, webinars, documentation, and videos. Admins and setup owners may need more time for configuration, permissions, and an initial detailed introduction. Answer based on 15 reviews Getting Started and Support ### What customer support options does Payhawk offer, and how do users rate the experience? Payhawk offers email/help desk, FAQ/forum, a knowledge base, phone support, and chat. Users generally describe support as quick, helpful, and easy to reach, especially through chat and messaging. The FAQ is seen as comprehensive, though some report occasional delays, next-day replies, or longer resolution times for urgent issues. Answer based on 60 reviews ## Who uses Payhawk? Based on Capterra reviews from the past 3 years Talk to a software expert to get a free software list tailored to your business needs Company size Based on 160 reviews 100% 75% 50% 25% Smallbusiness Midsizebusinesses Enterprise Top job functions Based on 160 reviews Finance & Accounting 35% Finance & Accounting 35% Administrative 20% Marketing 8% Sales & Business Development 6% Others 32% Top industries Based on 160 reviews Information Technology and Services 28% Computer Software 22% Marketing and Advertising 19% Internet 17% Other 14% ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Expense Tracking 4.4 (100) 72.00% of 100 reviewers that rated this feature as important or highly important Monitor and record expenses such as purchases or charges incurred Receipt Management 4.5 (80) 75.00% of 80 reviewers that rated this feature as important or highly important Upload, track, and submit receipts in a central database Mobile Access 4.5 (62) 67.74% of 62 reviewers that rated this feature as important or highly important Access software remotely via mobile devices Spend Control 4.5 (51) 68.63% of 51 reviewers that rated this feature as important or highly important Set allowances and ensure employees don't spend more than the allotted amounts Mobile Receipt Upload 4.6 (45) 73.33% of 45 reviewers that rated this feature as important or highly important Scan and upload receipts to a central database using a mobile device Multi-Currency 4.4 (40) 67.50% of 40 reviewers that rated this feature as important or highly important Manage and handle various international currencies Payhawk 86 features Define levels of authorization for access to specific files or systems Built-in accounting to manage ledger, accounts payable/receivable, financial reports, etc. Integrate with a third-party accounting system Track money owed to a company's creditors/suppliers Accept electronic bank-to-bank transfers using a network called the Automated Clearing House (ACH) Dashboard to view the status of ongoing processes, identify current incidents and track past activities Track and document all activities across devices, networks, and other systems Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Application programming interface that allows for integration with other systems/databases Manage the process of evaluating documents or requests submitted for approval Route documents and other data through one or more stakeholders for review and approval A record of all activities within the system, including user access, changes made, etc. Compare and match accounting/financial records with corresponding bank statements Create budgets based on historical data and future projections Accounting functionality within the system, not requiring integration with third-party tools Monitoring, analysis, and projection of the movement of cash into and out of a business over a specific period Process of managing an organization's cash resources, including cash on hand, investments, and bank account balances Organize and group data or items based on various criteria Configure existing workflows to meet your organization's needs Manage and track credit cards that are distributed to employees to use for authorized business expenses Financial system that helps create and manage physical/digital credit cards and track transaction activities Accept and process credit card transactions Customize data fields to support various needs and use cases Pre-designed layouts that can be customized to match preferences and requirements Assembly of graphs and charts for visualizing and tracking statistics/metrics Process of gathering, measuring, and analyzing accurate data Import and export data to and from software applications Store, manage, and track all electronic documents in a centralized location Store and organize documents in a centralized system Receive an automatic notification when the exact same payment is about to be initiated for the second time Transfer money electronically between two bank accounts Electronically collect payments for goods or services Monitor emissions and environmental data trends and measure the impact on climate and community health Track employee schedules, availability, and performance across projects and tasks Guidelines for conforming to environmental laws, regulations and requirements Integrate with existing ERP systems Attaching relevant receipts or supporting documents to submit expenses for reimbursement Monitor and record expenses such as purchases or charges incurred Evaluate units, projects, budgets, and other finance-related data to gauge their performance and potential risk Plan, manage, and track the financial activities of an individual or organization Generate reports to assess the financial performance of an organization Manage global or internal standards that are designed to measure the impact of business processes or procedures. Identify and prevent suspicious activity Captures invoice data and maintains comprehensive records for auditing and reporting purposes Creation, processing, verification, and execution of invoices till the payment is made Log miles driven for tax deduction or reimbursement purposes Access software remotely via mobile devices Access the system via a mobile application Scan and upload receipts to a central database using a mobile device Collect information from multiple sources Manage the accounting and financial aspects of multiple locations or companies in a single location Manage and handle various international currencies Manage and support multiple languages Book meetings and appointments through a website or digital platform Reconcile payments with corresponding invoices or orders for accounting purposes Create, manage, and track policies and procedures within an organization Bank cards with approved funds pre-loaded that employees can use for corporate purchases Organize and manage all processes/procedures involved in purchasing goods and/or services Create, send, and track purchase orders and their statuses Integrates with QuickBooks Analyze and gain insights into data in real-time Receive data and information in real time Notifications that are delivered to users as soon as an event occurs Active reporting of data and metrics Receive system updates as soon as any changes are made Upload, track, and submit receipts in a central database Automatic and regular transactions made through a secure online platform at predetermined intervals (monthly, quarterly, etc.) Manage compensation for out-of-pocket expenses incurred by an employee, client or another party Timed notification for any upcoming task, deadline, appointment, or activity Collection, analysis, and representation of numerical data and generation of reports to understand various patterns View and track pertinent metrics to find patterns and gain insights from data Review, approve and cancel requests for goods/services to be purchased Set & manage permission levels based on user roles and restrict access to only authorized individuals Automates and streamlines business processes by creating a sequence of predefined rules and actions that govern the flow of work Calculation of consumption tax imposed on the sale of goods/services Securely stores data to prevent data loss or breaches Allow users to create their own reports and financial statements Allow users to access multiple services after entering their login credentials once Review and uncover trends in spending activity Set allowances and ensure employees don't spend more than the allotted amounts Track the amount of money spent on a certain product or with a certain supplier Manage all supplier data and operations Implementation of various strategies to manage tax obligations via planning and maintaining compliance Set up connections to third-party platforms to improve business processes Ability to track and store all vendor-related information, such as contacts, services offered, terms, etc. Create, design and manage workflows for repetitive tasks Get Advice We can help you find the software with the features you need. Features 4.4 (187) 4.4 Based on 187 reviews ## Pricing Value for money 4.5 (161) ### Starting price Contact vendor for pricing Free trial available [View all Pricing Plans](https://www.capterra.com/p/200192/Payhawk/pricing/) Value for money 4.5 (161) 4.5 Based on 161 reviews ## Integrations [ Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/)[ Dynamics 365](https://www.capterra.com/p/157279/Dynamics-365/)[ Deel](https://www.capterra.com/p/205015/Deel/)[ Gusto](https://www.capterra.com/p/131882/Gusto/)[ BambooHR](https://www.capterra.com/p/110968/BambooHR/)[ Xero](https://www.capterra.com/p/120109/Xero/)[ NetSuite](https://www.capterra.com/p/135757/NetSuite/)[ Microsoft Azure](https://www.capterra.com/p/16365/Azure/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.7 (176) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.7 (176) 4.7 Based on 176 reviews ## User reviews Overall rating 4.6 Based on 187 reviews Filter by rating 5(130) 4(42) 3(13) 2(1) 1(1) Mentioned topic Sorted by most recent Jochanan B. CEO Retail ### "Don't do it" 1.0 Overall Rating 1.0 1.0 Ease of Use 1.0 1.0 Features 1.0 1.0 Customer Service 1.0 1.0 Likelihood to Recommend 1/10 April 10, 2026 Payhawk has been a major disappointment for us. During the sales process, the platform was presented as being “almost free,” while the actual costs turned out to be nearly €3,000 per month. In hindsight, only part of the pricing and contractual obligations were disclosed transparently. They managed to convince our controller with an incomplete picture, while important commercial and contractual details were not properly highlighted. Once signed, you are locked into a very restrictive 3-year contract with little to no flexibility. Our experience: extremely expensive, lacking transparency, and highly aggressive commercially. Our advice to other businesses: think carefully before signing with Payhawk and have all pricing and contractual terms thoroughly reviewed before committing. Not a pleasant company to work with. Pros Easy to make a credit card for your employees, but that's it. But at companies like Revolut you can do this for free. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. TS Tomas S. Financial Controller Financial Services ### "Really good spend management SaaS" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 June 16, 2025 Overall - great experience, Payhawk as a product has improved over the last few years so we are happy with this SaaS. Pros Its easy to use and the app is great. Integration with NetSuite works well too as well as the platform overall is user friendly. Cons No USD bank to bank transfers yet, sometimes there are bugs with integrations. When they update cards - theres no easy way to move subscriptions. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. NS Nicole S. Finance and Admin Assistant Marketing and Advertising ### "Great Card Solution" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 14, 2025 9.5/10 - their customer service is quite responsive, the cards are compatible with google pay/ wallet as well Pros easy to use, great for a business, really ideal payment solution, the reimbursement feature is nice to have Cons chasing employees for receipts, but that's more an issue with the employees than the service. Would be great to have reimbursement requests go directly to a separate tab as they can get lost Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. MG Mirella G. TÉCNICO CONTABLE Airlines/Aviation ### "Rapidez de respuesta" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 3.0 3.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 May 12, 2025 Muy contenta, aunque no tenga atención física cuentan con un personal muy eficiente. Pros La rapidez de resolución de problemas. Puedes notificar una incidencia fácilmente a través del chat interno. Cons Que no puedo transferir los datos de Payhawk a mi programa contable de la forma que necesito Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. ML Marianne L. Junior finance change management Entertainment ### "Great experince!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 May 12, 2025 So far, it's been a pleasant experience. We're implementing it across our teams, and the FAQ is comprehensive. Otherwise, the chatbot and Payhawk's customer service teams are quick and efficient. Pros It's a practical application for our company's purchases, especially one-time payments. It's easy to use and understand. Cons Nothing to report. I haven't found anything annoying or inconvenient so far. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. SF Sam F. Credit Controller Wholesale ### "Worth it for the time savings!!!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 9, 2025 10/10 - expenses are so much more manageable and easy to track and track any issues and overall spenditure. Pros The support when needed is available within a few minutes - quick and easy resolutions Cons Sometimes no contact phoen number can be frustrating however the speed of email replies and the live chat certainly makes up for this Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. PE Pablo E. Accountant Information Technology and Services ### "Excelente herramienta para controlar los gastos empresariales" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 8, 2025 Pros Lo que más me gustó de Payhawk es la facilidad para controlar los gastos de empresa en tiempo real, así como la integración con otras herramientas contables que agiliza muchísimo los procesos administrativos. La interfaz es intuitiva y permite a los equipos financieros tener mayor visibilidad y control sin esfuerzo. Cons Lo que menos me gustó fue que la configuración inicial puede ser un poco compleja si no estás familiarizado con plataformas de gestión financiera. También hay ciertas funciones avanzadas que podrían estar mejor explicadas o documentadas para nuevos usuarios. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AM Anmol M. Finance and Accounts Admin Officer Staffing and Recruiting ### "Smooth process for submitting office expenses" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 May 8, 2025 This is my first time using this system at my current workplace. And I like having clear visibility of expenses being submitted internally and approved by the respective managers. This helps both Finance and Sales to keep a track to not exceed the budget for the year or month. Pros Nice and easy to keep track of monthly expenses. Streamlined process of submitting and approving expenses/reimbursements. Cons An expense settled picks up the Supplier name in the invoice as default which ideally should be Payhawk. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. CV Cedric V. Integrator Information Technology and Services ### "big fan of payhawk" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 May 8, 2025 Great support and user interface and workflows, it saves us a lot of time Pros Very user friendly, great oversight of expenses and fast reimbursements Cons Functionality for accountants could be improved Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. HW Hao W. Admin Internet ### "9 out of 10, excellent" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 6, 2025 9 out of 10, excellent. ALL in platform, good user experience, helpful support team and they have cashback policy! Pros ALL in. Payment + expenses + card and sync to ExactOnline Cons USD has been disabled April 2025 but they will fix it soon? Switched from [Spendesk](https://www.capterra.com/p/157515/Spendesk/) Spendesk didn't have sync to ExactOnline Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/200192/Payhawk/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. 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While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. [Learn more](https://www.capterra.com/resources/proprietary-data-research/) How Capterra verifies reviews Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI. [Learn more](https://www.capterra.com/resources/how-we-verify-reviews/) How Capterra ensures transparency Capterra lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Capterra is free for users. Software providers pay us for sponsored profiles to receive web traffic and sales opportunities. Sponsored profiles include a link-out icon that takes users to the provider's website. [Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/)