# Profi Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about Profi Software - reviews, pricing plans, popular comparisons to other Coaching products and more. Source: https://www.capterra.com/p/202394/awarenow/pricing --- # Profi Software Review 2026: Features, Integrations, Pros & Cons Last updated on March 13, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Profi ## What is Profi? Profi is an all-in-one modern coaching platform for executive, life, health & wellness, sports and other coaches. Try it free! Key Features Included: - Calendar - Scheduling - 1:1 & Group Video conferencing - Programs, Courses - CRM, Messaging - Notes, Forms - Billing - Client portal - Email & SMS notifications - Community - HIPAA Compliant - Branding - and more. ## What is Profi used for? [Coaching](https://www.capterra.com/coaching-software/)[Training](https://www.capterra.com/training-software/)[Course Authoring](https://www.capterra.com/course-authoring-software/) Top alternative Featured Overall rating Based on 59 user reviews Reviews sentiment Positive 97% Neutral 2% Negative 2% Starting price $49 Per User, Per Month Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Profi?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://www.profi.io/&name=Profi) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Profi 4.8 (59) VS. [4.6 (3,164)](https://www.capterra.com/p/146651/My-PT-Hub/reviews/) Starting Price $49 Per User, Per Month Starting Price $22.5 Flat Rate, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.8 (59) Ease Of Use 4.4 (3,163) Value For Money 4.8 (56) Value For Money 4.6 (2,991) Customer Service 4.8 (57) Customer Service 4.5 (2,842) ## Profi alternatives [4.8 (344)](https://www.capterra.com/p/202837/Everfit/reviews/) Starting price $19.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars Highest Rated [4.9 (443)](https://www.capterra.com/p/141155/PT-Distinction/reviews/) Starting price $19.90 Per User, Per Month Pricing Options Free Trial Free Version User Rating 98% of reviewers rated it above 4 stars [4.7 (192)](https://www.capterra.com/p/143513/LearnWorlds/reviews/) Starting price $99.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 95% of reviewers rated it above 4 stars [Paperbell](https://www.capterra.com/p/206052/Paperbell/) [4.7 (149)](https://www.capterra.com/p/206052/Paperbell/reviews/) Starting price $40.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/206052/Paperbell/) [View all alternatives](https://www.capterra.com/p/202394/awarenow/alternatives/) ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Scheduling 5.0 (22) 59.09% of 22 reviewers that rated this feature as important or highly important Plan availability and assign specific time slots for tasks and resources Client Management 4.8 (21) 47.62% of 21 reviewers that rated this feature as important or highly important Manage contact details and communication with clients Session Notes 4.6 (21) 52.38% of 21 reviewers that rated this feature as important or highly important Private client session notes for coaching, therapy, etc. Billing & Invoicing 4.6 (17) 41.18% of 17 reviewers that rated this feature as important or highly important Create, manage, and send invoices or bills to customers Customizable Branding 4.6 (10) 30.00% of 10 reviewers that rated this feature as important or highly important Add customized logos and colors to align with company branding Appointment Management 5.0 (7) 100.00% of 7 reviewers that rated this feature as important or highly important Manage various aspects of appointments including booking, rescheduling, canceling Profi 64 features Dashboard to view the status of ongoing processes, identify current incidents and track past activities Track and document all activities across devices, networks, and other systems Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Application programming interface that allows for integration with other systems/databases Manage various aspects of appointments including booking, rescheduling, canceling Schedule appointments via a calendar Automatically create schedules based on business needs or employee availability and qualifications Monitor and analyze the availability of resources to help plan and streamline the service delivery to clients Create, manage, and send invoices or bills to customers Create, update, and manage bookings, itineraries, and reservations Track and manage schedules and meetings via an integrated calendar Synchronize with other calendars to view mutual availability and schedules Schedule in-person or online classes Manage contact details and communication with clients Private online space that lets businesses securely share documents and provide information access to clients Create, organize, and assign courses to users Publish finished eLearning course in a compatible eLearning format (e.g., SCORM, xAPI). Accept and process credit card transactions A collection of customer information such as contact details, demographics, previous interactions, etc. Add customized logos and colors to align with company branding Customize contracts and forms to collect specific information Pre-designed layouts that can be customized to match preferences and requirements Import and export data to and from software applications Assemble applications and processes by dragging over and arranging pre-built components Electronically collect payments for goods or services Reminders sent via email Create and securely store digital patient records A list of events with their respective dates Plan an event's time and location Collecting, analyzing, and utilizing feedback from users or customers to improve a product or service Intended for medical use such as diagnosis, treatment, and consultation Establish measurable goals and objectives and track their progress over a specific period of time Compliant with HIPAA, which sets standards for sensitive patient data protection Conduct intake assessments to determine patient health status, medical history, conditions, etc. Captures invoice data and maintains comprehensive records for auditing and reporting purposes Import various types of media (e.g., images, presentations, videos, music, etc.) to be used in eLearning courses Match mentors and mentees through self-matching, admin-led matching, or automatically based on skills, interests and other parameters Access software remotely via mobile devices Notifications via mobile devices Observe and track the demand, usage, progress or quality of a system, product, or user Manage and support multiple locations Process of familiarizing new clients, stakeholders or employees with the company, a new location, or a service Managing different types of patient records, including paper documents, digital files, billing information, and scheduling details Book and manage patient appointments and follow-ups A set of indicators that tracks the performance of networks, applications, systems, teams, etc. Manage physician availability and schedules Process of managing several related projects or business activities to achieve organizational goals Reporting on how each user, task or process has advanced since its initiation Active reporting of data and metrics Automated process of charging customers at regular intervals for repeated access or use of a product or service Timed notification for any upcoming task, deadline, appointment, or activity Remotely create and access treatment plans tailored to individual patients based on symptoms Collection, analysis, and representation of numerical data and generation of reports to understand various patterns Plan availability and assign specific time slots for tasks and resources Private client session notes for coaching, therapy, etc. Send messages via SMS Dictate the order and pace of an eLearning course, including the logic for how different learners progress Set up connections to third-party platforms to improve business processes Back-office tasks (i.e. schedule courses, organize resources, course registrations, and email reminders) Create treatment plans that document interventions and outcomes to track patient progress Connect with meeting participants remotely over video Interact with data visualization elements, such as charts and graphs, to drill down into data Web form that allows users to enter data that is sent and processed for different reasons Seamlessly integrates with 3rd party websites Get Advice We can help you find the software with the features you need. Features 4.6 (59) 4.6 Based on 59 reviews ## Pricing Value for money 4.8 (56) Free Trial Solo Starter $49.00 Per User,Per Month Value for money 4.8 (56) 4.8 Based on 56 reviews ## Integrations [ Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/)[ Zapier](https://www.capterra.com/p/130182/Zapier/)[ Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/)[ ZoomMD](https://www.capterra.com/p/74219/ZoomMD-EMR/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.8 (57) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.8 (57) 4.8 Based on 57 reviews ## User reviews Overall rating 4.8 Based on 59 reviews Filter by rating 5(53) 4(4) 3(1) 2(0) 1(1) Mentioned topic Sorted by most recent AF Andre F. Founder Sports ### "AFSoccer.Club - Personal Soccer Coaching" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 6/10 March 5, 2025 Profi has elevated my business by streamlining scheduling, client communication, and overall workflow, making operations more professional and efficient. While the lack of a mobile app and landing page limitations require some adaptability, the platform remains a powerful tool that enhances productivity and organization. Pros Profi has significantly elevated my business, making operations more professional and seamless to manage. The platform's functionality has streamlined scheduling, client communication, and overall workflow, reducing the time spent on administrative tasks. My coaches appreciate the organized structure, which allows them to focus more on training and development rather than logistics. Clients have noticed the professionalism and efficiency of the system, making their experience smoother and more engaging. Even my outside network, including fellow business owners and friends, have been impressed by how well the software integrates into my daily operations. Profi has truly transformed the way I run my business, enhancing both productivity and client satisfaction. Cons One drawback is that it is not available as a mobile app, and some clients initially struggled with booking sessions on their phones. That said, after a couple of tries, they adapted, and it became a smoother process. Additionally, while the landing page has some limitations and isn’t a fully customizable website, it still serves its purpose if you have creativity and an eye for design. Despite these minor setbacks, Profi remains a powerful tool that has enhanced productivity and organization within my business. Switched from [Calendly](https://www.capterra.com/p/148036/Calendly/) I needed something different more professional and easy to mamange. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. KT Kat T. Head Brand Strategist Education Management ### "Saves us thousands of hours in scheduling hiccups and streamlines the client experience" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 August 13, 2024 The team is extremely responsive, supportive and adaptable in customizing Profi for what we need. We feel very heard in them prioritizing updates that make a positive impact on our business. Pros It eliminated the need for a full time scheduling role while helping us streamline client scheduling overall, saving us thousands of hours and follow up time. Cons It is a bit buggy and lagging in updates and syncing as compared to othr platforms. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. KB Kyle B. DC Metro Director Religious Institutions ### "Profi is Great!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 9, 2024 Our organization has had a great experience with Profi. The onboarding process went very smoothly and Andrew was helpful with helping us understand how to navigate the system. Pros Profi has outstanding customer service. Our Customer Success Partner Andrew is always responsive and helps to quickly resolve any issues we have. I also appreciate the Quarterly Success call which gives our organization the chance to share what's going well and what future features we would like Profi to consider. Cons I don't have anything I like least about Profi at this time. Switched from [SimplePractice](https://www.capterra.com/p/130710/SimplePractice/) Our primary function is coaching. SimplePractice is designed for therapists. Alternatives considered [Paperbell](https://www.capterra.com/p/206052/Paperbell/) Reasons for choosing Profi Paperbell would not have been cost effective for us and it also didn't have the functionality we needed. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. JT Jessica T. Member Professional Training & Coaching ### "Profi provided great product and customer service." 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 31, 2023 Profi, has been friendly and efficient in responding to questions. I have found this platform to be easy to use and maneuver through on my own. Pros Profi, has been easy to set up and create what I need for each feature. Cons At this time there are no features that I like least. Reasons for choosing Profi I cannot remember the other products I was considering. There were several, and then I narrowed it down to 3. That list of 3 contained Profi. I chose Profi, because they offered all that I needed to help my business www.coregulatetogrow.com run smoothly. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. JL Jessika L. Owner Alternative Medicine ### "Going Good So Far" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 7/10 October 29, 2023 It is going well so far, I’m only on trial so I’m still setting up my virtual practice. Pros I like that my clients are able to upload documents on their side as I really need that for my practice. Cons I can’t seem to block off times easily. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. NB Nicole B. Owner Financial Services ### "Great for Client Engagement " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 9/10 October 14, 2023 The best platform I’ve used for client engagement! Pros I love that you can schedule sessions and automate your clients workflows. I also like the template and builder for designing programs, simple and elegant experience for the client. Cons Unable to reorder questions on forms. No where for me to store forms I need to fill out for clients. I would like to send forms without adding someone as a client in some cases. Switched from [Quenza](https://www.capterra.com/p/218512/Quenza/) They didn’t have scheduling or integrate with zapier. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. KA Kristina A. Marketing manager Marketing and Advertising ### "All-in-one platform for coaching leaders" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 September 29, 2023 Our task was to scale our leadership coaching programs for our internal Netpeak teams. We couldn't do it effectively because all the materials and communication was all over the place. With Profi, we were able to finally combine it all in a single place. This enabled us to scale our programs and offer it to more departments and leaders at Netpeak. Pros 1\. All-in-one flexible program builder - I really like the ability to build customized leadership coaching programs that contain free-form resources like training videos, docs and presentations; as well as the option for my team and myself to schedule recurring 1:1 and group leadership sessions; and do pre- and post-program review forms/assessments.2. Great support - we can contact our dedicated CSM at any time with any questions or concerns and he gets back to us very quickly. Thank you, \[sensitive content hidden\] for your fantastic collaboration with our team during implementation, onboarding and further adoption.3. Pricing - we get all the functionality we need in one platform which eliminates the need for over 6 systems and tools we were using previously, including Calendly, Zoom, Quenza, email, Notion, Slack and others.Big Kudos to the entire Profi team for the amazing product and support along the way. We look forward to extending our collaboration! Cons Nothing major, we're pretty happy with the performance of our platform instance and everything else. We can't wait for the Profi team to deliver new program builder features. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Anastasia D. Owner Arts and Crafts ### "Still trialing but it's great!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 September 29, 2023 Pros 1) Forms and the ability to automate them to send to client with different triggers2) The ability for clients to sign agreements3) Robust PRograms which I use to build out client journeys4) Professional, untuitive UX5) Easy to set up portals for my clients6) Fast responses from suport Cons Not all the language on the platform fits my line of business. I'm an operations consultant and would appreciate the ability to tweak some of the platform language e.g. Programs -> Projects; Practitioner -> Consultant, etc. Profe support told me they will add this ability Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Alla K. CMO Information Technology and Services ### "Excellent app for coaching our internal team" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 September 26, 2023 As a marketing team lead, I use Profi to coach my team members and invite external mentors. It's super convenient to have all the data in one place. I can focus on building coaching programs and developing my team's skills, and not on managing my tools like I used to.I've also received great feedback about the app from both mentors and my team members. I strongly believe Profi is a must-have for any leader who wants to scale team member development programs. Pros My experience with Profi has been amazing! I wasn't the one deciding to implement it, but I've been struggling for a long time with having to use so many disconnected apps and tools for managing personal development programs for my team. So, getting a platform like this was a major relief! Now I feel like I have all the components in one place: surveys, assessments, forms, messenger, and a program builder. I also appreciate having the ability to access the fully functional platform and build the program both on web and mobile. Cons Just one thing. The inability to re-order questions in assessments is frustrating but one of the Profi's support team members promised to me they will add it soon. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Vlad S. BIM-VDC Team Lead Construction ### "I do recommend this for CRM and Coaching sessions" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 September 24, 2023 We don't have to deal with manual session scheduling anymore and don't have to use other systems for client management!! Pros \- Basic but easy to use CRM- Client training & coaching features - easy client scheduling and virtual meetings-Email and text notifications- Great support" Cons The CRM needs more advanced features like the ability to set up my our custom client properties like date of birth. We'd like to also see their last activity as it's important for effective project delivery Review source Non-incentivized review: any software user can leave a review for any product listed on our site. 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