# Virtual In/Out Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about Virtual In/Out Software - reviews, pricing plans, popular comparisons to other Visitor Management products and more. Source: https://www.capterra.com/p/203086/Virtual-In-Out --- # Virtual In/Out Software Review 2026: Features, Integrations, Pros & Cons Last updated on March 13, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. Independent research methodology Capterra’s researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. [Learn more](https://www.capterra.com/resources/proprietary-data-research/) How Capterra verifies reviews Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI. [Learn more](https://www.capterra.com/resources/how-we-verify-reviews/) How Capterra ensures transparency Capterra lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Capterra is free for users. Software providers pay us for sponsored profiles to receive web traffic and sales opportunities. Sponsored profiles include a link-out icon that takes users to the provider’s website. [Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/) [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Virtual In/Out ## What is Virtual In/Out? Virtual In/Out is a cloud‑based staff and visitor status tool trusted by UK, Ireland, and international businesses. Start with a 30‑day free trial (no credit card required) — setup takes just minutes and gives you full access. Pricing starts at just USD 15/user/month, with no contracts and easy cancellation. Ideal for education, healthcare, non‑profits, and hybrid teams, Virtual In/Out delivers real‑time updates across web and mobile. It includes: Staff status: In, out, on break, remote Visitor sign‑in with pre‑screening or QR Lone worker tools for safety check‑ins Customisable status options and team labels Emergency logout notifications and watchlists Easy to deploy, intuitive to use, and flexible—Virtual In/Out enhances transparency, team safety, and operational efficiency. Works offline in emergency mode (e.g. evacuation use), integrates easily into daily workflows, and supports scalable use across multiple locations. ## What is Virtual In/Out used for? [Visitor Management](https://www.capterra.com/visitor-management-software/) Top alternative Featured Overall rating Based on 26 user reviews Reviews sentiment Positive 100% Neutral 0% Negative 0% Starting price $15 Per User, Per Month Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Virtual In/Out?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=http://www.virtualinout.com&name=Virtual In/Out) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Virtual In/Out 4.6 (26) VS. [4.5 (48)](https://www.capterra.com/p/179358/Visitly/reviews/) Starting Price $15 Per User, Per Month Starting Price $49 Flat Rate, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.7 (26) Ease Of Use 4.6 (82) Value For Money 4.7 (19) Value For Money 4.6 (78) Customer Service 4.8 (16) Customer Service 4.5 (78) ## Virtual In/Out alternatives [4.2 (145)](https://www.capterra.com/p/164715/ROLLER/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 83% of reviewers rated it above 4 stars [4.8 (93)](https://www.capterra.com/p/160462/Qminder/reviews/) Starting price $429.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars Highest Rated [Archie](https://www.capterra.com/p/241184/Archie/) [4.9 (82)](https://www.capterra.com/p/241184/Archie/reviews/) Starting price $159.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/241184/Archie/) [Vizito](https://www.capterra.com/p/147970/Vizito/) [4.7 (169)](https://www.capterra.com/p/147970/Vizito/reviews/) Starting price $29.95 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/147970/Vizito/) [View all alternatives](https://www.capterra.com/p/203086/Virtual-In-Out/alternatives/) ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Self Check-In/Check-Out 4.8 (11) 100.00% of 11 reviewers that rated this feature as important or highly important Check-in and out via a mobile device or kiosk Alerts/Notifications 4.8 (6) 83.33% of 6 reviewers that rated this feature as important or highly important Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Access Controls/Permissions 4.3 (4) 100.00% of 4 reviewers that rated this feature as important or highly important Define levels of authorization for access to specific files or systems Registration Management 5.0 (4) 100.00% of 4 reviewers that rated this feature as important or highly important Oversee and coordinate the registration of attendees, visitors, customers, events, activities, etc. Mobile Access 5.0 (3) 66.67% of 3 reviewers that rated this feature as important or highly important Access software remotely via mobile devices Multi-Location 5.0 (3) 66.67% of 3 reviewers that rated this feature as important or highly important Manage and support multiple locations Virtual In/Out 13 features Define levels of authorization for access to specific files or systems Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Manage, organize, and store contact information Customize contracts and forms to collect specific information Access software remotely via mobile devices Manage and support multiple locations Manage the pre-registration process Oversee and coordinate the registration of attendees, visitors, customers, events, activities, etc. Collection, analysis, and representation of numerical data and generation of reports to understand various patterns Check-in and out via a mobile device or kiosk Send messages via SMS Set up connections to third-party platforms to improve business processes Track visitors and purpose of visits Features 4.4 (26) 4.4 Based on 26 reviews ## Pricing Value for money 4.7 (19) Free Trial Basic $15.00 Per User,Per Month It includes: - Teams - Kiosks - Visitor Management - Status Boards - Alerts Value for money 4.7 (19) 4.7 Based on 19 reviews ## Integrations [ Slack](https://www.capterra.com/p/135003/Slack/)[ Zoom Workplace](https://www.capterra.com/p/144037/Zoom-Video-Conferencing/)[ Zapier](https://www.capterra.com/p/130182/Zapier/) ## Support, customer service and training options Customer Service 4.8 (16) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.8 (16) 4.8 Based on 16 reviews ## User reviews Overall rating 4.6 Based on 26 reviews Filter by rating 5(16) 4(10) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent MH Maya H. Office Manager Civil Engineering ### "Solid software which does what's needed" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 September 3, 2025 Good so far. We have appreciated the free trial to get familiar with the system before committing to a subscription. Pros The simplicity of use and the reasonable pricing. We wanted something that staff would be able to use with minimal effort and this is it. Cons Having to log in each time I enter the app, but I'm sure there's a way to get around this. Besides, it's a very minor concern. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor November 18, 2025 Thanks for the review Maya, glad you are enjoying the trial!🙂 AW AnnMarie W. Quality and Compliance Supervisor Environmental Services ### "Region of Waterloo - EELS Review" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 3.0 3.0 Customer Service 5.0 5.0 Likelihood to Recommend 5/10 July 24, 2025 From our early adopters, we received positive feedback, overall. We haven't tried the visitor kiosk yet but with the extension, hope to be able to get some feedback from our visitors in August. Pros \- ease of use - visual of full team's availability on one window - option to include details of in/out status Cons \- not being able to set a schedule (start and end times) for each person - not being able to set a schedule of planned absences Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor July 28, 2025 Thanks AnnMarie - really appreciate the review. Some good suggestions there too. The team will be in touch shortly around your trial. Any questions on the Kiosk don't hesitate to ask :) AF Amy F. Manager Government Administration ### "Easy to use" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 March 7, 2025 The overall experience has been very positive and well received by all staff members. The interface is user-friendly, making it easy for everyone to navigate and utilise the features effectively. Additionally, the training process for new staff has proven to be straightforward and efficient, as the system’s intuitive design allows for quick understanding and application of its functionalities. Pros The software is easy to use, compatible with both computers and phones, and includes an emergency use function. It allows users to easily input custom data for staff movements and offers good functionality. Cons When assigning a team leader to a group, the manager can only update the status from within the group. This process is not as efficient as it could be, as the manager cannot simply search for the staff member in the search bar and make changes directly from that screen. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Steve J. Executive Pastor Non-Profit Organization Management ### "Team Learning to Use Virtual In/Out" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 7/10 March 21, 2024 Pros Ease of seeing who is available on our team at any given moment. Cons iOS app fails regularly. Must quit app and reopen to see the dashboard again. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor March 16, 2025 Thanks for your review Steve :) DW Dionne W. Safety and Operations Manager Non-Profit Organization Management ### "Easy Use Communication Platform " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 3.0 3.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 September 6, 2023 The goal of using in/out was to move to a digital platform for a process that we were already using. The integration process of having employees switch over during the trial has been phenomenal. The system is easy to use and user-friendly. Pros The ease of integration and accessibility through multiple platforms (phone app, browser app, and web-based) allows all users with various levels of tech knowledge to find their comfortable access platform. Cons The software does not integrate with Office (Teams or Outlook), which now makes employees have to update information that is already a part of their calendar. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor March 16, 2025 Thanks Dionne, we reallly appreciate the feedback glad to hear you had such a great experience with the onboarding process. Integration with Teams and Outlook is possible via our Zapier integration along with thousands of other apps so be sure to check that out. TO Tamie O. Administrative Assistant Executive Office ### "Works well for an In/Out Board" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 0.0 0.0 Likelihood to Recommend 6/10 August 8, 2022 It works well for what we need it for, wish I could more easily figure out how to maximize it's usefulness. Pros The ease of use for our employees and their ability to quickly tap in and out. As the front desk admin I like that I can have the board up on my computer screen and check people in and out from there if needed. Cons I wish the features were more intuitive. I find navigating the features confusing and frustrating. Reasons for choosing Virtual In/Out We had an older iPad that wasn't compatible with many other applications. This won by default. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor March 16, 2025 Thanks Tamie, we will take your feedback on board about navigating the app but glad to hear its working well for you now. AZ Alexandra Z. Admin Team Lead Hospital & Health Care ### "Great program, easy to use!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 June 1, 2022 Easy to use, easy to learn how to set up. Pros The ease of use and the evacuation feature that is usable offline in the case of an emergency when using the app. Cons I did not come across anything I did not like, all great. Reasons for choosing Virtual In/Out n/a Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor March 16, 2025 Thanks Alexandra! LN Lisa N. Support Services Specialist Government Relations ### "Go ahead and try it!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 9/10 January 10, 2022 So far, so good. We are pleased with with the ease of use and being able to access Virtual In/Out with our phones, etc. Pros We like the ease of use of the product; we are able to personalize the location to fit our agency, specifically; we appreciate the reminders Virtual In/Out sends. Cons We haven't found anything we don't care for with the software. Reasons for choosing Virtual In/Out Virtual In/Out was used on another forest and our visiting firefighters were introduced to the product while on a fire detail. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor March 16, 2025 Thanks for the shout out Lisa! Awesome to have you using the app! :) AS Adam s. Team Leader Hospital & Health Care ### "Great Product" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 December 12, 2021 Easy to use product Pros Staff can be easily located at any given time Cons There wasn't anything to not like about this product Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor March 16, 2025 Thanks Adam - glad you have found Virtual In/Out easy to use :) PS Paige S. Manager Insurance ### "Exactly what we needed! " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 September 10, 2021 Pros We love that it's available on both web, desktop, and mobile app. It does exactly what we need it to do, is simple to use, and we especially love the customization options for letting people know where you're at or when you'll be back in. Cons N/A - everything about this software meets our needs. It may not be sufficient for a larger company, though. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor March 16, 2025 Thanks Paige! We have since added a bunch of customization options for larger businesses including custom questions and logging. Appreicate the feedback and suggestions! [View all Reviews](https://www.capterra.com/p/203086/Virtual-In-Out/reviews/) Popular comparisons [Archie vs Virtual In/Out](https://www.capterra.com/compare/203086-241184/Virtual-In-Out-vs-Archie)[Vizito vs Virtual In/Out](https://www.capterra.com/compare/147970-203086/Vizito-vs-Virtual-In-Out) [The Receptionist for iPad vs Virtual In/Out](https://www.capterra.com/compare/133191-203086/The-Receptionist-for-iPad-vs-Virtual-In-Out)  Independent research methodology Capterra's researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. [Learn more](https://www.capterra.com/resources/proprietary-data-research/) How Capterra verifies reviews Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI. [Learn more](https://www.capterra.com/resources/how-we-verify-reviews/) How Capterra ensures transparency Capterra lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Capterra is free for users. Software providers pay us for sponsored profiles to receive web traffic and sales opportunities. Sponsored profiles include a link-out icon that takes users to the provider's website. [Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/)