--- title: "Microsoft Whiteboard Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Microsoft Whiteboard Software - reviews, pricing plans, popular comparisons to other Whiteboard products and more." source_url: "https://www.capterra.com/p/203470/Microsoft-Whiteboard/" page_type: "product" language: "en" --- # Microsoft Whiteboard Software Review 2026: Features, Integrations, Pros & Cons Last updated on July 20, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Users](#users)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Microsoft Whiteboard ## What is Microsoft Whiteboard? Simple, free, and easy to use whiteboard collaboration solution. ## What is Microsoft Whiteboard used for? [Whiteboard](https://www.capterra.com/whiteboard-software/) Top alternative Featured Overall rating Based on 158 user reviews Reviews sentiment Positive 89% Neutral 6% Negative 5% Contact vendor for pricing Free trial not available Includes Free Version Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Microsoft Whiteboard?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=http://www.microsoft.com&name=Microsoft Whiteboard) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Microsoft Whiteboard 4.4 (158) VS. [4.7 (385)](https://www.capterra.com/p/211643/LucidSpark/reviews/) Starting Price Contact vendor Starting Price $7.95 Flat Rate, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.4 (158) Ease Of Use 4.5 (588) Value For Money 4.5 (96) Value For Money 4.4 (560) Customer Service 4.3 (82) Customer Service 4.5 (500) ## Microsoft Whiteboard alternatives [4.7 (564)](https://www.capterra.com/p/144020/Aha/reviews/) Starting price $59.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars Highest Rated [SketchWow](https://www.capterra.com/p/10012993/SketchWow/) [4.9 (588)](https://www.capterra.com/p/10012993/SketchWow/reviews/) Starting price $39.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/10012993/SketchWow/) [Miro](https://www.capterra.com/p/128955/Miro/) [4.7 (1,698)](https://www.capterra.com/p/128955/Miro/reviews/) Starting price $10.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 97% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/128955/Miro/) [Lessonspace](https://www.capterra.com/p/214057/Lessonspace/) [4.5 (232)](https://www.capterra.com/p/214057/Lessonspace/reviews/) Starting price $9.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 93% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/214057/Lessonspace/) [View all alternatives](https://www.capterra.com/p/203470/Microsoft-Whiteboard/alternatives/) ## FAQs about Microsoft Whiteboard Overview ### What problems does Microsoft Whiteboard solve? Microsoft Whiteboard solves the problem of flat virtual meetings, scattered brainstorming notes, and unclear visual explanations by giving teams a shared canvas for live sketching, sticky notes, diagrams, and saved session outputs. Remote teams, trainers, teachers, project managers, and product or design collaborators benefit most during workshops, planning, retrospectives, and presentations. Answer based on 111 reviews Overview ### Which roles and teams benefit most from Microsoft Whiteboard? Microsoft Whiteboard benefits educators, students, project managers, and software teams that need a shared visual workspace for brainstorming, lesson delivery, and planning. Business owners, executives, and freelancers use it to map ideas, run collaborative meetings, and organize workflows, while trainers and specialists support workshops, feedback sessions, and remote collaboration. Answer based on 158 reviews Overview ### What company size and industries is Microsoft Whiteboard built for? Microsoft Whiteboard is for teams collaborating remotely over a whiteboard, with most reviewers from small businesses at 54% and Information Technology and Services at 15%. It also serves enterprises at 33% and midsize businesses at 13%, with use in Computer Software and Education Management, primarily for whiteboard collaboration. Answer based on 158 reviews Features and Usability ### What are the key features of Microsoft Whiteboard? Microsoft Whiteboard includes core whiteboard and brainstorming features centered on an infinite digital canvas, real-time collaboration, and meeting presentation in Microsoft Teams. Reviewers also highlight drawing and sketching tools, sticky notes and templates for idea capture, plus diagramming and sharing options that support remote team collaboration. Answer based on 61 reviews Overview ### How good is Microsoft Whiteboard for online collaboration? Microsoft Whiteboard works well for live brainstorming, sketching, and meeting collaboration, especially inside Microsoft Teams. Many educators, remote teams, and Microsoft 365 users like the shared canvas, sticky notes, and drawing tools, though some mention lag, limited templates, weaker customization, and guest access issues outside the Microsoft ecosystem. Answer based on 61 reviews Integrations ### Which third-party tools and platforms does Microsoft Whiteboard integrate with? Microsoft Whiteboard integrates with 5 third-party tools and platforms, led by Microsoft Teams and Microsoft 365. Reviewers also mention Microsoft OneNote, Google Meet, and Zoom Workplace. Collaboration centers on Teams meetings, while Microsoft 365 and OneNote support sharing, note organization, and broader workflow continuity across Microsoft apps. Answer based on 38 reviews Getting Started and Support ### How easy is it to onboard and train a team on Microsoft Whiteboard? Microsoft Whiteboard is easy for most team members to pick up, especially teachers, students, and other nontechnical users who can learn basic tools quickly through documentation and self-guided practice. Reviewers note a learning curve for advanced features, account setup, and smartboard use, so trainers and admins may need more time. Answer based on 13 reviews Getting Started and Support ### What customer support options does Microsoft Whiteboard offer? Microsoft Whiteboard provides Email/Help Desk, FAQ/Forum, and a Knowledge Base for customer support. These self-service and ticket-based options give users ways to find answers or request help directly. No reviewer feedback on support quality is available, so user experience with response times or helpfulness cannot be described. Features and Usability ### Is Microsoft Whiteboard easy to use? Microsoft Whiteboard feels easy to learn for basic drawing, notes, and quick visual collaboration. Many business users, teachers, and remote teams find the interface intuitive and simple for meetings and presentations, but some less technical users find sharing settings, advanced workflows, and certain editing tasks confusing at first. Answer based on 45 reviews ## Who uses Microsoft Whiteboard? Based on Capterra reviews from the past 5 years ## Features AI summary Based on 1,286 Whiteboard reviews Capterra data shows that buyers of whiteboard software rank the following features as their top priorities: - **Collaboration Tools** (**51%** of reviewers rated this feature as critical) - **Brainstorming** (**51%**) - **Drag & Drop** (**51%**) Microsoft Whiteboard supports all three of the features reviewers rate highest: **Collaboration Tools**, **Brainstorming**, and **Drag & Drop**. Together, these capabilities help teams share ideas in real time, capture and organize creative input quickly, and move content around the board with less effort, allowing teams to work faster and make group planning more effective. Collaboration Tools 4.4 (94) 68.09% of 94 reviewers that rated this feature as important or highly important With this capability, you can work with others in real time, share boards easily, and use sticky notes for group input. Reviewers appreciate seamless integration with Microsoft Teams and OneDrive, and say real-time updates help teams brainstorm and organize ideas efficiently. Brainstorming 4.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Group collaboration to solve ideas in a productive and concentrated manner. Video Conferencing 4.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Connect with meeting participants remotely over video Sketching and Annotation Tools 4.4 (85) 74.12% of 85 reviewers that rated this feature as important or highly important It gives you a range of sketching and annotation options, including ink-to-shape, rulers, and customizable pens. Some reviewers find these tools simple yet effective, especially on tablets, though a few wish for more formatting choices and color options. Digital Canvas 4.3 (85) 70.59% of 85 reviewers that rated this feature as important or highly important Microsoft Whiteboard offers an infinite, customizable canvas that lets you freely draw, write, and add media. Users think the adjustable space is intuitive, easy to navigate, and helpful for brainstorming, with cross-platform access and support for importing files like PDFs or images. Templates 4.1 (64) 54.69% of 64 reviewers that rated this feature as important or highly important With templates, you can quickly start projects using pre-built layouts for meetings or brainstorming. Reviewers indicate templates save time, are easy for beginners, and offer a variety of options, though some wish they were easier to use or prefer starting from scratch. Microsoft Whiteboard 25 features ### All Features - API: Application programming interface that allows for integration with other systems/databases - Brainstorming: Group collaboration to solve ideas in a productive and concentrated manner. - Chat/Messaging: Communicate using direct chat or messages within the system - Collaboration Tools: With this capability, you can work with others in real time, share boards easily, and use sticky notes for group input. Reviewers appreciate seamless integration with Microsoft Teams and OneDrive, and say real-time updates help teams brainstorm and organize ideas efficiently. - Commenting/Notes: Leave comments and notes on documents for others to view - Customizable Templates: Pre-designed layouts that can be customized to match preferences and requirements - Diagramming: Enables schematic data presentation through org charts, mind maps, flowcharts, and process diagrams. - Digital Canvas: Microsoft Whiteboard offers an infinite, customizable canvas that lets you freely draw, write, and add media. Users think the adjustable space is intuitive, easy to navigate, and helpful for brainstorming, with cross-platform access and support for importing files like PDFs or images. - Document Management: Store, manage, and track all electronic documents in a centralized location - Drag & Drop: Assemble applications and processes by dragging over and arranging pre-built components - Idea Management: Create, collect, discuss, improve, and evaluate insights or alternative thinking before starting projects - Ideation: The creation, development, and sharing of potentially innovative new ideas - Meeting Management: Manage the process of planning and scheduling meetings, including agenda creation - Presentation Streaming: Broadcast live or pre-recorded presentations, including slides, videos, and multimedia content, over the internet - Presentation Tools: Share and present designs - Project Planning: Organize and schedule projects - Reporting/Analytics: View and track pertinent metrics to find patterns and gain insights from data - Screen Recording: Record and save a video file of what is happening on a computer screen - Sketching and Annotation Tools: It gives you a range of sketching and annotation options, including ink-to-shape, rulers, and customizable pens. Some reviewers find these tools simple yet effective, especially on tablets, though a few wish for more formatting choices and color options. - Template Management: Create, save, and re-purpose templates for emails, forms, etc. - Templates: With templates, you can quickly start projects using pre-built layouts for meetings or brainstorming. Reviewers indicate templates save time, are easy for beginners, and offer a variety of options, though some wish they were easier to use or prefer starting from scratch. - Version Control: Track revisions and updates made to files and navigate between different versions - Video Conferencing: Connect with meeting participants remotely over video - Visual Workflow Management: Create, design, and visually represent processes within the software - Whiteboard: Allows multiple users to simultaneously annotate on a digital whiteboard --- Features 4.2 (158) 4.2 Based on 158 reviews ## Pricing Value for money 4.5 (96) Value for money 4.5 (96) 4.5 Based on 96 reviews ## Integrations [ Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/)[ Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/) ## Support, customer service and training options Customer Service 4.3 (82) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.3 (82) 4.3 Based on 82 reviews ## User reviews Overall rating 4.4 Based on 158 reviews Filter by rating 5(95) 4(46) 3(9) 2(5) 1(3) Mentioned topic Sorted by most recent AN Anonymous User RN Hospital & Health Care ### "Collaboration Tool" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 0.0 0.0 Likelihood to Recommend 8/10 April 21, 2026 Pros I like that it can be used to collaborate with a remote workforce team. It helps us stay connected and on task. Cons I am unable to paste things using the right click on my mouse in the ewhiteboard and it can get annoying. I also wish there were more sticky notes and tools you could use in the software. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. NG Nathan G. Member Service Advocate Insurance ### "Microsoft Whiteboard Review" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 15, 2026 Overall, the product is to-the-point, robust, and great at what it does: providing a digital whiteboard. Pros Microsoft Whiteboard is a great tool for getting the whole team at work involved on a singular project, or allowing a space for everyone to share their thoughts. Cons Sometimes it can be hard to get people to use Microsoft Whiteboard when they are focused on other tasks. However, this is more of a people problem and not indicative of a negative experience with the product itself. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AN Anonymous User Software Engineer Information Technology and Services ### "Microsoft Whiteboard Review" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 January 24, 2026 Pros I liked how simple and intuitive Microsoft Whiteboard it, it makes brainstorming feel natural without getting in the way. Cons It can feel a bit limited when you want more advanced tools or customization options. Occasionally it also lags with larger boards, which can interrupt the flow of work. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. LT Luke T. Fusion Engineer Oil & Energy ### "Microsoft Whiteboard " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 7/10 January 12, 2026 I enjoy useful Microsoft whiteboard, typically you do need a stylus and digital tablet to get full use out of it. Pros Very useful for tracking any brainstorming activity you may do. It can be good to use the pdf's it produces to share with others. Cons It does take some getting used to, but once it is mastered it works very efficiently and produces good quality outputs. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AN Anonymous User Senior IT Manager Civil Engineering ### "Great tool for team meetings " 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 0.0 0.0 Likelihood to Recommend 8/10 December 9, 2025 Really good all around, I wish the functionality was a little better but it is a great tool especially for meetings with multiple people Pros Great tool, particularly for running workshops with my team either on teams and in person. I use it regularly and I find it some helpful. Cons Can sometimes be a little slow and Miro has slightly better functionality but Whiteboard is a great tool. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AN Anonymous User Agile Consultant Information Technology and Services ### "Whiteboard on the Go." 3.0 Overall Rating 3.0 3.0 Ease of Use 4.0 4.0 Features 3.0 3.0 Customer Service 3.0 3.0 Likelihood to Recommend 6/10 November 4, 2025 Microsoft Whiteboard helped a lot to draw concepts and bring them to life using MS Teams meeting and chat boxes. It is helpful when the company adopts the full MS stack and not as a separate tool. I love the flexibility to draw and mic, and match between objects inside the whiteboard. I look forward to more AI integration to become an intelligent canvas. Pros Needs improvement, especially when it comes to other leaders in the market like Miro, Concept Board, Mural, etc. I like though compatibility if we use a Microsoft environment at work because it helps a lot to brainstorm within the blockchain adopted and to save templates so that it would become less time-consuming time after time. Cons Lack of UI/UX in comparison to the pioneers in the market. I would love to see more of a smart, intelligent canvas as a whiteboard and not a normal bi-demensional one. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AN Anonymous User Development Engineer Medical Devices ### "Good remote option for Microsoft Office." 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 3.0 3.0 Likelihood to Recommend 7/10 November 4, 2025 Very good. I like the integration with other Microsoft applications and collaborative environment remotely. Pros Accessibility, options for different pens and drawing tools, and smooth writing using mouse pad with small range. Cons Tends to crash when other software applications are open, initial experience included lagging when video camera was used. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. CM Conor M. Principal Education Management ### "Allows collaboration during teams calls" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 0.0 0.0 Likelihood to Recommend 9/10 October 27, 2025 I have used it more since the pandemic and also found it useful for group learning or research tasks. Last year during a CPD session it gave excellent evidence of joint participation for our annual accreditation Pros Great integration as it has allowed teams sessions to be more collaborative and gives a clear outcome from meetings Cons Initially I found it a little laggy but this may be due to my own site’s internet and the initial roll out of whiteboard as I have found it useful and reliable since Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. YN Yasmine N. Customer Services Manager Information Technology and Services ### "An effortless collaboration software." 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 October 26, 2025 Microsoft Whiteboard has worked well for us. It loads quickly and it is extremely easy to use. The product also Integrates well with Microsoft Teams and OneDrive. Pros The product ensures real-time collaboration and allows brainstorming and visualisation of ideas. Availability of variety of drawing tools and a clean straightforward interface. Cons The product is only available on windows systems. Limitations of the software when it comes to customization. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. JL Jill L. HR Manager Construction ### "Love, love this whiteboard " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 20, 2025 Free to use this product! This is a great feature when having access to any other Microsoft software. Pros I love that you can draw and add sticky notes to the whiteboard. You can use this with other Microsoft software. I like that you can scroll in any direction to use the whiteboard. This adds a great feature to the product. Cons The only con I have come across from time to time is that sometime hesitates when using it. If in the middle of a meeting, this can be discouraging. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/203470/Microsoft-Whiteboard/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. 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