# Microsoft Whiteboard Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Microsoft Whiteboard the right Whiteboard solution for you? Explore 158 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/203470/Microsoft-Whiteboard/reviews --- Microsoft Whiteboard 4.4 (158) [View alternatives](https://www.capterra.com/p/203470/Microsoft-Whiteboard/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 15th, 2026 # Reviews of Microsoft Whiteboard Ease of use 4.4 Customer Service 4.3 ## Pros and Cons in Reviews JA Joseph A Agile ConsultantInformation Technology and Services, 11 - 50 employeesUsed the software for: 1-2 years. “I like though compatibility if we use a Microsoft environment at work because it helps a lot to brainstorm within the blockchain adopted and to save templates so that it would become less time-consuming time after time.“ November 4, 2025 Mohamed N Development EngineerMedical Devices, 201 - 500 employeesUsed the software for: 1-2 years. “Tends to crash when other software applications are open, initial experience included lagging when video camera was used.“ November 4, 2025 NG Nathan G Member Service AdvocateInsurance, 1,001 - 5,000 employeesUsed the software for: 1-2 years. “Microsoft Whiteboard is a great tool for getting the whole team at work involved on a singular project, or allowing a space for everyone to share their thoughts.“ March 15, 2026 RH Rakib H Software DeveloperInformation Technology and Services, 11 - 50 employeesUsed the software for: 1-2 years. “The limited customization options for the whiteboard's visual appearance and layout can be a minor drawback for those seeking a more personalized look and feel.“ May 19, 2024 YN Yasmine N Customer Services ManagerInformation Technology and Services, 11 - 50 employeesUsed the software for: More than 2 years. “The product ensures real-time collaboration and allows brainstorming and visualisation of ideas.“ October 26, 2025 KL Karen L ManagerHospitality, 2 - 10 employeesUsed the software for: More than 2 years. “a little tricky to draw on it, and there isn't an easy way to ensure people watching are focused on the same area of the board as the presenter“ February 25, 2025 CM Conor M PrincipalEducation Management, 51 - 200 employeesUsed the software for: More than 2 years. “Last year during a CPD session it gave excellent evidence of joint participation for our annual accreditation“ October 27, 2025 DD Dan D Sr PMGovernment Administration, 1,001 - 5,000 employeesUsed the software for: Less than 6 months. “Frustrated with the limited functionality and glitches.“ June 28, 2024 ## Showing most helpful reviews Showing 1-25 of 158 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Przemek P. Lead, Infrastructure Specialsit Information Technology and Services Used the software for: Less than 6 months ### "Good collaborative tool for meetings. " November 20, 2023 4.0 Using MS whiteboard is intuitive and creating a whiteboard even for just one meeting is simple and quick. During meetings, I customize the board, which makes it easier for me to recall content during meetings. Pros Firs of all virtual whiteboard replaces physical boards that were used in offices and now should be digitalized in the home office era. I really like this because whiteboard in general makes meetings and collaboration more engaging. Virtual meeting in general may be boring when only audio or users on cameras are visible for participants. Adding whiteboard to the meeting may change it form drastically improving it significantly. Users are more likely to engage in meetings when they have a visual presentation and can see the issues being discussed in a visual form. Cons Templates and visual form of MS Whiteboards are not a very good quality. I feel that it should be improved.. Switched from [Mural](https://www.capterra.com/p/171956/Mural/) I am currently testing MS Whiteboard and I have not yet decided to switch. Review Source VR Verified Reviewer Development Engineer Medical Devices Used the software for: 1-2 years ### "Good remote option for Microsoft Office." November 4, 2025 4.0 Very good. I like the integration with other Microsoft applications and collaborative environment remotely. Pros Accessibility, options for different pens and drawing tools, and smooth writing using mouse pad with small range. Cons Tends to crash when other software applications are open, initial experience included lagging when video camera was used. Review Source NG Nathan G. Member Service Advocate Insurance Used the software for: 1-2 years ### "Microsoft Whiteboard Review" March 15, 2026 5.0 Overall, the product is to-the-point, robust, and great at what it does: providing a digital whiteboard. Pros Microsoft Whiteboard is a great tool for getting the whole team at work involved on a singular project, or allowing a space for everyone to share their thoughts. Cons Sometimes it can be hard to get people to use Microsoft Whiteboard when they are focused on other tasks. However, this is more of a people problem and not indicative of a negative experience with the product itself. Review Source VR Verified Reviewer Agile Consultant Information Technology and Services Used the software for: 1-2 years ### "Whiteboard on the Go." November 4, 2025 3.0 Microsoft Whiteboard helped a lot to draw concepts and bring them to life using MS Teams meeting and chat boxes. It is helpful when the company adopts the full MS stack and not as a separate tool. I love the flexibility to draw and mic, and match between objects inside the whiteboard. I look forward to more AI integration to become an intelligent canvas. Pros Needs improvement, especially when it comes to other leaders in the market like Miro, Concept Board, Mural, etc. I like though compatibility if we use a Microsoft environment at work because it helps a lot to brainstorm within the blockchain adopted and to save templates so that it would become less time-consuming time after time. Cons Lack of UI/UX in comparison to the pioneers in the market. I would love to see more of a smart, intelligent canvas as a whiteboard and not a normal bi-demensional one. Review Source VR Verified Reviewer Software Engineer Information Technology and Services Used the software for: Less than 6 months ### "Microsoft Whiteboard Review" January 24, 2026 5.0 Pros I liked how simple and intuitive Microsoft Whiteboard it, it makes brainstorming feel natural without getting in the way. Cons It can feel a bit limited when you want more advanced tools or customization options. Occasionally it also lags with larger boards, which can interrupt the flow of work. Review Source YN Yasmine N. Customer Services Manager Information Technology and Services Used the software for: 2+ years ### "An effortless collaboration software." October 26, 2025 4.0 Microsoft Whiteboard has worked well for us. It loads quickly and it is extremely easy to use. The product also Integrates well with Microsoft Teams and OneDrive. Pros The product ensures real-time collaboration and allows brainstorming and visualisation of ideas. Availability of variety of drawing tools and a clean straightforward interface. Cons The product is only available on windows systems. Limitations of the software when it comes to customization. Review Source VR Verified Reviewer Senior IT Manager Civil Engineering Used the software for: 1-2 years ### "Great tool for team meetings " December 9, 2025 4.0 Really good all around, I wish the functionality was a little better but it is a great tool especially for meetings with multiple people Pros Great tool, particularly for running workshops with my team either on teams and in person. I use it regularly and I find it some helpful. Cons Can sometimes be a little slow and Miro has slightly better functionality but Whiteboard is a great tool. Review Source CM Conor M. Principal Education Management Used the software for: 2+ years ### "Allows collaboration during teams calls" October 27, 2025 5.0 I have used it more since the pandemic and also found it useful for group learning or research tasks. Last year during a CPD session it gave excellent evidence of joint participation for our annual accreditation Pros Great integration as it has allowed teams sessions to be more collaborative and gives a clear outcome from meetings Cons Initially I found it a little laggy but this may be due to my own site’s internet and the initial roll out of whiteboard as I have found it useful and reliable since Review Source KG Khaled G. Software Engineer Information Technology and Services Used the software for: 2+ years ### "Microsoft Whiteboard has create a revolution to take small notes." December 25, 2024 5.0 Whiteboard has given a space to innovate, communicate, and bring fun and productivity into the meeting. Its intuitive interface and collaboration features make it an essential platform for brainstorming, solving any problem, and thinking visually. Pros It changed the way we do brainstormings and team meetings. It's a huge love with the concept of the infinite canvas letting us capture ideas freely-the diverse set of pens for visual expression and the in-built collaboration features that bring in real-time co-creation over distance with all colleagues. Cons As much as Microsoft Whiteboard is a great tool in terms of user experience, the mobile application feels somewhat limited in features and functionality compared to its desktop counterpart. Review Source LT Luke T. Fusion Engineer Oil & Energy Used the software for: 6-12 months ### "Microsoft Whiteboard " January 12, 2026 5.0 I enjoy useful Microsoft whiteboard, typically you do need a stylus and digital tablet to get full use out of it. Pros Very useful for tracking any brainstorming activity you may do. It can be good to use the pdf's it produces to share with others. Cons It does take some getting used to, but once it is mastered it works very efficiently and produces good quality outputs. Review Source KL Karen L. Manager Hospitality Used the software for: 2+ years ### "Hybrid working whiteboard" February 25, 2025 4.0 overall it's a nice substitution for hybrid working. it would be nice if the whiteboard could be exported to PDF Pros Versatile and 'the next best thing' to having a physical whiteboard and everyone in person Cons a little tricky to draw on it, and there isn't an easy way to ensure people watching are focused on the same area of the board as the presenter Review Source RH Rakib H. Software Developer Information Technology and Services Used the software for: 1-2 years ### "Elevating Collaboration with Microsoft Whiteboard." May 19, 2024 5.0 Microsoft Whiteboard's seamless integration with the Microsoft 365 ecosystem sets it apart from other digital whiteboard solutions. The ability to effortlessly transition between devices, collaborate with remote team members, and leverage the power of Microsoft's productivity suite is a true differentiator. Overall, it was a good experience. Pros Microsoft Whiteboard has elevated our team's collaborative efforts to new heights. The intuitive interface and robust set of tools make it a breeze to brainstorm, ideate, and bring our ideas to life on a shared digital canvas. Cons The limited customization options for the whiteboard's visual appearance and layout can be a minor drawback for those seeking a more personalized look and feel. Review Source PA PandiDurai A. Executive Information Technology and Services Used the software for: 2+ years ### "Virtual Whiteboard" March 17, 2023 5.0 Every day, we utilize the whiteboard to discuss our project, visualize its scope, and draw out its overview. In particular, since we are currently working from home, we make use of it to play games during Fun Fridays. Pros Similar to a traditional whiteboard, Microsoft Whiteboard offers the flexibility to draw anything, making it suitable for a variety of purposes, including brainstorming, project planning, sketching, and teaching. Its infinite canvas provides ample space for users to create and organize content without limitations.Another compelling feature of Microsoft Whiteboard is its collaborative capabilities. Multiple users can work on the same board simultaneously, making it an excellent tool for remote teams to collaborate and share ideas in real-time. Additionally, users can save and share their work with others, enabling easy access and review of the content at a later time.Moreover, Microsoft Whiteboard offers a range of tools and features to enhance the user experience, including the ability to add images, text, and notes to the board. It also allows users to export the board as an image or PDF file, making it a versatile tool for both personal and professional use. Cons I don't dislike anything. It's a very useful one. Review Source HD Harsh D. Researcher Higher Education Used the software for: 2+ years ### "No Frills, Infinite White Canvas" December 9, 2023 4.0 I love it and use it for its no frills canvas. Pros It is really easy to start collaborative work on the miscrosoft Whiteboard. Cons On the mobile application you might feel the thickest ink is not thick enough to notice on a big screen. Review Source VR Verified Reviewer Business Intelligence Higher Education Used the software for: 1-2 years ### "Microsoft Whiteboard User Review" January 14, 2023 5.0 Pros I like the drag & drop features, templates, and ease of collaborating with team members in a way that is intuitive. Cons I do not dislike anything about the product. It integrates with our office space in a cloud platform and makes collaboration extremely easy. Review Source HNB Hercilin Novaldi B. Student Chemicals Used the software for: 2+ years ### "Creative collaboration and real-time productivity with Microsoft Whiteboard: a comprehensive review " February 28, 2023 5.0 In our meetings we use Microsoft Whiteboard to discuss the tasks for the following week. We can easily add notes, drawings and diagrams to clarify requirements and ensure everyone is on the same page. In addition, we can use the mark-up feature to highlight important points and the zoom feature to focus on details. Pros Microsoft Whiteboard has several advantages: It allows multiple people to collaborate on the same whiteboard in real time, even if they are remotely located; it is an easy-to-use and flexible app that allows users to create and draw freely; and it is available on multiple platforms, including Windows 10, iOS, and the web, allowing users to access it from their preferred device, wherever they are. Cons Microsoft Whiteboard does not automatically save whiteboards. This software is designed to be a simple and flexible drawing and collaboration application, which means that it may lack some of the more advanced features found in more specialised applications. Review Source CV Claudine V. Talent Manager Financial Services Used the software for: 1-2 years ### "Great for Team Collaboration" August 18, 2023 5.0 It works well for quick and simple sharing. It's cost-effective. It keeps colleagues engaged.Files are easy to save and share. Pros It is a great tool for getting colleagues involved in various discussions, meetings and brainstorming ideas. It works very well for my team because we are based in different countries. It allows all team members the opportunity to engage in real-time. It is really easy to use. Cons It does not have as many features as other software, but it has the basics to get started and keep the team engaged. I would like to see the addition of a few more templates added. Review Source VR Verified Reviewer Postdoctoral Researcher Research Used the software for: 1-2 years ### "My digital whiteboard! Great for Online Collaboration" March 29, 2023 5.0 Microsoft Whiteboard is an excellent tool for online collaboration and communication. Pros As a professor, I found Microsoft Whiteboard to be a great tool for online classes. It's intuitive and easy to use, and I can draw and explain technical aspects of architecture with ease. The software also allows multiple users to draw on the same whiteboard simultaneously, making it perfect for team meetings and collaborations. Cons While the software is user-friendly, drawing with a mouse can be difficult. It's much easier and efficient to use a drawing tablet for better precision and control. Review Source JL Jonathan L. Photographer Photography Used the software for: I used a free trial ### "J.L. Microsoft Whiteboard Review" May 23, 2023 4.0 Microsoft Whiteboard was designed for the purpose of creating almost anything possible whether it's graphic design, animations and more but I decided to test it out with the sole purpose of collaborating with my friends. This resulted in an instant success, with us being able to call each other as well while using the same whiteboard. This led to an overall greater connection between us online and I would recommend it to others who would like to do the same or otherwise. Pros The digital space provided by Microsoft Whiteboard is endless and so I can write and draw across the whiteboard without worrying about space. Cons There aren't enough exporting options available for me to use due to the fact that not all of my work done on the software would be exported to an image file. Review Source KG Kineta G. Social Media Marketer Retail Used the software for: 1-2 years ### "Great tool! " April 10, 2024 5.0 Pros I love the easy convenience of having a virtual whiteboard whenever I may need it especially for online events or appointments ive had scheduled. Cons Everything was great and so far there was nothing that I didn't like. Review Source SS Stephanie S. Owner Retail Used the software for: 1-2 years ### "A Place For the Team to Brainstorm" May 21, 2023 5.0 The free version is useful enough for our needs. Pros I love being able to throw ideas on the board and share them with others on a team. Cons When sharing with a team there's no way to easily know who contributed what. Reason for choosing Microsoft Whiteboard I already had MS 365, so I was exploring its features. Review Source VR Verified Reviewer Student E-Learning Used the software for: 6-12 months ### "Microsoft Whiteboard is God-tier!" September 6, 2022 5.0 Pros The collaborative feature of using a link and even signing in. Also, the edit feature where the drawings are movable not unlike the other softwares. Cons The select or the lasso tool where I can't really select the stuff I want to select so I always end up repeating the selection most of the time. Review Source VR Verified Reviewer Teacher Education Management Used the software for: 1-2 years ### "Virtual Whiteboard" July 28, 2022 5.0 I've done my presentations and classes with Microsoft Whiteboard. They are all more interactive with Microsoft Whiteboard with drawings. Pros I like it. My lessons are more fun with it. I can draw freely with any line and insert shapes on whiteboard. I can save drawings and export it. Cons PDF and image import is must to have. Import should be back. Also it lacks ruler. I need a ruler to draw lines. Review Source VR Verified Reviewer Content writer Marketing and Advertising Used the software for: 6-12 months ### "Just what you need in times of virtual meetings" March 13, 2021 5.0 Not everyone is good with verbal communication and when writers and designers communicate, you need to draw to explain and get your point across. This is what I've been doing and it's been so effective. Pros It solves all the issues that comes with virtual meetings. Previously explaining something verbally would be a pain but now with this whiteboard, diagrams, and charts can be drawn to better explain things in a meeting. Honestly it's a life saver. Cons Nothing. I love it. I'm very glad Microsoft came with this product. It is absolutely essential during Covid-19 when all meetings are virtual. Review Source TZ Tomáš Z. service engineer Hospital & Health Care Used the software for: Less than 6 months ### "A higher level of Microsoft paint" May 5, 2023 4.0 Pros This program has useful tools and it is intuitive as well. Advantage is also free to download. There are many different good templates ready to use. It is also integrated in Microsoft Teams which could be helpful for meetings. Cons I had sometimes problem with ruler zoom and orientation and sometimes it causes lags. Also I would welcome to make my own templates and more personalisation. Review Source Similar Products Featured ## Related categories [Whiteboard](https://www.capterra.com/whiteboard-software/)