--- title: "Microsoft Whiteboard Reviews 2026. Verified Reviews, Pros & Cons | Capterra" description: "Is Microsoft Whiteboard the right Whiteboard solution for you? Explore 158 verified user reviews from people in industries like yours to make a confident choice." source_url: "https://www.capterra.com/p/203470/Microsoft-Whiteboard/reviews/" page_type: "reviews" language: "en" publication_date: "2026-10-19" --- Microsoft Whiteboard 4.4 (158) [View alternatives](https://www.capterra.com/p/203470/Microsoft-Whiteboard/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated October 19th, 2026 # Reviews of Microsoft Whiteboard Ease of use 4.4 Customer Service 4.3 ## Pros and Cons in Reviews JA Joseph A Agile ConsultantInformation Technology and Services, 11 - 50 employeesUsed the software for: 1-2 years. “I like though compatibility if we use a Microsoft environment at work because it helps a lot to brainstorm within the blockchain adopted and to save templates so that it would become less time-consuming time after time.“ November 4, 2025 Mohamed N Development EngineerMedical Devices, 201 - 500 employeesUsed the software for: 1-2 years. “Tends to crash when other software applications are open, initial experience included lagging when video camera was used.“ November 4, 2025 NG Nathan G Member Service AdvocateInsurance, 1,001 - 5,000 employeesUsed the software for: 1-2 years. “Microsoft Whiteboard is a great tool for getting the whole team at work involved on a singular project, or allowing a space for everyone to share their thoughts.“ March 15, 2026 KL Karen L ManagerHospitality, 2 - 10 employeesUsed the software for: More than 2 years. “a little tricky to draw on it, and there isn't an easy way to ensure people watching are focused on the same area of the board as the presenter“ February 25, 2025 YN Yasmine N Customer Services ManagerInformation Technology and Services, 11 - 50 employeesUsed the software for: More than 2 years. “The product ensures real-time collaboration and allows brainstorming and visualisation of ideas.“ October 26, 2025 RH Rakib H Software DeveloperInformation Technology and Services, 11 - 50 employeesUsed the software for: 1-2 years. “The limited customization options for the whiteboard's visual appearance and layout can be a minor drawback for those seeking a more personalized look and feel.“ May 19, 2024 CM Conor M PrincipalEducation Management, 51 - 200 employeesUsed the software for: More than 2 years. “Last year during a CPD session it gave excellent evidence of joint participation for our annual accreditation“ October 27, 2025 AE Amanda E Inside Account ManagerInformation Technology and Services, 5,001 - 10,000 employeesUsed the software for: 6-12 months. “The drawing feature is really only functional if you have a tablet not a desktop computer“ April 4, 2024 ## Showing most helpful reviews Showing 1-25 of 158 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Przemek P. Lead, Infrastructure Specialsit Information Technology and Services Used the software for: Less than 6 months ### "Good collaborative tool for meetings. " November 20, 2023 4.0 Using MS whiteboard is intuitive and creating a whiteboard even for just one meeting is simple and quick. During meetings, I customize the board, which makes it easier for me to recall content during meetings. Pros Firs of all virtual whiteboard replaces physical boards that were used in offices and now should be digitalized in the home office era. I really like this because whiteboard in general makes meetings and collaboration more engaging. Virtual meeting in general may be boring when only audio or users on cameras are visible for participants. Adding whiteboard to the meeting may change it form drastically improving it significantly. Users are more likely to engage in meetings when they have a visual presentation and can see the issues being discussed in a visual form. Cons Templates and visual form of MS Whiteboards are not a very good quality. I feel that it should be improved.. Review Source VR Verified Reviewer Sales Operations Manager Telecommunications Used the software for: 2+ years ### "Visual Learners Dream" January 11, 2023 5.0 I am super glad this tool is available and does not require additional cost to use. Pros I really like how easy this tool is to use, you don't need to be super techy to learn how to use this tool quickly. I train a lot of people with a wide range of different roles in our org and this has been a tool i am heavily dependent on. Training for people especially visual learners have been proven effective with the help of Whiteboard. Cons There is nothing to not like. It's free to use. Alternatives considered [Doodly](https://www.capterra.com/p/228844/Doodly/)[Canva](https://www.capterra.com/p/168956/Canva/) Review Source VR Verified Reviewer Agile Consultant Information Technology and Services Used the software for: 1-2 years ### "Whiteboard on the Go." November 4, 2025 3.0 Microsoft Whiteboard helped a lot to draw concepts and bring them to life using MS Teams meeting and chat boxes. It is helpful when the company adopts the full MS stack and not as a separate tool. I love the flexibility to draw and mic, and match between objects inside the whiteboard. I look forward to more AI integration to become an intelligent canvas. Pros Needs improvement, especially when it comes to other leaders in the market like Miro, Concept Board, Mural, etc. I like though compatibility if we use a Microsoft environment at work because it helps a lot to brainstorm within the blockchain adopted and to save templates so that it would become less time-consuming time after time. Cons Lack of UI/UX in comparison to the pioneers in the market. I would love to see more of a smart, intelligent canvas as a whiteboard and not a normal bi-demensional one. Review Source Maisarah H. Brand Manager Telecommunications Used the software for: 2+ years ### "Best to pair with remote software" February 20, 2021 4.0 We are very happy to use it at the first, but after a while we start to see there are some lacking with all the feature that are offered by this software. I have opted to switch to other digital whiteboard software that can fit our work needs better. Pros Microsoft Whiteboard is best to be paired when me and my colleague are having an online weekly meeting or online ideas sharing. Sketching ideas and project process and idea map is very easy to do with this whiteboard and help us to interpreted our ideas into visual. Cons Microsoft Whiteboard is lacks of details in the feature and the tools. Like the shape option, they only has basic shape and if i need any other shape, it has to be drawn manually and it is very time consuming to do it all from the start. Switched from [Miro](https://www.capterra.com/p/128955/Miro/) Miro can fit all our needs better more that Microsoft Whiteboard has offered. Review Source VR Verified Reviewer RN Hospital & Health Care Used the software for: 1-2 years ### "Collaboration Tool" April 21, 2026 4.0 Pros I like that it can be used to collaborate with a remote workforce team. It helps us stay connected and on task. Cons I am unable to paste things using the right click on my mouse in the ewhiteboard and it can get annoying. I also wish there were more sticky notes and tools you could use in the software. Review Source NG Nathan G. Member Service Advocate Insurance Used the software for: 1-2 years ### "Microsoft Whiteboard Review" March 15, 2026 5.0 Overall, the product is to-the-point, robust, and great at what it does: providing a digital whiteboard. Pros Microsoft Whiteboard is a great tool for getting the whole team at work involved on a singular project, or allowing a space for everyone to share their thoughts. Cons Sometimes it can be hard to get people to use Microsoft Whiteboard when they are focused on other tasks. However, this is more of a people problem and not indicative of a negative experience with the product itself. Review Source VR Verified Reviewer Development Engineer Medical Devices Used the software for: 1-2 years ### "Good remote option for Microsoft Office." November 4, 2025 4.0 Very good. I like the integration with other Microsoft applications and collaborative environment remotely. Pros Accessibility, options for different pens and drawing tools, and smooth writing using mouse pad with small range. Cons Tends to crash when other software applications are open, initial experience included lagging when video camera was used. Review Source YN Yasmine N. Customer Services Manager Information Technology and Services Used the software for: 2+ years ### "An effortless collaboration software." October 26, 2025 4.0 Microsoft Whiteboard has worked well for us. It loads quickly and it is extremely easy to use. The product also Integrates well with Microsoft Teams and OneDrive. Pros The product ensures real-time collaboration and allows brainstorming and visualisation of ideas. Availability of variety of drawing tools and a clean straightforward interface. Cons The product is only available on windows systems. Limitations of the software when it comes to customization. Review Source VR Verified Reviewer Senior IT Manager Civil Engineering Used the software for: 1-2 years ### "Great tool for team meetings " December 9, 2025 4.0 Really good all around, I wish the functionality was a little better but it is a great tool especially for meetings with multiple people Pros Great tool, particularly for running workshops with my team either on teams and in person. I use it regularly and I find it some helpful. Cons Can sometimes be a little slow and Miro has slightly better functionality but Whiteboard is a great tool. Review Source CM Conor M. Principal Education Management Used the software for: 2+ years ### "Allows collaboration during teams calls" October 27, 2025 5.0 I have used it more since the pandemic and also found it useful for group learning or research tasks. Last year during a CPD session it gave excellent evidence of joint participation for our annual accreditation Pros Great integration as it has allowed teams sessions to be more collaborative and gives a clear outcome from meetings Cons Initially I found it a little laggy but this may be due to my own site’s internet and the initial roll out of whiteboard as I have found it useful and reliable since Review Source JL Jill L. HR Manager Construction Used the software for: Less than 6 months ### "Love, love this whiteboard " October 20, 2025 5.0 Free to use this product! This is a great feature when having access to any other Microsoft software. Pros I love that you can draw and add sticky notes to the whiteboard. You can use this with other Microsoft software. I like that you can scroll in any direction to use the whiteboard. This adds a great feature to the product. Cons The only con I have come across from time to time is that sometime hesitates when using it. If in the middle of a meeting, this can be discouraging. Review Source VR Verified Reviewer Product Owner Information Technology and Services Used the software for: 1-2 years ### "Innovative whiteboarding tool for Microsoft users" April 17, 2023 4.0 Microsoft Whiteboard is a highly flexible tool for creative collaboration and brainstorming with your hybrid team members, especially during Microsoft Teams calls. Despite the occasional performance issues, it provides everything you may need to exchange your ideas in a visual manner. Pros My project team often uses Microsoft Whiteboard whenever we are on MS Teams call with our clients or during Agile sprint retrospective meetings. It makes the discussion session really collaborative, creative and fun. Microsoft Whiteboard provides endless canvas where you can exchange your ideas using so many diagramming options like colored markers, pens, shapes, sticky notes, text, reaction emojis etc.If multiple team members are working on the same canvas at the same time, you can see their name tags along with their pointers, which makes it super easy to know who is sharing what information. However, if you want the team members to enter their comments/ideas anonymously, you can also control that (for example, during sprint retro calls).I really enjoy using Microsoft Whiteboard. Cons You need to have a Microsoft account in order to use this tool, which can be a roadblock, if you have clients joining in Microsoft Teams call as a 'guest' (e.g. they are joining from outside Microsoft suite or not signed in).Sometimes there is a glitch or significant lag when multiple team members are working on the same whiteboard/canvas simultaneously. Also, I would love to have more options in the pre-built template library of Microsoft Whiteboard. Review Source GO George O. Program Advisor Non-Profit Organization Management Used the software for: 1-2 years ### "Microsoft White Board is a Must have tools for teams that need a lot of Brainstorming" August 26, 2023 5.0 I love the product. Microsoft should try and see if it is possible to use some sort of digital pen with the whiteboard. That would take the application to a whole new level. Pros \- Life during and after Covid necessitated the use of tools like Microsoft Whiteboard which could not have been as popular if Covid did not happen. - Microsoft Whiteboard is awesome. It comes both as a stand-alone app or you can also find it in teams. My team and I sometimes work remotely, and we find ourselves making use of this tool a lot. - Almost all things that you can do in realise whiteboard, you can also do in Microsoft Whiteboard. You can prepare a whiteboard in advance to a meeting or work with the whiteboard in real time during the meeting. Another cool thing about whiteboard is that during a meeting, you can give or take back rights of users to edit the whiteboard. Whiteboards used during a meeting can be accessed easily from the teams meeting calendar invite link or via whiteboard.office.com. - I think one of the reasons why I enjoy the whiteboard a lot is because my laptop is touchscreen. This makes things so much better for me in terms of drawings and sketches.- Another awesome thing about whiteboard is the fact that you can easily import files and videos into the canvas. I find this feature so important because it means, you can have everything related to a brainstorm session in one place which is good for staying organized. Cons At this point, I cannot think of anything bad to say about Microsoft Whiteboard. It is a great alternative to a real-life whiteboard. Whiteboards are always important and crucial for brainstorming. Review Source MEK Mel Elizabeth K. Artist Arts and Crafts Used the software for: Less than 6 months ### "Overall Happy User. " January 11, 2025 4.0 Overall I'm happy with it. Makes sense to use it as I use the rest of the Microsoft Suite Pros Whiteboard allows us to have participants write their ideas down so everyone can see during the meeting if they are too shy to speak out loud. Cons I wish the people writing would be anonymous but it shows their name as they type. Review Source ET Eric T. CEO and Director Financial Services Used the software for: Less than 6 months ### "MS Whiteboard: My drawing brings all the employees to my board!" May 8, 2023 4.0 Over we rate this 9.5/10. Definitely being picky with the colors. Not much bad things to say about this. So check this out if your office engages in projects like this using a whiteboard! Pros This product is wickedly AMAZING. Being able to share your board in real time and have it update for the other employees as fast as it does is very impressive. The amount of functions it has is also very impressive. Cons Main complaint. Low choice for colors. Come on, its 2023 we should be able to select a color wheel or something to broaden the color choices for coloring and stuff. Reason for choosing Microsoft Whiteboard As I say, we are a Microsoft using company. I saw this product and tried it out and decided to keep using it. We personally use for our staff meetings when some members can't attend. Very useless! Review Source HNB Hercilin Novaldi B. Student Chemicals Used the software for: 2+ years ### "Creative collaboration and real-time productivity with Microsoft Whiteboard: a comprehensive review " February 28, 2023 5.0 In our meetings we use Microsoft Whiteboard to discuss the tasks for the following week. We can easily add notes, drawings and diagrams to clarify requirements and ensure everyone is on the same page. In addition, we can use the mark-up feature to highlight important points and the zoom feature to focus on details. Pros Microsoft Whiteboard has several advantages: It allows multiple people to collaborate on the same whiteboard in real time, even if they are remotely located; it is an easy-to-use and flexible app that allows users to create and draw freely; and it is available on multiple platforms, including Windows 10, iOS, and the web, allowing users to access it from their preferred device, wherever they are. Cons Microsoft Whiteboard does not automatically save whiteboards. This software is designed to be a simple and flexible drawing and collaboration application, which means that it may lack some of the more advanced features found in more specialised applications. Review Source CV Claudine V. Talent Manager Financial Services Used the software for: 1-2 years ### "Great for Team Collaboration" August 18, 2023 5.0 It works well for quick and simple sharing. It's cost-effective. It keeps colleagues engaged.Files are easy to save and share. Pros It is a great tool for getting colleagues involved in various discussions, meetings and brainstorming ideas. It works very well for my team because we are based in different countries. It allows all team members the opportunity to engage in real-time. It is really easy to use. Cons It does not have as many features as other software, but it has the basics to get started and keep the team engaged. I would like to see the addition of a few more templates added. Review Source VR Verified Reviewer Postdoctoral Researcher Research Used the software for: 1-2 years ### "My digital whiteboard! Great for Online Collaboration" March 29, 2023 5.0 Microsoft Whiteboard is an excellent tool for online collaboration and communication. Pros As a professor, I found Microsoft Whiteboard to be a great tool for online classes. It's intuitive and easy to use, and I can draw and explain technical aspects of architecture with ease. The software also allows multiple users to draw on the same whiteboard simultaneously, making it perfect for team meetings and collaborations. Cons While the software is user-friendly, drawing with a mouse can be difficult. It's much easier and efficient to use a drawing tablet for better precision and control. Review Source JL Jonathan L. Photographer Photography Used the software for: I used a free trial ### "J.L. Microsoft Whiteboard Review" May 23, 2023 4.0 Microsoft Whiteboard was designed for the purpose of creating almost anything possible whether it's graphic design, animations and more but I decided to test it out with the sole purpose of collaborating with my friends. This resulted in an instant success, with us being able to call each other as well while using the same whiteboard. This led to an overall greater connection between us online and I would recommend it to others who would like to do the same or otherwise. Pros The digital space provided by Microsoft Whiteboard is endless and so I can write and draw across the whiteboard without worrying about space. Cons There aren't enough exporting options available for me to use due to the fact that not all of my work done on the software would be exported to an image file. Review Source KG Kineta G. Social Media Marketer Retail Used the software for: 1-2 years ### "Great tool! " April 10, 2024 5.0 Pros I love the easy convenience of having a virtual whiteboard whenever I may need it especially for online events or appointments ive had scheduled. Cons Everything was great and so far there was nothing that I didn't like. Review Source SS Stephanie S. Owner Retail Used the software for: 1-2 years ### "A Place For the Team to Brainstorm" May 21, 2023 5.0 The free version is useful enough for our needs. Pros I love being able to throw ideas on the board and share them with others on a team. Cons When sharing with a team there's no way to easily know who contributed what. Reason for choosing Microsoft Whiteboard I already had MS 365, so I was exploring its features. Review Source DR Denisse R. Graduate Student Research Used the software for: 6-12 months ### "Whiteboard helps a lot to express yourself" November 24, 2022 4.0 I really enjoy the app, it is an intuitive tool. I have no problem expressing my ideas and guiding people to my argument. I love it! Pros It is easy and intuitive. You can have access to it very simply and when in a meeting or something you can draw attention to your ideas without complications. Diagramming and sketching is now the best option rather to wait for a formal presentation to explain everything Cons I have some troubles when my connection fails, and I might lose the info. Review Source SV Sarah V. Teacher E-Learning Used the software for: 6-12 months ### "Using Microsoft Whiteboard while teaching english" January 24, 2022 5.0 I would really recommend this software to everyone teaching english and other subjects online.It makes everything very clear for your students! Pros I love how easy it is to create a board,and my students can feel like in school even online. It´s the best thing.I am using xp-pen and it works amazing together. Cons I think it is missing some options,for example options for personalizing your pen. Review Source ES Evan S. Quality Assurance Coordinator Food Production Used the software for: I used a free trial ### "Good for presenting and workshopping new processes" September 22, 2023 4.0 I use it for designing new processes and PCP documents. Pros It helps when you can draw out a plan or a flow diagram for presenting. Like most Microsoft apps it works well and I don't need to worry about it failing mid meeting. Cons Unless you have a stylus it can be difficult to properly write, so it's best on tablet and slightly confined on desktop Review Source TZ Tomáš Z. service engineer Hospital & Health Care Used the software for: Less than 6 months ### "A higher level of Microsoft paint" May 5, 2023 4.0 Pros This program has useful tools and it is intuitive as well. Advantage is also free to download. There are many different good templates ready to use. It is also integrated in Microsoft Teams which could be helpful for meetings. Cons I had sometimes problem with ruler zoom and orientation and sometimes it causes lags. Also I would welcome to make my own templates and more personalisation. Review Source Similar Products Featured