--- title: "Microsoft Whiteboard Reviews 2026. Verified Reviews, Pros & Cons | Capterra" description: "Is Microsoft Whiteboard the right Whiteboard solution for you? Explore 158 verified user reviews from people in industries like yours to make a confident choice." source_url: "https://www.capterra.com/p/203470/Microsoft-Whiteboard/reviews/" page_type: "reviews" language: "en" --- Microsoft Whiteboard 4.4 (158) [View alternatives](https://www.capterra.com/p/203470/Microsoft-Whiteboard/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated September 4th, 2026 # Reviews of Microsoft Whiteboard Ease of use 4.4 Customer Service 4.3 ## Pros and Cons in Reviews NG Nathan G Member Service AdvocateInsurance, 1,001 - 5,000 employeesUsed the software for: 1-2 years. “Microsoft Whiteboard is a great tool for getting the whole team at work involved on a singular project, or allowing a space for everyone to share their thoughts.“ March 15, 2026 Mohamed N Development EngineerMedical Devices, 201 - 500 employeesUsed the software for: 1-2 years. “Tends to crash when other software applications are open, initial experience included lagging when video camera was used.“ November 4, 2025 JA Joseph A Agile ConsultantInformation Technology and Services, 11 - 50 employeesUsed the software for: 1-2 years. “I like though compatibility if we use a Microsoft environment at work because it helps a lot to brainstorm within the blockchain adopted and to save templates so that it would become less time-consuming time after time.“ November 4, 2025 KL Karen L ManagerHospitality, 2 - 10 employeesUsed the software for: More than 2 years. “a little tricky to draw on it, and there isn't an easy way to ensure people watching are focused on the same area of the board as the presenter“ February 25, 2025 YN Yasmine N Customer Services ManagerInformation Technology and Services, 11 - 50 employeesUsed the software for: More than 2 years. “The product ensures real-time collaboration and allows brainstorming and visualisation of ideas.“ October 26, 2025 RH Rakib H Software DeveloperInformation Technology and Services, 11 - 50 employeesUsed the software for: 1-2 years. “The limited customization options for the whiteboard's visual appearance and layout can be a minor drawback for those seeking a more personalized look and feel.“ May 19, 2024 Amanda B RNHospital & Health Care, 5,001 - 10,000 employeesUsed the software for: 1-2 years. “It helps us stay connected and on task.“ April 21, 2026 AE Amanda E Inside Account ManagerInformation Technology and Services, 5,001 - 10,000 employeesUsed the software for: 6-12 months. “The drawing feature is really only functional if you have a tablet not a desktop computer“ April 4, 2024 ## Showing most helpful reviews Showing 1-25 of 158 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Przemek P. Lead, Infrastructure Specialsit Information Technology and Services Used the software for: Less than 6 months ### "Good collaborative tool for meetings. " November 20, 2023 4.0 Using MS whiteboard is intuitive and creating a whiteboard even for just one meeting is simple and quick. During meetings, I customize the board, which makes it easier for me to recall content during meetings. Pros Firs of all virtual whiteboard replaces physical boards that were used in offices and now should be digitalized in the home office era. I really like this because whiteboard in general makes meetings and collaboration more engaging. Virtual meeting in general may be boring when only audio or users on cameras are visible for participants. Adding whiteboard to the meeting may change it form drastically improving it significantly. Users are more likely to engage in meetings when they have a visual presentation and can see the issues being discussed in a visual form. Cons Templates and visual form of MS Whiteboards are not a very good quality. I feel that it should be improved.. Switched from [Mural](https://www.capterra.com/p/171956/Mural/) I am currently testing MS Whiteboard and I have not yet decided to switch. Review Source VR Verified Reviewer Sales Operations Manager Telecommunications Used the software for: 2+ years ### "Visual Learners Dream" January 11, 2023 5.0 I am super glad this tool is available and does not require additional cost to use. Pros I really like how easy this tool is to use, you don't need to be super techy to learn how to use this tool quickly. I train a lot of people with a wide range of different roles in our org and this has been a tool i am heavily dependent on. Training for people especially visual learners have been proven effective with the help of Whiteboard. Cons There is nothing to not like. It's free to use. Alternatives considered [Doodly](https://www.capterra.com/p/228844/Doodly/)[Canva](https://www.capterra.com/p/168956/Canva/) Review Source VR Verified Reviewer Agile Consultant Information Technology and Services Used the software for: 1-2 years ### "Whiteboard on the Go." November 4, 2025 3.0 Microsoft Whiteboard helped a lot to draw concepts and bring them to life using MS Teams meeting and chat boxes. It is helpful when the company adopts the full MS stack and not as a separate tool. I love the flexibility to draw and mic, and match between objects inside the whiteboard. I look forward to more AI integration to become an intelligent canvas. Pros Needs improvement, especially when it comes to other leaders in the market like Miro, Concept Board, Mural, etc. I like though compatibility if we use a Microsoft environment at work because it helps a lot to brainstorm within the blockchain adopted and to save templates so that it would become less time-consuming time after time. Cons Lack of UI/UX in comparison to the pioneers in the market. I would love to see more of a smart, intelligent canvas as a whiteboard and not a normal bi-demensional one. Review Source Maisarah H. Brand Manager Telecommunications Used the software for: 2+ years ### "Best to pair with remote software" February 20, 2021 4.0 We are very happy to use it at the first, but after a while we start to see there are some lacking with all the feature that are offered by this software. I have opted to switch to other digital whiteboard software that can fit our work needs better. Pros Microsoft Whiteboard is best to be paired when me and my colleague are having an online weekly meeting or online ideas sharing. Sketching ideas and project process and idea map is very easy to do with this whiteboard and help us to interpreted our ideas into visual. Cons Microsoft Whiteboard is lacks of details in the feature and the tools. Like the shape option, they only has basic shape and if i need any other shape, it has to be drawn manually and it is very time consuming to do it all from the start. Switched from [Miro](https://www.capterra.com/p/128955/Miro/) Miro can fit all our needs better more that Microsoft Whiteboard has offered. Review Source NG Nathan G. Member Service Advocate Insurance Used the software for: 1-2 years ### "Microsoft Whiteboard Review" March 15, 2026 5.0 Overall, the product is to-the-point, robust, and great at what it does: providing a digital whiteboard. Pros Microsoft Whiteboard is a great tool for getting the whole team at work involved on a singular project, or allowing a space for everyone to share their thoughts. Cons Sometimes it can be hard to get people to use Microsoft Whiteboard when they are focused on other tasks. However, this is more of a people problem and not indicative of a negative experience with the product itself. Review Source VR Verified Reviewer Development Engineer Medical Devices Used the software for: 1-2 years ### "Good remote option for Microsoft Office." November 4, 2025 4.0 Very good. I like the integration with other Microsoft applications and collaborative environment remotely. Pros Accessibility, options for different pens and drawing tools, and smooth writing using mouse pad with small range. Cons Tends to crash when other software applications are open, initial experience included lagging when video camera was used. Review Source VR Verified Reviewer RN Hospital & Health Care Used the software for: 1-2 years ### "Collaboration Tool" April 21, 2026 4.0 Pros I like that it can be used to collaborate with a remote workforce team. It helps us stay connected and on task. Cons I am unable to paste things using the right click on my mouse in the ewhiteboard and it can get annoying. I also wish there were more sticky notes and tools you could use in the software. Review Source YN Yasmine N. Customer Services Manager Information Technology and Services Used the software for: 2+ years ### "An effortless collaboration software." October 26, 2025 4.0 Microsoft Whiteboard has worked well for us. It loads quickly and it is extremely easy to use. The product also Integrates well with Microsoft Teams and OneDrive. Pros The product ensures real-time collaboration and allows brainstorming and visualisation of ideas. Availability of variety of drawing tools and a clean straightforward interface. Cons The product is only available on windows systems. Limitations of the software when it comes to customization. Review Source VR Verified Reviewer Senior IT Manager Civil Engineering Used the software for: 1-2 years ### "Great tool for team meetings " December 9, 2025 4.0 Really good all around, I wish the functionality was a little better but it is a great tool especially for meetings with multiple people Pros Great tool, particularly for running workshops with my team either on teams and in person. I use it regularly and I find it some helpful. Cons Can sometimes be a little slow and Miro has slightly better functionality but Whiteboard is a great tool. Review Source CM Conor M. Principal Education Management Used the software for: 2+ years ### "Allows collaboration during teams calls" October 27, 2025 5.0 I have used it more since the pandemic and also found it useful for group learning or research tasks. Last year during a CPD session it gave excellent evidence of joint participation for our annual accreditation Pros Great integration as it has allowed teams sessions to be more collaborative and gives a clear outcome from meetings Cons Initially I found it a little laggy but this may be due to my own site’s internet and the initial roll out of whiteboard as I have found it useful and reliable since Review Source KG Khaled G. Software Engineer Information Technology and Services Used the software for: 2+ years ### "Microsoft Whiteboard has create a revolution to take small notes." December 25, 2024 5.0 Whiteboard has given a space to innovate, communicate, and bring fun and productivity into the meeting. Its intuitive interface and collaboration features make it an essential platform for brainstorming, solving any problem, and thinking visually. Pros It changed the way we do brainstormings and team meetings. It's a huge love with the concept of the infinite canvas letting us capture ideas freely-the diverse set of pens for visual expression and the in-built collaboration features that bring in real-time co-creation over distance with all colleagues. Cons As much as Microsoft Whiteboard is a great tool in terms of user experience, the mobile application feels somewhat limited in features and functionality compared to its desktop counterpart. Review Source VR Verified Reviewer Product Owner Information Technology and Services Used the software for: 1-2 years ### "Innovative whiteboarding tool for Microsoft users" April 17, 2023 4.0 Microsoft Whiteboard is a highly flexible tool for creative collaboration and brainstorming with your hybrid team members, especially during Microsoft Teams calls. Despite the occasional performance issues, it provides everything you may need to exchange your ideas in a visual manner. Pros My project team often uses Microsoft Whiteboard whenever we are on MS Teams call with our clients or during Agile sprint retrospective meetings. It makes the discussion session really collaborative, creative and fun. Microsoft Whiteboard provides endless canvas where you can exchange your ideas using so many diagramming options like colored markers, pens, shapes, sticky notes, text, reaction emojis etc.If multiple team members are working on the same canvas at the same time, you can see their name tags along with their pointers, which makes it super easy to know who is sharing what information. However, if you want the team members to enter their comments/ideas anonymously, you can also control that (for example, during sprint retro calls).I really enjoy using Microsoft Whiteboard. Cons You need to have a Microsoft account in order to use this tool, which can be a roadblock, if you have clients joining in Microsoft Teams call as a 'guest' (e.g. they are joining from outside Microsoft suite or not signed in).Sometimes there is a glitch or significant lag when multiple team members are working on the same whiteboard/canvas simultaneously. Also, I would love to have more options in the pre-built template library of Microsoft Whiteboard. Review Source GO George O. Program Advisor Non-Profit Organization Management Used the software for: 1-2 years ### "Microsoft White Board is a Must have tools for teams that need a lot of Brainstorming" August 26, 2023 5.0 I love the product. Microsoft should try and see if it is possible to use some sort of digital pen with the whiteboard. That would take the application to a whole new level. Pros \- Life during and after Covid necessitated the use of tools like Microsoft Whiteboard which could not have been as popular if Covid did not happen. - Microsoft Whiteboard is awesome. It comes both as a stand-alone app or you can also find it in teams. My team and I sometimes work remotely, and we find ourselves making use of this tool a lot. - Almost all things that you can do in realise whiteboard, you can also do in Microsoft Whiteboard. You can prepare a whiteboard in advance to a meeting or work with the whiteboard in real time during the meeting. Another cool thing about whiteboard is that during a meeting, you can give or take back rights of users to edit the whiteboard. Whiteboards used during a meeting can be accessed easily from the teams meeting calendar invite link or via whiteboard.office.com. - I think one of the reasons why I enjoy the whiteboard a lot is because my laptop is touchscreen. This makes things so much better for me in terms of drawings and sketches.- Another awesome thing about whiteboard is the fact that you can easily import files and videos into the canvas. I find this feature so important because it means, you can have everything related to a brainstorm session in one place which is good for staying organized. Cons At this point, I cannot think of anything bad to say about Microsoft Whiteboard. It is a great alternative to a real-life whiteboard. Whiteboards are always important and crucial for brainstorming. Review Source SN Samuel N. IT manager Computer Software Used the software for: 2+ years ### "Agood deal for your money " June 1, 2023 5.0 Pros It easy to use and deployIt is inexpensiveOverall performance is good Cons It only accept and thus one must use Microsoft account Review Source mM michael M. graphics design Graphic Design Used the software for: 2+ years ### "Microsoft whiteboard is the best" May 22, 2023 5.0 I use Microsoft Whiteboard to train my clients Pros it's easy to use and the results are perfect Cons All the features are working perfectly the way they are supposed to work Review Source kM kesavan M. Software Developer Information Technology and Services Used the software for: 2+ years ### "A Visual Collaboration Powerhouse" May 25, 2023 5.0 It is a much needed tool for every IT experts including me. Pros It is very useful for team projects. Multiple users can work simultaneously. Cons Formatting options are very limited. It would be better If It add some more features. Review Source SS Sivaranjani S. System Software Engineer Information Technology and Services Used the software for: 6-12 months ### "My experience with Microsoft Whiteboard" June 29, 2023 5.0 A good tool for training and team meeting to share our thoughts and ideas. Pros It's best to be paired with colleagues and friends to share our ideas and for weekly meeting with team. We can share our understanding and progress in our project in an easy way that I think writing is more clear way of description.The software allows multiple users to draw and write on the same whiteboard simultaneously and perfect for training session and team meeting. Cons Sometimes drawing with mouse is difficult compared to tab and I sometimes face issue with inserting the icons and resize the options. Review Source MM Manoranjani M. teacher Education Management Used the software for: 2+ years ### "Microsoft whiteboard for distance learning " July 8, 2023 4.0 I start to use it during the corona pandemic. It was very helpful to me when teaching from home. But it took a lot of time for me to used to it. My students loved it because it is very interesting when creating lessons step by step using the tools.the template is very useful when I have less time to create a lesson. But I have to ask all the students to make Microsoft accounts to view my board. Pros there are lots of templates to useeasy to build the lesson very creatively step by step very supportive in the engagement step in lesson plan Cons somewhat hard to learn when starting to useNeed a Microsoft account to view the boardCan't add templates on my own. Review Source LM Laura M. Office Manager Construction Used the software for: Less than 6 months ### "Easy to integrate and set up" March 27, 2024 5.0 I like the ease of use and ability to add a quick "post it" Pros I started with one of the templates and was able to start sharing with the team within 15 minutes Cons I would prefer a few more options in terms of copy and past for the templates Reason for choosing Microsoft Whiteboard I chose Whiteboard as we use Microsoft 365 so always prefer to use functions within Office Review Source VR Verified Reviewer Student Law Practice Used the software for: 1-2 years ### "An Ideal Platform" June 26, 2021 5.0 I have had a good experience with the software. It helps me express my ideas clearly as I can use a range of mediums like images, text and sketches. Pros Whiteboard is an amazing software to use for any kind of professionals. It is easy to use and provides a lot of help during presentation and meetings. Cons The only disadvantage I felt is that there are not many options of pens and brushes available. I wish there was a little diversity in colours and types of writing tools. Review Source KSA Kywat Sandar A. Web Developer Education Management Used the software for: 1-2 years ### "The Best Diagram Creation and Collaboration Tool" August 26, 2024 4.0 Pros I like many features about Microsoft Whiteboard. I can collaborate on the same whiteboard with my team. It is easy to use, real time collaboration and can use window and ios and can access with different devices. If you are looking for like a real white board, I recommend Microsoft Whiteboard is the best choice. Cons I don't have much about microsoft whiteboard. But, sometimes it lack of some editing. It may be my connection. Review Source VR Verified Reviewer Student E-Learning Used the software for: 6-12 months ### "Microsoft Whiteboard is God-tier!" September 6, 2022 5.0 Pros The collaborative feature of using a link and even signing in. Also, the edit feature where the drawings are movable not unlike the other softwares. Cons The select or the lasso tool where I can't really select the stuff I want to select so I always end up repeating the selection most of the time. Review Source VR Verified Reviewer Teacher Education Management Used the software for: 1-2 years ### "Virtual Whiteboard" July 28, 2022 5.0 I've done my presentations and classes with Microsoft Whiteboard. They are all more interactive with Microsoft Whiteboard with drawings. Pros I like it. My lessons are more fun with it. I can draw freely with any line and insert shapes on whiteboard. I can save drawings and export it. Cons PDF and image import is must to have. Import should be back. Also it lacks ruler. I need a ruler to draw lines. Review Source VR Verified Reviewer Content writer Marketing and Advertising Used the software for: 6-12 months ### "Just what you need in times of virtual meetings" March 13, 2021 5.0 Not everyone is good with verbal communication and when writers and designers communicate, you need to draw to explain and get your point across. This is what I've been doing and it's been so effective. Pros It solves all the issues that comes with virtual meetings. Previously explaining something verbally would be a pain but now with this whiteboard, diagrams, and charts can be drawn to better explain things in a meeting. Honestly it's a life saver. Cons Nothing. I love it. I'm very glad Microsoft came with this product. It is absolutely essential during Covid-19 when all meetings are virtual. Review Source TZ Tomáš Z. service engineer Hospital & Health Care Used the software for: Less than 6 months ### "A higher level of Microsoft paint" May 5, 2023 4.0 Pros This program has useful tools and it is intuitive as well. Advantage is also free to download. There are many different good templates ready to use. It is also integrated in Microsoft Teams which could be helpful for meetings. Cons I had sometimes problem with ruler zoom and orientation and sometimes it causes lags. Also I would welcome to make my own templates and more personalisation. Review Source Similar Products Featured