# Clearooms Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about Clearooms Software - reviews, pricing plans, popular comparisons to other Desk Booking products and more. Source: https://www.capterra.com/p/203753/Clearooms --- # Clearooms Software Review 2026: Features, Integrations, Pros & Cons Last updated on March 13, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. Independent research methodology Capterra’s researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. [Learn more](https://www.capterra.com/resources/proprietary-data-research/) How Capterra verifies reviews Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI. [Learn more](https://www.capterra.com/resources/how-we-verify-reviews/) How Capterra ensures transparency Capterra lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Capterra is free for users. Software providers pay us for sponsored profiles to receive web traffic and sales opportunities. Sponsored profiles include a link-out icon that takes users to the provider’s website. [Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/) [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Users](#users)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Clearooms ## What is Clearooms? Clearooms is a workspace management tool for desk & meeting room booking. Easy to set up and integrate into your way of working, Clearooms puts you in charge of all of your office booking needs. With Single Sign On and access control integration, it also makes your employees’ life as easy as possible. Our transparent pricing structure charges by the desk and not by the employee, so we offer great value for money. Why not see how Clearooms can improve your office productivity with our free 30 day ## What is Clearooms used for? [Desk Booking](https://www.capterra.com/desk-booking-software/)[Meeting Room Booking System](https://www.capterra.com/meeting-room-booking-system-software/)[Space Management](https://www.capterra.com/space-management-software/) Overall rating Based on 218 user reviews Reviews sentiment Positive 99% Neutral 1% Negative 0% Starting price £10 Usage Based, Per Month Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... ## Clearooms alternatives Highest Rated [Archie](https://www.capterra.com/p/241184/Archie/) [4.9 (82)](https://www.capterra.com/p/241184/Archie/reviews/) Starting price $159.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/241184/Archie/) [4.8 (83)](https://www.capterra.com/p/230069/yoffix/reviews/) Starting price $1.50 Per User, Per Month Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars [4.6 (29)](https://www.capterra.com/p/229863/Kadence/reviews/) Starting price $4.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [4.7 (93)](https://www.capterra.com/p/233108/deskbird/reviews/) Starting price $2.75 Per User, Per Month Pricing Options Free Trial Free Version User Rating 97% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/203753/Clearooms/alternatives/) ## Who uses Clearooms? Based on Capterra reviews from the past 3 years Talk to a software expert to get a free software list tailored to your business needs Company size Based on 104 reviews 100% 75% 50% 25% Smallbusiness Midsizebusinesses Enterprise Top job functions Based on 104 reviews IT & Software Development 41% IT & Software Development 41% Administrative 13% Human Resources 8% Sales & Business Development 7% Others 31% Top industries Based on 104 reviews Information Technology and Services 53% Marketing and Advertising 14% Education Management 13% Financial Services 11% Other 9% ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Online Booking 4.8 (133) 71.43% of 133 reviewers that rated this feature as important or highly important With this capability, you can book desks or meeting spaces anytime, from anywhere, using a browser or the Teams app. Users think it’s convenient, easy to navigate, and valuable for remote work, with clear visuals and quick booking confirmations. Desk Reservation 4.8 (92) 78.26% of 92 reviewers that rated this feature as important or highly important Clearooms gives you a straightforward way to reserve desks, see who else is in, and avoid double bookings. Some reviewers find it simple to use, quick to set up, and helpful for coordinating with colleagues and managing recurring or advance bookings. Availability Indicator 4.8 (83) 71.08% of 83 reviewers that rated this feature as important or highly important It helps you instantly see which desks are free or booked, using clear visuals and color codes. Reviewers appreciate quickly identifying available spaces, saving time, and understanding office occupancy without needing to contact an administrator. Room Booking 4.6 (82) 67.07% of 82 reviewers that rated this feature as important or highly important Reserve available meeting space to avoid conflicts and to inform everyone involved on where their meetings will be held Space Reservation 4.7 (71) 64.79% of 71 reviewers that rated this feature as important or highly important Manage the reservation of workspaces Room Availability Schedule 4.6 (66) 69.70% of 66 reviewers that rated this feature as important or highly important A calendar that shows when rooms are occupied and available Clearooms 61 features Define levels of authorization for access to specific files or systems Dashboard to view the status of ongoing processes, identify current incidents and track past activities Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Application programming interface that allows for integration with other systems/databases Manage the process of evaluating documents or requests submitted for approval It helps you instantly see which desks are free or booked, using clear visuals and color codes. Reviewers appreciate quickly identifying available spaces, saving time, and understanding office occupancy without needing to contact an administrator. Monitor and analyze the availability of resources to help plan and streamline the service delivery to clients Create, update, and manage bookings, itineraries, and reservations Track and manage schedules and meetings via an integrated calendar Synchronize with other calendars to view mutual availability and schedules Organize and group data or items based on various criteria identification of people who have recently been in contact with someone diagnosed with an infectious disease Add customized logos and colors to align with company branding Alter the layout and content of reports Import and export data to and from software applications A calendar or map that shows occupied and available desks Clearooms gives you a straightforward way to reserve desks, see who else is in, and avoid double bookings. Some reviewers find it simple to use, quick to set up, and helpful for coordinating with colleagues and managing recurring or advance bookings. Digital displays use technologies such as LCD, LED, projection and e-paper Assemble applications and processes by dragging over and arranging pre-built components Reminders sent via email Gateway through which employees can access the system A list of events with their respective dates Schedule facilities, such as athletic fields, venues, and convention centers based on their availability Actual floor locations and directions with the virtual floor map to reflect a realistic view of the floor during the virtual tour Designed to be used in offices For Retail Stores Form predictions based on past and present data/trends Multiple employees utilizing a singular physical workstation at varying intervals For use in meetings within the company Manage the process of planning and scheduling meetings, including agenda creation Access the system via a mobile application Manage and support multiple locations Manage, track & record the usage and occupancy of physical spaces such as apartments, offices or meeting room With this capability, you can book desks or meeting spaces anytime, from anywhere, using a browser or the Teams app. Users think it’s convenient, easy to navigate, and valuable for remote work, with clear visuals and quick booking confirmations. Accept, record, and reconcile financial transactions Matrix barcode that stores information Receive data and information in real time Notifications that are delivered to users as soon as an event occurs Receive system updates as soon as any changes are made Timed notification for any upcoming task, deadline, appointment, or activity Collection, analysis, and representation of numerical data and generation of reports to understand various patterns View and track pertinent metrics to find patterns and gain insights from data Manage the entire lifecycle of a reservation, from the initial booking to the actual service or event Assign available resources (human and/or non-human) to various projects and tasks Process of planning, scheduling and executing the optimal and effective use of human capital across projects A calendar that shows when rooms are occupied and available Reserve available meeting space to avoid conflicts and to inform everyone involved on where their meetings will be held Plan availability and assign specific time slots for tasks and resources Search and filter data across systems to locate required information by entering keywords or certain criteria Allow users to access multiple services after entering their login credentials once Manage occupancy and space utilization in facilities and buildings Manage the reservation of workspaces Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access Allows bookings to be made through a third party service Set up connections to third-party platforms to improve business processes Track and interpret metrics on the usage of company resources Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks Track the frequency of asset usage Allow organizations to streamline the check-in process for visitors. Interact with data visualization elements, such as charts and graphs, to drill down into data Process of understanding one's position in a physical space via planned routes, signs, colors and images Get Advice We can help you find the software with the features you need. Features 4.6 (218) 4.6 Based on 218 reviews ## Pricing Value for money 4.7 (155) Free Trial Meeting Rooms £10.00 Usage Based,Per Month Desk Plan 1 (1-19 Desks) £60.00 Usage Based,Per Month Desk Plan 2 (20-49 Desks) £95.00 Usage Based,Per Month Desks plan 3 (50-99 Desks) £155.00 Usage Based,Per Month Desks Plan 4 (100-199 Desks) £275.00 Usage Based,Per Month Desks Plan 5 (200-299 Desks) £430.00 Usage Based,Per Month Value for money 4.7 (155) 4.7 Based on 155 reviews ## Integrations [ Slack](https://www.capterra.com/p/135003/Slack/)[ Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/)[ Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/)[ Zapier](https://www.capterra.com/p/130182/Zapier/)[ Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/)[ Microsoft Azure](https://www.capterra.com/p/16365/Azure/)[ Okta](https://www.capterra.com/p/119653/Okta/)[ OneLogin](https://www.capterra.com/p/114110/OneLogin/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.7 (170) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.7 (170) 4.7 Based on 170 reviews ## User reviews Overall rating 4.7 Based on 218 reviews Filter by rating 5(165) 4(50) 3(3) 2(0) 1(0) Mentioned topic Sorted by most recent JW Josh W. Senior Systems Engineer Non-Profit Organization Management ### "Clearooms - standout value hot desking application " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 February 15, 2026 Overall, we are very happy with Clearooms. It has largely been a set and forget solution for us, with users adopting the application without any issues. It is straightforward and does what we need, while still providing the security features we require. Pros We implemented Clearooms in early 2023. It was the simplest hot desking management tool to set up, with built in support for SSO and user provisioning. It also came in at a lower cost than competing options. Whenever we have needed assistance, the support team has been straightforward and responsive. An added benefit is that Clearooms supports visitor registration alongside meeting room bookings. Our team accesses the platform through the Teams integration, the mobile app, and the web interface. They particularly value being able to see their booked desk on the uploaded floor plans. Cons Placing all desks on the floor plan can be a little fiddly. The app’s design could also be improved but given the overall value it is a minor drawback. Alternatives considered [deskbird](https://www.capterra.com/p/233108/deskbird/) [Envoy](https://www.capterra.com/p/143721/Envoy/) Reasons for choosing Clearooms Looked at a few - Deskbird as well. Envoy had a 202% upcharge to enable SSO, so that ruled it out almost immediately. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. RH Robert H. Executive Assistant to the CEO Facilities Manager Information Technology and Services ### "Does exactly what you need it to when you need it to!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 February 13, 2026 After two years of using this - it is our go to booking system for hot desks around the country. No major issues during our time using it and a very simple symstem to use. Pros Its clean and simple to use, we have this rolled out to 250 employees in the UK and very rarely have any issues, the guys at Clearooms are always on hand to support for minor changes I need making to my room plans. Cons I find the mobile app a bit glitchy sometimes but its always resolved quickly. This doesnt happen too much so not a huge issue. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. MC Matthew C. Head of Technology Hospitality ### "Boxpark Head Office" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 13, 2026 Onboarding and support were great, any issues we had were solved very quickly and few and far between. Pros Simple, cost effective and easy to train teams on. We implemented for visitors into our shared office and worked like a dream. Cons Lack of integrations, would have been great to get the Slack notifications when visitors were on their way up as the emails would get missed. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. NM Nichola M. Office Manager Events Services ### "Clear winner" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 13, 2026 Our organisation has had a positive experience using Clearooms, and as we continue to grow, the system will be an integral part of ensuring a well-organised working space for all of the team. Pros Clearooms streamlines desk booking throughout several sites. Being able to upload our own floor plan makes booking so much easier and more accessible, too. Cons Some of the more advanced settings can be a little confusing but the support team do help in a swift manner. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. TS Trudy S. Facilities Co-Ordinator Education Management ### "Best system to use " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 13, 2026 for someone who is not tech savvy I find it so easy to use better than any other system I have used The Flexibility easy to navigate customer service is second to none nothing is too much trouble secure safe Pros The Flexibility easy to navigate customer service is second to none nothing is too much trouble secure safe Cons Unfortunately I have no cons to report I am very happy with Clearooms for someone who is not tech savvy I find it so easy to use better than any other system I have used Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. GC Gabby C. Head of People Education Management ### "Clearooms is a no-nonsense platform" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 February 13, 2026 We decided to get Clearooms post-Pandemic when hot desking became our new norm. Getting our floor plan created on Clearooms was a super easy process which involved us sending over our floor plan which was then created digitally. If we required any changes, these were really easy to do. It has been great having \[sensitive content hidden\] as our contact. She provides such prompt responses and is so efficient when we wanted things changed or needed to edit our package. Her customer service has been excellent! Pros Clearooms is an extremely easy platform to use. Booking a desk is a 2 second process and it provides a great visual on who is 'in' the office - no need to email people and ask as you can just check Clearooms to see who has booked which desk! Cons I think the only thing I would like is the ability to do same day bookings as I don't think we are able to do this, unless I am wrong! Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor February 16, 2026 Hi Gabby, thank you for your review. Same day booking is an option in Clearooms - sounds like your administrator has blocked this function for your users. JR Jennie R. Head of Operations Information Technology and Services ### "Perfect system for our size versus desk ratio" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 January 7, 2026 Very happy with the system, pleased to be using it. Not had any complaints from the team which is praising indeed given they build digital solutions themselves. Pros Value for money, we have 80 staff 22 desks. The way other systems are costed was disproportionate to the usage we would have. Also, Dawn is so helpful, in my new role I’m dealing with a lot of different systems and struggling immensely with trying to get an account manager or a customer support person to actually listen to me and help me with an issue I have. Dawn has been great for this. Employee of the month. Cons As an admin, the back section has quite a lot of intricate detail. I appreciate for bigger companies who have multiple buildings it’s probably required but for our version it feels that may be a lie to touch back system admin would be potentially better. Sometimes I feel lost when I’m looking for something unless I know exactly what it is that I’m looking for. Switched from [Microsoft Power Apps](https://www.capterra.com/p/228526/Microsoft-Power-Apps/) The team that built the power apps were no longer employed by the business additionally purchasing a system purposely built for desk booking made more sense than struggling to build something ourselves. Future development will enhance the system whereas we would’ve only created our own version and then stopped. Alternatives considered [Microsoft Power Apps](https://www.capterra.com/p/228526/Microsoft-Power-Apps/) Reasons for choosing Clearooms Because of the price difference of the system systems were priced per user, whereas you guys are priced per desk Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. CD Claire D. IT Operations Manager Luxury Goods & Jewelry ### "Simple and reliable booking tool for hybrid offices" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 December 4, 2025 Clearooms has made desk and room booking much easier for our teams. The floorplan view helps people find open spaces quickly, and the Outlook and Google calendar sync keeps everything in one place. Setup was smooth, and most employees could use it without training. Pros Easy calendar sync with Outlook and Google, clear visual floorplans, SSO and kiosk/mobile check-in options, and features to reduce no shows. Cons Some pages can be slow under load, integrations beyond the major calendars are limited, and large floorplans may require vendor assisted setup rather than a native bulk import. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. KG Kritika G. Administrative Head Education Management ### "Nice, go ahead if you work hybrid " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 16, 2025 Lovely, didnt anticipate this much ease in booking seating space Highly recommend to admin and HR teams Pros My organisation operates in hybrid setup and clearooms has helped us effectiently manage the available office desks for anyone working from office. This has helped gretaly to reduce overgrounding of office premise and the hr team can well balance the office commute of all employee. Cons Nothing as such. The admin team really likes the high level map view of all the seats with color indication. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AV Akhila V. Financial Analyst Financial Services ### "A Handy Tool for Smooth Room Booking" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 9/10 July 2, 2025 Clearooms is a simple tool that makes me check availability and book a space in just a few clicks. The interface is clean and anyone can use it without training. The features are limited with limited customizations at the booking level but, it's a great thing to have for day-to-day needs, it gets the job done smoothly. Pros What I really like about Clearooms is how simple and stress-free it makes things. I didn't need a demo or guide. I just opened it up and started booking rooms right away. It's super easy to see which spaces are free, so no more back and forth messages or double bookings. It connects with my Outlook calendar, which saves a ton of time. Cons Clearooms is super helpful but the load time can be a bit slow at times especially when switching between applications. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/203753/Clearooms/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. 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