--- title: "Clearooms Reviews 2026. Verified Reviews, Pros & Cons | Capterra" description: "Is Clearooms the right Desk Booking solution for you? Explore 229 verified user reviews from people in industries like yours to make a confident choice." source_url: "https://www.capterra.com/p/203753/Clearooms/reviews/" page_type: "reviews" language: "en" --- Clearooms 4.7 (229) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated July 20th, 2026 # Reviews of Clearooms Ease of use 4.8 Customer Service 4.7 ## Pros and Cons in Reviews AK Aevros K Workplace Operations ManagerInformation Technology and Services, 201 - 500 employeesUsed the software for: 1-2 years. “It has improved the way we manage office resources, reduced administrative overhead, and provided employees with an easy self service booking system.“ July 20, 2026 Kaleem A Senior SWEInformation Technology and Services, 51 - 200 employeesUsed the software for: 6-12 months. “Before using it people were constantly messaging each other asking who booked which desk or whether meeting rooms were free and honestly it became messy once hybrid work increased.“ May 28, 2026 OG Olivia G Office AdministratorHealth, Wellness and Fitness, 51 - 200 employeesUsed the software for: 6-12 months. “Staff can quickly book desks and meeting rooms without needing help from the admin team, and the floorplan view makes it simple to see what is available.“ June 4, 2026 EW Emilia W Network Support CoordinatorFacilities Services, 201 - 500 employeesUsed the software for: 6-12 months. “In addition, there is limited customization when it comes to notifications and workflow settings, which may restrict advanced use cases.“ July 3, 2026 VF Vincenza F Software EngineerInformation Technology and Services, 201 - 500 employeesUsed the software for: 6-12 months. “The calendar integrations work reliably, reducing duplicate bookings and making collaboration easier across teams.“ July 22, 2026 PA Prateek A Senior ManagerInformation Technology and Services, 10,001+ employeesUsed the software for: 1-2 years. “The load time is very slow, which affects the user experience and also lacks integration with other calendars, such as Apple Calendar etc.“ June 3, 2025 SM Sythera M IT Operations ManagerTelecommunications, 201 - 500 employeesUsed the software for: 1-2 years. “The calendar integrations work well, and the floorplan view gives a clear picture of office occupancy.“ June 11, 2026 HC Hector C Import ManagerLogistics and Supply Chain, 51 - 200 employeesUsed the software for: 6-12 months. “The current system only allows for hourly bookings and therefore it might not meet the needs of a candidate who needs to rent for a shorter time.“ March 19, 2025 ## Showing most helpful reviews Showing 1-25 of 229 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Kaleem A. Senior SWE Information Technology and Services Used the software for: 6-12 months ### "Clearooms Made Hybrid Office Scheduling Much Easier For Our Team" May 28, 2026 4.0 Overall Clearooms has been pretty useful for managing hybrid office scheduling without overcomplicating things. Before using it people were constantly messaging each other asking who booked which desk or whether meeting rooms were free and honestly it became messy once hybrid work increased. Now most of that coordination happens automatically through bookings and availability views which saves time and avoids small daily confusion. We mainly used it for desk booking meeting room management and checking office attendance before coming on site. And it's not some super advanced platform with tons of flashy features but that's also part of why people actually use it regularly. For day to day hybrid office management it does the job well and removes a lot of unnecessary back and forth. Pros What I liked most with Clearooms is that it made hybrid office scheduling way less confusing compared to the old process of asking around on Slack or checking random spreadsheets to see who was coming in. People can quickly book desks or meeting rooms themselves and the floor plan view honestly helps a lot when teams want to sit together on certain days. The setup is also straightforward for normal users. Most people in our office understood it without needing much training otherwise complicated workspace tools usually get ignored. Outlook calendar sync worked well for us most of the time and automatic booking visibility reduced double quite a bit. Cons The platform is simple overall but some settings and configurations can feel a little confusing initially when managing multiple office areas or changing floor layouts later. Also had a few situations where calendar syncing or desk availability updates took slightly longer to refresh. Reporting is decent for basic usage but I still feel analytics and occupancy insights could be more detailed especially for larger hybrid teams trying to track office usage trends properly. Review Source EW Emilia W. Network Support Coordinator Facilities Services Used the software for: 6-12 months ### "Efficient Desk & Meeting Room Management Tool" July 3, 2026 5.0 Clearooms provides a smooth and dependable experience for managing workplace spaces. It is best suited for organizations that prefer a simple and straightforward solution rather than a complex enterprise level system. It performs its core functions effectively and helps reduce scheduling conflicts, making daily office management more efficient. Pros What I liked most about Clearooms is how easy it is to use and how quickly it can be set up without any complexity. The booking system for rooms and desks is very reliable and works smoothly in day-to-day operations. I also appreciate the clean and clutter-free interface, which makes navigation simple for all users. It fits well in hybrid office environments where flexible space management is needed. Cons On the downside, the reporting features feel quite basic and could be more detailed for better insights. The UI also feels slightly dated in certain areas, which affects the overall modern experience. In addition, there is limited customization when it comes to notifications and workflow settings, which may restrict advanced use cases. Switched from [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) We switched to Clearooms because the previous setup was not efficient and often led to double bookings and confusion. Managing availability through spreadsheets and manual calendar coordination became time-consuming as the team grew. Clearooms provided a centralized and automated system that improved accuracy, reduced scheduling conflicts, and made space management much more reliable and easier to handle on a daily basis. Review Source SA Satrio A. Network Engineer Information Technology and Services Used the software for: Less than 6 months ### "Established hot desk options for dual places of work" March 19, 2025 3.0 Pros Through hot desking our workforce has adapted well by having control of where to work at any given time through Clearooms. Every member of the team can access the mobile-friendly application to book a desk depending on their availability and this increases independence. Cons The notification system could be enhanced as well as the assessment of the amount of work to be done. In some instances the alerts about upcoming bookings were sometimes omitted or maybe late a thing that created slight inconvenience. Review Source AS Alya S. Product Manager Information Technology and Services Used the software for: 1-2 years ### "Great Solution for Streamlining Hybrid Workplace Management" July 7, 2026 5.0 Overall, my experience with Clearooms has been positive. It delivers a dependable and user friendly solution for managing desks and meeting rooms, making it easier for teams to coordinate hybrid work. While there is room for improvement in reporting and customization, it performs its core functions well and provides good value for organizations seeking a straightforward workplace management solution. Pros What impressed me most was how quickly teams could start using the platform with almost no training. The booking process is simple, reliable, and helps eliminate scheduling conflicts. The clean interface keeps the experience straightforward and the platform supports hybrid workplace management without adding unnecessary complexity. It focuses on solving the core problem effectively. Cons The reporting capabilities could be more comprehensive, especially for organizations looking to analyze workspace utilization in greater detail. The interface is functional but could benefit from a more modern design, and additional customization options for notifications and workflows would make the platform more adaptable to different business needs. Switched from [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) We needed a centralized solution that reduced manual coordination, prevented booking conflicts, and gave employees a much simpler way to reserve desks and meeting rooms. Clearooms provided a more organized and efficient workflow. Review Source SM Sythera M. IT Operations Manager Telecommunications Used the software for: 1-2 years ### "Makes hybrid workplace management much easier" June 11, 2026 4.0 Clearooms has helped us simplify desk and meeting room management across our hybrid workplace. Employees can quickly see available spaces and make bookings without needing support from IT or administration. The calendar integrations work well, and the floorplan view gives a clear picture of office occupancy. It has reduced booking conflicts and improved workspace utilization. While the platform is generally reliable, occasional slow loading can affect the user experience. Pros Easy to deploy and manage, user-friendly interface, helpful floorplan view, and seamless Outlook and Google Calendar integration. It reduces manual coordination and helps keep office resources organized. Cons The platform can be slow during busy periods, and some advanced reporting and customization options could be improved. Switched from [deskbird](https://www.capterra.com/p/233108/deskbird/) We wanted a solution that was easier to manage, provided better visibility of office space usage, and offered a more straightforward booking experience for employees. Review Source OG Olivia G. Office Administrator Health, Wellness and Fitness Used the software for: 6-12 months ### "Easy way to manage desks and meeting rooms" June 4, 2026 5.0 Clearooms has made managing office space much easier, especially with employees working in a hybrid setup. Staff can quickly book desks and meeting rooms without needing help from the admin team, and the floorplan view makes it simple to see what is available. It has reduced scheduling conflicts and helped us use office space more efficiently. The system is easy to learn, although it can occasionally be a little slow during busy periods. Pros Simple to use, clear floorplan view, easy desk and room booking, and helpful Outlook and Google Calendar integrations. It reduces booking confusion and saves administrative time. Cons The platform can sometimes load slowly, and I would like to see more integration options and reporting flexibility. Switched from [deskbird](https://www.capterra.com/p/233108/deskbird/) Clearooms was easier for employees to use, offered a more intuitive floorplan view, and fit our workplace booking requirements better. Review Source AK Aevros K. Workplace Operations Manager Information Technology and Services Used the software for: 1-2 years ### "Efficient Workspace Management for Hybrid Teams" July 20, 2026 5.0 It has improved the way we manage office resources, reduced administrative overhead, and provided employees with an easy self service booking system. It's a practical solution for businesses looking to support flexible working without adding unnecessary complexity. Pros What stands out most is how efficiently it supports day-to-day workplace operations. The booking process is fast, employees can easily see real time availability, and we've seen fewer scheduling conflicts since implementing it. It has made managing a hybrid office much more straightforward. Cons I would like more detailed occupancy reports and additional controls for configuring booking policies. Some workflow automation features would also be helpful for organizations with more complex workplace requirements. Review Source VF Vincenza F. Software Engineer Information Technology and Services Used the software for: 6-12 months ### "Stable Workplace Software with a Clean User Experience" July 22, 2026 5.0 Clearooms is a dependable application that solves a specific workplace challenge without becoming overly complicated. It delivers a smooth experience for end users, requires minimal maintenance, and has been reliable throughout regular use. Pros I appreciate the platform's stability and straightforward design. Booking a desk or meeting room takes only a few clicks, and the application performs consistently without glitches. The calendar integrations work reliably, reducing duplicate bookings and making collaboration easier across teams. Cons The biggest opportunity is in extensibility. More advanced reporting, configurable workflows, and additional API capabilities would make the platform more appealing for organizations with custom operational requirements. Review Source EC Emily C. QA Specialist Information Technology and Services Used the software for: 1-2 years ### "Consistent Performance with a Straightforward User Experience" July 25, 2026 5.0 Clearooms has been reliable and easy to work with. It focuses on its core functionality, performs consistently, and provides a smooth booking experience for end users. Although there are opportunities to expand its reporting and customization features, it has proven to be a stable solution for workplace management. Pros The platform delivers a predictable and stable experience. Booking desks and meeting rooms is quick, the workflows are easy to follow, and I encountered very few usability or performance issues. It also integrates well with calendar tools, making scheduling more convenient. Cons Some advanced administrative settings and audit history would also be useful for organizations that need greater visibility into booking activity. Review Source MA Marcelo A. Director of Operations Information Technology and Services Used the software for: 6-12 months ### "Brought More Structure to Our Workplace Operations" July 25, 2026 5.0 Clearooms has become one of those tools that quietly improves operations without drawing attention to itself. It removed a lot of small inefficiencies that used to interrupt the workday and gave employees a much smoother way to plan office visits. While it isn't an enterprise workplace management suite, it delivers a dependable experience and has been a worthwhile investment for our hybrid workplace. Pros The biggest improvement was the reduction in operational friction. Instead of relying on emails or someone manually managing room availability, teams could simply check availability and reserve a workspace on their own. That freed up administrative time and made office attendance much easier to coordinate. I also liked that employees rarely needed support after the initial rollout. Cons I wanted more strategic reporting around office utilization and long-term occupancy trends. It would also be helpful to have more automation for booking policies across different departments and locations. Review Source ET Elena T. Marketing Consultor Marketing and Advertising Used the software for: Less than 6 months ### "Great for a busy coworking space in the heart of the city" June 6, 2025 5.0 We started using this software in our coworking space in Alicante, especially with the summer season bringing in lots of digital nomads. It’s helped us solve the problem of no-shows. People were reserving desks or meeting rooms and then not showing up, which meant others couldn’t book even though the space was actually empty. Since implementing it, things have run much more smoothly. Pros The automatic cancellation feature has been a game changer. We have it set to cancel bookings after 30 minutes if the person hasn’t checked in, and that alone has helped us free up unused space quickly and keep things running efficiently. The interface is very clean and easy to use, both on desktop and mobile. It didn’t take long for our team to get the hang of it. I also appreciate the pricing model, it’s based on the number of desks and rooms rather than users, which is much more flexible and cost-effective for our setup. Cons Nothing major so far. I’m happy with the software — it’s been smooth to use, and the team has been really helpful since it’s our first time using something like this. I actually discovered the app on Capterra and I’m glad we gave it a try! Review Source PA Prateek A. Senior Manager Information Technology and Services Used the software for: 1-2 years ### "Let's book your meetings with Clearooms!" June 3, 2025 5.0 The overall experience with Clearooms is good. We found it very reliable in day-to-day bookings. Its customization feature is very easy to use. Pros One of the best features of Clearooms is that it is very easy to use, and the user interface is user-friendly, making it very simple for non-tech people to work on it and book their meeting rooms easily. It can also be customized based on your needs and can be integrated with other 3rd party tools such as Google Calendar, etc. Cons The load time is very slow, which affects the user experience and also lacks integration with other calendars, such as Apple Calendar etc. Review Source GS Guy S. Director Import and Export Used the software for: I used a free trial ### "What I Know About Clearooms" June 24, 2025 5.0 Pros With Clearooms, I am able to manage hybrid workplaces effectively and efficiently through desk and room bookings in one place. Cons I am currently using my 30 day free trial and it has all the features that I was looking to have to enhance meeting room booking and visitor management. Review Source HC Hector C. Import Manager Logistics and Supply Chain Used the software for: 6-12 months ### "Simplified desk booking increases office dynamism" March 19, 2025 4.0 Pros By implementing Clearooms we have managed to change our approach to workspace booking for the better. The possibility to see which desks are available to book at the moment contributes immensely to how easy it is to book an appropriate place. Cons I’ve seen multiple problems such as inability to book desks for 15 or for 30 minutes only. The current system only allows for hourly bookings and therefore it might not meet the needs of a candidate who needs to rent for a shorter time. Review Source Response from Clearooms March 20, 2025 Hi, thanks for your review. Clearooms allows you to configure booking Increments as required to a minimum of 5 minutes. The restriction on your account is one set by your administrators. This is not a limitation of the system. If you would like to discuss this please contact your Customer Success manager form the help section. RS Rahul S. Software engineer Financial Services Used the software for: 6-12 months ### "Best tool for managing desk bookings and meeting room booking." February 28, 2025 5.0 My experience as far has been good. This is easy and makes job easy for employee. Pros This is the most easy and intuitive software for managing desk booking and meeting room availability. The interface is good and fast. It enables hybrid working. Cons This is a very fine software and there aren't many things that would be considered bad. Review Source SG Sumit G. Software Engineer Information Technology and Services Used the software for: 6-12 months ### ""Clearooms: Easy, Efficient, and Reliable Booking Solution"" February 8, 2025 5.0 My overall experience with Clearooms has been excellent. It has streamlined our office space management, reducing scheduling conflicts and improving efficiency. The customer support team is also very responsive and helpful. Highly recommend for businesses looking for a hassle-free booking system. Pros Clearooms is incredibly easy to use, with an intuitive interface that makes booking and managing rooms seamless. The platform is highly responsive, and the ability to integrate with calendars ensures smooth scheduling. Cons There are limited customization options for certain features, and it would be great to see more advanced reporting tools for better analytics. Review Source RK Ravdeep K. Teacher at Junior School Primary/Secondary Education Used the software for: 6-12 months ### "Made our transition to a hybrid working environment" March 21, 2025 4.0 Pros Clearooms’ use of real-time desk and room availability has enabled easy bookings. Recapturing of the pre-existing calendars enables organization of schedules and coordination in order to avoid clash of dates by everyone. Cons I realized that there are no other notifications for low battery on the room consoles other than through Slack or email. It need to be delivered directly within the mobile app to make it easier to respond as soon as possible. Review Source PK Piyush K. Assistant junior manager Consumer Goods Used the software for: 6-12 months ### "Easy and effective workspace management tool." January 16, 2025 5.0 Overall experience is on positive side only. It's a wonderful tool that makes things smooth and easy. Pros Not much to dislike but there is always room for improvement, same is true for this also. Cons I really liked the interface that has made easy to interact and it's very efficient too. Cost effective also. It has made bookings less stressful for me. Review Source AC Abigail C. Sales and Marketing Coordinator Information Technology and Services Used the software for: 2+ years ### "Easy to customize and very reliable. Clearooms have a clear lead on the best meeting room booking system." October 8, 2024 5.0 The experience is intriguingly simple, convenient and yet productive at the same time. Having Clearooms has really simplified our meeting rooms booking experience making it quick for us to find a free room to book and attend meetings. It has helped us keep our meeting rooms tidy by offering instant information and reports on the state of our rooms. Pros Clearooms usability is very simple and the user-friendly interface makes it even easier to navigate and operate. It provides clear meeting rooms reports that help understand every activity that is happening in our rooms including the attendance and meeting details. Clearooms floor plans offers a swift meeting room booking experience which help avoid time wasting trying to find which room is free for booking. It has a single sign-in functionality that makes it real quick, secure and convenient to book and access meeting rooms. Cons It has been a five star experience with Clearooms. We have come across nothing to like least about Clearooms. Review Source NC Nick C. Project Manager Airlines/Aviation Used the software for: Less than 6 months ### "Simplified the approach of dealing with desks and meetings rooms" April 6, 2025 4.0 Pros It is also important to note that Clearooms is compatible across different platforms. Regarding the access to the system by desktop or mobile devices the same experience will be provided to all the team members to book the spaces. Cons As for the reporting analytics it deserves somewhat criticisms as well. The regular gaps that we experience when analyzing space in detail hamper the ability to make informed decisions when managing offices.​ Review Source AR Abdelhadi R. Professor in Electronics Engineering Higher Education Used the software for: Less than 6 months ### "Beneficial for organizing our working space as verified" March 21, 2025 4.0 Pros Some of the things I loved were the way Clearooms facilitated the booking of desks and meeting rooms. Single Sign-On helped to save time while the integration of access control allowed restricting the availability of spaces only to the specified people. Cons Occasionally it was also found that the availability had not been updated from real-time what essentially resulted to double booking. This warranted some manual handling to fix which I found a little bit irritating. Review Source SC Satyam C. software developer Information Technology and Services Used the software for: Less than 6 months ### "A Simple and Reliable Booking Tool" December 21, 2024 5.0 Overall, my experience has been positive. It’s a reliable tool, but there’s room for improvement in certain areas. Pros I liked its simplicity and ease of use, which makes managing bookings quick and efficient. Cons Overall, my experience has been positive. It’s a reliable tool, but there’s room for improvement in certain areas. Review Source EO Emily O. Verification and Quality Assurance Officer Accounting Used the software for: Less than 6 months ### "Clearooms is your go-to software for booking meeting rooms and desk with ease" March 8, 2025 4.0 Pros The ease of booking meeting rooms and desk. Cons I have not discovered what I like the least about Clearooms yet Review Source Ritu P. Administrative Assistant Banking Used the software for: 1-2 years ### "Efficient tool to manage Hybrid workspace." September 8, 2024 5.0 Easy integration on Clearooms allows employee on different platforms for desk scheduling. Security features provided by it makes it one of the best choice to manage my hybrid workspace. Pros Clearrooms makes it easy to book desk in rooms. For last minute desk booking we can also use hotdesk, which is a great feature of Clearrooms. Cons Did not find any downside of Clearrooms so far. Review Source Suhani G. Student Education Management Used the software for: 1-2 years ### "Clearooms manage meeting rooms" September 7, 2024 4.0 Clearooms helps me out with valuable and useful experiences to use floor plan and meeting scheduling with helping in assigning groups of desks to my team efficiently. Pros I like that Clearooms provides details of available floor plans , desk facilities and meeting details on single platform which i like as it is very easy to use with good customer service. Cons Clearooms is awesome but somewhat pricey for buying plan. Review Source ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Talk to a Capterra advisor for free and get results within 15 minutes.