# Clearooms Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Clearooms the right Meeting Room Booking System solution for you? Explore 221 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/203753/Clearooms/reviews --- Clearooms 4.7 (221) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Reviews of Clearooms Ease of use 4.8 Customer Service 4.7 ## Pros and Cons in Reviews OG Olivia G Office AdministratorHealth, Wellness and Fitness, 51 - 200 employeesUsed the software for: 6-12 months. “Staff can quickly book desks and meeting rooms without needing help from the admin team, and the floorplan view makes it simple to see what is available.“ June 4, 2026 Kaleem A Senior SWEInformation Technology and Services, 51 - 200 employeesUsed the software for: 6-12 months. “Before using it people were constantly messaging each other asking who booked which desk or whether meeting rooms were free and honestly it became messy once hybrid work increased.“ May 28, 2026 SM Sythera M IT Operations ManagerTelecommunications, 201 - 500 employeesUsed the software for: 1-2 years. “The calendar integrations work well, and the floorplan view gives a clear picture of office occupancy.“ June 11, 2026 PA Prateek A Senior ManagerInformation Technology and Services, 10,001+ employeesUsed the software for: 1-2 years. “The load time is very slow, which affects the user experience and also lacks integration with other calendars, such as Apple Calendar etc.“ June 3, 2025 Kaleem A Senior SWEInformation Technology and Services, 51 - 200 employeesUsed the software for: 6-12 months. “Now most of that coordination happens automatically through bookings and availability views which saves time and avoids small daily confusion.“ May 28, 2026 HC Hector C Import ManagerLogistics and Supply Chain, 51 - 200 employeesUsed the software for: 6-12 months. “The current system only allows for hourly bookings and therefore it might not meet the needs of a candidate who needs to rent for a shorter time.“ March 19, 2025 NM Nichola M Office ManagerEvents Services, 11 - 50 employeesUsed the software for: 6-12 months. “Our organisation has had a positive experience using Clearooms, and as we continue to grow, the system will be an integral part of ensuring a well-organised working space for all of the team.“ February 13, 2026 OA OMAR A Senior ProfessorHigher Education, 501 - 1,000 employeesUsed the software for: 6-12 months. “This constraint ensures that the users have to use the desktop version to do this, which may not be the most convenient to an employee on the move.“ April 6, 2025 ## Showing most helpful reviews Showing 1-25 of 221 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Kaleem A. Senior SWE Information Technology and Services Used the software for: 6-12 months ### "Clearooms Made Hybrid Office Scheduling Much Easier For Our Team" May 28, 2026 4.0 Overall has been pretty useful for managing hybrid office scheduling without overcomplicating things. Before using it people were constantly messaging each other asking who booked which desk or whether meeting rooms were free and honestly it became messy once hybrid work increased. Now most of that coordination happens automatically through bookings and availability views which saves time and avoids small daily confusion. We mainly used it for desk booking meeting room management and checking office attendance before coming on site. And it's not some super advanced platform with tons of flashy features but that's also part of why people actually use it regularly. For day to day hybrid office management it does the job well and removes a lot of unnecessary back and forth. Pros What I liked most with is that it made hybrid office scheduling way less confusing compared to the old process of asking around on Slack or checking random spreadsheets to see who was coming in. People can quickly book desks or meeting rooms themselves and the floor plan view honestly helps a lot when teams want to sit together on certain days. The setup is also straightforward for normal users. Most people in our office understood it without needing much training otherwise complicated workspace tools usually get ignored. Outlook calendar sync worked well for us most of the time and automatic booking visibility reduced double quite a bit. Cons The platform is simple overall but some settings and configurations can feel a little confusing initially when managing multiple office areas or changing floor layouts later. Also had a few situations where calendar syncing or desk availability updates took slightly longer to refresh. Reporting is decent for basic usage but I still feel analytics and occupancy insights could be more detailed especially for larger hybrid teams trying to track office usage trends properly. Review Source JR Jennie R. Head of Operations Information Technology and Services Used the software for: 6-12 months ### "Perfect system for our size versus desk ratio" January 7, 2026 5.0 Very happy with the system, pleased to be using it. Not had any complaints from the team which is praising indeed given they build digital solutions themselves. Pros Value for money, we have 80 staff 22 desks. The way other systems are costed was disproportionate to the usage we would have. Also, Dawn is so helpful, in my new role I’m dealing with a lot of different systems and struggling immensely with trying to get an account manager or a customer support person to actually listen to me and help me with an issue I have. Dawn has been great for this. Employee of the month. Cons As an admin, the back section has quite a lot of intricate detail. I appreciate for bigger companies who have multiple buildings it’s probably required but for our version it feels that may be a lie to touch back system admin would be potentially better. Sometimes I feel lost when I’m looking for something unless I know exactly what it is that I’m looking for. Alternatives considered [Microsoft Power Apps](https://www.capterra.com/p/228526/Microsoft-Power-Apps/) Reason for choosing Clearooms Because of the price difference of the system systems were priced per user, whereas you guys are priced per desk Switched from [Microsoft Power Apps](https://www.capterra.com/p/228526/Microsoft-Power-Apps/) The team that built the power apps were no longer employed by the business additionally purchasing a system purposely built for desk booking made more sense than struggling to build something ourselves. Future development will enhance the system whereas we would’ve only created our own version and then stopped. Review Source SA Satrio A. Network Engineer Information Technology and Services Used the software for: Less than 6 months ### "Established hot desk options for dual places of work" March 19, 2025 3.0 Pros Through hot desking our workforce has adapted well by having control of where to work at any given time through . Every member of the team can access the mobile-friendly application to book a desk depending on their availability and this increases independence. Cons The notification system could be enhanced as well as the assessment of the amount of work to be done. In some instances the alerts about upcoming bookings were sometimes omitted or maybe late a thing that created slight inconvenience. Review Source JW Josh W. Senior Systems Engineer Non-Profit Organization Management Used the software for: 2+ years ### "Clearooms - standout value hot desking application " February 15, 2026 5.0 Overall, we are very happy with . It has largely been a set and forget solution for us, with users adopting the application without any issues. It is straightforward and does what we need, while still providing the security features we require. Pros We implemented in early 2023. It was the simplest hot desking management tool to set up, with built in support for SSO and user provisioning. It also came in at a lower cost than competing options. Whenever we have needed assistance, the support team has been straightforward and responsive. An added benefit is that Clearooms supports visitor registration alongside meeting room bookings. Our team accesses the platform through the Teams integration, the mobile app, and the web interface. They particularly value being able to see their booked desk on the uploaded floor plans. Cons Placing all desks on the floor plan can be a little fiddly. The app’s design could also be improved but given the overall value it is a minor drawback. Alternatives considered [deskbird](https://www.capterra.com/p/233108/deskbird/)[Envoy](https://www.capterra.com/p/143721/Envoy/) Reason for choosing Clearooms Looked at a few - Deskbird as well. Envoy had a 202% upcharge to enable SSO, so that ruled it out almost immediately. Review Source SsC Shakti singh C. Senior Software Engineering Manager Information Technology and Services Used the software for: 1-2 years ### "An Amazing Booking System , Clearooms !" February 6, 2025 5.0 My experience about was amazing and i feel they have a great user interface and clean Booking system . They have option to integrate multiple software seamlessly with popular calendar systems like Microsoft Outlook and Google Calendar, allowing users to see room availability and book spaces directly from their calendars. They have amazing features And have an Amazing customer support which helps us book rooms very effectively . Pros The best thing about is they have An exclusive option to book meeting rooms as well as they have workspaces and other resources efficiently. They have an amazing User interface and a great dashboard which helps to manage things very conveniently and efficiently. Cons Nothing i like their services and they don't have such cons . i feel happy about it and their services are great . Switched from [Robin](https://www.capterra.com/p/143909/Robin-Powered/) Due to dedicated support and a great customer service. Review Source SM Soumya M. Senior Associate Consultant Information Technology and Services Used the software for: Less than 6 months ### "A straightforward meeting room management tool" April 21, 2025 5.0 has resolved a lot of our challaenges around space management. Our team can easily find available spaces without any confusion. It's also nice that it tracks usage analytics, making it possible to optimize our space better. Barring minor hiccups, it delivers well on its core promise. Pros makes managing office space a breeze. It offers an intuitive, drag-and-drop interface, making it visually easy to understand availability. I particularly like its integration with Google Workspace. Cons The app can lag during peak times, causing delays in real-time updates. Switched from [deskbird](https://www.capterra.com/p/233108/deskbird/) offers better integration with our existing tools and has a more use-friendly interface. Review Source TS Trudy S. Facilities Co-Ordinator Education Management Used the software for: 1-2 years ### "Best system to use " February 13, 2026 5.0 for someone who is not tech savvy I find it so easy to use better than any other system I have used The Flexibility easy to navigate customer service is second to none nothing is too much trouble secure safe Pros The Flexibility easy to navigate customer service is second to none nothing is too much trouble secure safe Cons Unfortunately I have no cons to report I am very happy with for someone who is not tech savvy I find it so easy to use better than any other system I have used Review Source RH Robert H. Executive Assistant to the CEO Facilities Manager Information Technology and Services Used the software for: 2+ years ### "Does exactly what you need it to when you need it to!" February 13, 2026 5.0 After two years of using this - it is our go to booking system for hot desks around the country. No major issues during our time using it and a very simple symstem to use. Pros Its clean and simple to use, we have this rolled out to 250 employees in the UK and very rarely have any issues, the guys at are always on hand to support for minor changes I need making to my room plans. Cons I find the mobile app a bit glitchy sometimes but its always resolved quickly. This doesnt happen too much so not a huge issue. Review Source GC Gabby C. Head of People Education Management Used the software for: 2+ years ### "Clearooms is a no-nonsense platform" February 13, 2026 5.0 We decided to get post-Pandemic when hot desking became our new norm. Getting our floor plan created on Clearooms was a super easy process which involved us sending over our floor plan which was then created digitally. If we required any changes, these were really easy to do. It has been great having \[sensitive content hidden\] as our contact. She provides such prompt responses and is so efficient when we wanted things changed or needed to edit our package. Her customer service has been excellent! Pros is an extremely easy platform to use. Booking a desk is a 2 second process and it provides a great visual on who is 'in' the office - no need to email people and ask as you can just check Clearooms to see who has booked which desk! Cons I think the only thing I would like is the ability to do same day bookings as I don't think we are able to do this, unless I am wrong! Review Source Response from Clearooms February 16, 2026 Hi Gabby, thank you for your review. Same day booking is an option in Clearooms - sounds like your administrator has blocked this function for your users. NM Nichola M. Office Manager Events Services Used the software for: 6-12 months ### "Clear winner" February 13, 2026 5.0 Our organisation has had a positive experience using , and as we continue to grow, the system will be an integral part of ensuring a well-organised working space for all of the team. Pros streamlines desk booking throughout several sites. Being able to upload our own floor plan makes booking so much easier and more accessible, too. Cons Some of the more advanced settings can be a little confusing but the support team do help in a swift manner. Review Source TE Tolga E. Head of Department Higher Education Used the software for: 6-12 months ### "Made the implementation process easy and cheap" March 21, 2025 4.0 Pros provide a detailed analysis and a set of reporting features which have actively contributed to quantify the usage of workplaces. This has informed our decisions on changes to the office layouts and the distribution of the resources. Cons During the initial setup the desks’ and rooms’ details were entered manually which was inconvenient since our office is quite large. It would have been convenient if this data could be uploaded in bulk. Review Source HC Hector C. Import Manager Logistics and Supply Chain Used the software for: 6-12 months ### "Simplified desk booking increases office dynamism" March 19, 2025 4.0 Pros By implementing we have managed to change our approach to workspace booking for the better. The possibility to see which desks are available to book at the moment contributes immensely to how easy it is to book an appropriate place. Cons I’ve seen multiple problems such as inability to book desks for 15 or for 30 minutes only. The current system only allows for hourly bookings and therefore it might not meet the needs of a candidate who needs to rent for a shorter time. Review Source Response from Clearooms March 20, 2025 Hi, thanks for your review. Clearooms allows you to configure booking Increments as required to a minimum of 5 minutes. The restriction on your account is one set by your administrators. This is not a limitation of the system. If you would like to discuss this please contact your Customer Success manager form the help section. RS Rahul S. Software engineer Financial Services Used the software for: 6-12 months ### "Best tool for managing desk bookings and meeting room booking." February 28, 2025 5.0 My experience as far has been good. This is easy and makes job easy for employee. Pros This is the most easy and intuitive software for managing desk booking and meeting room availability. The interface is good and fast. It enables hybrid working. Cons This is a very fine software and there aren't many things that would be considered bad. Review Source PR Pramod R. Web developer Financial Services Used the software for: 6-12 months ### "Most effective solution for space management and meeting room availability." February 20, 2025 5.0 My overall experience with has been really good. It's easy to setup and on boarding process is easy too. Pros It's really good software. From Checking online meeting room availability to space management. It does everything required from it. It cost effective also. Cons I haven't faced issues with my experience of the software. Review Source RK Ravdeep K. Teacher at Junior School Primary/Secondary Education Used the software for: 6-12 months ### "Made our transition to a hybrid working environment" March 21, 2025 4.0 Pros ’ use of real-time desk and room availability has enabled easy bookings. Recapturing of the pre-existing calendars enables organization of schedules and coordination in order to avoid clash of dates by everyone. Cons I realized that there are no other notifications for low battery on the room consoles other than through Slack or email. It need to be delivered directly within the mobile app to make it easier to respond as soon as possible. Review Source DA Dev A. H.R. Human Resources Used the software for: Less than 6 months ### ""Simple and Useful for IT Teams"" January 18, 2025 5.0 is very helpful for IT teams to manage office spaces, especially in hybrid work setups. It is easy to use and works well most of the time. There are small areas to improve, but overall, it’s a great experience. Pros is simple and saves time for IT teams. It works well with tools like Google Workspace and Office 365, making it easy to fit into daily work. The system is reliable, doesn’t crash, and the support team is very helpful when there’s an issue. Cons Everything is so decent and works very well. Review Source PT Prashant T. H.R. Human Resources Used the software for: Less than 6 months ### "“Simple and Useful"" February 17, 2025 5.0 Overall, it’s been a good experience. It helped me manage bookings easily, and it worked well most of the time. Pros It’s easy to use and makes booking rooms really simple. Cons Some features could be improved, and there were a few small bugs. Review Source NC Nick C. Project Manager Airlines/Aviation Used the software for: Less than 6 months ### "Simplified the approach of dealing with desks and meetings rooms" April 6, 2025 4.0 Pros It is also important to note that is compatible across different platforms. Regarding the access to the system by desktop or mobile devices the same experience will be provided to all the team members to book the spaces. Cons As for the reporting analytics it deserves somewhat criticisms as well. The regular gaps that we experience when analyzing space in detail hamper the ability to make informed decisions when managing offices.​ Review Source TP Tushar P. Senior Research Fellow Higher Education Used the software for: 6-12 months ### "Our working environment was arranged to perfection" March 21, 2025 4.0 Pros I found it rather simple to install and begin utilizing . It has been easy to use with the desk and room booking function and the Single Sign-On so employees could use it without too much difficulty. Cons I think that the notification system could be better as well as more developed. At times the reminder of the booking made was a little early or no reminder was made at all thus making slight inconveniences. Review Source OK Osman K. Lecturer Higher Education Used the software for: Less than 6 months ### "Implies the possibility of future improvement steps" March 21, 2025 4.0 Pros provide us with the ability to set rules in relation to social distancing which has been ideal. This proved beneficial in changing our office environment to adhere to different health procedures as it kept all the employees safe while maintaining the interaction. Review Source Ritu P. Administrative Assistant Banking Used the software for: 1-2 years ### "Efficient tool to manage Hybrid workspace." September 8, 2024 5.0 Easy integration on allows employee on different platforms for desk scheduling. Security features provided by it makes it one of the best choice to manage my hybrid workspace. Pros Clearrooms makes it easy to book desk in rooms. For last minute desk booking we can also use hotdesk, which is a great feature of Clearrooms. Cons Did not find any downside of Clearrooms so far. Review Source EO Emily O. Verification and Quality Assurance Officer Accounting Used the software for: Less than 6 months ### "Clearooms is your go-to software for booking meeting rooms and desk with ease" March 8, 2025 4.0 Pros The ease of booking meeting rooms and desk. Cons I have not discovered what I like the least about yet Review Source Deep K. IT Testing Information Technology and Services Used the software for: 6-12 months ### "My First Choice for Organising Office Spaces." September 8, 2024 5.0 It's suitable for both team leaders and facilities managers who want to make the most use of available space. Any company seeking to boost productivity and streamline office operations. Pros I enjoy how books can be managed with only a few clicks, as can meeting spaces. On the dashboard, I can quickly see the status of my reservations and rooms. Cons For business use, room modification could be more adaptable. Review Source KR Keshav R. Account Executive Accounting Used the software for: 1-2 years ### "Perfect Tool for Managing Meeting Space" September 9, 2024 5.0 is easy to set up and use, with helpful support and a simple design. It’s a great tool for managing meeting rooms and booking desks at the office. Pros is simple to use, making it easy to book meeting rooms and desks. It has helpful features and reports that make everything more convenient. Cons I have no issues with this software, everything about it is great. Review Source Sayyam M. Marketing manager Marketing and Advertising Used the software for: 6-12 months ### "An excellent software booking meetings" September 1, 2024 5.0 Clearoom is one of the best and powerful software in managing and automation of documentation process. So evaluate your needs first and use only if it's required as it contains so many feature you might get confuse. Pros There are many pros of but here I am going to mention my favourite one. The real time monitoring feature of software in which software provides real-time data collection in monitorings helps a lot in management. Cons The only thing I feel that can be con for is its complex user interface, the new users may find it difficult to use it in starting. Review Source ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Talk to a Capterra advisor for free and get results within 15 minutes.