# Clearooms Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Clearooms the right Desk Booking solution for you? Explore 218 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/203753/Clearooms/reviews --- Clearooms 4.7 (218) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Reviews of Clearooms Ease of use 4.8 Customer Service 4.7 ## Pros and Cons in Reviews NM Nichola M Office ManagerEvents Services, 11 - 50 employeesUsed the software for: 6-12 months. “Our organisation has had a positive experience using Clearooms, and as we continue to grow, the system will be an integral part of ensuring a well-organised working space for all of the team.“ February 13, 2026 PA Prateek A Senior ManagerInformation Technology and Services, 10,001+ employeesUsed the software for: 1-2 years. “The load time is very slow, which affects the user experience and also lacks integration with other calendars, such as Apple Calendar etc.“ June 3, 2025 Bwire G System ManagerFinancial Services, 51 - 200 employeesUsed the software for: Less than 6 months. “The tool seamlessly integrate with google calendars and Microsoft office 365 and allow full synchronization.“ May 14, 2025 HC Hector C Import ManagerLogistics and Supply Chain, 51 - 200 employeesUsed the software for: 6-12 months. “The current system only allows for hourly bookings and therefore it might not meet the needs of a candidate who needs to rent for a shorter time.“ March 19, 2025 KG Kritika G Administrative HeadEducation Management, 5,001 - 10,000 employeesUsed the software for: 1-2 years. “This has helped gretaly to reduce overgrounding of office premise and the hr team can well balance the office commute of all employee.“ August 16, 2025 ML Michael L Shipping and Receiving SupervisorInformation Technology and Services, 501 - 1,000 employeesUsed the software for: More than 2 years. “It lacks many integration options and only integrates with a few other products.“ May 26, 2025 JW Josh W Senior Systems EngineerNon-Profit Organization Management, 51 - 200 employeesUsed the software for: More than 2 years. “An added benefit is that Clearooms supports visitor registration alongside meeting room bookings.“ February 15, 2026 OA OMAR A Senior ProfessorHigher Education, 501 - 1,000 employeesUsed the software for: 6-12 months. “This constraint ensures that the users have to use the desktop version to do this, which may not be the most convenient to an employee on the move.“ April 6, 2025 ## Showing most helpful reviews Showing 1-25 of 218 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Angelina O. Senior Data Manager Program Development Used the software for: 2+ years ### "Clearooms offers a fortune in managing meeting spaces." February 27, 2025 5.0 The overall experience with Clearooms has been magnificent. Unlike before, now we are not struggling with chaos during meetings since everyone can easily find which desk or room is free and which are fully occupied. Clearooms has saved us from poor meeting space management that used to cost us dearly. Pros The floor plans that make is possible to have clear view of all the meeting rooms from a single dashboard. The insightful reports that help monitor all meeting rooms activities. The availability indicator function that directs which desk and room are available and which are fully booked. Cons No features in Clearooms has ever underperformed. There has been no annoying experience. Review Source JW Josh W. Senior Systems Engineer Non-Profit Organization Management Used the software for: 2+ years ### "Clearooms - standout value hot desking application " February 15, 2026 5.0 Overall, we are very happy with Clearooms. It has largely been a set and forget solution for us, with users adopting the application without any issues. It is straightforward and does what we need, while still providing the security features we require. Pros We implemented Clearooms in early 2023. It was the simplest hot desking management tool to set up, with built in support for SSO and user provisioning. It also came in at a lower cost than competing options. Whenever we have needed assistance, the support team has been straightforward and responsive. An added benefit is that Clearooms supports visitor registration alongside meeting room bookings. Our team accesses the platform through the Teams integration, the mobile app, and the web interface. They particularly value being able to see their booked desk on the uploaded floor plans. Cons Placing all desks on the floor plan can be a little fiddly. The app’s design could also be improved but given the overall value it is a minor drawback. Alternatives considered [deskbird](https://www.capterra.com/p/233108/deskbird/)[Envoy](https://www.capterra.com/p/143721/Envoy/) Reason for choosing Clearooms Looked at a few - Deskbird as well. Envoy had a 202% upcharge to enable SSO, so that ruled it out almost immediately. Review Source SA Satrio A. Network Engineer Information Technology and Services Used the software for: Less than 6 months ### "Established hot desk options for dual places of work" March 19, 2025 3.0 Pros Through hot desking our workforce has adapted well by having control of where to work at any given time through Clearooms. Every member of the team can access the mobile-friendly application to book a desk depending on their availability and this increases independence. Cons The notification system could be enhanced as well as the assessment of the amount of work to be done. In some instances the alerts about upcoming bookings were sometimes omitted or maybe late a thing that created slight inconvenience. Review Source JR Jennie R. Head of Operations Information Technology and Services Used the software for: 6-12 months ### "Perfect system for our size versus desk ratio" January 7, 2026 5.0 Very happy with the system, pleased to be using it. Not had any complaints from the team which is praising indeed given they build digital solutions themselves. Pros Value for money, we have 80 staff 22 desks. The way other systems are costed was disproportionate to the usage we would have. Also, Dawn is so helpful, in my new role I’m dealing with a lot of different systems and struggling immensely with trying to get an account manager or a customer support person to actually listen to me and help me with an issue I have. Dawn has been great for this. Employee of the month. Cons As an admin, the back section has quite a lot of intricate detail. I appreciate for bigger companies who have multiple buildings it’s probably required but for our version it feels that may be a lie to touch back system admin would be potentially better. Sometimes I feel lost when I’m looking for something unless I know exactly what it is that I’m looking for. Alternatives considered [Microsoft Power Apps](https://www.capterra.com/p/228526/Microsoft-Power-Apps/) Reason for choosing Clearooms Because of the price difference of the system systems were priced per user, whereas you guys are priced per desk Switched from [Microsoft Power Apps](https://www.capterra.com/p/228526/Microsoft-Power-Apps/) The team that built the power apps were no longer employed by the business additionally purchasing a system purposely built for desk booking made more sense than struggling to build something ourselves. Future development will enhance the system whereas we would’ve only created our own version and then stopped. Review Source SsC Shakti singh C. Senior Software Engineering Manager Information Technology and Services Used the software for: 1-2 years ### "An Amazing Booking System , Clearooms !" February 6, 2025 5.0 My experience about Clearooms was amazing and i feel they have a great user interface and clean Booking system . They have option to integrate multiple software seamlessly with popular calendar systems like Microsoft Outlook and Google Calendar, allowing users to see room availability and book spaces directly from their calendars. They have amazing features And have an Amazing customer support which helps us book rooms very effectively . Pros The best thing about Clearooms is they have An exclusive option to book meeting rooms as well as they have workspaces and other resources efficiently. They have an amazing User interface and a great dashboard which helps to manage things very conveniently and efficiently. Cons Nothing i like their services and they don't have such cons . i feel happy about it and their services are great . Switched from [Robin](https://www.capterra.com/p/143909/Robin-Powered/) Due to dedicated support and a great customer service. Review Source SM Soumya M. Senior Associate Consultant Information Technology and Services Used the software for: Less than 6 months ### "A straightforward meeting room management tool" April 21, 2025 5.0 Clearooms has resolved a lot of our challaenges around space management. Our team can easily find available spaces without any confusion. It's also nice that it tracks usage analytics, making it possible to optimize our space better. Barring minor hiccups, it delivers well on its core promise. Pros Clearooms makes managing office space a breeze. It offers an intuitive, drag-and-drop interface, making it visually easy to understand availability. I particularly like its integration with Google Workspace. Cons The app can lag during peak times, causing delays in real-time updates. Switched from [deskbird](https://www.capterra.com/p/233108/deskbird/) Clearooms offers better integration with our existing tools and has a more use-friendly interface. Review Source TS Trudy S. Facilities Co-Ordinator Education Management Used the software for: 1-2 years ### "Best system to use " February 13, 2026 5.0 for someone who is not tech savvy I find it so easy to use better than any other system I have used The Flexibility easy to navigate customer service is second to none nothing is too much trouble secure safe Pros The Flexibility easy to navigate customer service is second to none nothing is too much trouble secure safe Cons Unfortunately I have no cons to report I am very happy with Clearooms for someone who is not tech savvy I find it so easy to use better than any other system I have used Review Source RH Robert H. Executive Assistant to the CEO Facilities Manager Information Technology and Services Used the software for: 2+ years ### "Does exactly what you need it to when you need it to!" February 13, 2026 5.0 After two years of using this - it is our go to booking system for hot desks around the country. No major issues during our time using it and a very simple symstem to use. Pros Its clean and simple to use, we have this rolled out to 250 employees in the UK and very rarely have any issues, the guys at Clearooms are always on hand to support for minor changes I need making to my room plans. Cons I find the mobile app a bit glitchy sometimes but its always resolved quickly. This doesnt happen too much so not a huge issue. Review Source GC Gabby C. Head of People Education Management Used the software for: 2+ years ### "Clearooms is a no-nonsense platform" February 13, 2026 5.0 We decided to get Clearooms post-Pandemic when hot desking became our new norm. Getting our floor plan created on Clearooms was a super easy process which involved us sending over our floor plan which was then created digitally. If we required any changes, these were really easy to do. It has been great having \[sensitive content hidden\] as our contact. She provides such prompt responses and is so efficient when we wanted things changed or needed to edit our package. Her customer service has been excellent! Pros Clearooms is an extremely easy platform to use. Booking a desk is a 2 second process and it provides a great visual on who is 'in' the office - no need to email people and ask as you can just check Clearooms to see who has booked which desk! Cons I think the only thing I would like is the ability to do same day bookings as I don't think we are able to do this, unless I am wrong! Review Source Response from Clearooms February 16, 2026 Hi Gabby, thank you for your review. Same day booking is an option in Clearooms - sounds like your administrator has blocked this function for your users. NM Nichola M. Office Manager Events Services Used the software for: 6-12 months ### "Clear winner" February 13, 2026 5.0 Our organisation has had a positive experience using Clearooms, and as we continue to grow, the system will be an integral part of ensuring a well-organised working space for all of the team. Pros Clearooms streamlines desk booking throughout several sites. Being able to upload our own floor plan makes booking so much easier and more accessible, too. Cons Some of the more advanced settings can be a little confusing but the support team do help in a swift manner. Review Source AU Adrian U. Internal Medicine Hospital & Health Care Used the software for: Less than 6 months ### "Meeting scheduling and coordinating for the hardworking teams" March 19, 2025 4.0 Pros I have found the meeting room scheduling feature of Clearooms useful for our organization. This gives the flexibility in somehow creating specific policies like banning any booking during the evening hours and the banned length of meetings so as to ensure fair usage of the spaces. Cons One of the functional issues we’ve encountered is the absence of integration with the currently used calendar system. This leaves the schedules out of synchronization and needs manual intervention to align them which leads to such discrepancies. Review Source Response from Clearooms March 20, 2025 Hi, thanks you for your review. Clearooms has calendar integration with both Microsoft O365/Outlook and Google and is a 2 way real time sync. Please contact your Customer Success Manager from the help section to be shown how to set this up or search for "Calendar integration" in the knowledge base. RS Rahul S. Software engineer Financial Services Used the software for: 6-12 months ### "Best tool for managing desk bookings and meeting room booking." February 28, 2025 5.0 My experience as far has been good. This is easy and makes job easy for employee. Pros This is the most easy and intuitive software for managing desk booking and meeting room availability. The interface is good and fast. It enables hybrid working. Cons This is a very fine software and there aren't many things that would be considered bad. Review Source NK Neeraj K. Network engineer Information Technology and Services Used the software for: 6-12 months ### "Efficient and Cost-Effective Workspace Management with Room for Improvement" January 8, 2025 5.0 Overall, users find Clearooms to be a reliable and efficient solution for managing hybrid workspaces. It saves time and improves productivity, although minor improvements in booking features and performance could enhance the experience further. Pros Users appreciate Clearooms for its intuitive and easy-to-use interface, cost-effectiveness, and responsive customer support. It simplifies workspace management and provides good value for money. Review Source OA OMAR A. Senior Professor Higher Education Used the software for: 6-12 months ### "We are Improving desk bookings with clearooms" April 6, 2025 4.0 Pros The clearoom floor plans show vacant desk space in relation to ocupants hence enabling one to obtain or select suitable open work stations for the team. This feature has helped in enhanced desk allocation within the company. Cons There is no option for check-ins where people can book for part of the day on the mobile application. This constraint ensures that the users have to use the desktop version to do this, which may not be the most convenient to an employee on the move. Review Source PK Piyush K. Assistant junior manager Consumer Goods Used the software for: 6-12 months ### "Easy and effective workspace management tool." January 16, 2025 5.0 Overall experience is on positive side only. It's a wonderful tool that makes things smooth and easy. Pros Not much to dislike but there is always room for improvement, same is true for this also. Cons I really liked the interface that has made easy to interact and it's very efficient too. Cost effective also. It has made bookings less stressful for me. Review Source RK Rahul K. Web developer Information Technology and Services Used the software for: Less than 6 months ### ""Easy to Use and Helpful Booking Tool"" February 13, 2025 5.0 It works well for booking desks and rooms. It is easy to learn, and the support team is good. There are small problems, but overall, it is helpful for managing workspaces. Pros It is very easy to use. Booking desks and rooms is simple, and you can see what is available quickly. The support team is very helpful. Cons very useful and helpful i don't have any negative remark for this. Review Source Suhani G. Student Education Management Used the software for: 1-2 years ### "Clearooms manage meeting rooms" September 7, 2024 4.0 Clearooms helps me out with valuable and useful experiences to use floor plan and meeting scheduling with helping in assigning groups of desks to my team efficiently. Pros I like that Clearooms provides details of available floor plans , desk facilities and meeting details on single platform which i like as it is very easy to use with good customer service. Cons Clearooms is awesome but somewhat pricey for buying plan. Review Source SC Satyam C. software developer Information Technology and Services Used the software for: Less than 6 months ### "A Simple and Reliable Booking Tool" December 21, 2024 5.0 Overall, my experience has been positive. It’s a reliable tool, but there’s room for improvement in certain areas. Pros I liked its simplicity and ease of use, which makes managing bookings quick and efficient. Cons Overall, my experience has been positive. It’s a reliable tool, but there’s room for improvement in certain areas. Review Source rK rony K. software developer Information Technology and Services Used the software for: Less than 6 months ### "really helpful and realible" December 14, 2024 5.0 really helpful and realible, so excellent experience. Pros Clearooms is so easy to manage rooms. The interface is clean and and it helps to mange your work and save your valuable time. Cons in my opinion all thins is great and there is not any thing which i point to be negative about this. Review Source Deep Kumar V. Senior SEO Specialist Marketing and Advertising Used the software for: 1-2 years ### "Controlling hybrid workplace with desk scheduling" September 4, 2024 5.0 Clearoom magically saves my time in scheduling and i have best experience after using clearoom as i am able to easily schedule of my all room booking at single dashboard without any difficulties. Pros Clearoom support me in my work by easily scheduling room, check available floor plan and i love its unique feature of Optional health questionnaire prior to booking. Cons Clearooms never disappoint me with its service and i have no dislike about it so far. Review Source Deep K. IT Testing Information Technology and Services Used the software for: 6-12 months ### "My First Choice for Organising Office Spaces." September 8, 2024 5.0 It's suitable for both team leaders and facilities managers who want to make the most use of available space. Any company seeking to boost productivity and streamline office operations. Pros I enjoy how Clearooms books can be managed with only a few clicks, as can meeting spaces. On the dashboard, I can quickly see the status of my reservations and rooms. Cons For business use, room modification could be more adaptable. Review Source OK Osman K. Lecturer Higher Education Used the software for: Less than 6 months ### "Implies the possibility of future improvement steps" March 21, 2025 4.0 Pros Clearooms provide us with the ability to set rules in relation to social distancing which has been ideal. This proved beneficial in changing our office environment to adhere to different health procedures as it kept all the employees safe while maintaining the interaction. Review Source Meet M. Software Tester Information Technology and Services Used the software for: 6-12 months ### "Comprehensive review on clearooms " September 1, 2024 4.0 Overall the software provided a positive experience to me especially for straightforward and efficient way to manage meetings. Pros There are 2 pros of clearooms that i feel to mention here. 1. It's user friendly interface makes it easy for me to navigate and book desks or meeting room. 2. Integration feature help me to integrate clearoom with google Calendar which also helps me to schedule my whole day efficiently. Cons The only con i felt about the software is its limited customisation options compared to other similar organizations. Review Source Sarin J. Network Engineer Information Technology and Services Used the software for: 6-12 months ### "Comprehensive review on clearooms. " September 5, 2024 4.0 Overall clearooms is very useful for enhancing productivity and saving time. Pros Clearooms help in enhancing productivity by automating routine tasks and reduce manual work so that one can focus on critical taks. Cons I think the clearooms is slightly higher in price and bit complex for new users. Review Source AG Anvee G. Human Resources Recruiter Staffing and Recruiting Used the software for: 6-12 months ### "Simplifying Meeting Rooms and Desk Reservations" September 5, 2024 5.0 Clearooms is great for managing meeting rooms. It makes booking desks and scheduling easy and helps keep track of office attendance Pros Clearooms makes it easy to see bookings, provides great presentations for executives and has a simple, real-time system for connecting with others. Cons The software works great and is easy to use, but rebooking can sometimes be a hassle even after checking. Review Source ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Talk to a Capterra advisor for free and get results within 15 minutes.