# Edficiency Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about Edficiency Software - reviews, pricing plans, popular comparisons to other Scheduling products and more. Source: https://www.capterra.com/p/203925/Edficiency --- # Edficiency Software Review 2026: Features, Integrations, Pros & Cons Last updated on March 13, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. Independent research methodology Capterra’s researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. 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[Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/) [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Support](#support)[Reviews](#reviews) Edficiency ## What is Edficiency? Edficiency is a web-based RTI/MTSS scheduling software that automates daily rosters by priority for middle/high school flex time, activity, & tutorials periods to save schools time and enable teachers to get more time with the students that need it the most. ## What is Edficiency used for? [Scheduling](https://www.capterra.com/scheduling-software/)[K-12](https://www.capterra.com/k-12-software/)[School Management](https://www.capterra.com/school-administration-software/) Top alternative Featured Overall rating Based on 45 user reviews Reviews sentiment Positive 100% Neutral 0% Negative 0% Starting price $1285 Usage Based, Per Year Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Edficiency?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=http://www.edficiency.com&name=Edficiency) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Edficiency 4.9 (45) VS. [4.7 (114)](https://www.capterra.com/p/155900/Classter/reviews/) Starting Price $1285 Usage Based, Per Year Starting Price Contact vendor Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.8 (45) Ease Of Use 4.5 (114) Value For Money 5.0 (34) Value For Money 4.6 (94) Customer Service 5.0 (43) Customer Service 4.7 (103) ## Edficiency alternatives [4.6 (450)](https://www.capterra.com/p/133283/Alma/reviews/) Starting price Contact vendor for pricing [4.8 (74)](https://www.capterra.com/p/197828/DreamClass/reviews/) Starting price $99.00 Per User, Per Month [4.5 (318)](https://www.capterra.com/p/163567/Sawyer/reviews/) Starting price $129.00 Per User, Per Month Highest Rated [4.9 (7)](https://www.capterra.com/p/108971/School-wide-Management-System/reviews/) Starting price Contact vendor for pricing ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Group Scheduling 4.9 (24) 87.50% of 24 reviewers that rated this feature as important or highly important Automatically find mutually available meeting time slots across multiple calendars Automated Scheduling 5.0 (23) 86.96% of 23 reviewers that rated this feature as important or highly important Automatically create schedules based on business needs or employee availability and qualifications Alerts/Notifications 4.7 (21) 57.14% of 21 reviewers that rated this feature as important or highly important Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Real-time Scheduling 4.7 (18) 88.89% of 18 reviewers that rated this feature as important or highly important Based on availability, instantly confirm or deny a request when a new booking is made Reporting/Analytics 4.2 (12) 75.00% of 12 reviewers that rated this feature as important or highly important View and track pertinent metrics to find patterns and gain insights from data Multi-Location 4.4 (11) 63.64% of 11 reviewers that rated this feature as important or highly important Manage and support multiple locations Edficiency 30 features Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Track the attendance of specific individuals or groups Automatically create schedules based on business needs or employee availability and qualifications Monitor and analyze the availability of resources to help plan and streamline the service delivery to clients Track and manage schedules and meetings via an integrated calendar Schedule in-person or online classes Manage and track all internal and external communication conducted via calls, email, text, or chat Add customized logos and colors to align with company branding Alter the layout and content of reports Assign working shifts or tasks to employees based on their availability Manage the enrollment and onboarding of all new members and accepted applications Track and manage staff profiles, recruitment, schedules, productivity, career development and performance Automatically find mutually available meeting time slots across multiple calendars Software designed for private/independent schools Software designed for kindergarten through 12th grade schools Manage and support multiple locations A set of indicators that tracks the performance of networks, applications, systems, teams, etc. Reporting on how each user, task or process has advanced since its initiation Active monitoring of systems, applications, or networks Notifications that are delivered to users as soon as an event occurs Based on availability, instantly confirm or deny a request when a new booking is made Access work applications remotely, for when working away from the office and/or traveling Collection, analysis, and representation of numerical data and generation of reports to understand various patterns View and track pertinent metrics to find patterns and gain insights from data Set & manage permission levels based on user roles and restrict access to only authorized individuals Software designed for school districts Allow users to access multiple services after entering their login credentials once Software designed for special education institutions Create lists of student grades, transcripts, class lists, course schedules, etc. to be shared with instructors and administration Gauge satisfaction and receive information for improvement and success Get Advice We can help you find the software with the features you need. Features 4.6 (45) 4.6 Based on 45 reviews ## Pricing Value for money 5.0 (34) Free Trial Basic $1,285 Usage Based,Per Year Value for money 5.0 (34) 5.0 Based on 34 reviews Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 5.0 (43) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 5.0 (43) 5.0 Based on 43 reviews ## User reviews Overall rating 4.9 Based on 45 reviews Filter by rating 5(40) 4(5) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent KK Kristen K. Educator Education Management ### "You Can't Beat Edficiency's Customer Service" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 31, 2021 Customer service is top-notch. Anytime I had a question, or a suggestion, the team at Edficiency was efficient, thorough, and pleasant to work with. The system satisfied our needs and we are using it again this year. In the year of COVID, Edificiency helped us with our student-success priorities. Pros Once we got through the initial learning curve associated with figuring out exactly how we needed the system to work for us, it was easy to use. The ability to communicate to the student/teacher through the software was helpful because all parties were able to efficiently prepare for the meetings. Being able to set up groups made scheduling classes easy. Implementing the priority system was also very beneficial (although one of the more challenging to learn/remember elements of our process). Cons We really needed the software to communicate with students and their parents. If there was a way to have parents sign up for notifications, that would have really improved our attendance goals. It would also have been nice to have the schedule automatically post, instead of having to manually post it every week. There are perks to the manual option, but we would have preferred an auto version. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor November 3, 2021 Thanks, Kristen! We're glad that our software and customer service have been helpful in your flex scheduling, especially during the pandemic. We also know parental involvement can be great for student outcomes and is something we think about, though it does add another layer of complexity. We'd be happy to talk this through in more detail with you and share some thoughts on how to get emails to parents within our software's current setup. If you'd be interested, please don't hesitate to reach out. Thanks again! JB Jessica B. Teacher Education Management ### "Malden High School Flex Leader" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 October 31, 2021 I really like this program and I am happy with how it is running so far. Right now it really is a trial and error situation and we feel our way through this new endeavor. Students who are engaged are really enjoying it. It is a matter of finding ways for students who aren't engaged (or are not choosing sessions) to buy into this new Flex period we have. Pros I really love the variety of session we can put into the system and it is very user friendly. We have only been using this software for a few months so we are learning new things as we go. We have started using the groups feature and the require request feature which has really helped to limit where students can randomly be placed. The staff and students have integrated into this software pretty well, but I do not feel like we had enough time to really show the staff members how to use edficiency before the year started. I believe if we had the time to do a more engaging training for our staff members before we started the first round of Flex, we would have seen an even easier transition into this new endeavor. Cons A couple of concerns I have so far is that edficiency is not really linking up with Aspen (X2) so the attendance isn't captured as well as we would like. Right now teachers have no way of knowing if a student in their Flex session is supposed to be absent or if they are just skipping. If they have students in their Flex who are not on their actual class roster, they have no way of looking a student up for basic information, such as attendance record, and any medical or special education notifications that would be helpful. I also wish there was a way for students who did not pick to be placed into one room dedicated to students who did not make a choice, instead of getting randomly plopped into different sessions. We would love to have students who are not choosing a session be placed with a couple of staff members who can have conversations with them about choosing sessions. Reasons for choosing Edficiency I was not part of the team who chose this actual software. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor November 3, 2021 Thanks for your input, Jessica. I'm glad to hear that the system is working well for you all as you start your first flex period, despite not having as much time to engage and train your staff on it as you would've liked. While we don't currently offer real-time syncing of attendance with Aspen or pull more information than needed about students into our system for privacy reasons, we will consider those as we continually build out new features. There also is a way already in the system to send students that don't make a request to specific teachers for conversations. Please let us know if you'd like to discuss that and we'll happily show you how to set that up to accomplish what you'd like. Thanks again for sharing your experience! JF Jamie F. Equity & Excellence Coordinator Education Management ### "Edficiency is AMAZING" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 28, 2021 This platform has been a life-saver in rolling out our new Flex Period initiative. The ease and automation of scheduling students and allowing both students and teachers to make choice that drive the schedule is perfect. Pros This platform has been a life-saver in rolling out our new Flex Period initiative. The ease and automation of scheduling students and allowing both students and teachers to make choice that drive the schedule is perfect. Cons One small change that we hoped could be implemented would be to split locations more easily between multiple supervising adults as we often have teachers who share rooms or are collaborative teaching. Alternatives considered [Sched](https://www.capterra.com/p/125306/Sched-org/) [Enriching Students](https://www.capterra.com/p/141259/Enriching-Students/) Reasons for choosing Edficiency It seemed to align most with our values and vision for Flex Time and \[SENSITIVE CONTENT\] was remarkable in his support during the process. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor November 1, 2021 Thanks, Jamie! Super happy to hear we've been helpful in rolling our your Flex Period for the first time this year! Let us know if you need any support figuring out how to split sessions across teachers/locations, too, and we'd be happy to ensure you know all the different options! NR Nicole R. High School Secretary Education Management ### "User friendly, efficient and excellent customer service!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 October 27, 2021 We use Edficiency for a kind of study hall/period to get help/have student meeting etc. Our previous way of doing this was not as organized, the students had to figure out where to go and resulted in a lot of unproductive time for students and it was hard to take attendance to make sure everyone was accounted for. Edficiency provides a great way to make that most out of everyone's time and to make sure everyone is accounted for by being able to request students, set up group meetings, take attendance. And the students get emailed where they should be! One of the other great thing about Edficiency is their customer service. If you ever have questions they are very quick to respond and very helpful! Pros Edficiency was very easy to learn how to use, you can start with the basics and build from there. It is a very user friendly program! From the admin. side set up was very easy along with updating from year to year. It is great that you can set up sessions far in advance if you would like, that you can create different templates to use if needed and pretty much customize it to fit your needs. It is easy to look up student assignments, reassign them, manage users, rooms etc. Overall, all the features are very easy to use!! Cons A couple drawbacks are the fact that I have to take attendance in Edficiency and then transfer it to our SIS and that during the school year I have to manually enter new students and take out ones that are leaving. It is a lot of work on my end to create the teacher rosters so I leave it up to them but I wish there was a way to make them create one otherwise when students are assigned, the teachers without rosters don't end up with many students. I also wish that I did not have to remember to apply the template each day for the next day's session. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor November 1, 2021 Thanks, Nicole, for sharing your experience! We're glad to hear that the system was easy to learn and user-friendly! We also totally get the appeal of not having to manually keep things up-to-date, so let us know if you'd like to discuss the auto-sync process with you and your tech team so you no longer will need to manually maintain the information in the system or have teachers load their own rosters! We also recommend loading templates a week at a time to get some extra efficiency and have less to remember in case that helps! Please let us know if there is ever anything else we can help with! JT Jens T. Technology Director Education Management ### "A critical tool for implementing a truly Flexible Flex hour." 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 27, 2021 Pros Our students love being able to choose where they would like to go for their session. Our teachers have liked being able to facilitate dynamic classes without the overhead of needing to track where students are going. Previously this involved us calling the other teacher to let them know a student was coming to their room, or trying to use a Google Spreadsheet to track it. Edficiency allows us to cut out most of the time-involved logistics and handles the attendance tracking and scheduling of flex for us. Cons The most difficult piece of Edficiency is training teachers on the concept, and especially administrators (or whoever will be creating the majority of the sessions available to put students in). There's a lot of intricacies to be aware of, such as what happens when a student has two "requests" (one from a teacher vs one from the student) and what happens when that student's schedule is created. It's not challenging, but it is something that administrators will need to read through the instruction manual, and have a firm grasp of how the scheduler works before you integrate it. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor November 1, 2021 Thanks so much for sharing, Jens! We're glad you've had a great experience overall and are always happy to chat about any of the nuanced ways the system works for you (or present to any of your admin team) if that'd ever be helpful. Don't hesitate to reach out if you need anything. Thanks again! MR Mary R. Math Coach Education Management ### "Look no further" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 26, 2021 Edficiency allows us to bring STUDENT CHOICE and VOICE into our weekly schedule. The set up and implementation has been so easy. We were able to start using Edficiency to schedule our flextime sessions even in this most challenging year of being back in person. The program is going to help us help our students. Pros The implementation of Efficiency software has been the easiest and most satisfying full school implementation of anything I have ever done. The Edficiency team is brilliant - they can solve problems you have and those you don't even know you have. It is clear they understand how schools work, school needs, and are invested partners. The software is super smart and is the answer to all flexible scheduling at a school. Cons It would be nice if students could make a back up request. Students can search by teacher, which is most often the way to go, but if we are doing full school workshops that are not related to classes, it would be nice that students would sign up by session name - not the attached adult. Alternatives considered [Google Forms](https://www.capterra.com/p/176571/Google-Forms/) [Sched](https://www.capterra.com/p/125306/Sched-org/) [Enriching Students](https://www.capterra.com/p/141259/Enriching-Students/) Reasons for choosing Edficiency More flexibility, smarter technology, automatic scheduling, customer service Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor November 1, 2021 Thanks so much for sharing your experience, Mary! We're really glad to hear that implementing Edficiency has been the easiest and most satisfying you've ever done - that means a lot! We're also glad to hear that your student have more choice and voice in their week, as we believe that has a big impact on their experience and outcomes, too! We're considering adding a "backup" option and have recently added the ability for students to see if they're waitlisted for a requested session so they can change their request if they'd like. And students can search by session title and location in addition to teacher name when looking for sessions, so please let us know if that's something you'd need to discuss in more detail or if any students share they're having trouble with it. Thanks again! We look forward to continuing to work with you! TM Thomas M. Teacher Education Management ### "Solved Many Problems We Were Having (School Intervention/Extension System)" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 October 26, 2021 I've been teaching for 10 years now. I have been part of the "Intervention Team" for many of those years. We have gone through so many iterations of how to run interventions, it's not even funny... Some were total fails. Some were partial successes, but no matter what we were doing, we were using paper tickets to manage where everybody went. Not only was that so much work (for the secretaries) but the amount of fighting between teachers as to who-got-which-student-on-which-day was a total nightmare. Usually students hid in the bathroom and no one would know. As mentioned above, pre-Edficiency, we had found a system for intervening with students that most teachers really liked. The main annoyances were all of the paper tickets that were used to help kids get to where they were supposed to go, and there were many flaws with that. Our intervention-system was kind of complicated, but it was really working for us (minus the papers). It took a LOT of work on the back end to set everything up so that we could keep the things we loved about our current system and transition to a paper-less system... but all of that work up-front was absolutely worth it because for me (the one who is running the system on the back end) and for the teachers things are extremely easy during the year. Pros I really like that you can set limits to the number of bodies that come into the room, so you can keep your number of students at a manageable amount. I love the way that priorities keep teachers from monopolizing a student's time. It's also extremely nice to be able to create "groups" and use the session-templates so that creating sessions day-by-day and week-by-week becomes extremely easy. A school who already has a system in place will be able to customize this program to meet their needs. We had a pretty complicated system that the teachers really loved. At first the Edficiency trainers kind of tried to sway us from using our system with this software, but when it was clear that teachers really wanted to use our system but electronically, they showed me how we could make it work, and it has been awesome. Cons We still struggle with kids knowing where they are going... I know that the information is at their finger tips, but the closer the information is, the less they look.... So, training students to know where to go has taken much longer than I would have liked. The process to request a student is pretty easy (it was easier in our old paper-system) but this isn't too bad. But, because teachers (in my school) are so crazy when it comes to who has "Priority", requesting kids within a window of time is a little more complicated than I want it to be. But, again, that could be a problem unique to our school where we try to give each content area their own priority day. The learning curve can be steep if your students/teachers aren't familiar with an "Intervention/Extension" period. We had several teachers hired this year who had never experienced any kind of intervention period, so helping them understand that system (Intervention Periods) AND teach them this software while they were learning all of the other programs from the school/district was pretty tough for them, and it took time. Finally, the days that were hardest for us were days in which we tried to train the students on the system. In those days we had half of the students logging in at a time to learn how to use the program, and that really bogged down the system to where it was unusable until we got student signing out... Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor November 1, 2021 Thanks for the thoughtful feedback, Thomas! We're glad that you've been able to customize it to meet your needs, bringing over what you liked about your paper system while making it easier to manage throughout the year for you and your fellow teachers! If you ever want to discuss strategies to help students know where to go, or any other support, please don't hesitate to reach out. And lastly, we believe we have resolved all the temporary timeout issues that came from so many schools asking their entire student body to log in at once at the start of the year, but feel free to let us know if you plan to do that again and we'll be sure to have someone online monitoring things during that time to intervene in real-time in the even it ever was to become an issue again. Thanks again! TB Thomas B. principal Education Management ### "Outstanding "flex time" scheduling program" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 26, 2021 Pros The program is easy to set up. Learning the program took only a handful of hours and each day only takes a few minutes to maintain. Outstanding reports and flexible functions. Teachers have really liked using the program. Cons There in nothing I don't like about the program. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor November 1, 2021 Thanks so much for the review, Thomas! We are happy to hear you and your team have had such a great experience with Edficiency. Please don't hesitate to reach out if you need anything at any point! TD Talisa D. Associate principal Education Management ### "Best Scheduling System" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 26, 2021 Pros The ability for teachers to make their own sessions and to have the sessions features for teachers that do not create their own sessions is incredibly helpful. In addition, when teachers can input request and also mark students “at risk” allows students that will create more of an opportunity for students to be placed with teachers that they need more support from. Cons It’s difficult for some students with iep/unique learning needs that need consistency to use this product. It would be helpful to have a feature that allows specific scheduling that is consistent. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor October 29, 2021 Thanks so much for the feedback, Talisa! We're really happy to hear that overall things are going great and our software is helping your students get more of what they need. We do have some different strategies to help provide more consistency for students that need it, and we'd be happy to discuss with you - just reach out when you're ready to discuss them in more detail and we'll make sure to find the best option for you all. TJ Tracy J. Academy Lead Teacher Education Management ### "Supporting Students during WIN Time with Scheduling " 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 October 26, 2021 Pros What my team appreciates about Edficiency is that it eliminates the need to paper passes to request students and meet them where they are -- online. It allows teachers to communicate with students and help keep them on track and accountable during our homeroom/WIN (what I need/intervention) time. Teachers are able to request students online, in advance or, if in a pinch, even the day of to see them. The system keeps different data points, from attendance to teacher requests, that can help guide support. Edficiency has capabilities to be automated based on different needs. On grade level does not have to have same functions as another; it can vary from teacher to teacher or academy to academy. Students also can request to meet with teachers online versus finding the teacher and asking for a pass. It allows for ownership from students. In summary, it serves as a communication tool for teachers and students to work together for support in the online world. Cons The attendance doesn't update into our SIS in real time, which can be tricky when trying to hold students accountable. It does sync later in the day, but does not work in real time. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor October 28, 2021 Thank so much for the feedback, Tracy! We're glad that your and your team's experience has been largely positive! And while attendance data cannot sync in real-time, let us know if you want to discuss the attendance reports inside Edficiency in more detail to support holding students accountable more quickly at any point. Thanks again! [View all Reviews](https://www.capterra.com/p/203925/Edficiency/reviews/) Independent research methodology Capterra's researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. 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